OETC-16R-Copis Rqust fo poposals to povid volum pic agmnt and fulfillmnt of: Copis, Pints, Imaging Dvics and Rlatd Svics and Softwa A Joint Coopativ Pocumnt by th public K-12 and High Education mmbs of th Oganization fo Educational Tchnology and Cuiculum. Poposal Submission Dadlin: Jun 8, 2016 4:00 p.m. PST Dliv Sald Poposals to: Oganization fo Educational Tchnology & Cuiculum Attn: Kim Buchanan / OETC-16R-Copis 471 High Stt SE Salm, Ogon 97301 OETC-16R-Copis 1
Sction I: RFP Ovviw A. RFP Dtails Th Oganization fo Educational Tchnology and Cuiculum ( OETC ), with its pincipal plac of businss at 471 High Stt SE, Suit 10, Salm, Ogon 97301, on bhalf of its public mmb K-20 institutions is sking poposals fom Comput, Stoag, Ntwoking and Accssois povids in ducation ( Popos ) fo a pic agmnt and fulfillmnt svics. RFP Numb RFP Poducts OETC Contact Administato Announcmnt URL OETC-16R-Copis Copis, Pints, Imaging Dvics and Rlatd Svics and Softwa Thomas Richads contacts@otc.og http://otc.og/2016/04/copis-fp/ Administativ F 3% Contact Tm Rnwal Tm Shipping Chags Estimatd Fulfillmnt Volum Th (3) yas Up to th (3) additional yas Fight on Boad Dstination (FOB) $4,000,000 annually 2 OETC-16R-Copis
B. RFP Schdul Apil 26, 2016 May 17, 2016 May 24, 2016 Jun 8, 2016 Jun 9, 2016 Jun 14 2016 Jun 15, 2016 Jun 15-22, 2016 Jun 23, 2016 Rqust fo Poposal is lasd Qustions Piod All qustions fom s o thi Authoizd Dal(s) must b submittd to OETC using th wb fom found at th RFP Announcmnt URL. Postd Answs All qustions and official sponss will b postd on OETC s wbsit at th RFP Announcmnt URL. Closing All sald bids a du to OETC by 4:00 p.m. on this dat to qualify fo valuation. Bid Opning Rcivd poposals a opnd, codd, and publishd at th RFP Announcmnt URL. Bid Evaluation Piod Intnt to Awad OETC will post its intnt to awad at th Announcmnt URL. Potst Piod Notification of Awad All Poposs will b notifid of th status of thi bid. B. Objctiv Th objctiv of this RFP is to stablish volum Mast Pic Agmnt(s) with Contactos who a abl to povid spcific Computs, Stoag, Ntwoking and Accssois so that OETC Mmbs may od poduct(s) appopiat fo thi nds. Additionally th OETC Mmbship sks to obtain gat volum-basd pic discounts sulting fom th administativ savings that th Contacto(s) will accu fom th maintnanc of a singl, comphnsiv Mast Pic Agmnt fo multipl ducational institutions though th Pacific Nothwst and byond. All OETC Mmbs may us th sulting Contact. This RFP may sult in multipl awad(s). 3 OETC-16R-Copis
C. OETC Backgound Th Oganization fo Educational Tchnology & Cuiculum (OETC) is an incopoatd not-fo-pofit mmbship oganization ddicatd to maximizing th valu of ducational tchnology to its mmbs by woking with softwa and hadwa vndos to pocu th most ffctiv and appopiat tchnological soucs at th lowst possibl pic. K12 and high ducation institutions ly on OETC to povid th lowst cost solution fo tchnology puchasing by agggating th buying pow of th gion and poviding flxibl distibution options fo hadwa, softwa, onlin soucs, tchnology funitu, and books. Cuntly sving nin hundd (900) school distict, pivat school, collgiat, and univsity mmbs, OETC psnts ov fou million (4,000,000) studnts and tns of thousands of staff. D. Paticipating Mmbs This RFP is on bhalf of all public mmbs of OETC. All mmbs a accditd ducational institutions sving K-12 and high ducation studnts. A complt and cunt list of OETC Mmbs may b found at https://sto.otc.og/mmbship 4 OETC-16R-Copis
Sction II: Instuction to Poposs 1. Failu to submit poposals in accodanc with th povisions of this RFP shall b gounds to dcla th poposal as non-sponsiv. 2. Poposs must: a. Submit a compltd poposal; and b. Povid OETC with all quid o qust documnts and litatu; and c. Povid any coctions o asus to thi poposal that dviat fom th tms and conditions psntd in this RFP in th fomat of Attachmnt C - Tms, Conditions and Spcifications Excption Fom 3. Poposal Submission and Fomat. Rsponss must b civd by th closing dat and tim, and b dlivd in a sald packag to: Oganization fo Educational Tchnology and Cuiculum Attn: Kim Buchanan / OETC-16R-Copis 471 High Stt SE Suit 10 / Cksid Salm, Ogon 97301-3995 OETC is not sponsibl fo Poposals submittd in any mann, fomat o to any dlivy point oth than as spcifid. 4. Elctonic Submission. OETC quis poposs to submit thi sponss in lctonic fomat. Th spons must aiv in a sald packag that must contain a USB Flash Div (hinaft: mdia ). Th mdia must contain: a. A singl PDF containing th popos s spons, including all Exhibits, any poposd contactual changs, and a compltd bid signatu pag. b. Picing Poposal Picing should b submittd in its nativ Excl fomat fo as of scoing. 5. Complt All Exhibits. a. Exhibit 1 Rfncs. Plas complt as pat of th Custom Suppot scoing fo this RFP. b. Exhibit 2 - Tms, Conditions and Spcifications Excption Fom. Submitting a signd poposal binds a Popos to th tms and conditions of this RFP. Any tms and conditions a Popos dos not wish to b bound to must b claly statd on Attachmnt C along with altnativ languag poposd. c. Exhibit 3 Qustion Fom. All qustions must b submittd in this fomat to th OETC Contact Administato though mail, o mail. Answs to all qustions will b postd by th Postd Answs dat idntifid in IB at th Announcmnt URL. 5 OETC-16R-Copis
6. Complt All Attachmnts. a. Attachmnt A Picing Schdul. Th picing poposal must b submittd in a nativ XLS fomat fo as of scoing. i. Catgoy Pcnt off of MSRP (quid). Tab - % off of MSRP: This is th pcnt off of MSRP an OETC mmb can civ on a singl o multi unit od. Ent a manufactu nam in column A. Slct th appopiat catgoy fom th dopdown. Ent a % off of EDU MSRP in column C. Poposal must povid an Education MSRP pic list so that spcific picing against % off of MSRP may b calculatd fo compaison puposs. ii. iii. Lag Od s (not quid). Tab - % off of MSRP: If a OETC mmb puchass a thshold amount of poduct p catgoy on a singl tansaction, th spondnt can off additional pcnt of off MSRP. Ths additional discounts a ntd in columns D, E & F. Individual SKU Picing (quid). Tabs - Vaious catgois:. Rspondnts povid spcific picing on th most impotant itms fo a givn catgoy. If availabl, spcific itms a listd as a guid to what th consotium wants. Ths p-filld itms may b dltd o usd a tmplat. Additional itms a xpctd. Ths a th itms that will populat sto.otc.og. Picing can b public o pivat to OETC s mmbship. b. Attachmnt B Contact Coodinato. This should contain th popos s main contact fo all contact and RFP latd qustions and notifications. c. Attachmnt C Fulfillmnt Agnt. Rspondnt must idntify to whom OETC ods shall b snt. i. If Rspondnt is a. Rspondnt may dsignat itslf o spaat Fulfillmnt Agnts (.g. Rslls, Channl Patns, tc.) to fulfil th tms and agmnt of this contact. Final slction of dsignatd slls will b mad in consultation with OETC duing contact ngotiations. Poposs who a manufactus who will tak ods dictly, should complt Attachmnt B with thi own infomation. s who will b naming fulfillmnt agnts to tak ods on thi bhalf should fill this out with th channl patn s infomation. Attachmnt B may b duplicatd to nam as many Fulfillmnt Agnts as ncssay. ii. If Rspondnt is a Vndo o Rsll. Rspondnt shall fill out Attachmnt B with its own infomation. d. Attachmnt D: Suspnsion and Dbamnt Ctification. Rquid fo ou mmbship to utiliz Fdal funds fo puchass. 6 OETC-16R-Copis
7. Complt Sction III. Supply a naativ addssing all points containd in Sction III: RFP Scop and Spcifications. Any additional quimnts fo this RFP will b outlind in Sction III. 7 OETC-16R-Copis
Sction III: RFP Scop and Spcifications A. Businss Ovviw 1. Company Histoy. Rsponds povid a bif histoy and dsciption of thi company including but not limitd to Facilitis, Psonnl, Stat Contacts, Oganization, Complaint Rsolution, Agnt Rsll Usag, and Financial Stngth. 2. Psonnl. Rsponds must includ a map o oth documntation that indicats by stat th numb and typ of sals, suppot psonnl, o oth soucs that a mployd to svic puchas ods and/o quipmnt fo OETC mmbs. 3. Contacts. List any contacts wh th spond has bn awadd a statwid pic agmnt fo simila poducts and svics to thos poposd by th Rspond fo this solicitation. Ths must b fo Contacts that hav bn in plac duing th past th yas. Th infomation quid in spons to this spcification should includ th nam and tlphon numb of th Contact Administato, th dolla valu of th Contact, plus th ffctiv dats of th contact(s). OETC svs th ight to contact ths ntitis. 4. Authoizd by. If Rspondnt is not th manufactu of th goods o svics in th Poposal, Rspondnt must attach a manufactu s ltt o oth wittn vidnc/documntation including a naativ of lationships btwn you, you distibuto (if ncssay) and th manufactu to ach poduct lin you a bidding. Th ltt must spcify th titoy spondnt is authoizd fo and spcifically fnc th OETC RFP oppotunity. This ltt o fil must b attachd, alongsid th nam(s) of th poduct lin(s) containd in th spons. B. Custom Suppot 1. Oganization. Rsponds must includ an oganization chat and a thoough naativ dscibing how th Contact will b suppotd fom snio managmnt down to fild tchnicians including th us of any subsidiais o subcontactos. 2. Rfncs. Submit fiv (5) xampls of cunt OETC mmb that hav o a cuntly civing simila poducts and svics to thos poposd by th Rspond fo this solicitation. In th vnt Rspondnt dos not hav cunt OETC mmbs as fnc, plas povid oth ducational fncs. 3. E- Rat Pogam (if applicabl). Rsponds should dscib thi commitmnt to paticipation in th Fdal Communications Commission s E-Rat discount pogam stablishd und authoity of th Fdal Tlcommunications Commission Act of 1996 by supplying thi E-Rat contacto idntification numb and th list of E-Rat qualifying Poducts. 4. Sction 508 Complianc. Rsponds should dscib thi commitmnt to th manufactu of accssibl poducts by dscibing thi suppot of th applicabl povisions of th Wokfoc Invstmnt Act of 1998, Sction 508. 8 OETC-16R-Copis
C. Gnal Poduct Spcifications Plas s Attachmnt A - Pic Schdul fo poduct spcifications 9 OETC-16R-Copis
Sction IV: RFP Evaluation A. Phas 1 Rviw and slct complt and sponsiv poposals. Complt Poposal Rsponsiv Poposal Businss Ovviw Custom Suppot Tms and Conditions 100 pts 100 pts 500 pts 1000 pts 500 pts 1. Complt Poposal. Th pupos of this phas is to dtmin if ach spons complis with th mandatoy tms, conditions, and spcifications in th RFP. A pass o fail citia will b usd. A spons must comply with all instuctions listd in this RFP. Only poposals found to b complt and sco at last 1700 points in Phas 1 will b dmd a sponsiv poposal and thn valuatd in Phas 2. 2. A Rsponsiv Poposal : Rsponsiv poposal will hav coctly followd all instuctions in II. 3. Businss Ovviw. Th Pass/Fail catgoy will valuat whth th Rspondnt a financially stabl company with a tack cod of poviding this typ of svic in th ducation industy. 4. Custom Suppot. Th Pass/Fail catgoy will valuat whth th Rspondnt has th soucs itslf, o though dsignatd Fulfillmnt Agnts, to suppot th nti OETC consotium which pimaily covs AK, OR, WA, ID, MT, WY, HI and Nothn CA. 5. Tms and Conditions. Any poposal that qusts changs to this RFP s Tms and Conditions may constitut a Fail dsignation fo this phas. OETC svs th ight to conditionally Pass a spondnt on this sction, but to ngotiat and poposd changs to th tms and conditions duing th Ngotiation Phas. B. Phas 2 Evaluat Picing. 1. Only thos sponss found to b complt and sponsiv und Phas 1 will b considd in Phas 2. OETC may qust claification fom on o mo sponds. Rsponss to claifications must b mad in witing. OETC will only us what is in witing fo valuation puposs. Th spons to th qust fo claification may b considd along with th oiginal spons fo th valuation. 2. OETC svs th ight to mak an awad without futh claification of th sponss civd. Thfo, it is impotant that ach spons b submittd in th most complt mann possibl. 10 OETC-16R-Copis
3. Of all Rsponss found to Pass Phas 1, only th lowst picd poposals fo a givn manufactu lin will b considd in Phas 3. C. Phas 3 Contact Ngotiations. 1. Only thos sponss that a found to b sponsiv und Phass 1 and 2 will b considd in Phas III. 2. OETC will post an Intnt to Awad with thos it wishs to ith accpt th poposal as-is o to nt in ngotiations outlind in Paagaph 3. OETC will nt into Contact Ngotiations at th clos of th Potst Piod. 3. OETC svs th ight to qust Bst & Final offs o ngag in simultanous comptitiv ngotiations with th Finalists. Th valuation scos may b visd as a sult of th sponss to th oal psntations, Bst & Final Off, and/o ngotiations. 4. OETC svs th ight to awad this solicitation to a singl spond, o to multipl sponds, whichv is in th bst intst of OETC and its mmbship. 5. OETC svs th ight to accpt all o pat of an off, to jct all offs, to cancl th solicitation, o to -issu th solicitation, whichv is in th bst intst of th OETC and its mmbship. 6. OETC s Contact Administato will mak th final dtmination and awad dcision fo this RFP. D. Phas 4 Sign Contacts and Makting Kickoff. 1. OETC and Contacto will finaliz any ngotiatd tms and conditions and sign th sulting contact 2. OETC and Contacto will schdul a makting mting to viw how to poply advtis and pomot awadd poducts and svics to th OETC Mmbship. 11 OETC-16R-Copis
Sction V: RFP Tms and Conditions 1. Joint Coopativ Pocumnt. This solicitation is a Joint Coopativ Pocumnt. Authoizd agncis may stablish a Contact with th Povid to puchas th Goods and Svics awadd by this Solicitation. Authoizd Agncis may not Matially Chang o alt th tms, conditions, and pics fom th Oiginal Contact btwn th Povid and th Distict 2. Band Spcification. If itms calld fo by this qust fo poposal hav bn idntifid by a band nam, such idntification is intndd to b dsciptiv but not stictiv, and is to indicat th quality and chaactistics of poducts that will b satisfactoy. 3. Estimatd Fulfillmnt Volum Is Not a Guaant of Sals. Th Estimatd Fulfillmnt Volum is povidd as a coutsy to Poposs to cooboat poposd picing. Th Estimatd Fulfillmnt Volum is basd on puchasing histoy and consotium dmand. 4. Chang by Addnda. OETC may chang this RFP by Wittn Addnda. OETC shall issu all Addnda and Changs at th Announcmnt URL. At its disction, OETC may xtnd th Closing to allow Poposs tim to analyz and adjust to changs. OETC svs th ight to jct any and all sponss, to modify ths RFP spcifications, o to waiv infomalitis in th RFP. 6. Modifications. Modification must b ppad and submittd using th TERMS, CONDITIONS AND SPECIFICATIONS EXCEPTION FORM attachd to this RFP. 7. Withdawal. A Popos may modify o withdaw its Poposal in witing pio to Closing. 8. Poposals a Ivocabl. Poposals submittd by Poposs shall b ivocabl fo at last ninty (90) calnda days aft th poposal opning dat and tim. 9. Contolling Languag. Th Popos hby acknowldgs and ags that ths RFP Tms and Conditions and th Gnal Tms and Conditions contol any contact awadd by this pocss unlss th Popos xpssly stats on th Poposal Signatu Pag altnativ tms o conditions th Popos wishs OETC to consid. Any such altnativ tms o conditions shall constitut a vaianc and, if matial, may subjct th poposal to jction. 10. Lat Poposals. Any Poposal civd aft Closing is lat. A Popos's qust fo withdawal o modification of a Poposal civd aft Closing is lat. OETC will not consid lat Poposals. 11. Rcipt, Opning and Rcoding Poposals. Poposals will b opnd and codd. Th numb of Poposals civd, th idntity of Poposs will b disclosd to th public at th tim of opning. Th contnt of poposals will not b disclosd until all poposals hav bn valuatd, ngotiations compltd if quid, and an Intnt to Awad has bn publishd. 12. Pfnc. If all oth factos a qual, goods o svics that hav bn manufactud o poducd in this stat will civ pfnc. 13. Multipl Awads. OETC svs th ight to lct, in its sol disction, to mak multipl awads. Th numb of awads shall b basd on th anticipatd mmb nd and svic, and 12 OETC-16R-Copis
awads will b slctd basd upon th point totals awadd though th poposal scoing pocss. This notic of multipl awads dos not pclud OETC fom awading a singl Contact. 14. Qustion o Claification. All qustions gading this RFP must b submittd in witing using th Qustion Fom attachd to this RFP. No oal qustions will b accptd. All qustions civd pio to th Qustion Dadlin will b answd by and postd on OETC's wbsit. Poposs may qust changs o claification to, o potst, th tms and conditions and/o th spcifications of this RFP. 15. Rquimnts fo Potst. A Popos may potst th Intnt to Awad duing th Potst Piod if: a. Th Popos is advsly affctd bcaus th Popos would b ligibl fo Awad of th Contact in th vnt th Potst w succssful; and b. Th ason fo th Potst is that (th aggivd Popos must povid dtails): c. All high scoing Poposals a not sponsiv; d. OETC has faild to conduct th valuation of Poposals in accodanc with th citia o pocsss dscibd in this RFP; and. OETC s valuation of Poposals o OETC s subsqunt Intnt to Awad is othwis in violation of th povisions of ORS 279A o 279B. 16. Potst Pocss. A pospctiv Popos may potst th Pocumnt Pocss o th RFP Documnt as st foth in ORS 279B.405(2). Popos wittn commnts shall includ: a. A dtaild statmnt of th lgal and factual gounds fo th potst; b. A dsciption of th sulting pjudic to th Popos; and c. A statmnt of th fom of lif qustd o any poposd changs to th contact tms and conditions o spcifications. OETC will issu a Wittn Disposition of th Potst in a timly mann. OETC's Excutiv Dicto has th authoity to sttl any potst. If th Excutiv Dicto dos not sttl a Potst, th Boad Psidnt, o dsign, has th authoity to solv th Potst. If OETC upholds th Potst, in whol o in pat, OETC will, in its sol disction, ith Awad th Contact to th succssful potst o cancl th RFP. 16. Poposs must xhaust all administativ mdis bfo sking judicial viw. 13 OETC-16R-Copis
Sction VI: Contact Tms and Conditions A. Gnal Tms and Conditions 1. Contact Coodinato. Th Contact Coodinato Idntifid in Attachmnt B is to b th sol point of contact with gad to contactual matts, disputs, concns o oth issus aising fom this Contact. Contacto may updat th Contact Coodinato by submitting a nw Attachmnt B to th OETC Contact Administato. 2. Contact Piod. Th tm fo th contact awadd pusuant to this solicitation will b fo a th (3) ya piod ffctiv fom th dat of contact xcution with options to nw fo up to th (3) additional yas. 3. Administativ F. Th OETC Administativ F is st in Sction IA. Fo OETC Mmb ods placd dictly with Contacto o its Fulfillmnt Agnts, th OETC Administativ F shall b submittd quatly by th Contacto and is basd on sals of poducts and svics (lss any chags fo taxs o shipping) sulting fom this Contact. Th quatly submission must includ th OETC Mmb nam, dat of puchas and amount puchasd. This f is to b includd as pat of th picing submittd with Rspondnt's poposal. Fo OETC Mmb ods placd dictly by OETC th OETC Administativ F will b collctd by at th tim of sal. Contact Awad and/o its Fulfillmnt Agnts may apply to th OETC Contact Administato fo a on-tim OETC Administativ F duction fo lag ods with a dolla valu ov $1,000,000. B. Picing and Poducts. 1. Administativ F Calculation. Picing in Attachmnt A must includ OETC s Administativ F. Th Administativ F must b includd in all picing psntd to OETC s mmbship. 2. Lowst Possibl Pic. OETC o an OETC Mmb shall pay th low of th pics containd in th Attachmnt A, and any subsqunt picing updats. Any picing pomotions, Gnal Pic Rduction, o P Tansaction Multipl Unit offd by Contacto o its Fulfillmnt Agnts must b offd to OETC Mmbs on th OETC Contact. Only Gnal Pic Rduction pic dcass will apply to all subsqunt OETC Mmb ods. If Contacto o its Fulfillmnt Agnts fails to off a picing pomotion, Gnal Picing Rduction, o P Tansaction Multipl Unit, o if picing is found to not b th lowst possibl pic fo Consotium Mmbs as offd by Contacto and its Fulfillmnt Agnts, this agmnt may b immdiatly suspndd, -bid, o picing adjustd to affim this quimnt. 14 OETC-16R-Copis
3. Maintaining Attachmnt A - Pic Schdul. All picing changs and poduct additions, dltions o updats must b submittd on th OETC Picing Tmplat. This is an Excl tmplat. No oth fomat will b accptd. It is th sponsibility of th Contacto to maintain an accuat pic list fo th liftim of th contact including making xisting poducts as discontinud and submitting a complt and accuat pic list vy six months, o mo fquntly if ndd. All changs to th pic list must b submittd 30 days pio to taking ffct. 4. Pic Incass. Picing may not incas gat than 3% ov a singl calnda ya, and incass must b appovd by th Consotium Contact Administato pio to taking ffct. 5. Discontinud Itms. Discontinud itms must b makd on th OETC Picing Tmplat and submittd to hlp@otc.og to b movd fom th contact. If an OETC mmb puchass a poduct that is no long availabl, but was not dsignatd so by th Contacto, it will b th sponsibility of th Contacto to ship an quivalnt o btt poduct at th pic of th puchasd, discontinud poduct. 6. Adding Nw Poducts. Contacto may mak modl changs, add nw poducts, and poduct upgads o svics using th Picing Tmplat. Th picing fo ths changs shall incopoat compaabl picing discount lvls appovd by th OETC Contact Administato fo simila Poducts and Svics. Ths poducts and svics may b addd to th awadd contact at th sam pcntag off of MSRP spcifid in th RFP Rspons, o at a gat discount. 7. Tavl Costs. If applicabl, on-sit svics picing shall includ tavl costs to th mtopolitan aas of any OETC mmb in th contiguous U.S. (.g., Potland, Sattl, Bois, Spokan, Eugn). Picing fo on-sit svics outsid ths aas may b billd at fixd o actual at. Th at may b ngotiatd with individual OETC mmbs at th tim of sal. C. Fulfillmnt Agnts 1. Fulfillmnt Agnts Allowd. Contacto may assign its fulfillmnt ights and obligations of this Agmnt to on o mo Fulfillmnt Agnts. 2. Adding o Rmoving Fulfilmnt Agnts. Contacto may popos adding o moving fulfillmnt agnts thoughout th liftim of this Agmnt by submitting a visd Attachmnt B to OETC s Contact Administato. 3. OETC Appoval Rquid. Poposd additions must b appovd by OETC s Contact Administato bfo taking ffct. D. Paymnt Tms and Options 1. Paymnt Tms. All puchas ods civd by OETC o its mmbs will b on Nt 30 tms o gat. 15 OETC-16R-Copis
2. Invoic with shipmnt. Rspondnt o its Fulfillmnt Agnt may not submit an invoic fo paymnt until th od is fulfilld ith lctonically o F.O.B Dstination. 3. Lasing. Individual OETC Mmbs may nt into las agmnts fo th poducts covd in this Contact. E. Dlivy and Rtuns 1. Fight on Boad. All dlivis shall b F.O.B. Dstination, ppaid and allowd, with all tanspotation and handling chags includd in th pic of th poduct and paid by th Contacto. Rsponsibility and liability fo loss o damag shall main with th Contacto as long as th Contacto dsignats th cai, until dlivy to th idntifid ship-to addss, at which tim sponsibility shall pass to th OETC Mmb xcpt as to latnt dfcts, faud and Contacto s waanty obligations. 2. Shipping costs. All itms must b bid Fight On Boad Dstination (hinaft FOB). This dos not includ hadwa itms bing shippd to Alaska o Hawaii. Actual shipping costs will apply to itms shippd Alaska o Hawaii. 3. Dlivy. Dlivy of odd poduct should b compltd within thity (30) calnda days aft cipt of an od, unlss othwis agd to by OETC and th OETC Mmb. 4. Risk of Loss. Whnv an OETC Mmb dos not accpt poduct du to missing, damagd, dfctiv, incoct od th Contacto is sponsibl fo th tun shipping cost of tund poduct. Th Contacto shall ba all isk of loss o damag with spct to tund poduct du to missing, damagd, dfctiv and incoct od, xcpt fo loss o damag dictly attibutabl to th nglignc of OETC o OETC Mmb. 5. Rtuns. Poduct without dfct and in oiginal packaging may b tund with pop notification of Slctd Rsll by OETC within sixty (60) days of cipt of shipmnt. Fo dfctiv poduct, manufactu s waanty has pcdnc. 6. Rstocking Fs. No stocking fs a pmittd on any tuns, dfctiv o othwis. 7. Failu to Fulfill. If a poduct is puchasd by an OETC mmb fom a valid pic list and cannot b fulfilld fo any ason by th Contacto o its dsignatd Fulfillmnt Agnts, an quivalnt o btt poduct will b substitutd at no-additional cost to th OETC Mmb. 16 OETC-16R-Copis
Sction VII: Dfinitions Administativ F. Th f paid by Vndos with awadd contacts to OETC to fund th total cost of th OETC consotium. Th Administativ F must b includd in all picing. Announcmnt URL. Th wb addss wh th RFP is announcd and all fils a postd. Contact Awad o Contact Hold. Th oganization o ntity who wins and RFP and signs a contact with OETC. Contact. Th complt agmnt including th RFP, any additional tms and conditions and ngotiatd itms. Estimatd Fulfillmnt Volum Is Not a Guaant of Sals. Th Estimatd Fulfillmnt Volum is povidd as a coutsy to Poposs to cooboat poposd picing. Th Estimatd Fulfillmnt Volum is basd on puchasing histoy and consotium dmand. Finalist. A spondnt who is found to b sponsiv und Phass 1 and 2 of th valuation pocss and will b considd in Phas 3. FOB Dstination. Shipping chags a includd in th pic of th itm and th shippd itm bcoms th lgal popty and sponsibility of th civ whn it achs its dstination unlss th is accptanc tsting quid. FOB Insid Dlivy. Spcial Shipping aangmnts, such as insid dlivy, may includ additional fs payabl by th Puchasing Entity. Any FOB insid dlivy must b annotatd on th Puchasing Entity oding documnt. Fulfillmnt Agnt. A dsign by th Contact Awad to tak ods on bhalf of th Contact Hold. Oftn if th contact hold is a manufactu, th manufactu nams channl patns as its fulfillmnt agnts. Ths can b modifid thoughout th lif of th contact.. A company that, as on of its pimay businss function, dsigns, assmbls owns th tadmak/patnt and makts bandd comput quipmnt. MSRP. Suggstd Rtail Pic. If has a MSRP fo Education that is low than standad MSRP, than OETC psums all fncs to fs to Education MSRP. P Tansaction Multipl Unit. A contactual volum discount basd on dollas in a singl puchas od o combination of puchas ods submittd at on tim by an OETC Mmb. Pmium Savings SKU. Dply discountd standad configuations availabl to Puchasing Entitis using th Mast Agmnt. This spcification includs a commitmnt to maintain and upgad (kp pac with th advanc of tchnology) th standad configuations fo a statd 17 OETC-16R-Copis
piod of tim o intvals. OETC svs th ight to xpand and modify th PSP thoughout th lif of th contact. Puchasing Entity. Mans a stat, city, county, distict, oth political subdivision of a Stat, and a non pofit oganization und th laws of som stats if authoizd by a th Contact Awad that issus an od against th Contact and bcoms financially committd to th puchas. Rsll. A dsignatd Fulfillmnt Agnt by a Contact Awad. Svics. Boadly classd as installation/d-installation, maintnanc, suppot, taining, migation, and optimization of poducts offd o supplid und th Mast Agmnt. Ths typs of svics may includ, but a not limitd to: waanty svics, maintnanc, installation, d-installation, factoy intgation (softwa o quipmnt componnts), asst managmnt, cycling/disposal, taining and ctification, p-implmntation dsign, disast covy planning and suppot, svic dsk/hlpdsk, and any oth dictly latd tchnical suppot svic quid fo th ffctiv opation of a poduct offd o supplid. Contact Vndos may off, but OETC Mmbs do not hav to accpt, limitd pofssional svics latd ONLY to th quipmnt and configuation of th quipmnt puchasd though th sulting contacts. EACH OETC MEMBER DETERMINES RESTRICTIONS AND NEGOTIATES TERMS FOR SERVICES. Rspond. Th oganization o ntity who submits a poposal in spons to this solicitation. Waanty. Th s gnal waanty tid to th poduct at th tim of puchas 18 OETC-16R-Copis
Sction VIII: Poposal Signatu Pag Th undsignd hby ags to th spcifications, tms and conditions of this qust fo poposals. Th undsignd acknowldgs thi authoity to submit this poposal on bhalf of th fim listd blow and bind it to comply with ths spcifications, tms and conditions if any contact is awadd though this RFP pocss. Futhmo, th undsignd ctifis confomanc to applicabl Fdal laws, Ogon Rvisd Statuts, and Ogon Administativ Ruls concning public contacts, and that this poposal is mad without connction with any pson, fim o copoation making a poposal fo th sam goods o svics, and is in all spcts fai and without collusion o faud. Company Infomation Fdal Tax Idntifi: Lgal Nam of Fim o Copoation: I, th abov sign, ctify th picing povidd in this Rspons is th lowst availabl picing fom my fim to OETC mmbs. Signatu of Authoizd Rpsntativ Titl of Rpsntativ Pintd Nam of Rpsntativ Dat Signd Lgal Addss Addss Lin 1 Addss Lin 2 City Stat ZIP 19 OETC-16R-Copis
471 High Stt SE Suit 10 Salm, Ogon 97301 otc.og (800) 650-8250 Fax: (503) 625-0504 Exhibit 1: Rfncs Oganization Contact Pson Poducts / Svics Povidd Nam: Titl: Email: Phon: Nam: Titl: Email: Phon: Nam: Titl: Email: Phon:
471 High Stt SE Suit 10 Salm, Ogon 97301 otc.og (800) 650-8250 Fax: (503) 625-0504 Exhibit 2: Tms, Conditions and Spcification Excptions Sction Rfnc Oiginal Tm Altnat Languag Poposd
Oganization Contact Pson Poducts / Svics Povidd Nam: Titl: Email: Phon: Nam: Titl: Email: Phon: Nam: Titl: Email: Phon:
471 High Stt SE Suit 10 Salm, Ogon 97301 otc.og (800) 650-8250 Fax: (503) 625-0504 Exhibit 3: Qustion Fom Rspondnt Nam: Qustions must b submittd in witing and following th tmplat fomat blow. Attach qustions to an mail and snd to th OETC Contact Administato fo this RFP. All qustions civd by th cutoff dat and tim will b spondd to via an addndum and postd at th Announcmnt URL. B spcific and cit th sction, itm and pag numb to which th qustion fs. Contact gading this RFP with any OETC psonnl oth than th OETC Contact Administato may sult in jction of th spons. S schdul of vnts fo whn qustions a du. Sction Rfnc Qustion
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability c Colo Pic Cost c Colo Pic Cost c Colo Pic Cost c Colo Pic Cost
c Colo Pic Cost
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: \ *Plas spcificy which dvic is 11 x 17 o gat capability B&W MSRP Puchas Pic Maintnan c Cost B&W MSRP B&W MSRP B&W MSRP
B&W MSRP
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability Instuctions Fill out all th infomation fo ach copi as a Colo pntation of th copis in ach sgmnt Colo Colo Colo
Colo
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability Instuctions Fill out all th infomation fo ach copi as a B&W pntation of th copis in ach sgmnt B&W MSRP B&W MSRP B&W MSRP
B&W MSRP
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability Colo Colo Colo Colo
Colo
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability c B&W Pic Cost B&W MSRP c Pic Cost B&W MSRP c Pic Cost B&W MSRP c Pic Cost
B&W MSRP c Pic Cost
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability Colo Colo Colo Colo
Colo
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability B&W B&W MSRP B&W MSRP B&W MSRP
B&W MSRP
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability Manufactu Colo Manufactu Manufactu Manufactu Colo Colo Colo
Manufactu Colo
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability Manufactu B&W Manufactu Manufactu Manufactu B&W MSRP B&W MSRP B&W MSRP
Manufactu B&W MSRP
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability Colo Colo Colo Colo
Colo
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability B&W B&W MSRP B&W MSRP B&W MSRP
B&W MSRP
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability Colo Colo Colo Colo
Colo
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability B&W B&W MSRP B&W MSRP B&W MSRP
B&W MSRP
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability B&W B&W MSRP B&W MSRP B&W MSRP
B&W MSRP
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability Colo Colo Colo Colo
Colo
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability Colo Colo Colo Colo
Colo
OETC Bid Fom RFP / ITB No. OETC-16R-Copis Bid Submittal Du Dat: *Plas spcificy which dvic is 11 x 17 o gat capability B&W B&W MSRP B&W MSRP B&W MSRP
B&W MSRP
Attachmnt B: Contact Coodinato Nam Email Stt Addss Phon Numb City, Stat Zip Fax I am th manufactu of th poducts and svics in this poposal I am a vndo of th poducts and svics in this poposal, and I hav attachd ltts fom th manufactus of all poposd itms OETC-16R-Copis
Attachmnt C: Fulfillmnt Agnt A. Company Infomation Company Nam Stt City, Stat Zip B. Sals and Suppot Contact Nam Titl Email Phon Numb C. Rmit To / Paymnt Contact Nam Titl Email Phon Numb D. Allowd Titois E. Allowd Puchass Plac an X fo ach allowd puchas typ. Public Mmbs K-12 High Education Stat Dpt. / ESD Pivat Mmbs K-12 High Education Non-Pofit
Attachmnt D: Suspnsion and Dbamnt Ctification This ctification is quid by th gulations implmnting Excutiv Od 12549, Dbamnt and Suspnsion, 13 CFR Pat 145. Th gulations w publishd as Pat VII of th May 26, 1988 Fdal Rgist (pags 19160-19211). Copis of th gulations a availabl fom local offics of th U.S. Small Businss Administation. 1. Th popos ctifis to th bst of its knowldg and bliv that it and its pincipals: 1.1. A not psntly dbad, suspndd, poposd fo disbamnt, dclad inligibl, o voluntaily xcludd fom covd tansactions by any Fdal dpatmnt o agncy; 1.2. Hav not within a th-ya piod pcding this application bn convictd of o had a civil judgmnt ndd against thm fo commission of faud o a ciminal offns in connction with obtaining, attmpting to obtain, o pfoming a public (Fdal, Stat, o local) tansaction o contact und public tansaction; violation of Fdal o Stat antitust statuts o commission of mbzzlmnt, thft, fogy, biby, falsification o dstuction of cods, making fals statmnts, o civing stoln popty; 1.3. A not psntly indictd of o othwis ciminally o civilly chagd by a govnmntal ntity (Fdal, Stat o local) with commission of any of th offnss numatd in paagaph 1. 1.2 of this ctification; and 1.4. Hav not within a th-ya piod pcding this spons had on o mo public tansactions (Fdal, Stat o local) tminatd fo caus o dfault. 2. Wh th popos is unabl to ctify to any of th statmnts in this ctification, pops shall attach an xplanation to this poposal. Businss Nam: Dat: By: Nam and Titl of Authoizd Rpsntativ Signatu of Authoizd Rpsntativ OETC-16R-Copis
Instuctions fo Ctification 1. By signing and submitting this poposal, th popos is poviding th ctification st out blow. 2. Th inability of a pson to povid th ctification quid blow will not ncssaily sult in dnial of paticipation in this pocumnt solicitation. Th popos shall submit an xplanation of why it cannot povid th ctification st out blow. Th ctification o xplanation will b considd in connction with th ovall scoing of th poposal of bid. Howv, failu of th popos to funish a ctification o an xplanation shall disqualify such pson fom this spons fo poposal, o invitation to bid. 3. Th ctification in this claus is a matial psntation of fact upon which lianc was placd whn OETC scos and awads poposals. If is is lat dtmind that th popos knowingly ndd an onous ctification, in addition to oth mdis availabl to OETC and its mmbship, OETC may tminat this tansaction fo caus o dfault. 4. Th popos shall povid immdiat wittn notic to OETC to which this poposal is submittd if at any tim th popos lans that its ctification was onous whn submittd o has bcom onous by ason of changd cicumstancs. 5. Th tms "covd tansaction," "dbad," "suspndd," "inligibl," "low ti covd tansaction," "paticipant," "pson," "pimay covd tansaction," "pincipal," "poposal," and "voluntaily xcludd," as usd in this claus, hav th manings st out in th Dfinitions and Covag sctions of th uls implmnting Excutiv Od 12549. 6. Th popos ags by submitting this poposal that, should th poposd covd tansaction b ntd into, it shall not knowingly nt into any low ti covd tansaction with a pson who is dbad, suspndd, dclad inligibl, o voluntaily xcludd fom paticipation in this covd tansaction, unlss authoizd by OETC. 7. Th popos futh ags by submitting this poposal that it may b quid to includ th claus titld "Ctification Rgading Dbamnt, Suspnsion, Inligibility and Voluntay Exclusion--Low Ti Covd Tansactions," povidd by OETC nting into this covd tansaction, without modification, in all low ti covd tansactions and in all solicitations fo low ti covd tansactions. 8. A paticipant in a covd tansaction may ly upon a ctification of a pospctiv paticipant in a low ti covd tansaction that it is not dbad, suspndd, inligibl, o voluntaily xcludd fom th covd tansaction, unlss it knows that th ctification is onous. A paticipant may dcid th mthod and fquncy by which it dtmins th inligibility of its pincipals. Each paticipant may, but is not quid to, chck th Nonpocumnt List. 9. Nothing containd in th fogoing shall b constud to qui stablishmnt of a systm of cods in od to nd in good faith th ctification quid by this claus. Th knowldg and infomation of a paticipant is not quid to xcd that which is nomally possssd by a pudnt pson in th odinay cous of businss dalings. 10. Excpt fo tansactions authoizd und paagaph 6 of ths instuctions, if a paticipant in a covd tansaction knowingly nts into a low ti covd tansaction with a pson who is suspndd, dbad, inligibl, o voluntaily xcludd fom paticipation in this tansaction, in addition to oth mdis availabl, OETC may tminat this tansaction fo caus o dfault. OETC-16R-Copis