[OHS-PRO-2-D REV004.0]

Transcription

1 CONTROLLED DOCUMENT DO NOT COPY IMMUNISATION POLICY REFERENCE NO: [OHS-PRO-2-D REV004.0] CREATED/ REVISED: July 2005/July 2009/Sept 2012/July 2013 REPLACES: Version No 3 Dated September 2012 VALID UNTIL: 5 years from approval date (unless superseded) Prepared by: Date Occupational Health Practitioner Newcastle University X J T Craggs 02/02/2016 Signed by: njtc1 Date Occupational Health Physician Newcastle University X Dr F C Pickering Occupational Physician Signed by: njtc1 02/02/2016 Page 1 of 5

2 PURPOSE This policy details the immunisation policy for staff and postgraduate at Newcastle University SCOPE Immunisation will be offered to all employees who are indicated in a risk assessment to be at risk of an occupationally acquired infection for which a safe and effective vaccine is available. Travel immunisations for individuals undertaking University business abroad is detailed under Work Related Travel Health Assessment on the OHSS website. The need for immunisation depends on the level of risk and on the effectiveness of the vaccine. Three situations are identified 1 Immunisation required. Non-immune staff only permitted to work in these categories following an individual specific risk assessment indicating that the risk is otherwise controlled 2 Immunisation recommended. Non-immune staff are permitted to work in these areas unless a specific risk assessment indicates that there is an uncontrolled risk 3 Immunisation not normally required. Immunisation may be offered if a specific risk assessment indicates an uncontrolled risk RESPONSIBILITES The manager/p.i /schools safety officers are responsible for identify those employees/postgraduates requiring immunisation in compliance with this policy. They are also responsible to ensure the risk assessment for the work to be undertaken is completed. The employee/postgraduate is responsible for the completion of the risk assessment and to attend Occupational Health for relevant immunizations, the costs of which will be recharged to the relevant cost centre. Occupational health is responsible for determining the immunisation schedules required for the employee/postgraduate in accordance with the immunisation history and the individual vaccine schedules. They are also responsible for sending out Page 2 of 5

3 appointments to the relevant employees/postgraduates concerned for initial immunisations and booster doses as required PROCEDURE The table below details the following worker groups which have been identified for inclusion in the immunisation programme. Worker group immunisation schedule Clinical staff Laboratory staff Working with patient contact where there are invasive procedures Working with patient contact where there are no invasive procedures Working with untested human blood or Working with tested human blood or Working with novel human cell lines from uncontrolled sources Working with established cell lines from controlled sources Working with non-human blood or Working with vaccinia virus Vaccinia Cleaning and maintenance and security staff Agricultural and horticultural staff Laboratory animal technicians Work with a risk of contact with human body fluids Work which may bring you into contact with soil Working with low risk animals such as rats and mice housed in permanent containment unlikely to have contact with C, tetani. Working with moderate risk animals those which have had potential contact with C. Tetani contaminated materials such as soil, manure etc. This includes farm animals and primates. Working with wild caught primates if not conditioned Rabies Staff working with the mentally handicapped Workers on seagoing vessels Typhoid Page 3 of 5

4 Additional immunisation requirements identified at risk assessment should be notified to the occupational health department and the risk assessment and justification for the immunisation supplied. Manager/P.I/Schools safety officers will identify those employees requiring immunisation according to the above criteria. The names will be forwarded to the occupational health department who will maintain a database of the employees concerned. Where immunisation is recommended in accordance with a specific risk assessment a copy of the risk assessment will also be supplied. The OH department will determine the immunisation schedules in accordance with the immunisation history and the individual vaccine schedules and send appointment dates to the employees concerned. The immunisation dates will be recorded in the employee medical record and in the immunisation database. Where an employee refuses a recommended immunisation or fails to develop immunity following immunisation the schools safety office will supply a risk assessment demonstrating that a safe system of work has been implemented. This will be recorded in the patient notes. Any refusal to accept immunisation should be documented and the employee requested to sign a declination form. ASSOCIATED DOCUMENTATION University Safety Policy Supplement for i)travel Abroad ii)field Trip Safety: Local Rules III) Safety in Transportation Travel Abroad Risk assessment Insurance cover guide for Travel Abroad POLICY REVISIONS April 2011 immunisation for maintenance workers reduced to level 2 June 2012 required for CBC workers with moderate risk animals Page 4 of 5

5 IMMUNISATION AND CONSENT STATEMENT Vaccine to be administered: I have been informed and have read the information on the Patient Information Leaflet about this vaccine. I have had the opportunity to ask questions and believe that I understand the risks and benefits of immunisation. I request that immunisation be given to me, free of charge. Full Name: Signature: Date: Declination Statement I understand that due to my occupational exposure I may be at risk of acquiring infection. I have been given the opportunity to be immunised at no charge to myself. However, I decline immunisation at this time. I understand that by declining the vaccine I may continue to be at risk. If, in the future, I continue to have exposure to other potentially infectious materials and want to be immunised I can receive the vaccination at no charge to myself. Full Name: Signature: Date: Page 5 of 5