The development of the Central West Tobacco Control Area Network s system of local tobacco cessation communities of practice: Appendices A - C

Transcription

1 The development of the Central West Tobacco Control Area Network s system of local tobacco cessation communities of practice: Appendices A - C This document was produced by: Program Training and Consultation Centre (PTCC) c/o Cancer Care Ontario 505 University Avenue, 16th Floor Toronto, Ontario M5G 1X3

2 Appendices Background Information A. Tobacco Control Area Networks (TCAN) structure B. Communities of practice compared to other group formats C. Visual timeline of the development of the six CoPs in the Central West TCAN Planning the Communities of Practice D. Central West TCAN 2009 cessation strategy logic model E. Wenger theoretical background slideshow presentation (Waterloo-Wellington) F. Central West TCAN 2010 CoP Regional Activity Project Charter G. Environmental scan questions (Niagara) H. CoP Invitation (Halton) I. Event planning to-do list J. Example CoP charter (Haldimand-Norfolk) Recruitment K. CoP brochure (Central West TCAN) L. You Can Make it Happen Materials (Central West TCAN) Measuring and reporting value M. Biannual Survey (Central West TCAN) N Regional Action Plan Final Activity Report (Central West TCAN) 2

3 A: Tobacco Control Area Networks (TCAN) structure To implement the Smoke-Free Ontario (SFO) strategy, the Ministry of Health Promotion and Sport (MPHS) has developed the Tobacco Control Area Networks (TCAN) structure. MPHS funds seven TCANs, each of which consists of one to nine local public health units (PHUs) from a specific geographic area (see map on next page). Each TCAN is coordinated by a TCAN coordinator and Youth Development Specialist who are located at a coordinating public health unit. TCAN staff participate in provincial planning and advisory committees to ensure that local and regional needs are communicated to inform provincial planning and coordinate the implementation of provincial programs. TCANs facilitate communication, regional planning, and collaboration among local Public Health Units (PHUs), non-governmental organization and other partners to plan and execute regional prevention, protection and cessation activities and coordinate area-wide media and public relations activities, while ensuring that activities target province-wide goals and objectives. TCANs also assess training and technical assistance needs of the organizations in their geographic area. TCANs are a forum for health promotion leadership, coordination and collaboration using tobacco control as a base and including other highly correlated risk factors to improve population health status as well as focusing on the needs of specific populations that bear a disproportionate burden of disease. Central West TCAN The Central West TCAN is governed by a Steering Committee. Region-wide initiatives are planned and implemented through several sub-committees (i.e., cessation, media/public relations and enforcement), which report into the Steering Committee. The Steering Committee is chaired by the TCAN coordinator. The Steering Committee is composed of a tobacco control manager (or primary tobacco control decision-maker) from each health unit, the Chairperson of each TCAN Subcommittee, the TCAN Coordinator, the TCAN Youth Development Specialist, and a PTCC Resource staff. The Central West TCAN Cessation Subcommittee plans regional cessation-related projects that fulfill the objectives of Smoke-Free Ontario, the Ontario Public Health Standards and to address common local tobacco cessation needs. The Central West TCAN Cessation Subcommittee is composed of a representative from each health unit, a Central West Senior Coordinator from Smokers Helpline, a PTCC Resource staff, and the Central West TCAN Coordinator. The representative from each health unit may be the tobacco control coordinator or the tobacco cessation lead if there are several staff in the tobacco role. Adapted from the 2011 draft Smoke-free Ontario Scopes of Service for Public Health Units 3

4 A: Tobacco Control Area Networks (TCAN) structure 4

5 B: Communities of practice compared to other group formats Formal Departments What is the purpose? To deliver a product or service Who belongs? Everyone who reports to the group s manager What holds them together? Job requirements and common goals How long do they last? Intended to be permanent (but last until the next reorganization) Operational Teams To take care of an ongoing operation or business Member assigned by management Shared responsibility for the operation Intended to be ongoing (but last as long as the operation is needed) Project Teams To accomplish a specified task People who have a direct role in accomplishing a task The project s goals and milestones Until project completion Communities of Interest To be informed Whoever is interested Access to information and sense of likemindedness As long as there is interest Informal Networks To receive and pass on information, to know who is who Friends and business acquaintances, friends of friends Mutual need and relationships Never really start or end (exist as long as people keep in touch or remember each other) Communities of Practice To create, expand, and exchange knowledge, and to develop individual capabilities Voluntary based on expertise or passion for a topic Passion, commitment and identification with the group As long as there is interest from members in maintaining the group Adapted from Wenger et al.,

6 C: Visual timeline of the development of the six CoPs in the Central West TCAN Region of Waterloo Public Health and Wellington- Dufferin-Guelph Public Health host Tobacco Roundtable Oct Brant s Nov Waterloo- Wellington s Feb Haldimand- Norfolk s first CoP June 2008 First collective evaulations of the CoPs in the CW TCAN area June 2009 CW coordinated CoP training event Nov RNAO Best Practice Champions Feb.2011 Hamilton s Oct The Central West TCAN Cessation Sub-Committee meet about a knowledge exchange form, and decide to focus on CoPs Niagara s May 2008 Halton s Sept CoP brochure distribution 2010 You Can Make It Happen Campaign Phase One