2017 National Conference

Transcription

1 2017 National Conference W W W. C O M M O D I T Y F O O D S. O R G DENVER, COLORADO APRIL 23-26

2 USDA Foods Resources: Using the RA Handbook as a Guide

3 Carole Erb Director, Education Sales 13 years experience working with USDA Foods ACDA Processing Committee Co-Chair

4 Orientation to USDA for Recipient Agencies April 23, 2017

5 USDA Foods Agency Roles FNS AMS Food and Nutrition Service- Food Distribution Division USDA Foods Program Administration, Processing Program Administration, Foods Available List, Order Fulfillment, Customer Service Agricultural Marketing Service- Commodity Procurement Specifications, Procurement, Contract Administration, Payment

6 USDA Food and Nutrition Service Food Distribution Division

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8 Food Distribution Homepage

9 USDA Foods Toolkit

10 Foods Available List

11 USDA Product Information Sheets

12 USDA Foods Specifications

13 USDA Foods from Farm to Plate Monthly E-Letters - Sign up via GovDelivery on the FDD website - Rotating focus each month - All Programs - Spotlight on Schools - Household Highlights (CSFP/TEFAP) - FDPIR Connection

14 USDA Foods Webinars - View recordings in the Food Distribution playlist on the FNS YouTube channel:

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16 Stephanie Bruce Director, Nutrition Services 18 years experience working with USDA Foods

17 USDA Foods Program was Established in 1935 $2.2 Billion to Recipient Agencies in 2015 Per Meal Rate National average of the value of donated foods Entitlement calculation- (# of creditable meals claimed * the Per Meal Rate) +/- Prior Year Balance Direct Delivery (Brown Box); Diverted for Processing; DOD Produce I interact with USDA periodically at conferences and via as needed.

18 Per Meal Rate & Entitlement (Total meals claimed * Per Meal Rate) Planned Assistance Level (PAL) Total Allocations per RA Foods Available List Four Commodity Types 1. Direct Delivery 2. Direct Delivery- Value Added 3. Direct Diversion 4. DoD Fresh Fruit and Vegetable Program SEPDS Summary End Product Data Schedule USDA Complaint Process

19 Barbara Harral, RDN Supervisor II Montgomery County Public Schools Maryland 24 years of experience in School Meals Programs

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22 National Processing Agreement NPA State Processing Agreement SPA WBSCM Web Based Supply Chain Management

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24 Jill Kidd, MS, RD, SNS Director of Nutrition Services Pueblo city Schools

25 Planning and Forecasting 1. Start with the MENU! 2. Review past usage 3. Analyze costs and value

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27 Darren Frymoyer, SNS St Lucie Public Schools Student Population 39,000 74% Free and Reduced - 10 High Schools - 4 Middle Schools - 13 K-8 Schools - 17 Elementary

28 VPT vs. PTV

29 USDA Foods 101

30 Thomas Smith Director of Child Nutrition, Archdiocese of New York

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33 Richard Browder SNS, FMP Director of Student Nutrition Brighton Area Schools: Brighton, MI K-12 School District 6100 students Vice Chairperson Great Lakes Consortium Representing over 670 Member districts 661 with $30,111,620 USDA Foods entitlement

34 Benefits Ability to combine the ADP of the participating agencies Pooling ADP increases what may be offered to the co-op Volume discounts may result in better pricing Challenges Restriction of choice Inventory Management

35 USDA Food Resources Single Bank Process A co-op or group of Recipient Agencies (RA s) decide to combine their entitlement dollars into a single account.. State approval is required for Single Banks The single bank for the GLC co-op in Michigan for school year was $30,124, entitlement dollars from 676 school districts

36 USDA Food Resources Single Bank Roles & Responsibilities RA (Customer) Responsibilities Declare single bank status BEFORE a new school year begins Decide how much of their entitlement dollars to spend on Processed, Non-Processed, Produce/DoD Collectively determine single bank(s) type(s): Processed only Non-Processed only Processed and Non-Processed Verify PTV discounts on invoices Administrator/BOD Responsibilities Review co-op usage for forecasting/planning Pre-plan USDA Foods orders and review with Co-Op Place USDA Foods orders with USDA WBSCM Notify processors of entitlement allocations at the Co-Op level Send Allocation Files to GFS CMA Send shut-off file to CMA when customer s target usage has been met Distributor Responsibilities Systematically receive and upload daily allocations files Send Nightly customers invoices/credits Systematically receive and upload shut-off files Shut-offs will occur for any of the following reasons: Customer s target usage has been met The Co-op is out of pounds for a processor The Co-op is out of entitlement dollars

37 USDA Food Resources Summary Recipient Agencies should carefully weigh the costs and benefits of joining a co-op All costs should be considered including any fees or shared expenses for co-op operations When using a third-party administrator, those services are subject to the same procurement requirements as any other purchase of goods or services

38 Lonnie Burt, MS, RD, CD-N Senior Director Hartford Public Schools 32 Years in CNP 30 Years as Director

39 District Stats: Number of Students in the District: 20,717 Students Number of Schools in the District: 49 Schools Hartford Public Schools CEP: 47 Interschool Traditional Agreements: 2 CEP ISP: 60.5

40 NSLP SBP At-Risk Supper Afterschool Snacks SFSP FFVP DoD Unprocessed Pilot

41 Food safety is top priority HACCP systems Sanitation Training Program

42 Food Recalls Communication is key Quick response time Immediately isolate and label recalled product Conduct inventory to determine how much and where product is Know how to read manufacturer label codes

43 Product identification information must be provided by the manufacturer so that recalled product can be identified accurately. Specific product information may include: Company name, Brand name, Case markings Establishment number (for meat, poultry, or egg products) Product markings Can codes, Lot numbers, Product dating such as sell-by date or use-by date NOTE: The UPC code is not adequate for identification because it only gives the product name and not lot or code numbers

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45 JJennifer Zeligson RD Manager, Food Distribution Programs NJ Department of Agriculture 5 years experience with a State Agency 16 years experience as a Foodservice Director New Jersey has over 600 RAs and is 78% Foodservice Management Company

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48 Debra Huffman President & CEO asianfoodsolutions.com 9 years experience Working with USDA Foods Jodi Batten National Sales & Marketing Manager: Education K12 & College and University jbatten@redgold.com 18 years experience Working with USDA Foods Alethia Scheett K-12 Marketing Specialist acscheett@landolakes.com 9 years experience Working with USDA Foods

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