Immunisation Schedule. July Guide

Transcription

1 Immunisation Schedule July 2013 Guide This manual is for clinical staff and contains important information for all Medtech 32 users. Please ensure this document is circulated amongst all your clinical staff. We suggest these should be filed safely for future reference.

2 Table of Contents Introduction... 3 Pre-requisites... 4 Add a new Vaccine Code... 5 Add a New Vaccine Age Group... 7 Add & Map a New Vaccine Product... 9 Immunisation Schedule Utility...12 Add a New Schedule Path...13 Appendix A...17 Standard Vaccines...17 Non-Standard Vaccines...18 Sub-Population Vaccines...18 Queensland Providers Only...18 Version 9.0 Page 2 of 18

3 Introduction The Medtech32 Immunisation Schedule Guide has been written to provide assistance to your Clinical staff in the creation of new vaccines, how to edit existing vaccines, and how to add new vaccines to the Medtech32 Vaccine Product Mapping screen. This document will also assist with the new July 2013 Immunisation Schedule changes for: The addition of 3 new Influenza vaccines: 1. Agrippal (AGRPAL) 2. Fluvax Junior 3. Vaxigrip Junior (VGRJNR) The addition also of two new vaccine code edits for the new: 1. Measles, Mumps, Rubella and Varicella (MMRV) 2. Priorix-Tetra and ProQuad (which will be available from 1 July 2013). Setup and Configuration instructions on the use of the Immunisation Schedule Utility have been broken down in to separate sections so that you may select and use those that are relevant to your needs. These are covered below and describe how to: Add new Vaccines Add new Vaccine Groups Add new Age Range groups Add new Immunisation Path (as per your State and Practice requirements). Please refer to the Immunisation link for further information on the requirements for your State The Medtech Immunisation Schedule Utility is available from our website as per the link: 8/useful-tools-and-documents.html Please download and save this Utility - Ensure that it is saved in to the correct folder path described below (where your MT32 Bin resides) so that you may access this Utility at any time from within the Utility Menu in your Medtech32 system. A screenshot of the folder is shown below. (Drive location where you MT32 lives)\mt32\bin\tools\addins folder. Version 9.0 Page 3 of 18

4 Pre-requisites Medtech32 Immunisation Schedule Guide Please ensure that the person who will be altering or creating new Pathways or Vaccines in your Medtech32 system has read and fully understands the process as described in this instruction guide. The requirements for the successful management of your Immunisation Schedule have been listed below, and must be applied prior to adding any new vaccines or pathways: Ensure that the staff member updating the Immunisation Schedule has the correct Medtech32 Administration and Clinical Rights and access. Ensure that you have run the latest Medtech32 Vaccine Product Mapping Utility (March 2013) from our website on all your Medtech32 databases. The March 2013 update will add/edit the following vaccines and complete the additional tasks as numbered below. Priorix-Tetra ProQuad Agrippal Vaxigrip Junior ACIR Vaccine Code / Description (Old) PRXTET PROQAD AGRPAL VGRJNR ACIR Vaccine Code / Description (New) 1. It will add the new Medicare ACIR vaccine as listed above. 2. It will recreate any current Medicare ACIR vaccines that are missing from your Medtech32 database. 3. It will remove any invalid or obsolete Medicare ACIR vaccines from your Medtech32 database. 4. It will remove any duplicated Medicare ACIR vaccines from your Medtech32 database. NOTE: If the Utility is unable to determine which of the duplicated records should be kept, all duplicates will be deleted and the corresponding Medicare ACIR vaccine will then be recreated. 5. For all newly added or recreated Medicare ACIR vaccines, the Utility will default the Medtech32 Vaccine Code (MT32 Vaccine) to 'TEST', and the Medtech32 Vaccine Product Code (MT32 Code) to 'TEST' under Vaccine Product Mapping. 6. All existing Vaccine Product Mapping WILL NOT be altered, except for those Medicare ACIR vaccines that are recreated by the Utility. Version 9.0 Page 4 of 18

5 Add a new Vaccine Code Medtech32 Immunisation Schedule Guide 1. Go to the menu option Setup > Recall / Screening > Vaccine. 2. To add the new Vaccine, click on the first icon at the top of the screen to Add the new vaccine. This will open a new screen for you to add the Code, and Description of the Vaccine. Example in the screenshot below is for the vaccine Menitorix Important Note: Ensure that the Code used is of the correct standards as per Appendix A of this document. 3. After adding the Code and Description, click on the Products tab of the screen. Then click on the Add button to the right to Add the Product details in here. Version 9.0 Page 5 of 18

6 Enter in the relevant information: PRODUCT CODE: < Refer to the correct Product Code Table in Appendix A> PRODUCT DESCRIPTION: < Refer to the correct Product Description in Appendix A> Add Batch No: (use your existing batch details) Batch Expiry: (use your existing expiry date details) 4. The Outcome Tab will be filled in automatically with the default outcome responses. 5. Click on the Add button to add new Outcomes if required. 6. Click on the OK button to save the Product Code entry. Version 9.0 Page 6 of 18

7 Add a New Vaccine Age Group 1. To include a new Age Range for a Vaccine Group to appear in the Immunisation Schedule screen - go to the Setup > Recall / Screening > Vaccine Group menu option. The Vaccine Group screen will appear as shown below. 2. To add a new Code, click on the new icon to open up the relevant screen. Version 9.0 Page 7 of 18

8 3. Enter in the unique Code and a meaningful Description in to the relevant fields as shown in the screenshot sample below. 4. Click on the OK button to save the new Code entry. Below is a sample screenshot of various new Codes and Descriptions created, to accommodate an advanced Age Range selection. Version 9.0 Page 8 of 18

9 Add & Map a New Vaccine Product Important Note: Before you can correctly configure your new Vaccines in to your Vaccine Product Mapping screen, you must first have ensured that the latest Vaccine Product Mapping Utility has been successfully run on your Medtech32 database. This utility can be downloaded from our Medtech website 1. Select the Setup > Recall / Screening > Vaccine Product Mapping menu option. The following screen will be displayed. 2. The Vaccine Product Mapping screen consists of four columns. Medicare Australia Vaccine Code o This is the Medicare accepted code that will be sent electronically to ACIR. MT32 Vaccine o This is from your Vaccine that you created in Medtech (also shows the associated Code used) MT32 Code o This is the Code that you created for entering your Vaccine details MT32 Vaccine Product o This contains the details of the Product names that make up your vaccine (populated from the Vaccines Product Tab). Version 9.0 Page 9 of 18

10 3. Using the first column as your guide Medicare Aust. Vaccine - scroll down the list until you view the new vaccine Menitorix that we created at the start of this document. Note: the new Medicare Vaccine codes were added to your Medtech32 database via the Vaccine Product Mapping (March) 2013 utility that was run earlier. 4. The Mt32 Vaccine, Mt32 Code, and Mt32 Vaccine Product columns are set to the default of Test Vaccine (TEST) as a place holder for you to correctly map your Vaccine to the correct Medicare Codes. To change this, click on the MT32 Vaccine column to alter the code from Test Vaccine (TEST) by using the drop down menu to select your new Vaccine code MNTRX. Version 9.0 Page 10 of 18

11 5. Once the MT32 Vaccine code has been selected-repeat the process in the next column. 6. The end result will be the updated Vaccine Product Mapping screen as shown in the screenshot sample below. 7. Click on the OK button to save the changes. Version 9.0 Page 11 of 18

12 Immunisation Schedule Utility Important Note: Only those Vaccines entered in your Vaccine Product Mapping list will be displayed as a valid option in the Immunisation Schedule Utility. 1. From the Utility > Immunisation Schedule menu, select the right arrow option to open up the Immunisation Schedule. 2. The Immunisation Schedule screen will open with the existing Pathways shown, as per the screenshot sample below: Note : The schedules shown in the screenshot above may differ greatly (or only slightly) from the Immunisations Schedule screen in your Practice and is for demonstration purposes only. Version 9.0 Page 12 of 18

13 Add a New Schedule Path Medtech32 Immunisation Schedule Guide 1. From the Immunisation Schedule screen, click on the Add New Path button to create your new Immunisation Schedule Pathway. 2. The Add New Path button will open up the following screen to allow you to create your new entry. Enter in the Description and the Start Date in to the relevant fields. Click on the OK button to save the new entry. 3. Once you have clicked on the OK button, the next screen that appears is the actual Immunisation Schedule configuration process screen. 4. This screen will allow you to define the Vaccines for each Age Range, and is broken in to three sections: The first section contains details of the name and description of the Path, along with the valid start time of the schedule entry. Version 9.0 Page 13 of 18

14 The second section (left hand side of the screen) contains the Age Range from the drop down list, and the various Vaccines that may be selected/ticked for inclusion of the various Age Range vaccines. The third section (right hand side of the screen) contains the list of specified Vaccines for each Age Range as selected from the drop down list. Note: You need to alter the Age Range each time to add/exclude vaccines to the list to the right. Then use the right arrow icon right hand side of the screen. to move the selected Vaccine to appear on the If a vaccine selection has been made in error, use the right hand side of the screen. icon to remove it from the Version 9.0 Page 14 of 18

15 Note: From the example below, we have selected BIRTH from the drop down list, and have then selected/ticked the Hepatitis B vaccine directly from the vaccine list below. 5. The next Age Range is 2 Months. In the screenshot below, we have added the Infanrix Hexa to the schedule for 2 Months already (shown on the right hand side of the screen). We have ticked the two vaccines on the left hand side of the screen in readiness to move them over to be included in the 2 Months vaccines. Version 9.0 Page 15 of 18

16 6. The next Age Range is 4 Months, so we will need to look at is the 4 Month from the Drop Down menu option. Work your way through the list using the Drop Down arrow to select the next appropriate Age Range, as shown in the next screenshot example. 7. Continue to work through the Age Range, and add the required vaccines to the right hand side of the screen. The end result (continuing on from the Queensland example) will result in the final screen showing the new entries as shown in the sample screenshot below. Version 9.0 Page 16 of 18

17 Appendix A Medtech32 Immunisation Schedule Guide Standard Vaccines Vaccine/Brand Name Vaccine Code Max doses ActHIB PRPT 4 CDT - combined diphtheria, tetanus CDT 4 Comvax CMX 3 Engerix B (paediatric) ENGP 3 Generic Diphtheria GNDIP 4 Generic DTPa DTPA 4 Generic HBV HBV 3 Generic Hepatitis B GNHEP 3 Generic HIB GNHIB 3 Generic Measles GNMEA 3 Generic Meningococcal C GNMEN 3 Generic MMR MMR 3 Generic Mumps GNMUM 3 Generic (Monovalent) Pertussis P 5 Generic Pneumococcal GNPNE 3 Generic Poliomyelitis GNPOL 4 Generic Rubella GNRUB 3 Generic Tetanus GNTET 4 Generic Varicella-Zoster GNVAR 1 HBVAX II (paediatric) HBVP 3 Hiberix HBX 4 HibTITER HBOC 4 Infanrix IFX 4 Infanrix-HepB IFXB 3 Infanrix Hexa IFHX 3 Infanrix-IPV IFIP 4 Infanrix Penta IFPA 3 IPOL - inactivated polio vaccine IPV 4 Meningitec MENTEC 3 Menitorix MNTRX 3 Menjugate MENJUG 3 MMR II MMRCSL 3 Neis Vac-C NEISVC 3 Oral Polio (Polio Sabin) OPV 4 Pediacel PDCL 4 PedvaxHIB PRPOMP 3 Poliacel PLCL 4 Prevenar 7 PRVNR 3 Prevenar 13 PRVTH 4 Priorix MMRSKB 3 Priorix-Tetra PRXTET 3 ProHIBit PRPD 4 ProQuad PROQAD 3 Quadracel QDCL 4 Rotarix ROTRIX 2 RotaTeq ROTTEQ 3 Synflorix SYNFLX 4 Version 9.0 Page 17 of 18

18 Tripacel TCL 4 Triple Antigen DTP 4 Varilrix VLRIX 1 Varivax VRVAX 1 Non-Standard Vaccines Vaccine/Brand Name Vaccine Code Agrippal AGRPAL 8 Max doses Avaxim AVAXM 3 BCG tuberculosis BCG 1 Fluarix FLRIX 8 Fluvax FLUVAX 8 Fluvax Junior FVXJNR 8 Fluvirin FLVRN 8 Generic Hepatitis A GNHPA 3 Generic Influenza GNFLU 8 Generic Japanese Encephalitis GNJEN 4 Havrix Junior HAVJ 3 Influvac INFLUV 8 JE-VAX JEVAX 4 Mencevax ACWY MENVAX 3 Menomune MENUME 3 Panvax PANVAX 8 Twinrix Junior HATWNJ 3 Vaqta Paediatric/Adolescent formulation HAVAQ 3 Vaxigrip VAXGRP 8 Vaxigrip Junior VGRJNR 8 Sub-Population Vaccines Vaccine/Brand Name Vaccine Code Pneumovax 23 PNEUMO 1 Queensland Providers Only Max doses Max Vaccine/Brand Name Vaccine Code doses ADT ADT 5 Engerix B adult ENGBA 3 HBVaxII (thiomersal free) HBVXII 3 HBVaxII adult HBVXA 3 Hepatitis B Immunoglobulin HBIG 1 Q fever vaccine QFEVER 1 Rabies IMOG 10ml RIGTEN 3 Rabies IMOG 2ml RIGTWO 9 Rabies vaccine HDCV 5 Tet-tox TET 3 If you have any queries with the above process, or experience any difficulty in setting up your Immunisation Schedule, please contact the Medtech Helpdesk on Version 9.0 Page 18 of 18