Minutes of: NaSFA committee meeting Held on: 4 th December 2013 In attendance: Apologies: Anna McGivern York (Chair) Jane Turner - Derby Edward Sainsbury Birmingham Claire Gilbert Southampton Fergal McFerran Queens Belfast Rosie Hunnam NUS (Minutes) Sophie Amos Sheffield Hallam Welcome and introductions Anna welcomed the committee in her role as Chair of the committee. Minutes from last meeting (held 1 st November 2013) approved by committee. Progress updates Survey Anna (and York SU) & Sophie have put together survey about NaSFA and RAG Conference. Survey draft sent around committee and to Rosie for feedback. Committee approved survey and happy to send out with NaSFA newsletter. Committee agreed to shortened title for survey (www.surveymonkey.com/s/student-fundraising) Action Claire insert survey URL into NaSFA newsletter. Action NaSFA committee & NUS circulate survey. Progress updates Regional meetings Edward has contacted student fundraising groups to identify host unions for meetings. Region Location NaSFA host Status London/South NUS HQ, London Jane Agreed date TBC East/East Northern Ireland Queens University Fergal Agreed date TBC Belfast North East Durham Anna Need to agree North West Manchester Sophie Agreed date TBC Wales & South West Bristol Claire Need to agree Midlands Birmingham Edward Agreed date TBC Scotland RGU Anna Agreed date TBC
Agreed: Committee agreed that each meeting would be hosted by at least one NaSFA committee member. Meetings should be 11-4 to allow for travel time. Held between 1 st Feb end of March Another set of regional meetings to be hosted in last academic term, and another at RAG conference Action Edward to finalise host unions and report back to committee Action Committee to send Ed their availability from 1 st Feb end of March Action Sophie & Edward to co-ordinate agenda for meetings (with support from Rosie) Action Rosie to find out if NUS can cover costs of travel for committee to regional meetings Progress updates Resources Committee discussed where resources would be hosted. Anna presented thoughts on York student website and explained that it wasn t quite right. Fergal presented options through NUS Digital. Committee decided that a simple approach is best for now as NaSFa website can develop as NaSFA does. Currently, web prescence must include: Resources Information about NaSFA (current committee, where NaSFA came from, etc) NaSFA constitution NaSFA contact details. Action Rosie to provide detailed breakdown of Digital website costs for NaSFA and email information to committee Action Rosie to provide price quote for hosting NaSFA information and resources on own section of Student Opportunities Resource Hub wordpress site, and email information to committee. Fergal explained that he is working on three resources at the moment. None are finished but making good progress. Action Fergal to complete three resources by next committee meeting. Communication update The committee agreed: Edward to lead on regular twitter updates Claire to lead on regular Facebook updates Fiona to look at editing the facebook group description Anna to lead on checking emails Action Edward to update blurb on public Facebook group Action Rosie to ask Fiona to make Anna and Rosie administrators on Facebook group Action Anna to organise NaSFA gmail account into folders Action Claire to make announcements on Facebook group at regular intervals (after NaSFA meeting, before NaSFA meeting, when newsletter is published) Action Rosie to get idea of date from NUS staff working on mailing list
Newsletter update Committee thanked Claire for creating newsletter and agreed that it should be a regular activity. Committee agreed on the following timescales: Newsletter Release date Committee deadline Fundraising group deadline January (#2) 7 th Jan 2 nd Jan February (#3) 11 th Feb 6 th Feb March (#4) 11 th Mar 6 th March April (#5) 8 th April 3 rd April May (#6) 13 th May 8 th May 1 st of the month June (#7) 10 th June 5 th June July (#8) 8 th July 3 rd July August (#9) 12 th August 7 th August Action Claire to add map of regional meetings Action Claire to add Facebook, Twitter, and email details Action Claire to amend resources description Action Claire to add intro about fundraising star section Action Claire to add information about the committee Action all committee to tweet/fb/talk about newsletter release on Thursday 5 th Dec at 13:00 Action Rosie to send newsletter to Student Opportunities staff who attended regional networking Brand update NUS given guidance on brand identity explained that NaSFA need unique brand. Committee agreed NaSFA needs logo, colour scheme, letter template, end of email badge, banner for website. Committee agreed logo should read include both NaSFA and National Student Fundraising Association. Action Jane to contact Bluesplat for quote/options on brand design in variety of colours. Action Anna to ask York designer for quote. Strategy update Committee did not have time to look at long-term strategy and will look at this in January meeting. Anna noted that some of the strategic goals will be completed through the survey (size of
student fundraising groups/calculating totals, etc). Survey data will be analysed at next committee meeting in January. Claire had created first draft of NaSFA constitution committee discussed this. Action Claire to make various suggested amendments made by committee and send 2 nd draft via email Action Rosie to check draft constitution with NUS experts Action Claire to check draft constitution with SUSU expert Action Rosie to send committee updated strategy document Other business Fundraising: Anna invited committee to discuss NaSFA funding does NaSFA need a bank account? Should NaSFA start charging membership fees? Committee agreed no bank account needed at this stage and didn t feel they could charge membership yet. Committee communications: Anna asked each committee member how best they communicate. All agreed email best for reviewing draft documents. Action Rosie to send committee mobile numbers to committee. Jane: 07899808378 Fergal: 07923651322 Edward: 07425163743 Anna: 07875674634 Claire: 07511890333 Sophie: 07837071870 Rosie: 07855788273 Further education: committee discussed how to better support student fundraising groups in further education. Action Rosie to discuss student fundraising in FE with NUS FE team and report back at next meeting NUS conference: Edward expressed interest in hosting something at NUS Conference to help student officers to recognise NaSFA as a credible thing. Committee thought this was an interesting idea. Action Rosie to email committee with options for conference (stall? Fringe? Presentation?) Action Rosie to find out if NUS have budget to provide any printed materials for NaSFA JISCmail: Rosie explained that strategy states NaSFA to have JISCmail. Committee weren t sure and will discuss in next meeting. Processes of NaSFA: Rosie explained that NUS get enquiries from charities etc and NaSFA should expect more of these in longer-term future. Committee agreed to discuss this at
next meeting as part of wider conversation about processes. Next meeting Agreed that we should aim to meet monthly online or via skype and that the committee should look to create a short update fortnightly of activity. Next meeting in Loughborough in January. Action Rosie to send Doodle to committee to find suitable date. To be discussed at next meeting: Progress on points Review of long- and short-term strategy Processes of NaSFA Review NaSFA/conference survey (with results emailed to committee before meeting)