Teachers, HLTAs, Classroom Assistants, LSAs, Practitioners in group Early Years provisions (mainly teaching 3-4 years old)

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1 Early Years and Childcare Training Programme This is a list of the s in the July Training Programme available to book at: Title/ Content Letters and Sounds (choose 1. Both sessions must be attended). This training will look to: Clarify the content and expectations of phase 1 Stress the importance of developing good listening skills and phonological awareness Develop practitioners subject knowledge Introduce the phase 1 Aspects and Strands as detailed in Letters and Sounds and to consider suitable activities Identify next steps for development and agree action required by teachers and practitioners MAXIMUM 2 PLACES PER ORGANISATION. Letters and Sounds (childminders only) This training will look to: Clarify the content and expectations of phase 1 Stress the importance of developing good listening skills and phonological awareness Develop childminders subject knowledge Introduce the phase 1 Aspects and Strands as detailed in Letters and Sounds and to consider suitable activities MAXIMUM 2 PLACES PER ORGANISATION. Two Year Reviews (choose 1 session) This is for staff expected to write a two year progress check. Please note this is the basic and does not focus on the integration of the check with the Community Nursery Nurses ASQ. This focuses on the practitioners who need to write the Two Year progress check. MAXIMUM 2 PLACES PER ORGANISATION. Basic Awareness in Child Protection and Safeguarding Children (choose 1 session) This is for those who have not undertaken safeguarding training within the last 3 years. This explores the categories of abuse and the impact it has on the child, including the impact of domestic violence. As part of the session attendees will examine the current legislative frameworks and should leave feeling confident in the following key areas: Knowing how to responds to concerns, including referrals Understanding our responsibilities in safeguarding both children and ourselves, including information sharing NO LIMIT ON PLACES PER ORGANISATION Teachers, HLTAs, Classroom Assistants, LSAs, Practitioners in group Early Years provisions (mainly teaching 3-4 years old) Childminders, Childminder Assistants Practitioner/Owner/Lead/ Manager in group Early Years provision, Childminders, Childminders Assistants, EYPs, Children s Lead. provision, Children s Staff, Childminders, Childminder Assistants of 2 LS A16/091A of 2 LS A16/091B of 2 LS E17/023A of 2 LS E17/023B LS A16/122A TY A16/1201 TY S17/0402 BS A16/0901 BS A16/1102 BS E17/0103 BS E17/0304 Session 5 BS S17/0505 Session 6 BS S17/ th 19 th October 1st February 8th March Thursday 1 st December Tuesday 6 th December Monday 24 th April Thursday 15 th Thursday 10 th Monday 9 th January Thursday 9 th March Monday 8 th May Thursday 6 th July h h h Civic Office h h h h h Civic Office h Civic Office h Civic Office per per Free July Early Years Training Programme Page 1

2 Title/ Content Early Mathematical Development (choose 1 session) This will explore children s mathematical development through: Understanding the importance of quality provision in providing meaningful contexts to promote mathematical thinking Considering the importance of the adult supporting and extending children s mathematical learning Considering how the characteristics of effective learning support children s mathematical thinking Mathematics involves providing children with opportunities to develop and improve their skills in counting, understanding and using numbers, calculating simple addition and subtraction problems; and to describe shapes, spaces and measures Statutory Framework for the Early Years foundation stage MAXIMUM 2 PLACES PER ORGANISATION Practitioners/Managers in group Early Years provision, Childminders, Childminder s Assistants, EYPs, HLTAs, Classroom Assistants, LSAs in schools. MD A16/0901 MD A16/0902 MD E17/0303 MD E17/0304 Monday 19 th Monday 6 th March Civic Office Becoming Culturally Competent (choose 1. Both sessions must be attended) Becoming culturally competent is an ongoing journey, we will all be at different points on the spectrum and it can be complex and at times seem daunting. It can also be exciting, interesting and rewarding both on a al basis and for those children and families we have a duty to protect. This Becoming Culturally Competent training aims to: Enhance our awareness of our own world view and values Develop positive attitudes towards cultural difference Enhance our knowledge of different cultural practices and values Enhance our skills for communication and interaction across cultures. Knowing about our own cultural identity is an important first step in the process of becoming culturally competent and when we understand how our own identities have been formed we can begin to acknowledge how these impact on others. COURSE 1 IS PRIMARILY AIMED AT SETTINGS, WHEREAS COURSE 2 WILL BE AIMED AT CHILDMINDERS MAXIMUM 2 PLACES PER ORGANISATION Practitioners/Managers in group Early Years provision, Childminders, Childminder s Assistants, EYPs, HLTAs, Classroom Assistants, LSAs in schools, Children s staff. of 2 CC A16/091A of 2 CC A16/091B of 2 CC E17/032A of 2 CC E17/042B Tuesday 20 th Tuesday 27 th Monday 20 th March Monday 3 rd April h h per per Refresher in Child Protection and Safeguarding Children (choose 1 session) This if for those who have already undertaken basic awareness training within the last 3 years. During this session attendees will: Refresh their knowledge on the categories of abuse and the impact it has on the child Discuss the issues around domestic violence, including the impact on the child Identify other areas of concern, including vulnerable groups Be given a brief overview of the Early Help Assessment process Be given a brief overview of the role of the designated Have updated information on matters relating to child protection Have a clearer understanding of private fostering By the end of the session attendees should know how to address any safeguarding/child protection concerns. NO LIMIT ON PLACES PER ORGANISATION provisions, Children s staff, Childminders, RS A16/0901 RS A16/1102 RS E17/0103 RS E17/0304 Session 5 RS S17/0505 Thursday 22 nd Thursday 24 th Thursday 19 th January Thursday 23 rd March Thursday 18 th May h Free July Early Years Training Programme Page 2

3 Title/ Content Session 6 RS S17/0706 Thursday 13 th July Supporting Boys Girls continue to perform better than boys throughout their education. This aims to support practitioners to raise boys attainment levels by focussing on the following key themes: Exploring development differences between boys and girls Looking at the differences in the brain development of boys and girls Sharing tips and techniques for getting boys attention Considering links between physical activity and improved outcomes for boys Assessing boys well-being and involvement Considering how motivation is key to boys success Getting the right environment for boys A workshop style activity will take place during the afternoon period. Practitioners will be asked to consider and talk about the boys they currently support who may stand out for various reasons. They may wish to bring supporting documentation, for example, their learning journey files, to support this discussion. This will be delivered by Nicola Jones who is an experienced, successful education consultant. Nicola has worked as a primary teacher and as part of the Early Years teams in both Newcastle Upon Tyne and Northumberland Local Authorities. Nicola is committed to improving the quality of educational provision and has had success in improving practice in nurseries and primary schools across the North-East region. Since 2009 Nicola has been working closely with the Boys Development Project in London and became an accredited trainer to deliver the About Boys which is now growing rapidly across Northumberland. MAXIMUM 2 PLACES PER ORGANISATION Introducing EYFS (choose 1. All sessions must be attended) This is for those who have not worked with the EYFS previously, or have been working with EYFS for less than one term. The Early Years Foundation Stage (EYFS) sets standards for the learning, development and care of children from birth to 5 years old. All schools and Ofsted-registered Early Years providers must follow the EYFS, including childminders, preschools, nurseries and school reception classes. This is ideal for those who have not worked with the Early Years Foundation Stage (EYFS) previously, or have been working with the EYFS for less than one term. The aims to give attendees the basics needed to understand the EYFS. This will include examining the Development Matters Booklet and the Common Inspection Framework. The is run over 4 sessions which will take attendees from basic principles and practice, supporting observation and assessment, through to the enabling environment, and working with parents and partners. All four sessions must be attended by the same member of staff to ensure they get the most from this. MAXIMUM 2 PLACES PER ORGANISATION NB: Children s staff are not eligible for this and should refer to EYFS in Children s s. Teachers, HLTAs, Classroom Assistants, EYPs, Children s Staff, Childminders, Childminders Assistants. HLTAs, LSAs, Nursery Nurse, Childminder, Childminders Assistant. SB A16/0901 of 4 IN A16/091A of 4 IN A16/101B of 4 IN A16/101C of 4 IN A16/111D of 4 IN E17/022A of 4 IN E17/022B of 4 IN E17/032C of 4 IN E17/032D Monday 26 th Monday 26 th Monday 17 th October Monday 31 st October Monday 14 th Monday 13 th February Monday 27 th February Monday 13 th March Monday 27 th March h Civic Office Civic Office Free per per July Early Years Training Programme Page 3

4 Title/ Content Moderating Judgements for Transition 8-20 Months (choose 1 session) In April 2014 Ofsted published Are you ready? Good practice for preparation for school. It states that: Children do not make rapid enough progress because far too many settings pass on unreliable assessments. Too often, time is lost through unreliable and inaccurate information that cannot be regained. Settings working together to share information and complete joint training improve the consistency of judgements for vulnerable children. This session will support this statement by: Moderating judgements around tricky statements Examining best practice at the point of transition Considering evidence from parents and how this can be used to support judgements Attendees are encouraged to bring along a copy of the EYFS Development Matters/EYO as well as examples of learning journeys and transition policies. provision, EYPs, Children s staff, Childminders, MJ A16/1001 MJ A16/1002 Monday 3rd October h h Foundation Years Meeting (all dates may be attended. Please choose between PM and evening meeting) A meeting to update on: EYFS framework good practice update Ofsted support, advice and guidance Care and welfare updates Local, regional and national updates It is strongly advised that all providers are represented at this meeting to gain up to date information to complement their own quality improvement process. The afternoon meeting is primarily targeted to group provisions and the evening meeting is targeted to childminders; however if you are unable to attend the relevant meetings, you are welcome to attend the other. NO LIMIT ON PLACES PER ORGANISATION Characteristics of Effective Teaching and Learning (choose 1 session) The EYFS has highlighted the importance of the characteristics of learning and these should be referred to when observing children s learning. This will: Look closely at the characteristics and how they look in practice Look at ways in which practitioners can report on the characteristics of learning SENCO Network Meeting (all dates may be attended) The SENCO Network will give the setting SENCO/Manager/Owner the opportunity to be updated on local and national initiatives and current legislation including: Special educational needs code of practice years Education Health and Care Plans Local Offer Early Support Panel Paediatric Pathway Hearing guest speakers discussing topics related to your role and children with special educational needs and disabilities Networking with other setting SENCOs Opportunity for questions/answer Practitioner/Owner/Lead/ Manager in group Early Years provision, Childminders, Childminders Assistants, EYPs, Children s Lead. Childminders, HLTAs, Classroom Assistants, LSAs in schools, practitioners in group Early Years provision, EYPs. This is a mandatory for both setting SENCOs and Managers/Owners. Meeting 1 FY A16/1001 Meeting 2 FY A16/1002 Meeting 3 FY E17/0303 Meeting 4 FY E17/0304 Meeting 5 FY S17/0705 Meeting 6 FY S17/0706 CT A16/1001 CT A16/1002 CT E17/0403 CT E17/0404 Session 5 CT S17/0705 Session 6 CT S17/0706 Meeting 1 SN A16/1001 Meeting 2 SN E17/0202 Meeting 3 SN S17/ th October 1 st March Monday 10 th July Monday 10 th October 5 th April 5 th July 12th October 8 th February 14 th June h h h July Early Years Training Programme Page 4

5 Title/ Content Partnership Working (choose 1 session) Working in partnerships is an integral part to helping build quality experiences for children. Our first and most important partnership is with children s most important educators their parents/carers! Children benefit most from Early Years care, learning and play when, parents/carers and settings work together in partnership. Successful partnership working between multiple agencies is crucial in supporting better outcomes for children and families, for this to be successful we must be proactive in working with, and sharing both knowledge and expertise with our colleagues. This aims to: Provide an opportunity for practitioners to reflect on practice to ensure high quality provision for all children Explore the importance of working in partnership with parents to improve outcomes for children Encourage settings to reassess the way they involve parents through identifying possible barriers to engagement Examine how to build positive relationships with all parents Identify ways to value and support the home learning environment Consider ways of integrating your own role as Early Years practitioner with a wide range of other professionals and describe the impact of multi-agency working upon their own professional development provisions, Children s staff, Childminders, PW A16/1001 PW E17/0202 PW S17/0603 Thursday 20th October Thursday 2 nd February Thursday 8 th June British Values in the Foundation Stage (choose 1 session) The will support practitioners and leaders preparing for their Ofsted inspection and the implications of changes to the EYFS January, exploring key issues including: What are fundamental British values? How do we promote them through the EYFS? What are Ofsted reporting about British values in inspections? Considering the implications of changes to the EYFS in January. BV A16/1101 BV A16/ nd h Civic Office Practitioners/Owners/Leads/Man agers in group Early Years provision, Childminders, Childminder s Assistants, HLTAs, LSAs BV E17/0103 BV E17/0104 Monday 23 rd January h Session 5 BV E17/0405 Thursday 6 th April Session 6 BV S17/ th June July Early Years Training Programme Page 5

6 Title/ Content Role of SENCO for Group Provisions (choose 1. All sessions must be attended) It is a requirement of the Local of Practice that all group provisions have a named SENCO and that all SENCOs attend appropriate training. Ideally the setting SENCO should be a senior member of staff (Level 3 qualified with at least 2 years post qualification experience) working in a management role. COURSE DETAILS: To enable participants to have an understanding of the new Special Education Needs and Disability of Practice: 0-25 years (January 2015) To enable participants to acquire basic skills and strategies for the SENCO role To raise awareness of SEND and current issues in SEND To enable participants to write effective targets/learning outcomes and support staff to plan appropriate outcomes for children with SEND Before you attend the first session please: Read the new Special Educational Needs and Disability code of practice: 0-25 years (January 2015) Read the Early Years: Guide to the 0-25 years SEND code of practice Refer to the Statutory Framework for the Early Years Foundation Stage and note/highlight all references to SEND. MAXIMUM OF 1 PLACE PER ORGANISATION Setting SENCO Mandatory Training of 6 SGP A16/111A of 6 SGP A16/111B of 6 SGP A16/111C of 6 SGP A16/111D Session 5 of 6 SGP A16/121E Session 6 of 6 SGP A16/121F of 6 SGP E17/032A of 6 SGP E17/032B of 6 SGP E17/032C of 6 SGP E17/032D Session 5 of 6 SGP E17/032E Session 6 of 6 SGP E17/042F 3: of 6 SGP S17/063A 3: of 6 SGP S17/063B 3: of 6 SGP S17/063C 3: of 6 SGP S17/063D 3: Session 5 of 6 SGP S17/073E 3: Session 6 of 6 SGP S17/073F Friday 4th Friday 11 th Friday 18 th Friday 25 th Friday 2 nd December Friday 9 th December st March 8 th March Thursday 16 th March 22 nd March 29 th March Thursday 6 th April Monday 5 th June Monday 12 th June Monday 19 th June Monday 26 th June Monday 3 rd July Monday 10 th July h Civic Office h Civic Office h Civic Office per per per July Early Years Training Programme Page 6

7 Title/ Content WRAP Awareness Training PREVENT (choose 1 session) This will enable you to: Understand Prevents aims Think about who may be vulnerable to terrorism See why some people are able to influence and manipulate others to commit crimes Recognise when a vulnerable individual may be in need of your help Be clear on what help and support looks like in this area, and who you should turn to if you have concerns. Working with Parents (both sessions must be attended) This will develop practitioners: Understanding of how working with parents will ensure the best outcomes for children Handling of tricky situations Use of Appreciative Inquiry to find out about children s home learning This training will be based on the Family Nurse Practitioners model of working with vulnerable families; session 1 will look at general principles for working with parents, and session 2 will cover more of the practical aspects e.g. greetings, sending things home, asking for parent s observations. Integrated Review (choose 1 session) Government expectation is that Early Years Providers and Health will work together to ensure that an integrated way of working is in place when a 2 year old child has their review. This training will enable professionals to: understand each other s assessments, the EYFS Progress Check and the Ages and Stages questionnaire attend with partners from Health to support practice if possible Please note: Group providers and childminders you are welcome to inform and encourage your partner from Health to attend this with you. They will need to book their own place through the Engage Doncaster website. Practitioners/Owners/Leads/ Managers in group Early Years provisions, Children s staff, Childminders, Childminder s Assistants. Practitioners/Owners/Leads/ Managers in group Early Years provisions, Children s staff, FS teachers, HLTAs, Classroom Assistants, LSAs, Childminders, Practitioner/Owner/Lead/ Manager in group Early Years provision, Childminders, Childminders Assistants, EYPs, Children s Lead, Professional Health Partner who conducts the ASQ 24 months PD A16/1101 PD E17/0202 PD S17/0603 of 2 WP A16/111A of 2 WP A16/111B INR A16/0901 INR A16/1202 INR A16/1203 INR S17/0504 Session 5 INR S17/0505 Monday 14 th Thursday 16 th February Thursday 22 nd June Tuesday 15 th Tuesday 22 nd Tuesday 13 th 14 th December 10 th May h h Civic Office Free per Appropriate Interventions for Managing Children s Behaviour (choose 1 session) This aims to: Examine normal behaviour in relation to child development Investigate a number of appropriate behaviour strategies when dealing with behaviour, including the importance of positive reinforcement Understand the importance of offering a consistent approach Understand the importance of working in partnership with parents Understand the importance of implementing a comprehensive behaviour policy Give a clearer understanding of the role of the Behaviour Coordinator and the impact the environment can have on a child s behaviour. Practitioner/Owner/Lead/ Manager in group Early Years provision (primarily aimed at the Behaviour Coordinator), Childminders, Childminders Assistants. AI A16/1201 AI S17/0402 AI S17/0703 Thursday 8 th December Thursday 27 th April Thursday 20 th July h July Early Years Training Programme Page 7

8 Title/ Content Ofsted Ready: Preparing for your Inspection (choose 1 session) This is aimed at all Early Years practitioners in order to help them prepare for their Ofsted Inspection and support the achievement of that elusive Ofsted Outstanding rating! The demands placed upon staff teams during an inspection are greater than ever under the Common Inspection Framework This training will allow teams to have a clearer understanding of what will be required of them during an inspection and help reduce the stress and allow for better performance. With the new Inspection Framework now in place, it is more essential than ever to understand how we meet the standards set for us as Early Years providers. The will also include some of the new elements such as Fundamental British Values, Prevent Duty and Teaching, Learning and Assessment. NB: This is not suitable for HLTAs, LSAs or FS teachers in schools. Moderating Judgements for Transition Months (choose 1 session) In April 2014 Ofsted published Are you ready? Good practice for preparation for school. It states that: Children do not make rapid enough progress because far too many settings pass on unreliable assessments. Too often, time is lost through unreliable and inaccurate information that cannot be regained. Settings working together to share information and complete joint training improve the consistency of judgements for vulnerable children. This session will support this statement by: Moderating judgements around tricky statements Examining best practice at the point of transition Considering evidence from parents and how this can be used to support judgements Attendees are encouraged to bring along a copy of the EYFS Development Matters/EYO as well as examples of learning journeys and transition policies. Practitioner/Owner/Lead/ Manager in group Early Years provision, Childminders. provision, EYPs, Children s staff, Childminders, OR E17/0101 OR E17/0102 OR S17/0503 OR S17/0504 MJ E17/0203 MJ E17/0204 Thursday 12 th January Thursday 11 th May Monday 6 th February h Moderating Judgements for Transition Months (choose 1 session) In April 2014 Ofsted published Are you ready? Good practice for preparation for school. It states that: Children do not make rapid enough progress because far too many settings pass on unreliable assessments. Too often, time is lost through unreliable and inaccurate information that cannot be regained. Settings working together to share information and complete joint training improve the consistency of judgements for vulnerable children. This session will support this statement by: Moderating judgements around tricky statements Examining best practice at the point of transition Considering evidence from parents and how this can be used to support judgements Attendees are encouraged to bring along a copy of the EYFS Development Matters/EYO as well as examples of learning journeys and transition policies. provision, EYPs, Children s staff, Childminders, MJ S17/0505 MJ S17/0506 Monday 15 th May July Early Years Training Programme Page 8

9 Title/ Content Moderating Judgements for Transition 0-11 Months (choose 1 session) In April 2014 Ofsted published Are you ready? Good practice for preparation for school. It states that: Children do not make rapid enough progress because far too many settings pass on unreliable assessments. Too often, time is lost through unreliable and inaccurate information that cannot be regained. Settings working together to share information and complete joint training improve the consistency of judgements for vulnerable children. This session will support this statement by: Moderating judgements around tricky statements Examining best practice at the point of transition Considering evidence from parents and how this can be used to support judgements Attendees are encouraged to bring along a copy of the EYFS Development Matters/EYO as well as examples of learning journeys and transition policies. provision, EYPs, Children s staff, Childminders, MJ S17/0707 MJ S17/0708 Monday 17 th July Role of SENCO for Childminders Aims of the training: To enable participants to have an understanding of the new Special Educational Needs Disability of practice: 0 25 To enable participants to acquire basic skills and strategies for the SENCO role To raise awareness of SEND and current issues in SEND To enable participants to write effective targets and plan appropriate outcomes for children with SEND Childminders, Childminders Assistants SCM Dates to be arranged to enable childminders to identify training dates that are targeted to meet their availability needs Training Venues: Civic Office Sir Nigel Gresley Square Danum Road Cedar Road Waterdale Doncaster Balby Doncaster DN4 5HF Doncaster DN1 3BU DN4 9HT July Early Years Training Programme Page 9

10 The Early Years Improvement Service: Training Terms, Conditions and Payment Procedures The terms, conditions and payment procedures cover all of the training that is organised through the Early Years Improvement Service. A copy is also available on the Families Information Service website: Please ensure you read through the following information so you are familiar with the procedures. Definitions within the Engage Doncaster Online Application System: Ordered by: Billing Contact: Attendee: Organisation: The who is making the booking on behalf of the organisation The authorised with overall responsibility for compliance with the terms and conditions and payment of training i.e. the owner of the childcare provision, the registered childminder, the head teacher of the school or the children s centre lead The delegate that will be attending the training The full name of the childcare provision, school, children s centre or childminder name APPLICATION PROCESS To book a place on a that is delivered through the Early Years Improvement Service you must apply through the Engage Doncaster Online Application System. Engage Doncaster is the Doncaster Council, Learning & Opportunities: Children and People website, which details training s, events and information for professionals: It is a requirement that the booking is made by the authorised within the organisation (school, childminder, nursery, playgroup, out of school club, children s centre). Individuals who work for the organisation cannot apply on their own behalf. This is to ensure that the payments process is as streamlined as possible with only the organisation being responsible for costs (as opposed to individual billing). Places booked by anyone other than the authorised will be cancelled. When the online application is submitted it will provisionally book a place(s) on a, however, until payment has been made for the place(s) it/they will not be secured. If payment is not required the place will be secured at the time of booking. An application for a place on a can be submitted up to 48 hours prior to the start of the. After this time the will be closed and no further bookings can be made. Please ensure that delegates names are spelled correctly as some s offer certificates which will be produced using this information. Please ensure delegates registration details are up to date as these appear on the attendance registers. Any name/organisation/contact details updates must be amended through the Engage Doncaster website; the Early Years Training Team are unable to make amendments on your behalf. ONLINE APPLICATION INSTRUCTIONS through Engage Doncaster A: Applying for Training 1. Go to the Engage Doncaster website: 2. At the top of the home page click onto the Providers link and click on the title Early Years Improvement Service (if you click the Early Years link, this will take you to all s relating to Early Years practitioners, rather than those run solely by the Early Years Improvement Service). 3. Scroll through the list of all s offered by the Early Years Improvement Service. The read more link to the bottom right of each which will take you to a page containing the full details and available dates. 4. Read through the information checking the target audience criteria to ensure you are eligible to attend. The Early Years Training Team will cancel the places of any delegates who are not eligible to attend. 5. Select the date from those available and click book this. You will be taken to the registration page 6. For s with no availability, a waiting list button appears under the notify me link. Providers can use this link to request an alert when spaces become available for a particular date. If a place is cancelled an automated will go out to those on the notify me list. If the space remains available for 2 hours, the is re-opened to everyone. 7. Complete your own address in ordered by address as the making the booking on behalf of the organisation. July Early Years Training Programme Page 10

11 8. Complete the individual attendee address for each delegate. Click add another attendee for any additional delegates. The attendee address must be unique and will be linked to this particular delegate; it cannot be used by any other delegate. 9. Click add to cart. NB: If the address is not registered on the Engage Doncaster website, you will be prompted to enter the users contact details including their job title, and organisation (i.e. the full name of the school, provider or children s centre. Childminders without a business name can simply state childminder ). 10. You should be taken to a page entitled Shopping Cart. If you wish to book any more s, click continue shopping and repeat the steps above to add further s and attendees to the shopping cart. Click checkout once all s are present in your cart. 11. Complete the billing contact address. If the ordered by is also the billing contact, click the button on the right hand side which will populate the ordered by address. Complete all other billing contact details. The billing contact must be the authorising the attendance and responsible for payment. Click continue to next step. 12. Ensure when inserting the information, the correct billing contact details are used: address: all confirmations and requests for payment will be sent to this address only and must be the address of the billing contact. organisation name: please enter the full name of the school, children s centre, childcare provision, childminder. Do not enter: children s centres, DMBC, childcare provider, Nursery or 2-3 s room. This information is shown on the attendance list, and is needed to link attendees to the correct organisation. full organisation address organisation telephone number: this will be used in any correspondence relating to payments, do not add a al mobile number. 13. Check all details on the review order page; payment details can be left blank as these will be requested via once the request has been confirmed. 14. If all details are correct, click submit order at the bottom of the page. 15. Once submitted you will be taken to a page entitled Checkout Complete where you will be provided with an order reference number in the format EXXXXX. Ensure you retain a record of this order reference number to quote in all correspondence and with payment. To search for a particular on Engage Doncaster: On the home page, type in the search box any name or part name of a and click search. s with this name will be displayed below. On the home page, type your provider type into the search box, e.g. childminder, group provider. Click search to show all s that are suitable for the specified provider type. B: s generated from the Engage Doncaster online application system An automated will be sent to the billing contact to inform the organisation that a booking has been made; this will include: the Order Reference Number; links to the details; a link to amend or remove an attendee. This must be retained in case of any changes or cancellations at a later date. It is imperative that you ensure ALL addresses and telephone number are correct. The Early Year Training Team may use these details to contact you should a be amended or cancelled. C: Processing of applications for training places The application will be processed and an sent to the billing contact to confirm places allocated/request for payment. If there are any s where the attendee is not eligible, the information will be removed from the and the payment details will be amended accordingly. In the confirmation a statement will explain the reason for any amendments (i.e. eligibility criteria not met). The will contain a link to the Terms and Conditions and payment details of the Training Programme on the Doncaster Families Information Service website. D: Managing Your Bookings on Engage Doncaster Ensure that the confirmation sent is retained for your future reference. How to remove or modify attendee: This can be accessed by the billing contact only in the automated generated by Engage Doncaster. To change the attendee, delete the current address, insert the address of the new attendee and click save registration. To cancel an attendee, click remove, then save registration. To cancel all attendees on the same order, click delete and confirm by clicking delete again July Early Years Training Programme Page 11

12 The Early Years Training Team will be notified of any cancellations/amendments. Please note: as all fees are non-refundable reimbursements will not be made for removed attendees/cancelled s. E: Procedure for Payment For training places with a cost attached, places are provisional only and are not finalised until payment has been received. Please ensure you pay for all s within the given timeframe to avoid cancellation of your place. The fee is non-refundable and must be paid once a has been confirmed, even if a place is subsequently cancelled. Exceptional circumstances will be taken into consideration Where the Early Years Improvement Service cancel a training any payments made will be credited towards future s. The order reference number must be included with all payments and correspondence. Childcare providers only: The Billing Contact (organisation) will receive an stating: the allocated places; the total amount payable; the methods of payment that can be used. Payment for a training place must be made within seven days of receipt of the payment request . If payment is not received within this timescale the Billing Contact will be notified that places will be notified places will be cancelled seven days from the date of the , Any future bookings will not be accepted until all outstanding payments have been made. Debit card payment: this can be made by telephone to The Early Years Improvement Service on either Payments by post: make cheques payable to DMBC, and post to: The Early Years Improvement Service, Civic Office, Floor 3, Waterdale, DN1 3BU. Please note: cash payments will no longer be accepted as a payment method for s. Schools only: Please note: Only one payment will be required to cover the total amount of training accessed within a term/training period. The Billing Contact within the school will receive an stating the allocated places every time a booking is made. N.B. payment is not required upon receipt of this . The school will be sent an 4 weeks before the end of the billing period with an invoice for payment that will cover all of the training that has been accessed within that particular period. Payment can then be made by debit card, cheque or journal transfer: Payments by journal transfer: where schools are able to pay by journal transfer this will be actioned and the fee will be charged to a general expenditure code as provided by the Finance Team. Debit card payment: this can be made by telephoning The Early Years Improvement Service on either Payments by post: make cheques payable to DMBC and post to: The Early Years Improvement Service, Civic Office, Floor 3, Waterdale, DN1 3BU F: General points: Failure to comply with the procedure for payment will result in the provisional place not being secured and will be removed from the system. The Billing Contact must be someone legally responsible (or authorised to act on behalf of the organisation) for the organisation (i.e. the owner of the childcare provision; the registered childminder; the head teacher of the school; or the children s centre manager). The Billing Contact is responsible for compliance with the terms and conditions for accessing any training that is organised through the Early Years Improvement Service. This responsibility includes ensuring that anyone authorised to act on their behalf is aware of, and compliant with, these terms and conditions. Within all premises it is a legal requirement that fire regulations are adhered to, which includes not exceeding the maximum capacity in rooms where training s will be held. To ensure compliance of the regulations it is essential the tutor has an accurate list of delegates who will attend the training. To support this, the Billing Contact will need to ensure: that all delegates who have been allocated a training place are aware of the date, time and venue. where the application for a place was unsuccessful that potential delegates are aware that a training place was not allocated to them on this occasion. cancellation of a place is made at least three working days prior to the commencing The Early Years Improvement Service reserves the right to cancel a training at any time and will endeavour to give as much notice as possible to delegates. July Early Years Training Programme Page 12

13 G: Data Protection Statement: Any al information that is provided through the Engage Doncaster website will be recorded and kept in line with the Data Protection Act If you have any concerns about compliance with the Act please contact the Information Commissioner s Office H: Contacts For general enquiries: earlyyearstraining@doncaster.gov.uk To make a payment: Contact Jane/Sue (Business Support Assistants) on For IT/web related issued: Contact Educational Systems on or education.systems@doncaster.gov.uk For s provided by the Early Years Improvement Service: Contact Amie (Trianing Officer) on For Childminder pre-registration training: Contact Diane (Childminder Support officer) on The Early Years Improvement Service Learning and Opportunities: Children and People Doncaster Council Floor 3, Civic Office, Waterdale, Doncaster. DN1 3BU July Early Years Training Programme Page 13