Sponsorship Prospectus

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1 33 rd International Conference of Alzheimer s Disease International July 2018 Chicago, USA Sponsorship Prospectus #ADI2018 Alzheimer s Disease International

2 Sponsorship Prospectus About ADI Alzheimer s Disease International (ADI) believes that the key to winning the fight against dementia lies in a unique combination of global solutions and local knowledge. As such, it works locally, by empowering Alzheimer associations to promote and offer care and support for people living with dementia and their carers, whilst working globally to focus attention on dementia. ADI is the international federation of Alzheimer associations around the world, in official relations with the World Health Organization (WHO) and in consultative status with the United Nations (UN). Each member is the Alzheimer association in their country who support people living with dementia and their families. ADI s vision is prevention, care and inclusion today, and cure tomorrow. About the Conference The ADI annual conference is proud to be the longest running international conference on Alzheimer s disease and dementia, and one of the largest conferences, attracting over 1,000 delegates from over 100 countries around the world. The conference brings together all those with an interest; including care and medical professionals, people with dementia, family carers, scientists and staff and volunteers of Alzheimer associations. This unique, multi-disciplinary event is a favourite amongst leaders in the field and is a perfect opportunity to share and learn from one another. Featuring a range of leading international speakers, a high standard of diverse scientific and non-scientific content and exhibition, this conference is a great opportunity to learn about and showcase the latest advances in the care, prevention, diagnosis and treatment of dementia, as well as dementia policies and dementia friendly communities. Hosted in a different country around the world each year, in 2018, ADI is working with the US Alzheimer s Association to deliver an educational and interactive conference. Why attend? According to the World Alzheimer Report 2015 there is a new case of dementia every 3.2 seconds worldwide. The estimated cost of dementia globally will be US$1 trillion in 2018 and it is estimated that million people will be living with dementia by This conference will bring together experts from across the globe to share information on achievements, innovations and best practices in dementia research, dementia care, dementia policy and to challenge perceptions of dementia. The conference is for all with an interest in dementia; medical professionals, researchers, professional and family carers, people with dementia, volunteers and staff of dementia organisations and policy makers. With a diverse programme there is something for everyone. Here are a few more reasons why you should attend ADI 2018: Raise brand awareness on an international stage: Through sponsorship you will promote your company as a leading supporter of those affected by dementia and working in the field of dementia globally Learn and share: An engaging programme of dynamic presentations, workshops and exhibits will enable you to showcase your work and to learn about others work in dementia research, care and policy all over the world Face to Face interaction: Through attending and/or exhibiting at the conference, you will gain direct access to over 1,000 delegates and develop high level, long term contacts with them Add your voice to dementia: Your attendance will not only help raise your company s visibility, but it will also help propel dementia to the top of the international health agenda Influence change: Discover how global decision makers are changing the face of dementia through policy change and other exciting initiatives, and how your organisation can make a difference Testimonials ADI is delighted that over 90% of our sponsors return to support the conference year on year. Our priority was to discuss diagnosis and care in the healthcare eco-system we met our objective and had hot discussions on this in an interactive atmosphere. We plan to return to the next ADI conference as sponsors once again. Sponsor, ADI 2017, Kyoto, Japan Great participation and very well organized, the ADI Conference this year covered some of the most compelling and yet unresolved issues in the Alzheimer s Disease environment. The involvement of key stakeholders of great relevance was critical. We plan to continue supporting ADI. Sponsor, ADI 2017, Kyoto, Japan

3 Sponsorship Prospectus Participant Demographics Attendance numbers The below table demonstrates the popularity of the ADI annual conference showing the attendance in recent years. Year Annual Meeting City Participants th International Conference Toronto, Canada th International Conference London, UK th International Conference Taipei, Taiwan th International Conference San Juan, Puerto Rico th International Conference Perth, Australia st International Conference Budapest, Hungary nd International Conference Kyoto, Japan 3000 Discipline/profession A wide range of professions are represented at the ADI conferences, however medical professionals typically form the majority of delegates. As a very community-driven conference, people with dementia, carers and ADI members also form a large percentage of the audience. Many ADI members also have experience in the field as medical professionals or carers. Over the last three years the proportional attendance by profession/discipline was as follows: Discipline/profession Average % of participants ( ) Medical professional* 40% Staff/Volunteer of an Alzheimer s Association 11% Carer 10% Researcher 9% Educator 5% Student 4% Person living with dementia 3% Other 18% *General Practitioner, Geriatrician/Gerontologist, Neurologist, Nurse, Psychiatrist / Psychologist Country representation The conference is a unique multi-disciplinary event which unites people with an interest in dementia from around the world. A total of 101 countries have attended the ADI conference over recent years. The top 10 attending countries during the past three years were: 30 th International Conference Perth, Australia Australia United Kingdom Singapore Japan New Zealand Thailand Taiwan United States Bulgaria Hong Kong 31 st International Conference Budapest, Hungary Hungary United Kingdom United States Australia Japan Norway Turkey Canada Netherlands Spain 32 nd International Conference Kyoto, Japan Japan Poland Australia Taiwan United Kingdom Singapore China Republic of Korea United States Hong Kong

Sponsorship Prospectus 2018 4 Major Sponsorship Opportunities We have a number of packages to suit every budget, to enable you to maximise the exposure of your company to the world wide dementia

4 Sponsorship Prospectus Major Sponsorship Opportunities We have a number of packages to suit every budget, to enable you to maximise the exposure of your company to the world wide dementia community. If you have sponsorship package ideas of your own or wish to discuss the available options please contact us. We are more than happy to discuss items within the packages or a bespoke package. Platinum $95,000 Gold $70,000 Silver $50,000 Bronze $25,000 Symposium slot (For band number see page 7) Band 1, 2 or 3 Band 1, 2 or 3 Band 2 or 3 Exhibition booth (Raw Space) 16 m 2 /172ft 2 12m 2 / 129ft 2 6m 2 / 65ft 2 6m 2 / 65ft 2 Sponsor status on intermission slides Your sponsor status and logo in conference programme book Your sponsor status and logo on the conference website with hyperlink Complimentary Conference Registrations delegate bag insert To be provided by sponsor 1 Full page, colour advertisement space in the programme book Outside back cover Inside front cover Run of book Run of book * will be sent by ADI on behalf of sponsor All prices are in USD and exclude any. Dimensions are shown in metres, and rounded when converted to feet.

5 Sponsorship Prospectus Sponsorship Opportunities Conference App The ADI Conference App will provide access to over 1,000 delegates, the majority of whom will have a smart phone or tablet. More significant to you as the conference app partner, is that every single one of these app users and delegates will have direct access to your product or service. As an exclusive partner of this app, you would be entitled to: Company logo on app with hyperlink to your company website Up to 3 push notifications to app users $20,000 Wi-Fi By sponsoring the conference Wi-Fi, your organisation will create an on-going and frequent brand impression for all participants using the conference Wi-Fi. As an exclusive partner of this, you would be entitled to: Company logo/name on Wi-Fi Acknowledgement of your support on relevant signage $15,000 ADI Member Lounge (NEW) A wealth of knowledge and experience exists among ADI s 90 members. With a lounge area in the exhibition space members will be able to meet their peers from across the globe, share best practice and help provide organisations with new tools and ideas to implement in their own countries. As partner of this, you would be entitled to: Acknowledgement on signage in the lounge area Sponsor can provide branded items for the lounge, e.g. pens, notepads (to be approved by ADI) $15,000 Networking Event (NEW) Held on the evening of the Welcome Reception, in the exhibition area, a facilitated networking event would provide the opportunity for all delegates and exhibitors to renew acquaintances and establish new contacts. As partner of this event, you would be entitled to: Welcome delegates to the function Acknowledgement of your support on any relevant signage $12,000

6 Sponsorship Prospectus Sponsorship Opportunities (continued) Meeting Room (NEW) We are offering you the opportunity to be the exclusive sponsor of a meeting room that can be booked by all participants for their own meetings (please note, no training or showcasing of products/therapies are allowed). This will facilitate greater networking and lasting sharing of knowledge. Participants will be able to book the room on an hourly basis during conference hours. The room shall be free of charges but any person/group that books it will be responsible for equipment and catering arrangements, at additional cost. As an exclusive partner of this, you would be entitled to: Acknowledgment of your support on communications regarding room bookings Acknowledgement of your support on signage outside the meeting room Sponsor can provide branded items for the room, e.g. pens, notepads (to be approved by ADI $10,000 Charging Stations Charging Stations will be positioned within the exhibition area and will have a variety of charging capabilities for phones and other hand-held electronics. These stations charge fast and are heavily used at conferences, significantly raising the profile of any sponsors listed. We are giving one partner the opportunity to sponsor the stations which will include: Company logo on charging stations Acknowledgement of your support on the conference website, hyperlinked to your company website Acknowledgement of your support on any relevant signage $10,000 E-Posters (NEW) The use of e-posters is an opportunity to facilitate access to educational content for all delegates in an engaging manner as well as to provide successful poster submitters with the opportunity to showcase important research from all of the abstract topic areas. As partner of this, you would be entitled to: Company logo on each e-poster station Possibility to rent an extra E-poster board (at an additional charge) to have sponsors content running throughout the conference (content subject to approval from ADI) Price on application

7 Sponsorship Prospectus Other Opportunities The following opportunities are designed to offer companies on a variety of budgets an opportunity to deliver their message effectively. Please note that the organisers are more than happy to discuss bespoke options. All the below opportunities will be acknowledged on the conference website and in the conference programme. Band A Band B Band C Individually priced at $10,000 each Individually priced at $5,000 each Individually priced at $1000 each Exclusive branding of conference delegate bags (provided by organisers) Sponsorship of a person with dementia and their carer to attend the conference (International) Exclusive opportunity to brand the Welcome Reception (opportunity to provide banners, branded napkins*) Branding of delegate lanyards Exclusive opportunity to provide branded USB sticks* Sponsorship of a person with dementia and their carer to attend the conference (National) Pre or post event eshot Delegate bag insert* Opportunity to provide notepads and pens for inclusion in delegate bags* Full page advert in conference programme *To be provided by the sponsor. All prices are in USD and exclude any. Symposium Opportunities For maximum exposure and the opportunity to engage with a large proportion of the audience directly, you may consider booking a symposium slot. Holding a satellite symposium session at the 33rd International Conference of Alzheimer s Disease International is one of the most highly visible and memorable sponsorship opportunities available to your organisation, providing a high level of visibility and positioning your organisation as a leading name in the dementia community. With a limited, and therefore exclusive, opportunity of breakfast, lunchtime or end of business day slots, holding a symposium will provide you with increased recognition amongst leaders in the field of dementia, as well as a captive international audience of scientists and researchers actively practicing in research and treatment for dementia. Satellite Symposia Options Include: Exclusive use of meeting room Standard congress AV equipment suitable for audience and room size Acknowledgement in the conference in the programme book Acknowledgement on the conference website Opportunity to place branded pop-up banner immediately outside the room from half an hour prior to your symposia commencing Symposia Timetable and Rates Lunchtime Symposium Band 1 Standard delegate lunch bags included in cost Evening Symposium Band 2 Opportunity to provide catering at extra cost Breakfast Symposium Band 3 Opportunity to provide breakfast bags at extra cost Friday or Saturday* Friday or Saturday* Friday, Saturday or Sunday* $30,000 $20,000 $15,000 *Parallel symposia will be available to others Rooms will be offered on a first come, first served basis and each room enjoys sufficient space for catering and branding within. Due to limited availability we strongly advise you to contact us early if you are interested in securing a specific time slot to avoid disappointment. All prices are in USD and exclude any.

Sponsorship Prospectus 2018 8 Exhibition Opportunities Exhibition stands are available either as Raw Space, Pipe and Drape or Table Top.

8 Sponsorship Prospectus Exhibition Opportunities Exhibition stands are available either as Raw Space, Pipe and Drape or Table Top. The benefits to you will be: Face to face interaction to exchange ideas, share information, educate Communicate latest developments Enhance awareness Strengthen existing relationships Increase customer contact and business opportunities Collect attendee data All the below opportunities will be acknowledged on the conference website and in the conference programme. Table Top Display $750 Raw Space $400 per m 2 /per sq ft Branded Fascia Board Full Registrations 1 per 6 sqm purchased Furniture Table, 2 chairs, poster board Exhibitor Passes* 2 Exhibitor Passes* 2 Pipe and Drape Package 8x8ft Booth (2.4x2.4m) $2,000 10x10ft Booth (3.05x3.05m) $3,000 10x20ft Booth (3.05x6.1m) $4,500 Branded Name Board Furniture Table, 2 chairs, wastebasket Table, 2 chairs, wastebasket Table, 2 chairs, wastebasket Full Registrations Exhibitor Passes* Power can be provided at an additional charge. Exhibition space will be assigned as requested wherever possible. We will make every possible effort to assign exhibitors to their preferred location. Exhibitors wishing to avoid assignment of space adjacent to that of a particular competitor should indicate so on their booking form. *Complimentary exhibitor passes will be given according to the size of stand/space booked as indicated above. Exhibitor passes include access to the venue, exhibition and poster areas and tea and coffee and lunch on all days. Exhibitor registrations do not include access to the conference sessions/lectures or a conference programme book. Additional exhibitor passes are available and are charged an exhibitor registration fee (check registration website for rates). All prices are in USD and exclude any. Dimensions shown are rounded to the nearest metre/foot.

Sponsorship Prospectus 2018 9 Terms and Conditions 1. Booking If you would like to be a sponsor or exhibitor, please complete, sign and return the booking form by fax or email to Jane Cziborra.

9 Sponsorship Prospectus Terms and Conditions 1. Booking If you would like to be a sponsor or exhibitor, please complete, sign and return the booking form by fax or to Jane Cziborra. j.cziborra@alz.co.uk or Fax: Allocation is subject to availability. 2. Payment An invoice will be issued and 100% is to be paid to ADI prior to the conference. Any payment made by credit card will incur a 3.5% surcharge. 3. Cancellation Policy We cannot accept cancellation of sponsorship once it has been committed. Upon commitment of sponsorship, the sponsor will be liable for the total sponsorship committed. This includes the cost of the items/materials pledged under the commitment of sponsorship. 4. Registration of Staff Staff from sponsors and exhibitors who wish to attend the conference sessions must register as full conference delegates, unless a specific arrangement has been made with the organisers. 5. Alterations The organisers reserve the right to make alterations to the conference programme, venue and timings at any time. Every endeavour is made to preserve the published layout of the conference area and exhibition. Should it be necessary to revise the layout for any reason, the organisers reserve the right to transfer an exhibitor to an alternative suitable site. 6. Insurance Exhibitors and sponsors are responsible for arranging appropriate insurance cover in connection with their attendance at the conference, including prevention, postponement or abandonment. The organisers cannot be held liable for any loss, liability or damage to personal property. 7. Cancellation / Postponement of the Conference In the event of it being necessary for whatever reason to postpone or cancel the conference, the organiser will not be liable for any expenditure, damage or loss incurred by the sponsor. In the event of cancellation the sponsor will be refunded any monies paid. If the conference is postponed the contract between the organiser and sponsor will remain in force. 8. Product Promotion In line with non-profit regulation and ADI policies, sponsors are able to promote their work as an organisation, but sponsors should not promote specific products in the conference programme book, delegate bag inserts and e-shots. The sponsor is responsible for complying with any applicable country laws and regulations relating to product promotion. Contact Information Jane Cziborra Alzheimer s Disease International 64 Great Suffolk Street London SE1 0BL United Kingdom Phone: +44 (0) Fax: +44 (0) j.cziborra@alz.co.uk Web: Once you have booked your sponsorship packages, ADI will be in further contact for all logistical arrangements.

10 Sponsorship Prospectus Application & Contract for Exhibition & Sponsorship 33rd International Conference of Alzheimer s Disease International, Chicago, USA Name of Company: Name of Contact: Position: Address: VAT Registration No/Company Registration No: Postcode/Zipcode: Country: Telephone: Including area and country code Sponsorship I would like to apply for sponsorship of ADI 2018 at the following level (please tick ) Platinum Sponsorship $95,000 Gold Sponsorship $70,000 Silver Sponsorship $50,000 Bronze Sponsorship $25,000 Charging Stations $10,000 Networking Event $10,000 Meeting Room $10,000 Wi-Fi $15,000 ADI Member Lounge $15,000 Conference App $20,000 E-Posters price on application Other please specify band and choice Symposia please specify band and preferred day I would like to apply for exhibition space at ADI 2018 (please tick ) Raw Space $400 per sqm Table Top $750 Pipe & Drape 8ft x 8ft $2,000 Pipe & Drape 10ft x 10ft $3,000 Pipe & Drape 10ft x 20ft $4,500 Signature of Applicant: Date: Name Printed: Please return this application and contract to: Jane Cziborra, Alzheimer s Disease International, 64 Great Suffolk Street, London, SE1 0BL, United Kingdom Phone: +44 (0) Fax: +44 (0) j.cziborra@alz.co.uk

SPONSORSHIP EXHIBITION PROMOTION

SPONSORSHIP EXHIBITION PROMOTION Conference partners: WHAT S ON OFFER? Lead Lead sponsor across all platforms. 3,000 Conference Supporter Up to three organisations. 1,500 (each) Delegate pack Sponsor of