Women s Imaging ICD-10-CM

Transcription

1 Women s Imaging ICD-10-CM Clinical Documentation Guides Brought to you by The Resource for Physician and Outpatient Coding, Compliance & ICD-10-CM

2 OTHER CLINICAL DOCUMENTATION GUIDES WOMEN S IMAGING ICD-10-CM CLINICAL DOCUMENTATION GUIDES The Women s Imaging package includes conditions encountered in bone density studies, mammography, breast ultrasound, and other breast studies and procedures. In addition to disorders of the breast and neoplasms of the breast, this package includes a guide that focuses on definition and documentation requirements of active cancer versus history of cancer. MRI AND CT ICD-10-CM CLINICAL DOCUMENTATION GUIDES The MRI/CT package includes a broad range of conditions generally evaluated by these modalities, such as circulatory disorders of the brain, spinal disorders, traumatic brain injury, chest pain, and pneumothorax. ULTRASOUND ICD-10-CM CLINICAL DOCUMENTATION GUIDES The Ultrasound package includes conditions frequently seen in ultrasound studies in the hospital, physician office, and freestanding facility setting. Among the conditions included in this package are ascites, DVT, diverticular disease, abdominal pain, limb pain, and thyroid disorders. INTERVENTIONAL RADIOLOGY ICD-10-CM CLINICAL DOCUMENTATION GUIDES The Interventional Radiology Guide includes topics encountered in both vascular and non-vascular interventions. Some conditions covered in the IR package include circulatory disorders of the brain, DVT, traumatic brain injury, cholelithiasis, pleural effusion, and pneumothorax.

3 How to use the ICD-10 Documentation Guides Each documentation guide breaks down the clinical information that needs to be documented into columns and rows. Start with the first row and determine which clinical statement is appropriate for the patient. The additional information that needs to be documented for each condition continues on the following rows. Some documentation guides are straightforward and follow a single column down the rows. This is the case with the guide for Thyroid Disorders below, once the determination is made that the patient has a non-toxic goiter, the additional information that needs to be documented is provided directly below the non-toxic goiter box. Physician Documentation Guide for Thyroid Disorders Patient with Goiter, Thyroid Nodules, Hypo- & Hyperthyroidism 1. Select a condition and follow the arrows: Non-toxic Goiter Hypothyroidism Hyperthyroidism Thyrotoxicosis 2. Be descriptive: Diffuse Simple Single thyroid nodule Colloid Uninodular Multinodular Cystic Congenital with diffuse goiter Congenital w/o goiter Other With diffuse goiter Exophthalmic Graves Disease With single thyroid nodule With multinodular goiter From ectopic thyroid tissue Factitia Other With thyrotoxic storm or crisis Without thyrotoxic storm or crisis Copyright 2014, Coding Strategies, Inc. The Resource for Physician and Outpatient Coding, Compliance & ICD-10-CM

4 Other documentation guides will be more complex. In these cases, the information in the subsequent rows must be further subdivided to provide the necessary level of detail. Below is the guide for Hypertension. As you can see, more information is necessary to document patients with hypertensive heart and/or kidney disease. Once the determination is made that the patient has hypertensive heart or kidney disease, both the type of heart failure and the stage of kidney disease must be documented. Physician Documentation Guide for Hypertension Patient Diagnosed with Hypertension 1. Select type and follow the arrows: Essential (default) Secondary Hypertensive heart and/or kidney disease Renovascular Other renal disorders Endocrine disorders Other Hypertensive heart disease Hypertensive chronic kidney disease Hypertensive heart and kidney disease Heart Disease With heart failure Without heart failure Chronic Kidney Disease With stage1-4 CKD With stage 5 or ESRD With heart failure Without heart failure AND With stage 1-4 CKD With stage 5 or ESRD Document the type of heart failure Document the stage of chronic kidney disease Document both the type of heart failure and the stage of kidney disease Copyright 2014, Coding Strategies, Inc. The Resource for Physician and Outpatient Coding, Compliance & ICD-10-CM

5 Documentation Guide for Disorders of the Breast and Other Abnormal Findings Patient with Disorders of the Breast or Other Abnormal Findings: 1. Select condition and follow the arrows: Abnormal Findings Disorders of Breast 2. Be specific: 2. Select category: Mammographic microcalcifications Mammographic calcifications Inconclusive mammogram Dense Breasts Inconclusive mammogram Other inconclusive and abnormal findings Solitary cyst of breast Diffuse cystic mastopathy Cystic breast Fibrocystic disease of breast Fibroadenosis of breast Fibrosclerosis of breast Mammary duct ectasia Other benign mammary dysplasias Skip Step 3 and move to Step 4 Inflammatory disorders of breast Abscess areola/breast Carbuncle of breast Infective mastitis Hypertrophy of breast Lump 3. Laterality: Left Right 4. Provide context: Presence of: Personal history of breast cancer Family history of breast cancer

6 Physician Documentation Guide for Neoplasms Patient Diagnosed with Neoplasm 1. Select Status and follow the steps down the column: History of Cancer treatment has ended and no evidence of cancer: Primary site excised or eradicated AND Primary site no longer being treated AND No evidence of remaining malignancy Active Cancer disease that is currently causing signs and symptoms and/or is under treatment by any modality: Surgery Chemotherapy Radiation Hormonal Therapy Alternative Medicine 2. Select Previous Treatments: 2. Select Category: Previous treatments Radiation therapy Chemotherapy Skip Step 3 and move to Step 4 Primary Malignancy Secondary Malignancy In Situ Benign Neoplasm 3. Specify Location: Location of Neoplasm Specify precise location of neoplasm. See Breast documentation guides for examples. 4. Reminder: All malignancies both primary and secondary should include site specific details even if no longer active.

7 Physician Documentation Guide for Neoplasm of Breast Patient Diagnosed with Neoplasm of Breast 1. Select status and follow the steps down the column of the same color: History of Cancer treatment has ended and no evidence of cancer: Primary site excised or eradicated AND Primary site no longer being treated AND No evidence of remaining malignancy Active Cancer disease that is currently causing signs and symptoms and/or is under treatment by any modality: Surgery Chemotherapy Radiation Hormonal Therapy Alternative Medicine 2. Provide context: Previous treatments Radiation therapy Chemotherapy 2. Select type: Primary Malignancy Secondary Malignancy In Situ Benign Neoplasm 3. Select Gender: Female Male 4. Select Breast: Right Left 6. Reminder: All malignancies both primary and secondary should include site specific details even if no longer active. 5. Select specific location: Nipple and Areola Central Portion Upper-Inner Quadrant Lower-Inner Quadrant Upper-Outer Quadrant Lower-Outer Quadrant Axillary Tail Overlapping Sites

8 Physician Documentation Guide for Osteopenia Patient Diagnosed with Osteopenia 1. Select side: Left Right 2. Select location: Shoulder Upper Arm Forearm Hand Thigh Lower Leg Ankle/Foot Other Site Multiple Sites

9 Physician Documentation Guide for Osteoporosis Does the Patient have Osteoporosis with current pathologic fracture? 1. Answer the question and follow the arrows: Yes No OR Is it Age Related Other: Drug induced (identify drug) Idiopathic Disuse Post-traumatic 2. Select side and area of fracture with laterality Right or Left Shoulder Humerus Forearm/Wrist Hand Femur/HIp Lower Leg Ankle/Foot Vertebra(e) 3. Be descriptive: Initial Diagnosis Subsequent with routine healing Subsequent with delayed healing Subsequent with malunion Subsequent with non-union Sequela Is it Age Related Postmenopausal Senile Localized Other Drug induced (identify drug) Idiopathic Disuse Post-traumatic 4. Be specific: Presence of: Skip Step 2 & 3 and move to Step 4 Major osseous defect Personal history of (healed) osteoporosis fracture

10 Physician Documentation Guide for Episodes of Care Episodes of Care 1. Select a type and follow the arrows: Initial Encounter (active treatment, may apply to multiple services and/ or multiple dates of service) Document as IE if: ED patient (seen in or referred from ED) Surgical treatment including pre- & post-surgical imaging New injury still being evaluated Subsequent Encounter (routine care during the healing or recovery phase) Document as SE if: Ordered as a follow-up or check status study Presence of a cast, internal fixation device (beyond initial pre-/postplacement images) Sequela (residual effect after the acute phase has terminated) Document as a sequela if the current complaint is related to prior accident/injury. Select from the following: Scarring Deformity Post-traumatic arthritis Pain and other conditions 2. Include the following: Remember to include in the patient history details related to the accident/injury. e.g: Shoulder pain and bruising after fall from ladder Laceration forehead from MVA For fractures subsequent encounters must document status as: Routine healing Delayed healing Malunion Non-union Encounters for sequela require that the provider directly link the original injury to the identified residual effect or complication. NOTE: Open fractures of the forearm, femur and lower leg are further defined by severity by using the Gustilo Classification. Please document class, if known.

11 Physician Documentation Guide for Pathological Fractures 1. Select one Pathological Fracture caused by/due to: Neoplasm Document neoplasm Not elsewhere classified In other diseases Document disease 2. Choose the Location: Shoulder Tibia Shoulder Femur Humerus Fibula Humerus Tibia Radius Ankle Radius Fibula Ulna Foot Ulna Ankle Hand Vertebra Hand Foot Pelvis Fingers Toes Femur Pelvis Vertebra 3. Select a side: Right Left 4. Encounter (Closed): Initial Subsequent routine healing Subsequent delayed healing Subsequent non-union Subsequent malunion Sequela

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