Inventory Module: An Application of World Wide Web for Effective Vaccine Management in Sri Lanka
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1 Inventory Module: An Application of World Wide Web for Effective Vaccine Management in Sri Lanka Dr. Chathura S Edirisuriya Epidemiology Unit, Ministry of Health, Sri Lanka 1
2 Background EPI, Sri Lanka is a strong performer in the region as well as globally EPI is the main provider of immunization services in the country However, private sector involvement in immunization is increasing and expanding, particularly in larger cities Epidemiology Unit, Ministry of Health, Sri Lanka 2
3 Background Present Immunization Management Information System is a paper based system e-government and e-health policies of Sri Lanka for public services lead the development of WEBIIS Epidemiology Unit, Ministry of Health, Sri Lanka 3
4 What is Web Based Immunization Information System (WEBIIS)? WEBIIS is a web based comprehensive software solution for online Immunization Data Management which covers Birth Registration Immunization tracking Inventory management Report generation Developed from scratch using open source software Epidemiology Unit, Ministry of Health, Sri Lanka 4
5 Why Was WEBIIS Developed? Immunization is a top health priority. Data storage for extended period Immunization certificate without delay Upgrade the current IMIS with data quality improvements Expanding private sector immunization service Wide range data capture with favourable approach EVM Assessment 2012, recommends Computer based inventory system Record VVM status at issuing and receiving points Wastage calculation at all levels Diluent registration Quantified minimum and maximum levels for each vaccine Epidemiology Unit, Ministry of Health, Sri Lanka 5
6 2012 SL EVM Assessment Summary Primary Level: Epid Unit Sub National: RMSD Lowest delivery level: MOH Epidemiology Unit, Ministry of Health, Sri Lanka 6
7 EVM Assessment 2012: Overall and Stock management results Epidemiology Unit, Ministry of Health, Sri Lanka 7
8 Inventory Module of the WEBIIS Customized to address the problems identified in the EVM assessment 2012 Started piloting at three different levels Primary (Central Vaccine Store) Sub national (Regional Vaccine Stores) Lowest delivery level (MOH) Epidemiology Unit, Ministry of Health, Sri Lanka 8
9 HIGHLIGHTS OF THE SYSTEM Epidemiology Unit, Ministry of Health, Sri Lanka 9
10 Home Page of the WEBIIS Epidemiology Unit, Ministry of Health, Sri Lanka 10
11 Master Inventory Menu Epidemiology Unit, Ministry of Health, Sri Lanka 11
12 Adding New Vaccine Batch to the WEBIIS Epidemiology Unit, Ministry of Health, Sri Lanka 12
13 General Inventory Menu Epidemiology Unit, Ministry of Health, Sri Lanka 13
14 Warehouse Creation Epidemiology Unit, Ministry of Health, Sri Lanka 14
15 Adding Main Stock to the System Epidemiology Unit, Ministry of Health, Sri Lanka 15
16 Stock Issuing with VVM Status Epidemiology Unit, Ministry of Health, Sri Lanka 16
17 Warehouse Current Stock Position Epidemiology Unit, Ministry of Health, Sri Lanka 17
18 Monthly Vaccine Distribution Epidemiology Unit, Ministry of Health, Sri Lanka 18
19 Vaccine Use for Immunization in a Clinic Epidemiology Unit, Ministry of Health, Sri Lanka 19
20 Problems encountered in developing the software & How they were managed Ever changing requirements by users/industry Underdeveloped IT logistics in periphery of the country Low IT literacy among field staff & High turnover of IT development team Malware attacks Business Requirement Specification & Web based modular approach Equipment supply Continuous training & technical inputs by national institutions (Epid Unit) Sever hosting at reputed ISP and assess the software by SLCERT for security loopholes Epidemiology Unit, Ministry of Health, Sri Lanka 20
21 Way forward Full implementation of the inventory module island wide by 2016 Effective vaccine management, avoiding any supply or quality failures Minimize wastage of vaccines Efficient monitoring of vaccine supply chain at all levels Epidemiology Unit, Ministry of Health, Sri Lanka 21
22 Acknowledgement UNICEF for generous financial support developing WEBIIS Dr. Paba Palihawadana, Dr. Sudath Peiris and Dr Ananda Amarasinghe for their technical and administrative support at all stages of the software development and implementation Dr. Lasantha, Dr. Manjula, Dr. Thushanthi and all other staff of the Epidemiology Unit for continuous advice and support extended to improve the software and in conducting the training sessions of this software application EWIS Ltd for undertaking this pioneering project as a Government- Private partnership Sri Lanka Mobitel Ltd for providing mobile internet services at very concessionary rates considering this as a national project All health staff who are using the system providing useful feedback for further improvement of the system Epidemiology Unit, Ministry of Health, Sri Lanka 22
23 THANK YOU Epidemiology Unit, Ministry of Health, Sri Lanka 23
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