ACC ARIZONA CHAPTER 2016 2017 ANNUAL PREFERRED VENDOR SPONSORSHIP PROGRAM In order to provide our membership with a comprehensive selection of high-quality programs and entertaining networking events, all potential 2016 2017 Sponsors are required to email their completed sponsorship application forms to ACC Arizona Chapter acc.az.chapter@gmail.com as soon as possible, but no later than the close of business on Friday, July 15, 2016. The Board of Directors of the Association of Corporate Counsel Arizona Chapter is pleased to invite you to participate in the 2016 2017 Annual Sponsorship Program. ACC Arizona Chapter is the preeminent organization of and for in-house counsel in the State of Arizona. With the year over year support from our generous Sponsors, we have continued to grow and improve our Chapter. We are very pleased to report that we now have over 450 members! Sponsorship proposals regularly exceed the number of sponsorships available, and many of our CLE programs are filled to capacity with waiting lists. We are excited about the 2106 2017 year and look forward to hearing your best ideas for CLE programs and social events. PREFERRED VENDOR SPONSORSHIP PROGRAM The 2016 2017 Preferred Vendor Sponsorship levels are Saguaro, Agave, Mesquite, Palo Verde, Juniper, Cholla and Ocotillo. We are again offering our Cost-Plus Sponsorships exclusively as an added program to companies that have agreed to purchase at least one of the Preferred Vendor Sponsorships. Preferred Vendor Sponsorships are for non law firm service providers. These sponsorships are available to non-law firm organizations on an annual basis (October September). Vendors may purchase more than one level of sponsorship. Submission of an application for sponsorship does not guarantee a sponsorship. ACC Arizona will select the Sponsors based on Chapter needs, the timeliness of application submission and prior experience. The ACC Arizona decision is final. 1
Preferred Vendor Sponsorship Terms Saguaro One offered $2,500 Agave Complimentary admission for one (1) organization representative to all twenty-three (23) Members-Only Chapter meetings held on Thursdays during the year; Recognition in all Chapter meeting notices for Thursday meetings sent to members; Opportunity to present appropriate promotional materials at each Thursday meeting; Two (2) email distribution of marketing materials by the Chapter to all Chapter members with recognition as Chapter Sponsor (subject to review and approval of materials by Chapter President, Vice President or Treasurer); Opportunity to add one or more Cost Plus Sponsorships to sponsorship package; and Opportunity to host an event at Sponsor s expense held at an appropriate time and venue selected by Sponsor and approved by the Chapter. Chapter will work with Sponsor to promote event to members and coordinate attendance information. One offered $2,000 Complimentary admission for one (1) organization member to attend ten (10) meetings during the sponsorship year (Sponsor may select either Tuesday or Thursday meetings); Recognition in all Chapter quarterly newsletters; Opportunity to be the provider of one (1) substantive article by the Sponsor (word limit applies) to be included in one of our quarterly ACC Arizona member newsletters; One email distribution of marketing materials by the Chapter to all Chapter members with recognition as Chapter Sponsor (subject to review and approval of materials by Chapter President, Vice President or Treasurer); Opportunity to add one or more Cost Plus Sponsorships to sponsorship package; and Opportunity to host an event at Sponsor s expense held at an appropriate time and venue selected by Sponsor and approved by the Chapter. Chapter will work with Sponsor to promote event to members and coordinate attendance information. 2
Mesquite Palo Verde One offered $2,000 Complimentary admission for one (1) organization representative to each monthly members-only meeting held on the first Thursday of each month during the sponsorship year; Opportunity to conduct a survey of members regarding law department management matters (subject to review and approval of materials by Chapter President, Vice President or Treasurer); Opportunity to add one or more Cost Plus Sponsorships to sponsorship package; and Opportunity to host an event at Sponsor s expense held at an appropriate time and venue selected by Sponsor and approved by the Chapter. Chapter will work with Sponsor to promote event to members and coordinate attendance information. Two offered $1,500 each Complimentary admission for one (1) organization representative to each monthly meeting held on the third Tuesday of each month; Recognition in all Chapter meeting notices for Tuesday meetings sent to members and prospective members; Opportunity to present appropriate promotional materials at each Tuesday meeting; One email distribution of marketing materials by the Chapter to all Chapter members with recognition as Chapter Sponsor (subject to review and approval of materials by Chapter President, Vice President or Treasurer); Opportunity to add one or more Cost-Plus Sponsorships to sponsorship package; and Opportunity to host an event at Sponsor s expense held at an appropriate time and venue selected by Sponsor and approved by the Chapter. Chapter will work with Sponsor to promote event to members and coordinate attendance information. 3
Juniper Cholla Ocotillo One offered $1,000 Complimentary admission for one (1) organization representative to the members-only meetings held on the following dates: o Thursday, October 13, 2016; o Thursday, January 26, 2017; o Thursday, April 27, 2017; o Thursday, July 27, 2017; and o Thursday, September 28, 2017; Opportunity to present appropriate promotional materials at each Thursday meeting listed; One email distribution of marketing materials by the Chapter to all Chapter members with recognition as Chapter (subject to review and approval of materials by Chapter President, Vice President or Treasurer); and Opportunity to add one or more Cost-Plus Sponsorships to sponsorship package. One offered $750 Complimentary admission for one (1) organization representative to each of the three (3) Ethics Series meetings held on: o Tuesday, March 21, 2017; o Tuesday, April 18, 2017; and o Tuesday, May 15, 2017; Opportunity to present appropriate promotional materials at each Tuesday meeting listed; and Opportunity to add one or more Cost-Plus Sponsorships to sponsorship package. Four offered $500 Complimentary admission for one (1) organization representative to attend one meeting per quarter (Q1: October 2016 December 2016, Q2: January 2017 March 2017, Q3: April 2017 June 2017, Q4: July 2017 September 2017) One email distribution of marketing materials by the Chapter to all Chapter members with recognition as Chapter Sponsor (subject to review and approval of materials by Chapter President, Vice President or Treasurer); and Opportunity to add one or more Cost-Plus Sponsorships to sponsorship package. 4
COST PLUS SPONSORSHIP PROGRAM The Chapter offers Cost Plus Sponsorships exclusively as an added benefit to Preferred Vendor Sponsors that have agreed to purchase at least one of the Preferred Vendor Sponsorships. These sponsorships are available only on an annual basis. Cost Plus sponsorships are specifically designed to allow our Sponsors and members to interact in a variety of social settings, either as part of or outside of a CLE program, and to allow Sponsors to control the final sponsorship cost for the Cost-Plus event. Submission of an application for sponsorship does not guarantee a sponsorship. ACC Arizona will select the Sponsors based on Chapter needs, the timeliness of application submission and prior experience. The ACC Arizona decision is final. All Cost-Plus Sponsorships are offered for $500 each Potential sponsors are encouraged both to work from the suggested events and to suggest a different type of event or venue in their application. 1. Family Fun Event suggestions Arizona Science Center, Phoenix Zoo, Children s Museum of Phoenix, Musical Instrument Museum, Harkins Theatre Movie Event, McCormick-Stillman Railroad Park, Bowling, Miniature Golf, Phoenix Botanical Garden, Cerreta s Chocolate Factory, Butterfly Wonderland 2. Arts or Dining Event suggestions Phoenix Art Museum, Scottsdale Museum of Contemporary Art, Heard Museum, Phoenix Symphony, Phoenix Opera, Crescent Ballroom performance, Movie at the Film Bar, Book Reading at Changing Hands Bookstore, Theater Event, Chef Cooking Demonstration, Progressive Dinner at closely situated restaurants location suggestions Biltmore Fashion Park, Kierland or East Valley (e.g., Gilbert Joe s BBQ, Liberty Market, Postino area) 3. Sports Event suggestions Arizona Diamondbacks, Phoenix Suns, Arizona Cardinals, Phoenix Coyotes, Spring Training Game, Waste Management Phoenix Open, Arizona State University, Grand Canyon University or other Collegiate sporting events in the Phoenix Metro area. All Cost Plus Sponsorships include: and Opportunity to host one of the categories of events described above that is agreed upon with the Chapter President, Vice President or Treasurer. Such event is at Sponsor s expense and can be held at an appropriate time and venue selected by Sponsor and approved by the Chapter. Chapter will work with Sponsor to promote event to members and coordinate attendance information. 5
PREFERRED VENDOR SPONSORSHIP PROGRAM GENERAL TERMS 1. Sponsor Announcements/Invitations and RSVP. ACC Arizona shall retain ownership and control over and will not share proprietary data, including its membership list, with sponsoring organizations. RSVPs and attendee lists must be coordinated through the ACC Arizona Chapter Administrator or her/his designee. ACC Arizona will create an online registration page for each event and regularly send notices of the event to its members. 2. Administration of Sponsorship Benefits and Requirements. Sponsors must provide a signed Web-Linking Agreement before Sponsor information will be posted to the Chapter webpage; and Sponsor hosted event must be approved by the Chapter President, Vice President or Treasurer; 3. Sponsor Marketing Materials. Any Sponsor promotional materials must be reviewed and approved by ACC Arizona in advance. 4. Co-Sponsorship Requests. ACC Arizona will consider on a case-by-case basis requests that it become a co-sponsor of an event with another organization. The factors that ACC Arizona will take into account are as follows (this list is not meant to be an exhaustive list but merely serves as a guideline): uniqueness of the third party program topic and potential value to a significant segment of the ACC Arizona membership (e.g., special focus on corporate counsel issues); benefits of the third party program for attorneys in general and to in-house practitioners and members of ACC Arizona in particular; benefits to ACC Arizona (e.g., complimentary registrations, access to potential members, community goodwill) or its members; eligibility and/or participation of ACC Arizona members in the third party program; target audience (e.g., members of the bar, in-house attorneys, paralegals, non-legal managers, law firms); obligations of ACC Arizona such as financial commitment, promotion, finding faculty, registration and administration; nature of the third party (profit or non-profit), its reputation and the extent to which the Chapter benefits through association with such organization; ongoing relationship between the Chapter and the third party and whether the relationship will be enhanced by such co-sponsorship; limitations imposed on the Chapter s activities imposed by ACC; impact on future ACC Arizona activities (i.e., conflicts with planned ACC Arizona events); and impact on the ongoing relationships with ACC Arizona annual Sponsors. 6
5. Exceptions and Updates to Guidelines. The ACC Chapter President may make exceptions to these guidelines for good cause and in the best interests of the Chapter. ACC Arizona reserves the right to create and to put into place other sponsored programs not described in these guidelines. 6. Other Items. Note that ACC Arizona does not guarantee (i) the number of ACC Arizona members that will be in attendance at the sponsored program or (ii) any results from the opportunity for the applicant to sponsor or present the sponsored program. 7
ACC ARIZONA CHAPTER 2016 2017 SPONSOR GUIDELINES The Board recognizes that fairness to potential sponsoring organizations is important to ACC Arizona s mission. GENERAL GUIDELINES The Chapter Administrator will work with the Chapter leadership and the speaker and sponsor to implement the Guidelines. The selection of speakers does not imply any endorsement from the Chapter. The Chapter will not share any proprietary information with sponsors. In setting any sponsorship arrangements, the Chapter will consider how the proposed sponsor arrangement compares to sponsorship arrangements in the past year to promote fairness among sponsors. ROLE OF THE CHAPTER ADMINISTRATOR The Chapter Administrator shall be responsible for administering these Guidelines. Any questions about the interpretation should be directed to the Chapter President, Vice President or Treasurer. The Chapter Administrator shall confirm all engagements and financial arrangements with the speaker and the Sponsor, and all such confirmation shall be sent electronically. EXCEPTIONS TO THE GUIDELINES The Chapter President, Vice President or Treasurer may make exceptions to these Guidelines for good cause and in the interests of the Chapter. 8
ACC ARIZONA CHAPTER PREFERRED VENDOR APPLICATION FORM 2016 2017 APPLICATION DEADLINE: 5:00 pm MST, Friday, July 15, 2016 Business Name: Office Address: City: State: Zip Code: Principal Business Contact: Principal Business Phone: Principal Business Email: Marketing Contact: Marketing Phone: Marketing Email: On the following page, please select your preferred level of Sponsorship for the October 2016 September 2017 year. Please use the following application to select your preferred level(s) of Sponsorship for the October 2016 September 2017 year. Preferred Vendors may request and be awarded more than one level of sponsorship. On the following application you may select more than one level of sponsorship, if requested on the application, please indicate your preference rank for all levels you are interested in sponsoring. Preferred Vendors may be awarded more than one level of sponsorship. In the event your firm is not chosen for your preferred levels of sponsorship, the Chapter may contact you regarding other sponsorship levels or opportunities. Please complete the Summary Sponsorship Proposal Form on the next page to be sure we know the complete sponsor package that you are requesting. If you have any questions, please email, Karen Rogers, the Chapter Administrator at: acc.az.chapter@gmail.com. 9
ACC AMERICA ARIZONA CHAPTER PREFERRED VENDOR SPONSORSHIP SUMMARY Sponsorship Levels Requested Preference Rank Saguaro Agave Mesquite Palo Verde Juniper Cholla Ocotillo *Cost Plus (please specify type of event(s)): *Cost Plus Sponsorships are only available as an add-on to a base level sponsorship. 10
SAGUARO $2,500 (1 Available) Description of Optional Sponsor-Hosted Event: AGAVE $2,000 (1 Available) Description of Optional Sponsor-Hosted Event: MESQUITE $2,000 (1 Available) Description of Optional Sponsor-Hosted Event: PALO VERDE $1,500 (2 Available) Description of Optional Sponsor-Hosted Event: JUNIPER $1,000 (1 Available) CHOLLA $750 (1 Available) OCOTILLO $500 (4 Available) Please send this completed application form by email to acc.az.chapter@gmail.com by 5:00 pm MST on Friday, July 15, 2016 (any forms received after that time will receive consideration only after the forms received prior to the deadline). A separate invoice with payment instructions will be sent after sponsorship levels have been chosen by the Chapter. 11
COST PLUS SPONSORSHIPS (Available to preferred vendors exclusively as add-ons to a base level of sponsorship.) Please indicate the number of sponsorships requested by the category of sponsorship and a brief description below. You may indicate a suggested date, or TBD. For all Cost-Plus Sponsorships, the Chapter will coordinate the date of your event after the sponsorships are awarded. REGIONAL CLE Event Date preferred Description Presentation Topics: First Choice Second Choice FAMILY FUN EVENT Date preferred Description ARTS or DINING EVENT Date preferred Description SPORTS EVENT Date preferred Description OTHER EVENT Date preferred Description Please send this completed form by email to acc.az.chapter@gmail.com by 5:00 pm MST on Friday, July 15, 2016 (any forms received after that date will receive consideration only after the forms received prior to the deadline). A separate invoice with payment instructions will be sent once sponsorship levels have been chosen by the Chapter. 12