2016 Chapter Officer Orientation. The Adventure Begins!

Transcription

1 2016 Chapter Officer Orientation The Adventure Begins!

2 WELCOME! We are excited that you have decided to join us by committing to a leadership role in your chapter. To help you with your journey we have outlined the history of the Academy and the resources that are available to you. So sit back and enjoy the show!

3 History The American Academy of Pediatrics was founded in June The founding members chose the name American Academy of Pediatrics (and not the American Academy of Pediatricians), to reflect their commitment to the interests of children and the pediatric specialty.

4 History (continued) Since 1930, the Academy has grown to approximately 66,000 members in the United States, Canada and the world (see the next slide for a breakdown of international members). Members include pediatricians, medical subspecialists and surgical specialists. More than 46,000 members are board-certified in pediatrics and called Fellows of the American Academy of Pediatrics (FAAP).

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6 AAP Strategic Plan Mission The mission of the American Academy of Pediatrics (AAP) is to attain optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. To accomplish this mission, the AAP shall support the professional needs of its members.

7 We believe: AAP Strategic Plan Core Values: In the inherent worth of all children, they are our most enduring and vulnerable legacy. Children deserve optimal health and the highest quality health care. Pediatricians, Pediatric Subspecialists, and Pediatric Surgical Specialists, and subspecialists are the best qualified to provide child health care. Multidisciplinary teams including patients and families are integral to delivering the highest quality health care. The AAP is the organization to advance child health and well-being and the profession of pediatrics.

8 AAP Strategic Plan Vision Children have optimal health and well-being and are valued by society. Academy members practice the highest quality health care and experience professional satisfaction and personal well-being.

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10 Child Health Priorities Child health priorities for include: Poverty and Child Health Early Brain and Child Development Implementation Integration Integrated child health priorities include: Tobacco 2006 Obesity 2007 Disaster Preparedness 2008 Immunizations 2008 Mental Health 2010 Oral Health 2010 Vision of Pediatrics Foster Care 2011 Early Brain and Child Development & Epigenetics

11 Agenda For Children For more information on the AAP Agenda For Children, log into MyAAP and go to:

12 AAP Structure and Governance The AAP is governed by a Board of Directors consisting of 13 members who are elected by members in regional districts and thus also serve as district chairpersons (DCs). Members vote each year for a president-elect. The AAP Executive Committee consists of the AAP president, president-elect and executive director as ex-officio member: AAP President: Benard P. Dreyer, MD, FAAP AAP President-Elect: Fernando Stein, MD, FAAP AAP Immediate Past President: Sandra G. Hassink, MD, FAAP AAP Executive Director/CEO: Karen Remley, MD, MBA, MPH, FAAP

13 2016 District Chairs 2016 District Chairs: District I: Carole E. Allen, MD, FAAP District II: Warren Seigel, MD, MBA, FAAP District III: David I. Bromberg, MD, FAAP District IV: Jane M. Foy, MD, FAAP District V: Richard H. Tuck, MD, FAAP District VI: Pamela K. Shaw, MD, FAAP District VII: Anthony D. Johnson, MD, FAAP District VIII: Kyle Yasuda, MD, FAAP District IX: Stuart A. Cohen, MD, MPH, FAAP District X: Sara H. Goza, MD, FAAP

14 AAP President Benard P. Dreyer, MD, FAAP

15 AAP President-Elect Fernando Stein, MD, FAAP

16 AAP Immediate Past President Sandra G. Hassink, MD, FAAP

17 AAP Executive Director/CEO Karen Remley, MD, MBA, MPH, FAAP

18 AAP Districts AAP is comprised of 10 geographic districts (see map on next page) Each district has a committee composed of the following leaders: District Chairperson District Vice Chairperson Chapter Presidents Chapter Vice Presidents National Nominating Committee Representative Chapter Forum Management Committee Representative

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20 AAP Chapters 66 chapters (59 in US; 7 in Canada) Independently incorporated Focus on local and state advocacy, education, leadership and networking Each chapter is governed by its own board/executive board, which is elected by the chapter membership

21 26 national committees AAP National Committees Serve as the source of expert opinion and develop AAP policy in their content areas; advocate nationally on behalf of children and general pediatricians, medical subspecialists, and surgical specialists Comprised generally of 6-7 members Nominations through chapters Members and chairpersons appointed by the BOD Examples: Infectious Diseases; Child Health Financing; State Government Affairs

22 53 sections AAP Sections Membership organizations within the AAP, organized around subspecialty, surgical specialty, life stage, or multidisciplinary topic area Serve as a forum for education, practice and research; develop AAP policy and practice standards in their specialty areas; and advocate nationally (and support chapters locally) on behalf of children and general pediatricians, medical subspecialists, and surgical specialists Membership: Eligibility varies by section Governed by an executive committee and chairperson elected by the section members Examples: Emergency Medicine; Administration and Practice Management; Urology

23 11 councils AAP Councils Councils represent the evolution of Committees and Sections working in the same field into a new, integrated structure. Councils generate policy, create educational programming and resources, develop and promote advocacy initiatives, support translation of policy and education into practice, and they integrate and evaluate these efforts to maximize impact. The council structure is designed to give its members a strong voice in policy development and in other council activities. Membership: Eligibility varies by council An executive committee, elected by the council membership, governs each council. Although councils fulfill the functions traditionally held separately by national committees and sections, their scope, as a single entity, is expanded to encompass a broader vision and a wider array of activities. Examples: Clinical Information Technology; Community Pediatrics; Sports Medicine & Fitness

24 Activities Common to Chapters, Committees, Sections and Councils Policy development or review and implementation Educational programs# Live and online CME programs Visiting professorships Coding workshops/materials Educational grants Professional publications Research awards Training program directories Advocacy initiatives on behalf of children and general pediatricians, medical subspecialists, and surgical specialists Liaison relationships with other organizations and federal agencies Membership activities to engage and retain members* #Common to Chapters, Sections and Councils; some Committees conduct education * Common to Chapters, Sections, and Councils

25 How Do Chapters, Committees, Sections and Councils Compare? Chapters Committees Sections Councils 66 chapters 26 committees 53 sections 11 councils 47,283 members 281 members 45,450 members 4,139 members Chapter officers are elected by chapter membership Committee members are either selfnominated or through chapters & appointed by BOD Executive Committee members are nominated and elected by section membership Executive Committee members are nominated and elected by council membership Independently staffed and incorporated Staffed by AAP Staffed by AAP Staffed by AAP

26 American Academy of Pediatrics Organizational Structure July 2016 BOD Exec Dir/CEO K. Remley, MD AED R. Suchyta, MD AED/Dir, Dept of Primary Care & Subspecialty Pediatrics Open Position AED/ Dir, Dept of Child Health & Wellness V. Tait, MD AED/Dir, Julius B Richmond Ctr J. Klein, MD AED/ Dir, Dept of Com, Chapter & State Affairs J. Dolins AED/Dir, Dept of Education [235] D. Jaffe, MD Dir, Dept HR & Admin Srvc R. Bosak Dir, Dept of Info Tech Dir, Div of Innovation Dir, Dept of Research Dir, Dept of Marketing &Sales Dir, Div of Convention & Meeting Srvcs R. Katchen T. Calabrese L. Olson, PhD M.L. White C. Airhart Dir, Div of Health Care Finance L. Walsh Dir, Div of Pediatric Practice S. Kim Dir, Div of Tech & Med Srvcs R. Koteras Dir, Div of Hosptl & Srg Srvcs Dir, Div of Library & Archival Srvcs S. Marshall Dir, Dept of Int l Child Health E. Vesga Dir, Dept of Publishing M. Grimes Dir, Dept of Membership Open Position Dir, Div of Quality Open Position Dir, Div of Travel Srvcs D. Singer Chief Public Affairs Officer/ Public Affairs Federal Affairs M. Del Monte Dir, Dept of Development Open Position J. Couto Dir, Dept of Finance J. Miller Temporary Oversight

27 AAP Office of the Executive Director AAP Executive Director, Karen Remley, MD, MBA, MPH, FAAP, is responsible for the overall management of the organization. AAP Executive Committee is responsible for policy decisions required by the day-to-day functions of the Academy between regularly scheduled Board of Directors meetings

28 AAP Department Overview Department Child Health & Wellness (52 Staff) Education (45 staff) Community, Chapter and State Affairs (26 staff) Primary Function Provides support and technical assistance to national committees, sections, councils, task forces and workgroups, related to child health and wellness, including their manuals and projects. Develops and presents live and online CME; staffs AAP journals and professional periodicals. Staff works to foster pediatrician involvement in their communities; develop & sustain strong chapter and district organizations, forge partnerships with state government agencies and officials, and helps chapters build capacity to lead quality improvement programs.

29 AAP Department Overview Department Subspecialty Pediatrics (35 Staff) Practice (21 staff) Finance (18 staff) Primary Function Provides support and technical assistance to national committees, sections, task forces and workgroups, related to pediatric subspecialties and surgical specialties, including their manuals and projects. Staffs AAP initiatives and provides information and resources on practice, payment, and health information technology issues; also offers services of the AAP Bakwin Library. Provides services in accounting, budgeting, grants & contracts and payroll.

30 AAP Department Overview Department Federal Affairs (15 staff) Primary Function Responsible for AAP federal legislative activities in Washington DC; provides information and tools to pediatricians to help them become effective advocates. Public Affairs (25 staff) Research (15 staff) Publicizes and promotes AAP policy & programs to media, AAP members & the public; connects journalists with AAP spokespersons; conducts member media training & public information campaigns. Conducts original research and is the home of the Periodic Survey of Fellows, the Pediatric Research in Office Settings (PROS) Network, and the Child Health Measurement Project.

31 AAP Department Overview Department International Affairs (8 staff) Publishing (30 staff) Marketing and Sales (51 staff) Primary Function Promotes the AAP child health mission globally and coordinates AAP services and publications worldwide; can assist chapters in developing/implementing int l initiatives. Works with AAP committees, sections, councils and expert members to develop and publish premier pediatric publications. Provides full service marketing and promotions of AAP publications and resources. Membership (16 staff) Strives to meet members needs through various stages of involvement; serves as reference for bylaw interpretation and revision.

32 AAP Department Overview Department Information Technology (34 staff) Development (9 staff) Customer Service (24 staff) Primary Function Provides all network and programming support and maintains site. Responsible for all AAP-related fundraising including corporation, foundation, and individual giving. Provides one-stop service to members and other customers on most requests/inquiries for resources, contact information changes, travel services, etc.

33 AAP Department Overview Department Human Resources and Administrative Services (21 staff) Primary Function Provides staff support and assistance on recruitment/retention, benefits, professional development & policy compliance.

34 Chapter Governance and Structure The following is a recommended core organizational structure and these members typically make up the chapter board: Chapter President Chapter Vice President Chapter Secretary/Treasurer Chapter Program Chairperson Chapter Membership Chairperson Three Members-At-Large

35 Chapter Governance and Structure (continued) Chapters should have clearly written bylaws, a mission statement, goals and a strategic plan. The chapter board should meet quarterly via conference call, video conference or face-toface meetings. The function of the board is to act on behalf of the general membership and establish chapter policies according to the chapter bylaws.

36 Role of a Chapter Officer The Academy Bylaws identify the following 8 key areas of responsibilities for chapter presidents and vice presidents: 1. To uphold the Constitution and Bylaws of the Academy at the chapter level. 2. To promote the chapter activities and to organize and conduct appropriate meetings and committee projects. 3. To represent the Chapter and District at national meetings including the Annual Leadership Forum. 4. To be responsible for good communication and liaison between the chapter constituency and the Chapter Board of Directors.

37 Role of a Chapter Officer (continued) 5. To file an annual report with the District Chairperson, District Vice Chairperson and National by a date to be determined by the Academy. 6. To have and keep up-to-date a functional set of chapter bylaws. 7. To perform such duties to the Academy as may be described elsewhere in the Academy Bylaws or determined by the Board of Directors. 8. To perform activities that are consistent with the Academy s Bylaws, Constitution and policies and that are not prohibited by state or federal law.

38 AAP Policy-Making Process and Role of the Chapter Officer Chapter officers represent their chapter on policy issues and it is important to understand the process. Recommendations and statements can be generated by national committees, sections, or councils. All recommendations are sent to Academy Standing Board Committees for discussion. All recommendations are then reviewed by the Board of Directors for final approval. Through the resolution process, the membership provides advice on the future direction of AAP policies and programs.

39 Role of the Chapter President The chapter president has two central responsibilities: To keep the chapter focused on meeting its own goals and those of the Academy. To oversee the chapter Board and chapter committees.

40 Chapter President Responsibilities The following information is a list of responsibilities for chapter presidents: Submit Annual Chapter Report to the national office Nominate chapter members for appointments to national AAP committees Oversee budget and fiscal obligations of the chapter Preside at the annual meeting of the chapter and all of the meetings of the governing body Serve as spokesperson for the chapter in representing the interests of pediatrics at the federal, state, and/or community levels Extend chapter influence by maintaining good relations with other chapters, state, or provincial medical associations, and lay organizations

41 Chapter President Responsibilities (continued) Appoint appropriate chapter committees and provide guidance to committees to enable them to fulfill their responsibilities Keep current with new information and policies from the Academy and communicate information to chapter members Maintain a close relationship with the Academy in conducting chapter activities and programs and communicate local needs and ideas to the Academy Represent the chapter at national meetings Recognize the achievements of chapter members and chapter staff Review and sign grants awarded to chapters through AAP programs Supervise chapter executive director and staff Plan for appropriate leadership succession

42 The chapter president should also keep the Academy abreast of the following items: Election of new officers Changes in constitution and bylaws Special projects and chapter news Names of chapter committees or chapter committee chairs Chapter tax-exempt status and/or addition of a chapter foundation Chapter dues rates Chapter President Responsibilities (continued)

43 Chapter Vice President Responsibilities In most chapters the chapter vice president progresses to the presidency. The chapter vice president is expected to represent the chapter at the: Annual Leadership Forum District meetings

44 Chapter Vice President Assist the Chapter President Responsibilities (continued) Perform other functions as delegated by the President and/or the Board of Directors Assume all duties in absence of the President Attend the Annual Leadership Forum and the annual District Meeting Attend Chapter Executive Committee meetings and Executive Board Meetings Work with outside agencies to promote the health and well-being of children in the state Other duties as determined by the chapter

45 Where Do I Go from Here? Consider the Department of Community, Chapter and State Affairs your connection to the Academy! Staff is trained to specifically address your needs and help you with issues that may arise. The following slides will provide detailed descriptions of the divisions within the department.

46 Division of Chapter and District Relations The Division of Chapter and District Relations provides management and leadership consultation to the Academy s 59 US chapters, 7 Canadian chapters, and ten districts. Serving as the main liaison between the national office and the individual chapters and districts, the division assures a sound, collaborative partnership between these groups. The division also empowers the leadership by providing them with tools and resources to effectively lead their organizations and ultimately carry out the mission of the AAP.

47 Division of Chapter and District Relations (continued) The Annual Leadership Forum, District Meetings, and the Chapter Executive Directors conference are managed by the division. Division provides staffing support: District Vice Chairpersons Committee Chapter Forum Management Committee Chapter Executive Directors Steering Committee Friends of Children Healthy People 2020 Chapter Grant program and educational grants for chapters Chapter recognition awards program

48 Division of Chapter and District Relations

49 Have No Fear! The Chapter Manual is here! Guides/Pages/Chapter-Manual.aspx Succession Planning Sample Executive Director Job Description How to Establish an Annual Budget Fiduciary Duties of Chapter Officers Sample Chapter Bylaws And Much More..

50 Division of Community-based Initiatives Supports pediatricians and residents as agents of change for all children in their community through: Grants (e.g. CATCH, Advocacy Training Grants, Rome Visiting Professorships) Advocacy Training and Leadership Development for Early Career Pediatricians (Community Pediatrics Training Initiative network, CATCH facilitator and resident liaison positions) Practical strategies and tools (e.g. poverty screening and referral, how-to videos, funding announcements, and evaluation guides) Policy statements on poverty, immigrant health, home visiting, homeless children, collaborating with public health, and child health equity.

51 Division of State Government Affairs The Division of State Government Affairs offers consultation and technical assistance to AAP chapters seeking to influence state government policy. With guidance from the Committee on State Government Affairs (COSGA), the division monitors state legislation and policy trends, develops strategic resources, and facilitates state advocacy engagement and learning opportunities. Key issues include access to pediatric care, health system transformation, Medicaid, poverty and child health, immigrant health, immunizations, the physician-led medical home, protecting the physician/patient/family relationship, gun injury and violence prevention, newborn screening, and e-cigarette regulation , x7799

52 Division of Chapter Quality Improvement Initiatives Builds chapter capacity to lead quality improvement efforts through the following: Chapter/Practice Engagement in Quality Improvement (QI) efforts through projects sponsored by the Chapter Quality Network, the division works with chapters to embed treatment guidelines in member practices to improve care and outcomes for children. Leadership Development provides chapter leaders with training and the opportunity to lead QI collaboratives. Practice Support for Measurable Results develops QI measures, data reporting and measurable goals while providing web-enabled data collection systems to participating chapters and practices. Payer Engagement supports chapters through consultation and cross-learning as they approach payers to discuss alternative QI reward models. Coaching for Practice Change QI coaches cover embedding the Plan-Do-Study-Act approach (PDSA), holding effective meetings, planned care and other QI elements on monthly practices calls and at quarterly learning sessions. Resources and Tools provides encounter forms, patient education materials and other tools on an online repository. Assists Chapters to Assess their Readiness for QI Work

53 53 Division of Chapter and District Relations Staff Listed below is staff contact information: Nicole G. Blankenship, MBA, CAE, Division Director (Division oversight, Annual Leadership Forum, Annual Leadership Forum Executive Committee, chapter management consultation) 800/ ext 7862 Betsey Siska, MS, Senior Associate, Chapter and District Relations (Chapter Executive Directors Conference, Chapter Executive Directors Steering Committee, chapter management consultation) 800/ ext 7860 Hope Hurley, Manager, District Relations (District meetings, Healthy People 2020 grant program, District Vice Chairpersons) 800/ ext 7933

54 54 Division of Chapter and District Relations Staff (continued) Listed below is staff contact information: Jonathan Faletti, Manager, Chapter Programs (Resolutions, Annual Leadership Forum, Chapter Connections, Chapter Manual, Chapter Forum Management Committee, educational grants to chapters) 800/ ext 4752 Ariel Meyers, Division Coordinator (Division coordination, ALF and district meeting information, topic-specific chapter management informational packets) 800/ ext 7949 Connie Schmidt, Chapter and District Relations Coordinator (Chapter records maintenance, letterhead, certificates, awards, meeting supplies) 800/ ext 7649