FY CDBG/HOME APPLICANT QUESTIONS AND RESPONSES

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1 FY CDBG/HOME APPLICANT QUESTIONS AND RESPONSES Name of Organization: Davis Oral Health Project Project Title: Public Service 1. Given that your tool kit is provided without instruction and independent of a visit to a dental office, can you explain how this project falls under Intervention and Support Services: Basic Healthcare, in the Critical Needs list and why it is not more applicable to Prevention and Education Services? Our dental care kits ARE provided with instructions as further indicated in our application (and see attached instructions). It is correct that our kits are distributed independent of a visit to a dentist office but that is exactly the reason why distribution of our kits is so important. That is, access to other means of dental care is often not even an option for the recipients of our dental care kits. And our hygiene kits do provide intervention and interim treatment for existing problems such as gum disease and tooth sensitivity in lieu of otherwise unavailable in-office treatment such as teeth cleaning. In that sense, our kits are directly addressing disease treatment and basic healthcare needs in addition to being preventative in nature by reducing further dental decay and caries development. 2. Are you familiar with the kits distributed by Grace in Action, which include a toothbrush and toothpaste? How do your kits differ from those? We are not familiar with Grace in Action kits and I do not see any discussion of their kits on their website so I cannot comment on any differences. That notwithstanding, we were told by each of the organizations distributing our products that they did not have any dental kits provided to them by any other non-profit organization for distribution to their clientele so they greatly welcomed the hundreds of dental kits we have provided. 3. Please explain how this program works in relation to other providers that offer dental care. Is it paying for items that were previously provided by local service providers in other ways? This program supplies basic dental care supplies to the lowest-income residents for whom access to other providers of dental care products and/or services is not available. According to our discussions with all of the recipient organizations, nobody else has previously provided these kits to them for distribution to their clients in a measureable large quantity nor are they aware of other means or ways for their clients to obtain these dental care kits. 4. There are four reports required each year for CDBG awardees, as well as regular request for funds submissions that include back-up paperwork. Without paid administrative staff, how will your organization support the completion and submission of these required reports? I personally have had extensive experience in administration and accounting of numerous government grants for research or performance contracts over the past several decades and am very familiar with mandatory reporting requirement and standards. These include research grants for over a million dollars from the US EPA and the California Department of Food and Agriculture and energy purchase and construction contracts over several million dollars each with the University of California and the California State College system. Thus, I am well aware of reporting requirements for government entities and have a financial reporting system in place that can easily generate the specific information needed in these periodic reports and request for funds submission.

2 5. For your non-profit, who is primarily in charge of fund raising: your board or your Executive Director, and why? In regard to this question, furthermore, do you think there is a community standard that most non-profits follow? I, as President of our non-profit am primarily responsible for fund raising but significant contributions have been made directly by members of our Board as well as their providing information and access to donor sources. I have sat on the boards or management committee's of 6 non-profit organizations in the last 10 years and can state with some authority that there is not a single community standard that most non-profits follow with regard to fund-raising. Each relies on the specific expertise of their respective management and directors to optimize their fund-raising capabilities. 6. Please provide additional information regarding proposed program measurement of service data and outcomes. a. Assuming only a single dental kit is provided to each individual in need, can you demonstrate how your projected outcomes will be achieved? (i.e. how one set can reduce absenteeism and pain). How will these outcomes be tracked and recorded to show the benefit? Do you intend to provide 2,167 kits (one per stated beneficiary)? How will you track use of the kits and program results? Proper use of a single kit will immediately help alleviate pain and suffering if it is as a result from gum diseases and could thus reduce absenteeism. I assume all Commissioners recognize that there is no way that individual results could be tracked for all recipients of all kits given the transitory nature of many of the users ultimately receiving such kits. Of course, this is no different from the same problems facing all of our recipient organizations which cannot track the individual benefits seen to many of their clients based on the services they provide. That said, we will work with our recipient organizations otherwise receiving CDBG grants to track results in the same manner and adhere to the same standards they use to track the results of their CDBG grants they might otherwise receive. b. Accurate service numbers are vital to CDBG Public Services recordkeeping and reporting. How will your organization maintain accurate service numbers, including income levels and racial/ethnicity data for each individual served? We will rely on the organizations distributing our dental kits to provide this information to us for reporting just as they already provide this information to other government agencies (including to the City of Davis for the CBDG grants they receive for other services they provide). As you are aware, the reality is that even though some of our recipient organizations do provide goods and/or services to people without regard to income levels and racial/ethnicity data for each individual served as a matter of policy, the vast majority of their clients and thus the recipients of our dental care kits are low or very low income individuals so we do not anticipate any problems meeting these thresholds.

3 c. While a majority of the organizations listed to distribute your kits exclusively serve populations that are of presumed benefit to the Federal Government (e.g. migrant farmworkers, individuals experiencing homelessness), there are organizations listed that serve all individuals regardless of income levels. How will your organization ensure that the kits paid for with CDBG funds are only distributed to individuals who qualify by income? Who will make, keep and maintain these records to ensure compliance? As stated above, we will adhere to the same reporting standards by which all CDBG fund recipients report their results and will rely on their representations as to the ethnicity and income status of the recipients as they otherwise report to governmental agencies for tracking use of CBDG funds or other purposes. If the City of Davis presumes these standards are insufficient for any of the recipient organizations, we will so inform them that the dental kits are not available to those organizations due to their failure to meet the minimum reporting standards of the program. Please feel free to contact me if you have any questions or wish for additional information. Thank you for your thoughtful deliberation of our requests. Alan Pryor (cell)

4 Davis Oral Health Project ( Protect Your Child from Tooth Decay Before Birth - Studies suggest that poor oral health during pregnancy may increase the risk of having a premature or low-birth-weight baby. A healthy mouth helps prevent germs from passing to the baby. If you are expecting a baby, be sure to: Have regular dental checkups. Call your dentist if you have bleeding gums or any pain in your mouth. Brush and floss your teeth each day. Make healthy food choices. Babies - Do not put your baby to bed with a bottle of milk or juice. The sugar in milk or juice can cause plaque bacteria to grow. These bacteria may lead to decay of the baby teeth. Before teeth appear, wipe your baby s gums after each feeding. Use a wet gauze pad or a wet washcloth or towel. When your baby s first teeth appear, begin brushing them gently with a soft baby toothbrush. Take your baby to the dentist before age 1. An early dental visit can help prevent later problems. By age 1, encourage your baby to drink from a cup instead of a bottle. Children - By age 2, you can start brushing your child s teeth with a pea-size amount of toothpaste. Make sure your child rinses and spits out the toothpaste. Around age 3, start teaching your child to brush his or her own teeth. Continue to supervise brushing until age 6, and make sure your child rinses and spits out the toothpaste. Also continue taking your child for regular dental appointments. Correct Way to Brush Your Teeth (Two times per day for at least two minutes each time)

5 Davis Oral Health Project ( Para Proteger a tu Niño Antes de Nacer - Hay estudios que sugieren que la higiene oral pobre durante el embarazo puede aumentar el riesgo de tener un bebé prematuro o de bajo peso al nacer. La boca saludable ayuda a prevenir que los gérmenes pasen al bebé. Si esperas un bebé, asegúrate de: Recibir chequeos dentales regulares. Llamar a tu dentista si las encías te sangran o si tienes algún dolor en la boca. Cepillarte los dientes y usar el hilo dental todos los días. Escoger alimentos saludables. Bebés - No acuestes a dormir a tu bebé con un biberón de leche o de jugo. El azúcar en la leche o el jugo pueden hacer que crezca la placa dental. Estas bacterias pueden llevar a las caries en los dientes de leche. Antes de que salgan los dientes, limpia las encías del bebé después de cada vez que lo alimentes. Usa una gasa mojada o una toalla o paño mojados. Cuando aparezca el primer diente debebé, comienza a cepillarlo delicadamente con un cepillo desuave de bebé. Lleva a tu bebé al dentista antes del año. Una visita dentalpuede ayudar a prevenir problemas más tarde. Cuando tenga un año, alienta a tu bebé a beber de un vaso en vez del. Niños - Para los 2 años, puedes empezar a cepillar los dientes de tu niñoun poquitito de pasta de dientes. Asegúrate de que niño se enjuague y escupa la pasta de dientes. Como a los 3 años, comienza a enseñar a tu niño a cepillarse sus propios dientes. Continúa supervisando el cepillado hasta los 6 años, y asegúrate de que tu niño se enjuague y escupa la pasta dental. Además, continúa llevando a tu niño a las citas dentales regularmente. La Forma Correcta De Cepillar Los Dientes (Dos veces al día durante al menos dos minutos cada vez)