NETWORK NEWS WELCOME FROM THE EDITOR

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1 West Midlands Member Network Summer 2017 NETWORK NEWS WELCOME FROM THE EDITOR Hope everyone s having a fantastic summer. I ve recently joined the committee as Newsletter Editor, keeping you updated on what the committee s been up to. Since the last edition we had our Members Day and AGM at the Priory Rooms in Birmingham. As it was such as success we re having our next one there too on 9th February The topic will be marketing yourself and your services. In this issue you ll find conference reports, an article about one of our professional registration events, and a report on CILIP discussions on member networks. We are also advertising an upcoming vacancy on the committee. Dave Little, who s been our brilliant Treasurer, will be retiring at the end of the year (page 5). If you re interested in finding out more about the position or would like to apply please get in touch at cilipwmmn@gmail.com Best wishes, Sarah INSIDE THIS ISSUE: CILIP Copyright Conference Report... 2 Professional Registration Event 3 Dates for your Diary... 4 Member Networks Report... 4 Meet the Committee... 5 Committee vacancies..5 CILIP Conference report... 6 CONTACT US cilipwmmn@gmail.com Facebook: Twitter: Flickr:

2 CONFERENCE REPORT BY YOLANDE BROOKES: CILIP COPYRIGHT CONFERENCE 7TH APRIL, 2017 CILIP West Midlands Members Network kindly sponsored me to attend this year s Copyright Conference in London on 7 th April.. As an e-resources librarian, this event was an ideal opportunity to update my knowledge on crucial copyright and licensing related issues and developments. It also provided in-depth presentations by UK leading experts and chances to network throughout the day. For example, I was able to meet with James Bennett of the CLA to explore the copyright issues of a potential repository of British Library CFP articles for HEFT. FOR MORE INFORMATION: If you would like to know more about our Committee Members you can view individual profiles of members on our webpages: committee If you would like to get involved in the committee, in any capacity, please get in touch: cilipwmmn@gmail.com Julia Reda, MEP gave the keynote speech Copyright and access to knowledge: one step forward, two steps back? Questions on proposed changes across the EU and what Brexit will mean for UK copyright law and the services libraries provide were explored. There was concern that the Marrakesh Treaty, which the EU has voted through as draft legislation but not yet ratified, would leave the UK in a difficult position over disability exceptions. Other presentations included: the role of risk management particularly within the context of the digitisation of archival material. Ronan Deazley, Professor of Copyright Law at Queen s University Belfast, gave an entertaining introduction to the Copyright Cortex: a new online resource intended for UK-based libraries, archives and other memory institutions. It provides free, expert, objective and research-led commentary and advice about UK copyright law as it impacts the digitisation, access to, and use of our shared cultural heritage. There was an update from the CLA on their new products and services including the latest developments in licensing and how they will impact upon the resources that can be accessed, copied and used. The CLA s new website, Licence Plus and Website Republishing were also covered. Jane Secker and Chris Morrison gave a very informative and enjoyable presentation on Understanding librarians experiences of copyright. Chris has developed Copyright the Card Game, a fun way of teaching university staff about copyright. They both maintain the website UK Copyright Literacy and tweet There were two more interesting presentations, one of which explored the ways in which archives identify, manage and mitigate the risks associated with making third party copyright materials available online. The other was on Text and Data Mining which discussed the exception and the new European proposal for data analysis, as well as looking at the work of the Horizon 2020 funded Future TDM project which the British Library is contributing to. Management of copyright issues in contracts for electronic content was the next talk covering copyright issues that can arise when licensing electronic content from publishers. There were also 4 lightning talks which included copyright research and the licensing of films. As you can see there was a lot of information to be absorbed on copyright and my thanks again go to CILIP West Midlands Members Network for giving me the opportunity to attend this conference. More information including all the presentations can be found on the CILIP website at: 2

3 PROFESSIONAL REGISTRATION EVENT AT THE UNIVERSITY OF LAW, FRIDAY 19TH MAY 2017 AN ATTENDEE S PERSPECTIVE Angela Wright, Chartership Support Officer and Librarian at the University of Law: Birmingham Centre As CILIP WMMN s new Chartership Support Officer, I was quite excited about the prospect of facilitating my first Professional Registration event the fact that it took over 6 months to do so being mainly the result of other demands (both anticipated and unexpected) preventing my having sufficient time to make myself aware of the requirements for an effective session, and the necessary arrangements. So it seemed sensible to simplify requirements as far as possible. The aim was to devise and deliver a session that I can run flexibly with groups or on a one-to-one basis. Professional Registration workshops are run in all of CILIP s regions and are free to attend. Content is broadly similar, although the presentation itself will vary according to the styles of local facilitators. Those attending can expect to gain clarification and guidance on topics from what professional registration is (and isn t), to how to find and contact a mentor, navigating the Professional Knowledge and Skills Base and the VLE on the CILIP website, reflective writing, and evidencing your professional development. Having had a rather longer-than-usual route to Chartership myself (which anyone attending one of my sessions can find out about!), I could also speak from experience of particular issues and pitfalls for the unwary. On a sunny 19 May, the University of Law welcomed 11 registration candidates and 3 mentors, for whose presence I was especially grateful since their knowledge and experience of candidate support was far greater than mine! The workshop on this lovely sunny Friday afternoon was lively, with lots of discussion and debate during group exercises. It was a delight to have such a brilliant group for my first presentation, and I m looking forward to my next opportunity! Many thanks to all of you who attended; I hope you found it as useful as I found it enjoyable meeting and working with you on the day. However, I m conscious that it isn t always possible to get to an event, and also that lots of people want help and support outside of the workshops for registration and revalidation. If you re a present candidate, or thinking about professional registration at any level, but not sure where to start, or stuck at a particular step of the process, I can be contacted at csowestmids@gmail.com. I usually check s 2-3 times each week, and will do what I can to help. Karen Lodge, Metadata Specialist at The University of Birmingham The Portfolio Workshop was my first CILIP event, and I m pleased to say it was very helpful. Angela s presentation was extremely thorough, and hearing about some of her own experiences and tips was reassuring for someone like me who is about to begin their first step towards professional registration. Three of the most useful pieces of advice that stuck with me: firstly, use your experience whilst it is still relevant, don t put off starting the registration process; secondly, if you can, find a mentor who has already completed the same level of registration that you wish to undertake; and thirdly, make sure you cover all the points in the submission criteria, in particular don t forget to look outside your own area at issues affecting the profession throughout the wider sector. 3

4 MEMBER NETWORKS 2018: EVENTS OFFICER, IAN LOVECY, FCLIP DATES FOR YOUR DIARY 19th Oct 17 CILIP s Cyber Security for Information Professionals Briefing (London) 25th Oct 17 CILIP s New Professionals Day (London) 13th-14th Oct 17 CILIP PMLG & CDEG Conference: Public Libraries for Social, Digital & Economic Inclusion (Stone, West Midlands) SAVE THE DATE! 9th Feb 18 CILIP West Midlands Member Network AGM & Members Day (Birmingham) Topic: Hi, I m a Librarian you need me! Marketing yourself and your services. 4 This is the title of a project which CILIP has been running this year, with the intention of improving its use of, and opportunities for, the various local and subject groups. There were three workshops, focused on Collaboration, Service Delivery, and Recruitment & Engagement, and all Regional Member Networks (RMNs) and Special Interest Groups (SIGs) were invited to send a representative. Discussions were focused around a number of questions formulated by CILIP staff, but delegates interpreted the questions very broadly, and certainly showed no reluctance to criticise what CILIP offered or to suggest changes the centre could make to help the networks. Some of the main points which came out of the workshops (and which CILIP has promised at least to consider) were the following: Collaboration Should newsletters be generally available or be members only to give an incentive to join? The discussion was inconclusive, but it was agreed that general newsletters of RMNs should be widely available on websites. Best practice on organising events should be shared through a JISC list, wiki, online forum or Facebook page. Some central listing would avoid clashes in timing / topic, and facilitate collaboration. RMNs might circulate information about suitable venues in their region, and CILIP might consider organising a discount with a national chain of venues. Collaboratively run events were a good idea, but there should be formal agreements about costs and profits, and about who was taking responsibility for which aspects. SIGs could be sources of suggestions of speakers for RMNs events. Member Services would be able to provide training for groups wishing to run webinars. Service delivery Live streaming of events would be welcome. Could CILIP centrally also provide assistance in recording events for later transmission / podcast/ web access? Provision of bite-size training videos. Is it a good idea to combine social and training events? Events with authors or personalities could be used to attract non-members and give them an incentive to join! Free taster events for non-members Establishing a network of event organisers in SIGs and RMNs Making sure that RMNs are aware of new members Links on the CILIP website so that clicking on an element in the Professional Knowledge Skills Base would produce a list of relevant forthcoming courses and events. Advice for members on handling issues such as redundancy Recruitment and engagement One element of this was raising the profile of CILIP with both information professionals and their employers; the other was convincing both groups of the benefits of membership. Combine awards ceremonies to make bigger impact. Ensure attendance at all major careers events. Work with other professional bodies to emphasise value of CILIP to those of their members dealing with information Use professional social media, e.g. LinkedIn. CILIP presence at conferences/meetings of other professional groups and bodies such as CBI and TUC. Create postcards / bookmarks with brief list of benefits. Know what these benefits are! Emphasise networking, keeping knowledge current, access to cpd. If you have any comments or suggestions on anything here, I shall be happy to relay them to Member Services. You can contact me at: Ian.lovecy@gmail.com.

5 MEET THE COMMITTEE: TREASURER, DAVE LITTLE, FCLIP This is the second time I have been Treasurer of this group, although last time in the early 2000s it was actually called WMBLA. Back then it was a much more demanding role with most business done via the Royal Mail and no real support from CILIP HQ. Nowadays, the finance team at CILIP HQ offer all kinds of support including a half -day of training for newly appointed Treasurers. There is also no need to have an independent auditor and all dealings with Customs and Excise are dealt with by HQ. Almost all transactions are done electronically via Internet Banking (I ve only written one cheque in the past 3 years) and HQ supply a spreadsheet which records day-to-day activity and prepares the accounts at the end of the financial year. This year we finally wound up our charitable body, the Thacker Woods Award after providing two bursaries for members to attend CILIP Conference. So why volunteer to be the Treasurer? The annual workload involves making about 20 payments, printing off a monthly bank statement, keeping the spreadsheet up to date, forwarding any claims for VAT to HQ once a quarter and possibly one halfday meeting in London. The reward is an extra bit to put in your CV, extra points in your application for revalidation and the chance to meet other professionals who may be key to you landing that dream post in the future. VACANCY: CILIP WEST MIDLANDS MEMBER NETWORK, TREASURER Our current Treasurer, Dave Little is retiring in October 2017 and we are looking for a new Treasurer to undertake this role, initially jointly with Dave until December 2017, then individually (with support from CILIP and the WMMN Committee). All training and associated expenses (including travel) will be provided. This is an excellent opportunity to gain experience of budgeting/accounts and to get involved in the wider work of the WMMN Committee. Purpose of role: Officer responsible for all financial matters for CILIP West Midlands Member Network (WMMN). The role holder must be a member of CILIP. The amount of time this role takes up will vary and may be 3-4 hours per week and during certain times of the year may increase. If you are interested in this role or would like more information please see the role description on our website or Dave (or Committee Chair, Lisa Basini) at cilipwmmn@gmail.com 5

6 CILIP West Midlands Members Network We represent library and information professionals living and or working in the counties of Herefordshire, Shropshire, Staffordshire, Warwickshire and Worcestershire. We also serve the metropolitan districts of Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall and Wolverhampton, as well as the nonmetropolitan districts of Stoke-on-Trent and Telford & Wrekin. CONFERENCE REPORT BY CERI WILLIAMS: CILIP CONFERENCE 2017 In the lecture theatre on Wednesday morning, there was a real excitement in the room for Dr Carla Hayden, Librarian of Congress keynote speech. She talked about some of the library s treasures, including the contents of Abraham Lincoln s pockets the night he was assassinated, and how the Library is working towards making its previously out of bounds collection accessible to the public. She emphasised the need for librarians to connect people with collections and embrace their role of bringing people to authoritative sources in an age of fake news where people are uncertain of what information they can trust. The managing information seminar sought to tackle the role of information management within organisations and how to communicate its value to stakeholders. Ceri Hughes spoke about CILIP and KPMG s joint venture to revise and re-publish the Hawley report, to highlight the need for information management to be seen as business critical. The second presentation centred on mobilising evidence in the NHS and showcased some important tools and resources such as the Board Self-Assessment Tool to demonstrate impact of Library and Knowledges services in Directorate or board meetings. Chris Morrison and Jane Secker led the Copyright workshop where we played the Copyright card game and ate Copyright cakes! This was a great session to get everyone involved in talking about Copyright in different scenarios. Each group was given an object and asked to decide whether the object was protected and why, items ranged from a singing Cliff Richard birthday card to a pair of pebbles. It was also really useful to learn about the different licenses as well as the exceptions to copyright and when they are used. Feedback If you have any comments regarding the content of this newsletter, or if you would like to contribute to the next issue, please contact: Sarah Dar Newsletter Editor cilipwmmn@gmail.com A highlight of the conference for me was the keynote from Professor Luciano Floridi, Professor of Philosophy and Ethics at Oxford University. Professor Floridi discussed the different powers emerging in information societies which seek to control the narrative, including the questions that are asked and the answers given. He suggested that information professionals must try to counterbalance attempts to control and influence people s behaviour, by fostering a culture where narratives can be questioned and challenged. One of the final sessions was the Health and Wellbeing seminar led by Johnathan Berry and Jane Fox. The talk stressed the need for quality patient information to be given at the right place and the right time to allow patients to make informed decisions about their treatment and care. Overall, the conference featured a great choice of sessions from a range of information professionals across sectors, I learned a lot from the conference and have a few ideas to take back with me. I m really grateful for CILIP West Midlands for providing me the bursary to attend the conference and would urge anyone to apply for a bursary place, as it s such a fantastic opportunity.