2017 Kentucky Balance of State CoC Expansion Project Scoresheet (Approved by KY BoS CoC Advisory Board August 18, 2017)

Transcription

1 Total # of Clients on APR: Total # of Adults on APR: Total # of Leavers: Total # of stayers (PH Only): Total # of Adult Stayers on APR not assessment: Name of Agency: Expansion Project Name: 2017 Kentucky Balance of State CoC Expansion Project Scoresheet (Approved by KY BoS CoC Advisory Board August 18, 2017) Name of Renewal Project to be Expanded: Project Type (Circle one): Victim Service Provider (Circle one): No PH-RRH - PH-PSH Project serves 100% Youth (24 years old and under): No Project serves 100% Families (Households w/ at least one adult and No at least one child) Projects serves 100% Veteran Households No Priority Area Goal Points Possible Proj. Performance/ Response Score Data Source/ Calculation, if applicable Minimum Thresholds (Housing First and Commitment to Moving People Quickly into PH) 1. All programs: Project sponsor meets minimum threshold and selfcertification criteria on KHC Capacity Scorecard 2. All Programs: The renewal project and the expansion project utilizes a Low Barrier/Housing First model 3. All programs: Applicant is committed to moving people quickly into PH. 4. All programs: Project currently uses (or commits to begin using) the VI-SPDAT common assessment tool for client enrollment/referrals to ensure project is best fit for the client s needs, even if there is not an active prioritization list operational within project s service area at this time and commits to full participation in the KY BoS CoC Coordinated Entry System by January If sponsor agency does not meet minimum criteria, application will not be accepted. Pass/Fail Projects that fail to reach the minimum established criteria or establish a plan to correct deficiencies that is acceptable to KHC will not be eligible for ranking. KHC Capacity Scorecard esnaps App Q 3B (3a-d) Expansion Project s

2 Project Type and Priority Populations Served (Youth, Families with Children, Veterans, Chronically Homeless) 5. All Programs: Permanent PSH = 3 pts Supportive Housing, Rapid RRH = 1 pts Rehousing, 6. All Programs: 100% of units dedicated to at least one of the following: Unaccompanied Youth; Families with Children; or Veteran Households 7. PSH Programs: 100% of beds in renewal project are either dedicated to chronically homeless or are DedicatedPLUS (Note: Expansion beds are already required to serve these populations) Resources prioritized for persons with highest level of need Project serves priority populations Increase number of beds for chronically homeless = 2 pts 100% of renewal beds dedicated to CH or DedicatedPLUS = 10 pts 50-99% renewal beds are dedicated to CH or DedicatedPLUS = 3 pts Less than 50% dedicated= Expansion Project application not accepted. Renewal Project Performance Length of Stay/Homeless (Quickly Moves People Into Permanent Housing) 8. RRH Programs: On Under 20 days = 8 pts average, participants spend days = 6 pts Quickly move 30 days or less from project days= 4pts to PH entry to residential move-in days = 2 pts Over 60 days = 0 pts Housing Stability (Permanent Housing Destination at Exit and/or Maintaining Permanent Housing) 9. PSH Programs: Length of 80% 80% or more = 5 pts Stay 12 months or longer 75-79% = 3 pts (adults and children) Less than 75% = 0 pts 10. RRH Programs: Percentage of Clients (adults and children) exiting to permanent housing destinations 11. PSH Programs: Percentage of Clients (adults and children) remaining in PSH or exiting to permanent housing destinations 12. PH Programs (excluding VSPs): Returns to Homelessness-Percentage of clients who exited to permanent housing and returned to homelessness within 2 years of exit. 90% 90% or more =7 pts 80-89% = 4 pts 70 79% = 1pts 69% or less = 0 pts 90% 90% or more =7 pts 80-89% = 4 pts 70 79% = 1 pts 69% or less = 0 pts Less than the CoC Systemwide % for project component as submitted to HUD May 2017 No returns to homelessness = 5 pts Less than CoC % for component type = 3 pts VSP (N/A) = 5 pts Expansion e- snaps s/khc Expansion e- snaps s Renewal Project CAPER Q22c, Q22a1 : Q23a + Q23b PH charts # of leavers. : Q23a + Q23b PH charts + stayers total # of clients.) HMIS Data/ System-Wide Performance Measures Report, Metric 2.b.2

3 Connecting Participants to Mainstream Benefits/Community Resources and Increasing Participants Income 13. All Programs: Program s commitment to connecting participants with mainstream resources Answers to ALL relevant questions on the 2016 to all 5 = 5 pts to 4 = 3 pts to 3 = 1 pts to 2 or less = 0 pts e-snaps Project, 4A. 2a, 2b, 2c, 3, and 3a. 14. PSH Programs: Percentage of adult participants who gained or employment from entry to exit or at follow-up. project app. 17 % 17% or more = 5pts 15 to 16% =3pts 11 to 14% =1 pts 10% or less = 0 pts Q19a RRH Programs: Percentage of adult participants who gained or employment from entry to exit or at follow-up. 16. All Programs: Percentage of adult participants who gained, maintained, or other sources (nonemployment, non-earned cash) from entry to exit or at follow-up. Utilization Rate 17. All Programs: Average unit utilization rate 20% 20% or more = 5 pts 15 to 19 % = 3 pts 11 to 14% = 1 pts 10% or less = 0 pts 54% 54% or more = 5 pts 40 to 53 % = 4 pts 30 to 39% = 3 pts 20 to 29% =2 pts 10 to 19% = 1 pt 9% and below = 0 pts 85% 85% or more =10 pts 75 to 84% = 5 pts Less than 75% = 0 pts Q19a3 Q19a3 Q8b number of households served the last Wed in Jan/Apr/July total # of units in proj. app x 3

4 Severity of Need 18. All programs: Percentage of adult client entries from streets/emergency shelters (includes Head of Household for household with no adults > 17) 19. All programs (excluding VSPs): Percentage of adult clients with no income at program entry (Projects funded for first time in 2015) 50% 50% of more = 10 pts 40-49% = 7 pts 30-39% - 5 pts 29% or less = 0 pts 60% 60% or more = 5 pts 50 to 59% = 3 pts 40 to 49% = 1 pts 39% or less = 0 pts 40% 40% or more = 5 pts 30 to 39% = 3 pts 20 to 29% = 1 pts 19% and below = 0 pts VSP= 10 pts Program Management, Capacity, HMIS (or comparable database for VSPs) Quality, and Participation 20. All programs: Project has deductions from KHC Capacity Scorecard Strong program management Total Point deduction subtracted from Expansion 21. All programs: If your grant for S+C) has closed, did your project have any unspent funds? 22. All programs: If project had unspent funds for their closed 2015 grant (or most current grant for S+C), provided a reasonable explanation for why funds were returned and has a plan in place to ensure all 2016 and 2017 funds are expended. 23. All programs: If your grant for S+C) is still open, is your project on track to spend down 100% of the funds? 24. All programs: If your grant for S+C) is still open and you are not on track to spend down 100% of the funds, provided a reasonable explanation for why funds No scoresheet No = 5 pts = 0 pts Project still open = 5 pts N/A (no 2015 grant) = 5 pts = 5 pts Project still open = 5 pts N/A (no unspent funds or no 2015 grant) = 5 pts = 5 pts Project closed = 5 pts N/A (no 2015 grant)=5pts = 5 pts Project closed = 5pts N/A (no 2015 grant) = 5 pts Q8b number of households served the last Wed in Apr and July total # of units in proj. app x 2 Q15 Q18.

5 will be returned and has a plan in place to ensure all 2016 and 2017 funds are expended. 25. All programs: For this project, has there been a HUD and/or KHC monitoring with findings since 7/1/ All programs: For HMIS or comparable database, missing data for client destination at exit: Data quality as compared to the CoC Data Quality Report submitted to HUD in May ALL programs: All HIC data submitted on time 28. All programs: All programs: Attended 2016 Regional CoC Meeting, 2016 Annual CoC meeting, and 2017 Regional CoC meeting No findings or findings corrected and accepted No missing data No findings or no review completed = 5 pts Findings, but corrected and accepted = 3 pts No categories with missing data = 8 pts Some missing, but is less than the CoC percent missing for the component type = 4pts Greater than the CoC percent missing for the component type= 0 pts = 5pts 100% Attended all 3= 5 pts Attended 2/3 = 3 pts Attended 1 = 1 pt Did not attend = 0 pts Total Possible Points PSH Projects: 110 RRH Projects: 103 Q23a and Q23b and CoC Data Quality Report HIC/PIT Data Records COC Planning and Coordination Records