2015-2016 Pennsylvania Spirit Award Are you proud to be a member of Job s Daughters? Do you want to strengthen and promote your Bethel? Does your Bethel have Jobie Spirit? This year, Pennsylvania s Spirit Award has made a large transformation, and so we hope that this cover letter can help guide your Bethels in completing this year s application. As always, this award is designed to provide guidelines for a wholesome Bethel term, promote your Bethel, help you see the great work that your Bethel can accomplish when working together, and reward your entire Bethel for a job well done. This year is a little different in that you are not trying to reach a certain amount of points. Instead, there is a total amount of points, and the points you receive will be calculated as a percentage of the total amount. This works similar as to how you are graded in school. While total points are broken down into every category, your goal is to see your percent overall. To be awarded the Spirit Award, your Bethel must receive a total of 80% or better overall (similar to a B grade in school). We encourage all Bethel s to fill out this Spirit Award Application during the term so that they can see what areas they do well in, as well as learn about the areas they struggle in. We would also like your Bethel to turn in your Spirit Award Application even if you do not receive 80%, so that we can see that you documented your events and activities, and that you have learned from the experience. Please remember, 70%-79% would equal a C grade, which is considered average! This does not mean that your Bethel is not doing well; it just means that your Bethel needs to work a little more to show that you have amazing Jobie Spirit! In this application, you will see new categories and point ratings than in previous years. You will also see that many times you are asked to provide descriptions or supporting documents. It is very important that you follow each step for each category, so that you can be properly awarded the points. If you need more room than the allotted space, please use the back of the paper. Also, there is a category designated for Grand Guardian Council Participation. At the time of the Spirit Award s distribution, not all of these incentives were finalized, and so please be on the look-out for them as they are announced. Lastly, there is a bonus category available for all Bethel s, and well as one for Bethel s under reorganization available, so please use them wisely to help your Bethel be awarded some extra points!
Tips to help you make the most of your Spirit Award Application! -PMYF has a Call-Em-All app that is free for all groups to use. Set up reminders to go out a couple days before s and events. -Invite inactive members to your prospect parties. It s like two events in one! -Don t have a librarian? Assign another Officer to have a report ready for the. -Most fun events can be a prospect party! Make flyers for members to hand out to family and friends, and send them to local Masonic groups. -Keep in touch with what the other Bethels are doing. Mark Grand Visit s on your calendar, hold a joint fundraiser, or get together to have a fun event. -Don t forget about the GGC s $100 promotional grant. Use it to help buy a banner for a local parade or pay for prospects and the members who brought them to get free admission to your prospect party. -Is there an event on your calendar you can invite local groups to? Have a family picnic with DeMolay, or invite Eastern Star to teach you how to make a dessert / craft. -Design matching purple T-shirts for your members to buy and wear them to volunteer and during promotional activities -A lot of schools have a beginning of the year open house. Contact your local schools to see if you can set up a promotional table with information and activities. -If your Bethel is tight on money, hold a coin march during Grand Visits and Installations to raise money for charities. -Service events can and should be meaningful to the Bethel. If your members like animals, contact the local humane society to see how you can help. If your members enjoy reading, contact a library to help with programs. Remember! Events can be counted in more than one category! For example, your Bethel can hold an initiation for 2 new members with all officers installed present / excused, in Bethel regalia, and no rituals on the floor. Invite your local Lodge and OES to visit. Hold a coin march to collect money for HIKE and serve refreshments afterwards. Last, write an article for the PA website to talk about your day. This would be a grand total of 34 points! For example. Your Bethel can donate time at the Special Olympics. You may invite DeMolay and a nearby Bethel to help. You wear your purple Bethel T-shirts and pictures of your Bethel helping are featured on their website. This would be a grand total of 27 points!
2015-2016 Pennsylvania Spirit Award Application Bethel No. of. Term: Fall / Spring Category 1 - Membership New Members: member (20 max) member Number of members on last annual report. Initiate or affiliate new member. Names: activity Hold a special or activity for prospective members with at least 2 prospective members in attendance. Explain Activity: Inactive Members: activity member Hold a special or activity for inactive members with at least 1 inactive member in attendance. An inactive member is a member who has been to less than 5 activities in the last term. For each inactive member brought back and attending at least 5 activities in one term. Explain Meeting/Activity & Names: Names: Jobie-To-Bees: Bee Number of Bees on record. Names: Total : / 50
Category 2 Meetings Regular with all installed officers either present or properly excused. Regular with no rituals on the floor, except for substitute officers. Regular s with officers in official regalia. Regular s with a Librarian s Report given. ceremony Hold an Initiation Ceremony, Obligation Ceremony, Installation of Officers and Bethel Choir, or Majority Degree. Type of Ceremony: ceremony Honor Mother Mick at a regular. Ceremony: member Member passes their Proficiency Lessons. Names: Serve refreshments or hold a social time before or after a regular. Have a themed Bethel to celebrate a holiday or other special event. Theme: Total : / 100
Category 3 Masonic Family and Friends ceremony Exemplify Initiation or another special ceremony, requiring memory work, for another Masonic organization (Lodge, OES, Commandery, Amaranth, etc.). Ceremony & Group: ceremony Perform a special ceremony or program that did not require memory work for another Masonic organization (Lodge, Tall Cedars, DeMolay, Rainbow Girls, etc.). Ceremony & Group: Host a honoring a specific group of people (Masons, OES, PHQs, Grandparents, etc.) with at least 3 guests who are not on the BGC in attendance. Group & Number of Attendees: event Hold a joint activity with another Bethel / Masonic organization. Description of Activity: event Help at another Bethel / Masonic organization s fundraiser or service project. Description of Activity: Installation Attend Installation of another Masonic organization. Group: Total : / 45
Category 4 Promotion, Visibility, and Communication event Participate in a public event where you have a sign or banner to identify your Bethel. Description of Event: event coverage Participate in a public event where you have a sign or banner to identify Job s Daughter and distribute promotional materials about Job s Daughters. Obtain local media coverage of your Bethel s activities in a local newspaper, radio, TV, or Masonic Newsletter. Description of Event: Please Attach a Copy or Link to Coverage: 10 for usage Use the PMYF Call-Em-All to send out reminders to members about s and other events. publication Publish a Bethel newspaper or newsletter (electronic or paper), and distribute to family, friends, and other Masonic organization. Send Call-Em-All to Spirit Award Chairman Once. Please Attach a Copy or Link to Coverage: page created or contributed to contribution Create and maintain a social media page in which you advertise your Bethel s events or contribute to the state s social media pages. Update your Bethel page on the Pa Website or write an article to be featured. Link to Page: Link to Page/ Article: event Create Bethel T-Shirts and wear them to an event. Picture and Description of Event: place Display Job s Daughter promotional materials on a local community board. Location of Board: Total : / 60
Category 5 Charitable Awareness event Hold / Participate in an event where your Bethel raises money for HIKE. Description of Event & Money Raised: donation Participate in or donate money to your HQ s or GG s special charity. Charity & Event/Donation: donation Donate money or assist a community group / person in need to raise funds for their cause. Group & Event/Donation event Do a good deed for the community that is not giving a monetary donation (volunteer at soup kitchen, animal shelter, library, Special Olympics, etc.). Group & Event: event Participate in a community activity that benefits others (Relay for Life, Health Fair, etc.). Event: report Bring awareness to your Bethel regarding the HQ/GG charity or HIKE by having the Librarian give a report on it. event Hold an Official Worship Service / Go to Church to bring awareness to your Bethel regarding places of Worship in the community. Please Attach Report: Service Attended: Total : / 65
Category 6 Grand Guardian Council Programs Grand Guardian: 5, 10, 1 Attend another Bethel s, Installation, or Grand Visit. Bethel 0-49.9 miles away is 5 points, 50-99.9 miles away is 10 points, and 100+ miles away is 15 points. act Perform a random act of kindness and post it to one of the state s media sites. Bethel Visited & Distance: Link: Associate Grand Guardian: Complete the AGG s Incentive if completion one is created. Miss Job s Daughter: completion Complete the MJD s Incentive if one is created. Miss Congeniality: completion Complete the Congo s Incentive if one is created. Miss Junior Jobie: completion Complete the MJJ s Incentive if one is created. Grand Bethel Honored Queen completion Complete the GBHQ s Incentive if one is created. Total : / 30
Category 7 Ritual Work Overall impression of your Bethel s ritual work at a regular, as scored by the GG or her official Deputy. 1-20 points Judgement of Floor Work Comments: 1-20 points Judgement of Memorization Work Comments: 1-20 points Judgement of Robe Review Comments: 1-20 points Judgement of Bethel Music Comments: 1-20 points Judgement of Recorder s / Treasurer s Books Comments: Signature of the observer and title: Total : / 100 Category 8 Bonus This category is optional to participate in. Bethel s may submit photos of their activities such as s, fun events, and service events to the Promotion Committee for their use one promotional displays, brochures, and websites. Photos must include identification and a photo release form for each person pictured. Please email the pictures for quality purposes. ( photo) photo Submit photo to the Promotion Committee. Total : / 0
Category 9 Reorganization This category is specifically for Bethel s under reorganization, and should be used as bonus points towards receiving your Spirit Award. This category is mandatory for Bethel s under reorganization. Together, the BG and GG will create 3 goals for the specific Bethel to work on during the upcoming term. The BG and GG will describe the 3 goals, assign point value, and describe how to measure the goal. These goals can be items already listed in this document, or others that the BG and GG feel are necessary. Goals should revolve around the Daughters participation / responsibilities in the Bethel, not the Guardian Council s responsibilities. Please attach a copy of the 3 goals and how these are to be measured with a corresponding point value to this document. Maximum bonus points possible to earn in this category should be 45 points. Example: Goal 1: After observing the Bethel and with members of the Bethel Guardian Council, it is understood that this specific Bethel has not held a fun event for its members in almost 5 months. It was explained to the Bethel Guardian and Honored Queen that fun events give the members a time to relax and bond, which is an integral part of every Bethel s functioning. Also, fun events allow more opportunities for friends and family to visit and learn about Job s Daughters. Our first goal is for the HQ to talk to the Bethel members about fun events they would want to participate in (movie night, painting classes, laser tag) and hold a total of 5 fun events during the term (an average of 1 every other month). 2 points will be awarded for every fun event planned and held. Outlined in goal Outlined in goal Outlined in goal Goal #1. Goal #2. Goal #3. Total : / 0 (Should not exceed 45 points)
2015-2016 Pennsylvania Spirit Award Application Bethel No. of, has worked to promote active membership, make our Order more visible, and help our members be proud of their endeavors as Job s Daughters. We hope that this application and the accompanying documentation will meet the necessary requirements for completion. We understand that in order to be considered for the Spirit Award, we must complete this application and send it to the Chairman of the Spirit Award Committee by the deadline listed below. Fall Term Deadline: January 1 st, 2016 Spring Term Deadline: June 1 st, 2016 Required Signatures: On behalf of the Daughters: Honored Queen or Designee On behalf of the Guardian Council: Executive Member of the Bethel Guardian Council For questions or clarifications, please contact: Lauren Nace, Spirit Award Chair 801 East Pearl Street Butler, PA 16001 (724) 355-3250 ljnace@live.carlow.edu Total : / 450