Annual Meeting of the Minnesota Chapter of PMI

Transcription

1 Annual Meeting of the Minnesota Chapter of PMI June 15, 6 1 Annual Business Meeting Agenda for June 15th,6 Call to Order State of the Chapter Address Chapter Presentations Motion to Adjourn 6:3pm 6:3pm-7:pm 7:pm 1

2 State of the Chapter Michelle Moodie, PMP President 3 Manitoba Project Management Institute Region - 1 Chapters North Saskatchewan (Saskatoon) Minnesota (Minneapolis) LaCrosse Madison/S. Central WI Regina/ Saskatchewan NE Wisconsin (Appleton) Sioux Empire (Sioux Falls) Milwaukee/SE WI Michiana (Notre Dame) Heartland (Omaha) Mid-Nebraska Central Iowa Eastern Iowa (Cedar Rapids) Quad Cities Chicagoland Calumet Central Illinois (Bloomington) NE Indiana Central Indiana Southwest Indiana 4 (Mt. Vernon)

3 6 Chapter Demographics Membership as of May 31st 86 Number of PMPs 1553 (54%) Representing 83 different industries Members in Canada, Ireland, Japan and 17 states beyond Minnesota 3% of members belong to at least one specific interest group (31 different SIGs) PMI-MN Membership Mission & Vision Mission To provide increasing value to our membership across disciplines through learning and exchanging ideas and experiences Vision We are a dynamic diverse organization recognized for professionalism in project management Our Values Support and advance the project management profession and use of best practices within our community and region Contribute to the well-being of our community Develop support environments that encourage strong relationships among our members Respect and value diversity in all chapter activities Bottom line: providing value to our members Adhere to, support, and communicate the PMI-MN, PMI and PMP codes of ethics Develop strong leaders Commit to the success of each volunteer 6 3

4 Strategic Directions Create an environment for continuous Improvement Provide an opportunity for personal and professional growth Provide a venue for the advancement of project management Enhance chapter image to membership, community & PMI Increase collaboration and information exchange between all parties Enhance infrastructure to support chapter business Our Success System Chapter Maturity Component Maturity Model PMI Global Alignment Percentage of PMPs Leadership Development Program 7 Fiscal Responsibility Cash flow Forecast vs. Actuals (monthly) Financial reserves Balanced budget Program Quality Above average (4.5) quality rating with an average for 4 out of 5 on all programs Number of approved program charters Community Outreach & Partnerships Number of community programs offered Number of corporations participating in chapter Number of sponsors Providing Member Value Percentage of members attending events Renewal rate Number of volunteers 8 4

5 6 Chapter Goals Implement the 5 organization structure (Teams Charters Processes Policies) Assess core competencies and evaluate alternatives for providing non-core competencies Provide quality program offerings to meet diverse membership needs Create an organization wide marketing and communications plan for improving chapter image and establishing a chapter brand Establish an effective financial system and controls 6 Board of Directors President Michelle Moodie, PMP Chief Operating Officer and President Elect Oded Galili, PMP Past President Mohamed Mandour, PMP Prof Dev Director Mohamed Mandour, PMP Community Outreach Director Michael Crawford, PMP Marketing /Comm Director Alex Decker, PMP Directorcomm-mktg@pmimn.org Membership Deb Callahan, PMP Finance Director Bob Eckert, PMP 1 5

6 President Elect - COO Oded Galili, PMP 11 6 Operations Committee Chief Operating Officer President Elect Oded Galili, PMP Community & Education Outreach Chair Matt Mehring, PMP Chairoutreach@pmi-mn.org Chair Mrkt/Comm Shveta Mehtani, PMP Chaircomm-mkt@pmi-mn.org Chair Operations Steve Feldman Chairoperations@pmi-mn.org Chair Professional Dev Susan Cotten, PMP Chairprofdev@pmi-mn.org Finance Director Bob Eckert, PMP Financedirector@pmi-mn.org Chair Membership Sandy Tschannen Chairmembership@pmi-mn.org 1 6

7 Board Training & Planning 6 Oct : Strategic planning for 7 Nov : Board transition 7 Jan: Board roles & responsibilities training Feb: Building and coaching a volunteer team Mar: Board communications training 13 Professional Development & Education Interim Director Mohamed Mandour, PMP 14 7

8 Chapter Participation Breakfast / Dinner Programs Chapter Dinners Chapter Breakfasts Year Meetings Attendance Average Year Meetings Attendance Average Monthly Breakfast / Dinner Program Summary Accomplishments Breakfast / Dinner Meetings booked for 6 Variety of topics for 6 for breakfast / dinner programs Improved processes and documentation result improved relations with NPS, improved delivery of breakfast / dinner programs Challenges volunteers filling 3 roles Financials - Cost of events Continue process improvements, quality of programs Going Forward Program Managers (Breakfast / Dinner), recruit more volunteers Feature local speakers (8 member chapter) Review venues / events become financially viable 16 8

9 Chapter Participation Professional Development Days 4 PDD Attendance Registered Symposium 5 PDD Attendance 3 Registered Symposium 6 PDD Projected Attendance 3+ Expected 5 Certification Preparation Total of 4 Sessions 146 Total Participants 5 Educational Classes Total of 3 Educational Classes 51 Total Participants 17 Marketing & Communications Director Alex Decker, PMP 18

10 Marketing and Communication Key Initiatives in 6 Web Site Redesign Brand Management Merchandizing Ambassador Sponsorship Other Initiatives in 6 Improvements to Newsletter content and presentation Faster delivery of the Newsletter 1 Website Redesign Program Objective - Be the virtual "Face of the Chapter" that reflects PMI-MN s purpose and goals, and to provide effective online services to meet our constituency s growing needs (members, volunteers, public) Accomplishments Website Redesign Project: Requirements sessions and survey completed for development & delivery of W.R. RFP to Board Short-term redesign efforts on existing website based on member input 6 Stats to-date - 58,337 page hits from the internet Postings: 63 new PM openings, 6 volunteers opps, 47 events Future Milestones 6/6 - W.R. RFP to vendors 8/6 - Vendor selection 1/6 - Pilot New PMI-MN Website 1/7 - Public Roll-out 1

11 Brand Management Objective - establish brand management standards and processes. Accomplishments thus far Completed initial materials inventory and assessment. Branded and other communications formats Creating a brand style guide available on web site Standardizing news release and announcement formats Identifying a volunteer for brand-related questions Future Milestones 6/3/6 - Finalize materials inventory/assessment: 7/3/6 - Provide list of recommendations: 1 Merchandising Program Objective - Select and implement inventory management process to manage PMI promotional merchandise, such as sweatshirts, pencils and mousepads. Accomplishments thus far Solidified inventory counts. Future Milestones /3/6 - Identify process to track merchandising inventory 1/3/6 - Purchase or develop tracking tool 11/3/6 - Implement process 11

12 Ambassador Program Objectives - Create goodwill for the PMI-MN chapter at the C-level of local corporations Provide opportunities for Project Managers in local corporations to engage at the PMI MN chapter level Accomplishments thus far Developed the Project Charter Recruited the Program Manager Next Milestones 8/31/6 - Identify processes and avenues 1/6 - Implement pilot 3 Sponsorship Program Objective - Create and implement process to allow businesses to sponsor chapter events and website Accomplishments thus far Policies and Procedures created. 1 st website sponsor processed Future Milestones Tweak policies and procedures as needed 4 1

13 Membership Deb Callahan,PMP Director of Membership Sandy Tschannen Membership Chair 5 Membership Highlights & Programs Conducted first all-membership team meeting in February Have new program managers for all 4 major program areas: LIGs: Slava Thaler and Todd Strobel Career Assistance Program: Mary Berger Career Networking: Maya Kirpalani and Senthil Megananthan Volunteer Services: Karen O Connor Membership Services: Frank Thai and Khalid Sheikh New Assistant Membership Chair: Daniela Green 6 13

14 Membership Programs Career Assistance Program (July 5 May 6) Career Networking Group: Hosted 1 sessions with almost 3 total participants. Job Search Posting: Posted approximately148 project management career opportunities on our web site (3 times as many as the year before). 7 Membership Programs Local Interest Groups (LIGs) Member interest in LIGs is high: attendance has increased three-fold since the beginning of 6 Watch for more great topics starting in August The LIG informational brochure is included in the membership packet for all new members This brochure is available to all members (on the PMI-MN web site,

15 Membership Programs Volunteer Services 1 st Volunteer Fair was held in April 6 Over 5 volunteers signed up at the Fair, with many other attendees taking information about the opportunities available to make our chapter even better! So far, only have 63 volunteers reporting hours in 6 (out of,86 total chapter members) it s YOUR turn to participate! Total number of volunteers in 5 was 116, contributing 11,641 hours of their time to make our chapter even better! Volunteer Hours Credit Redemption Info Sheet Available (online and at the membership info table) Apply last year s hours as $$ towards chapter meeting fees or logo merchandise Volunteer Recognition and Retention will be focus for new/ expanded programs for upcoming year Membership Programs Membership Services Staffing of Membership Information Tables at Chapter Events ongoing Helped with PMI-MN booth at itsmf Conference in May Thanks to our hosts who greet meeting attendees every month New Member Orientation Program being developed and launched this summer Survey of members will be conducted by this fall Development (in partnership with Marketing) of chapterspecific informational pieces planned 3 15

16 Community Outreach Partner Michael Crawford, PMP 31 Community Service Programs Community Project Coaching Program Coaches have completed one of the 6 United Way technology improvement projects and one more will start this summer United Way looking at several more projects later in the year th Paint-A-Thon will be held on August 5 Planning team meeting in June Applications for Yourzak scholarship being reviewed PMI-MN has a representative on the review team Combined PMI-MN and ASTD team looking at potential annual scholarship program in honor of Ana Alvarez-Holmberg board decision in August 3 16

17 Outreach Programs Outreach Events Provide networking and speaker opportunities to PMI members and prospective PMI members in the St. Cloud area. This could drive more interest for the Minnesota chapter and increase activity from people in the St. Cloud area Events have been held in January and April 6. Additional events are planned in September and Late Fall Student Outreach Program Pilot initiative to promote the PMI-MN Chapter and PMI to Minnesota area colleges, universities and students. The goal is to provide students and PMI MN Corporate Partners an opportunity to work together that will give the students experience with Project Management. Chapter Library Management Partner with Local college to increase Project Management related materials as resource materials PMI-MN donates Project Management related materials to Augsburg College 33 Partner Programs Corporate Partners Program Program contributes to increased PMI MN Membership, Revenue and increased attendance at PDD, PMI MN Seminars This year will contribute to revising the program and updating the Corporate Partner Kit Update Program will obtain new corporate partners Program will be responsible for the Corporate Partner PDD Luncheon 34 17

18 Partner Programs Corporate Partners Program 6 Corporate Partners 3M Ameriprise Financial Boston Scientific Corporation Fissure Genesis1 GMAC-RFC Hollstadt & Associates Medtronic Project Consulting Group State of MN Project Management Office, Office of Technology Wells Fargo & Co. DBI Consulting 35 Partner Programs Industry Partners Program 6 Industry Partners MAP (Management Assistance Program) INCOSE (International Council of Systems Engineering North Star Chapter) MPA (Twin Cities Microsoft Project Association) Educational Partners Program 6 Educational Alliances University of Minnesota 36 18

19 Financials Bob Eckert, PMP Director of Finance 37 5 Year End Financials Total Revenue - $571,55 Membership - $75,45 Programs - $475,4 Other - $,5 Total Expenses - $41,78 Year s net - $151,77 Year End Balance - $547,65 Includes checking, savings and investments 38 1

20 Finance Goal: Establish an effective financial system and controls Accomplishments Worked with incoming Board and Chairs to draft 6 Budget 6 Budget approved at January Board meeting Documented processes between Finance, TicketWorks and Nonprofit Solutions Developed Finance schedule Developed Finance Handbook Reported 5 Taxes 1 month ahead of schedule 3 Finance Remaining milestones Complete Finance Training for incoming Board and Chairs 4Q6 Update Handbook with recommendations from Leadership training sessions in 4Q6. Gather input for 7 Budget 4Q6 Complete 7 Draft Budget by mid-december Develop succession plans for incoming Finance Director 4

21 Questions 41 1