Flu vaccination prog

Transcription

1 Flu vaccination prog

2 What's included in this pack Getting you ready Between now and the day, here's all you need to get prepared and promote your flu vaccination programme to your employees: what to do next room requirements checklist example launch plan poster launch and intranet options On the day support It's the day of your flu vaccination programme. Here's all you'll need to help make it run smoothly: on the day checklist consent form appointments schedule

3 Launch plan

4 What to do next Before the day, take these few steps to prepare for your programme. Step Step Book a room Read about the 'room requirements' on the next page Book a room for all vaccination days that you book, making sure it meets these requirements Promote your programme Spread the word to your workforce, using our employee engagement materials and example launch plan for help Your employee engagement materials include: a poster ready for you to fill in your specific vaccination dates, times and room details FAQs handout s and intranet copy for you to send out Step Step Let reception know Tell your reception team and/or security about your vaccination programme, so they know to expect the nurse on the day. Please remember to arrange a security pass in advance if needed On the day support There is everything you need for the day including a checklist, vaccination advice and an appointment schedule Bupa Occupational Health services are provided by Bupa Occupational Health Limited. Registered in England and Wales No Registered office: Bupa House, Bloomsbury Way, London WClA 2BA.

5 Room requirements checklist Please make sure the room you book has: two static chairs a small table a phone with dial out instructions a large waste paper bin curtains or blinds on all windows for privacy a sink, or one close by details of site arrangements for medical emergency and fire There must also be a waiting area outside with: chairs a table where relevant flu information can be placed Please note we'll need the room to be big enough to fit all of the above, plus space for employees to lie down if needed. The nurse should still be able to access the door in this situation.

6 Example launch plan Activity Use the we've included in this tool kit to let your employees know that their flu vaccination programme is on its way. Promote your flu programme on your company intranet site or newsletter. Intranet copy is included for you to use in this toolkit Put up the poster from this toolkit around work in places where they'll be seen such as the staff canteen, toilet doors, lifts and corridors. Timing T before T before T before dellve,y date dellve,y date dellve,y date Send a reminder to your workforce before your vaccination day. before dellve,y date Print out your 'checklist' included in this toolkit and make the final preparations for the day. before dellve,y date It's the day. If you've taken the steps in this guide to prepare, your vaccination programme should run smoothly. r;jbefo,e o, on the day Bupa Occupational Health services are provided by Bupa Occupational Health Limited. Registered in England and Wales No Registered office: Bupa House, Bloomsbury Way, London WClA 2BA.

7 We're protectingyou this winter Flu vaccination programme 2017 We want you to have the best chance of fighting the flu virus this winter, so a Bupa nurse will be coming here to vaccinate employees on at in Keep the date in your diary and visit bupa.co.uk/flu for more information. Handy tips to avoid catching flu: cover your mouth and nose when coughing or sneezing and use a tissue when you can bag and bin your dirty tissues straight away remember to wash your hands regularly clean your desk or work surface with cleaning wipes

8 Launch and intranet options We've written two and intranet options for you to send out to your employees, so it's easy to promote your flu programme at work. Simply copy and paste either option 1 or option 2, depending on which service you have chosen, and forward on to your workforce or use the wording for your company intranet. Option 1 - On-site vaccinations We're helping you fight flu with our upcoming vaccination programme As part of our employee wellness programme, we'll be running a flu vaccination programme from <insert date> where a Bupa nurse will administer the vaccination to help you avoid catching the virus. The programme is designed to help: reduce the spread of the virus amongst employees who wouldn't normally get the vaccine through their local GP protect those at increased risk of flu-related complications if they catch the virus keep the business running smoothly Book your vaccination online today You'll receive your vaccine at <insert location>. All you'll need to do is book your appointment online at wwwbupaflu.com/<insert company name> If you've got any questions about having a flu vaccination, please call the Bupa Anytime Healthline on *. Please bear in mind that this programme is only available to our employees. Regards <<Signature>> "We may record or monitor our calls. Bupa Occupational Health services are provided by Bupa Occupational Health Limited. Registered in England and Wales No Registered office: Bupa House, Bloomsbury Way, London WClA 28A

9 Launch and intranet options Option 2 - Voucher scheme vaccinations We're helping you fight flu with our upcoming vaccination programme As part of our employee wellness programme, we'll be running a flu vaccination programme from <insert date> to help you avoid catching the virus. We'll give you a voucher which you can take to your local pharmacy and redeem for a flu vaccination, offering protection from the virus. The programme is designed to help: reduce the spread of the virus amongst employees who wouldn't normally get the vaccine through their local GP protect those at increased risk of flu-related complications if they catch the virus keep the business running smoothly Help finding your local participating pharmacy There are over 800 participating pharmacies nationwide*. You can find your local pharmacy using Bupa's handy online store locator at dontforgetaboutflu.co.uk We recommend that you book an appointment in advance. If you've got any questions about having a flu vaccination, please call the Bupa Anytime Healthline on t. Regards <<Signature>> *Excluding Ireland twe may record or monitor our calls Bupa Occupational Health services are provided by Bupa Occupational Health Limited. Registered in England and Wales No Registered office: Bupa House, Bloomsbury Way, London WClA 28A

10 On the day support

11 On the day checklist Please make sure the room you book has: two static chairs a small table a phone with dial out instructions a large waste paper bin curtains or blinds on all windows for privacy a sink, or one close by details of site arrangements for medical emergency and fire There must also be a waiting area outside with: chairs a table where relevant flu information can be placed Please note we'll need the room to be big enough to fit all of the above, plus space for employees to lie down if needed. The nurse should still be able to access the door in this situation.

12 Flu multiple consent form To be completed by nurse Date: Nurse: Time: Total booked: Number of doses administered: To be completed by client contact Company name: Location: Address: Postcode: Telephone number: Page: of Emergency telephone number: I have read the accompanying 'flu vaccination precautions' information and understand the contraindications and precautions. I have had the opportunity to discuss my response to the questions with the nurse. I hereby give my consent to be vaccinated: To be completed by nurse Print name clearly Signature Vaccine batch Nurse signature Comments number Bupa Occupational Health services are provided by Bupa Occupational Health Limited. Registered in England and Wales No Registered office: Bupa House, Bloomsbury Way, London WClA 2BA.

13 Flu multiple consent form continued To be completed by nurse Print name clearly Signature Vaccine batch Nurse signature Comments number

14 Schedule Name Time Notes/Comments 9.00am 9.03am 9.06am 9.09am 9.12am 9.15am 9.18am 9.21am 9.24am 9.27am 9.30am 9.33am 9.36am 9.39am 9.42am 9.45am 9.48am 9.51am 9.54am 9.57am 10.00am 10.03am 10.06am 10.09am 10.12am 10.15am

15 Schedule Name Time Notes/Comments 10.18am 10.21am 10.24am 10.27am 10.30am 10.33am 10.36am 10.39am 10.42am 10.45am 10.48am 10.51am 10.54am 10.57am 11.15am 11.18am 11.21am 11.24am 11.27am 11.30am 11.33am 11.36am 11.39am 11.42am 11.45am

16 Schedule Name Time Notes/Comments 11.48am 11.51am 11.54am 11.57am 12 noon 12.03pm 12.06pm 12.09pm 12.12pm 12.15pm 12.18pm 12.21pm 12.24pm 12.27pm 12.30pm 12.33pm 12.36pm 12.39pm 12.42pm 12.45pm 12.48pm 12.51pm 12.54pm 12.57pm

17 Schedule Name Time Notes/Comments 1.30pm 1.33pm 1.36pm 1.39pm 1.42pm 1.45pm 1.48pm 1.51pm 1.54pm 1.57pm 2.00pm 2.03pm 2.06pm 2.09pm 2.12pm 2.15pm 2.18pm 2.21pm 2.24pm 2.27pm 2.30pm 2.33pm 2.36pm 2.39pm 2.42pm 2.45pm

18 Schedule Name Time Notes/Comments 2.48pm 2.51pm 2.54pm 2.57pm Nurse break - 15 minutes 3.15pm 3.18pm 3.21pm 3.24pm 3.27pm 3.30pm 3.33pm 3.36pm 3.39pm 3.42pm 3.45pm 3.48pm 3.51pm 3.54pm 3.57pm 4.00pm 4.03pm 4.06pm 4.09pm 4.12pm 4.15pm

19 Schedule Name Time Notes/Comments 4.18pm 4.21pm 4.24pm 4.27pm 4.30pm 4.33pm 4.36pm 4.39pm 4.42pm 4.45pm 4.48pm 4.51pm 4.54pm 4.57pm BHF 04790