City of Sanibel Page 1

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1 City of Sanibel 800 Dunlop Road Sanibel, FL Tuesday, 9:00 AM City Hall 1. Call to Order (Councilman Jennings was excused by vote at the June 7, 2016, meeting, Mayor Ruane was excused by vote at the July 19, 2016, meeting) 2. Invocation and Pledge of Allegiance (Councilman Goss) 3. Presentation(s): a. Recognition of Michael Henry, Tradesworker, Public Works Department, for 30 Years of City Service b. Proclamation recognizing Dave DeFonzo, Recreation Program Specialist, Recreation Department, for 25 years of public service to the City of Sanibel David DeFonzo Proclamation c. Recognition of the Employee of the 3rd Quarter, Fiscal Year Public Comments for non-agenda items (Maximum time allotted, 20 minutes, with a limitation of 3 minutes per speaker.) 5. Council Comments 6. 9:10 - PUBLIC HEARINGS TO APPROVE THE ANNUAL SPECIAL SERVICE ASSESSMENT TO FUND THE COLLECTION AND DISPOSAL OF SOLID WASTE, RECYCLABLES AND HORTICULTURAL WASTE a. RESOLUTION OF THE CITY OF SANIBEL COULCIL RELATING TO THE COLLECTION AND DISPOSAL OF SOLID WASTE, RECYCLABLES AND HORTICULTURAL WASTE, IN THE CITY OF SANIBEL; CONSTITUTING THE CITY'S ANNBUAL RATE RESOLUTION AND RE-IMPOSING THE ANNUAL SPECIAL SERVICE ASSESSMENT TO FUND THE COLLECTION AND DISPOSAL OF SOLID WASTE, RECYCLABLES AND HORTICULTURAL WASTE AGAINST ASSESSED PROPERTY LOCATED WITHIN THE COTY OF SANIBEL FPR THE FISCAL YEAR OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017; APPROVING THE RATE OF ASSESSMENT; APPROVING THE SOLID WASTE ASSESSMENT TOLL; APPROVING COLLECTION OF ASSESSMENTS THROUGH THE UNIFORM METHOD OF COLLECTION (i.e. TAX BILL); AND PROVIDING AN EFFECTIVE DATE City of Sanibel Page 1

2 Resolution b. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANIBEL SITTING AS THE SANIBEL EQUALIZATION BOARD; EQUALIZING AND APPROVING A RECURRING ANNUAL SPECIAL SERVICE ASSESSMENT FOR THE COLLECTION AND DISPOSAL OF SOLID WASTE, RECYCLABLES AND HORTICULTURAL WASTE FOR ALL RESIDENTIAL DWELLING UNITS (DEFINED AS ONE THROUGH FOUR RESIDENTIAL DWELLING UNITS PER PARCEL) WITHIN THE CITY OF SANIBEL; EQUALIZING AND APPROVING THE RECURRING ANNUAL SPECIAL SERVICE ASSESSMENTS FOR FISCAL YEAR OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2017; PROVIDING FOR THE CONFIRMATION, ADOPTION AND FILING OF A FINAL ASSESSMENT ROLL FOR SAME; PROVIDING FOR CONFIRMATION OF THE RECURRING ANNUAL SPECIAL SERVICE ASSESSMENT; AND PROVIDING AN EFFECTIVE DATE Resolution First Reading of an Ordinance and scheduling of public hearing. Note: The First Reading is not a public hearing and no discussion or testimony will be taken unless the ordinance changes permitted conditional or prohibited uses as required by State Statute a. ORDINANCE AMENDING THE CODE OF ORDINANCES, CHAPTER 90 - FEES, ARTICLE V. RECREATION USER FEES, DIVISION 2 - SANIBEL RECREATION CENTER, SECTION MEMBERSHIP FEES; PROVIDING FOR AN INCREASE IN RESIDENT MEMBERSHIP FEES AND MEMBER FACILITY RENTAL FEES, AND INCREASE IN VISITOR MEMBERSHIP FEES AND NON-MEMBER FACILITY RENTAL FEES; PROVIDING FOR CODIFICATION AND SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE Ordinance b. ORDINANCE AMENDING THE CODE OF ORDINANCES, CHAPTER 90 - FEES, ARTICLE V. RECREATION USER FEES, DIVISION 1 - SANIBEL RECREATION CENTER, SECTION RECREATION USER FEES; PROVIDING FOR AN INCREASE IN MEMBER USER FEES AND INCREASE IN NON-MEMBER USER FEES; PROVIDING FOR CODIFICATION AND SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE Ordinance c. ORDINANCE AMENDING THE SANIBEL CODE, SUBPART A, GENERAL ORDINANCES, AMENDING CHAPTER 66, TRAFFIC, ARTICLE II, PARKING, STOPPING AND STANDING, DIVISION 2, BEACH AREA PARKING RESTRICTIONS, SUBDIVISION II, PERMITS, SECTION FEES; HOURS, OF THE CODIFIED ORDINANCES OF THE CITY OF SANIBEL; AMENDING THE FEE SCHEDULE IN SECTION TO INCREASE THE FEE FOR THE RESTRICTED PARKING PERMITS ( B DECALS) AND ( BC DECALS); PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICT AND SEVERANCE; AND PROVIDING AN EFFECTIVE DATE City of Sanibel Page 2

3 Ordinance Staff Memorandum B sticker Staff Memorandum B StickerTrends d. ORDINANCE PERTAINING TO CHAPTER 14 OF THE SANIBEL CODE ENTITLED BUILDING AND BUILDING REGULATIONS ; AMENDING ARTICLE IV, PERMITS, SECTION , FEE SCHEDULE, AND ARTICLE V, STANDARDS, SECTION , VALUE OF PROJECT OR WORK; AMENDING THE BUILDING PERMIT AND BUILDING REGULATION RELATED FEES SET FORTH THEREIN TO RESTORE SUCH FEES PREVIOUSLY REDUCED BY 25%; ESTABLISHING THE CURRENT SCHEDULE OF FEES AND SUPERCEDING AND REPEALING ALL PRIOR ORDINANCES AND RESOLUTIONS INCONSISTENT HEREWITH; AND PROVIDING AN EFFECTIVE DATE Ordinance e. ORDINANCE PERTAINING TO CHAPTER 90 OF THE SANIBEL CODE ENTITLED FEES, ARTICLES I, II, III AND IV, AMENDING THE PERMIT, DEVELOPMENT REVIEW AND ADMINISTRATIVE FEES SET FORTH THEREIN BY INCREASING SUCH FEES APPROXIMATELY 1.1%; AMENDING THE SCHEDULE OF FEES FOR APPLICATIONS FOR PERMITS OR APPROVALS REQUIRED BY THE LAND DEVELOPMENT CODE; ESTABLISHING THE CURRENT SCHEDULE OF FEES; SUPERSEDING AND REPEALING ALL PRIOR ORDINANCES AND RESOLUTIONS INCONSISTENT HEREWITH; AND PROVIDING AN EFFECTIVE DATE Ordinance f. ORDINANCE AMENDING THE SANIBEL CODE OF ORDINANCES, CHAPTER 14 - BUILDINGS AND BUILDING REGULATIONS; ARTICLE III, LICENSES, REGISTRATIONS AND CERTIFICATIONS; DIVISION 2. CONSTRUCTION CONTRACTORS, SECTIONS THROUGH ; UPDATING DEFINITIONS AND CERTAIN CONTRACTOR CATEGORIES; PROVIDING FOR CONFLICT AND SEVERANCE; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE DATE Ordinance g. ORDINANCE AMENDING THE SANIBEL CODE OF ORDINANCES, PART II, SUBPART B., LAND DEVELOPMENT CODE, CHAPTER 86 - DEVELOPMENT STANDARDS, ARTICLE III. RESIDENTIAL, DIVISION 3. UNIFIED RESIDENTIAL HOUSING (CLUSTER HOUSING) AND MULTIFAMILY HOUSING, SECTION ARCHITECTURAL DESIGN STANDARDS AND EXAMPLES, AND CHAPTER ZONING, ARTICLE XII. RESORT HOUSING DISTRICT, SECTION ARCHITECTURAL DESIGN STANDARDS AND EXAMPLES, AND ARTICLE XIV SUPPLEMENTARY DISTRICT REGULATIONS, DIVISION 5 COMMERCIAL AND INSTITUTIONAL USES GENERALLY, SECTION , ARCHITECTURAL DESIGN STANDARDS AND EXAMPLES, ADDING NEW LANGUAGE TO ALLOW FOR OPTIONAL, IN LIEU OF MANDATORY, COMPLIANCE WITH THE REQUIRED ARCHITECTURAL ARTICULATION STANDARDS FOR BUILDING FAÇADES, WHEN IT CAN BE CLEARLY DEMONSTRATED THAT THE HORIZONTAL AND VERTICAL WALL AND SCREEN PLANES OF A BUILDING CANNOT BE SEEN OFF-SITE FROM ADJACENT CONSERVATION LANDS, PUBLIC RIGHT-OF-WAYS, BEACHES OR City of Sanibel Page 3

4 OTHER SURROUNDING LAND USES. PROVIDING FOR CONFLICT AND SEVERANCE; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE Ordinance CONSENT AGENDA ANY PERSON MAY REQUEST THAT COUNCIL REMOVE AN ITEM FROM THE CONSENT AGENDA FOR DISCUSSION BY NOTIFYING THE CITY MANAGER, CITY CLERK, OR A COUNCIL MEMBER PRIOR TO THE MEETING. a. RESOLUTION ESTABLISHING THE SANIBEL CITY COUNCIL REGULARLY SCHEDULED MEETING DATES FOR THE PERIOD JANUARY, 2017 THROUGH AND INCLUDING DECEMBER 2017; AND PROVIDING AN EFFECTIVE DATE Resolution b. RESOLUTION AMENDING THE FEE SCHEDULE FOR MAKING DOCUMENTS AND RECORDS AVAILABLE TO THE PUBLIC; REPEALING RESOLUTION NO ; AND PROVIDING AN EFFECTIVE DATE Resolution c. Request from Local Roots, LLC (Farmers Market) to hold the December 25th Farmers Market on Monday, December 26th due to Christmas Local Roots, LLC Request d. Approval of Minutes - July 19, 2016 Draft July 19, 2016 Minutes e. Approval of an agreement between the City of Sanibel and Anthony J. Gargano, P.A. for Code Enforcement Hearing Services and authorize the Mayor to execute same Code Enforcement Hearing Services Agreement f. Approval of two year extension to the City of Sanibel Audit Agreement with CliftonLarsonAllen, LLP dated August 6, 2013 and approving audit engagement letter for the Fiscal Year 2016 financial audit and authorize City Manager to execute same. The funds for the fiscal year 2016 audit are included in the draft budget document previously distributed Audit Agreement Contract Extension with CliftonLarsonAllen LLP CliftonLarsonAllen LLP Audit Engagement Letter g. Joint request from BIG Arts and the Historical Museum and Village, Inc., (950 Dunlop Road) to host 16 receptions and to serve alcohol on City grounds Request from BIG Arts h. Approve a letter of support for the Lee County Sheriff s Department for a grant (Edward Byrne Memorial Justice Assistance Grant) in the total amount of $187,878 to be executed by the Vice Mayor Byrne Grant Project Synopsis Edward Byrne Memorial Justice Assistance Grant Letter City of Sanibel Page 4

5 i. Approve purchase of a Utility Hydro-Vacuum Excavator from sole source contractor, E.H. Wachs in the amount of $28,025 (This does not increase the FY16 budget) Staff Memorandum Manufacturer Quote Sole Source Letter j. Approve Proposal for Professional Services with CB&I Environmental & Infrastructure, Inc. to perform the 2016 Beach Monitoring Survey for $79,997 (This item does not increase the FY2016 budget) Staff Memorandum CB&I 2016 Physical Monitoring Proposal k. Proclamation recognizing Industry Appreciation Week - September 22 to 26, 2016 Industry Appreciation Week Proclamation l. RESOLUTION OF THE CITY OF SANIBEL, FLORIDA, STATING SUPPORT FOR PASSAGE BY THE VOTERS OF SANIBEL AND LEE COUNTY OF THE REFERENDUM ITEM FOR CONSERVATION 20/20 WITH A YES VOTE IN THE NOVEMBER 2016 GENERAL ELECTION AND ENCOURAGING SIMILAR SUPPORT OF CONSERVATION 20/20 BY OTHER ORGANIZATIONS; AND PROVIDING AN IMMEDIATE EFFECTIVE DATE Resolution OLD BUSINESS a. RESOLUTION OF THE SANIBEL CITY COUNCIL SUPPORTING THE EVERGLADES FOR THE NEXT GENERATION ACT, THE EVERGLADES LAND ACQUISITION ACT OF 2016 AND THE FEDERAL PARTNERSHIP FOR CLEAN WATER LAND ACQUISITION ACT OF 2016; AND PROVIDING AN EFFECTIVE DATE Resolution ii. Reports from Director James Evans iii. Water Quality Letters 1. Letter to Governor Scott urging the State of Florida to accelerate planning for the Everglades Agricultural Area (EAA) storage identified in the Integrated Delivery Schedule (IDS) (Information to come) 2. Letter to Colonel Kirk urging the Army Corps of Engineers (ACOE) to accelerate planning for the Everglades Agricultural Area (EAA) storage identified in the Integrated Delivery Schedule (IDA) (Information to come) b. Local Water Quality Initiatives Best Management Practices (Vice Mayor Denham) i. Meeting with Mayor Boback, Mayor Ft. Myers Beach on Thursday, July 21, 2016 ii. Meeting with Mitch Hutchcraft, South Florida Water Management District at J.N. Ding Darling National Wildlife Refuge on July 22, 2016 c. Natural Resources Project Reports i. Staff Report on Status of Sanibel Bayous Wastewater treatment Package Plant Restoration Project (Holly Milbrandt, Environmental Biologist) (Information to come) City of Sanibel Page 5

6 ii. Staff Report on Installation of Floating Treatment Wetland Pilot Project at the City Reuse Ponds along the Pond Apple Park Trail (Dana Dettmar, Conservation Officer) (Information to come) d. Letters of Appointment to Mayor Ruane i. Letter dated July 12, 2016 from Matthew D. Surrency, Florida League of Cities (FLC) President appointing Mayor Ruane to the FLC National Flood Insurance Program (NFIP) workgroup Appointment Letter from Matthew Surrency ii. Letter dated July 07, 2016 from Scott Dudley, Legislative Director appointing Mayor Ruane to the Florida League of Mayors (FLM) Nominating Committee Appointment Letter From Scott Dudley iii. Letter dated July 05, 2016 from Matthew D. Surrency, Florida League of Cities (FLC) President appointing Mayor Ruane to the FLC Resolutions Committee Appointment Letter from Matthew Surrency e. Continued discussion regarding Council stipend Staff Memorandum :30 P.M. Convene an EXECUTIVE SESSION RELATING TO UNION NEGOTIATIONS In attendance shall be only the following persons: Vice Mayor Mick Denham Councilman Chauncey Goss Councilman Marty Harrity Sanibel City Manager Judie Zimomra Sanibel City Attorney Kenneth B. Cuyler Jim Isom, Director of Administrative Services Crystal Mansell, Administrative Services Technician Steve Chaipel, Director of Finance Wayne Helsby, Labor Counsel (Allen, Norton & Blue) BY PHONE 11. CITY MANAGER a. Informational Items i. Expiration of six General Employee Pension Board members as of September 30, 2016 ii. Staff report on status of implementation of Shared Use Path Intersection Study Staff Report iii. Report on status of Long Boat Key City-wide WiFi Project City of Sanibel Page 6

7 Staff Memorandum iv. Finance Department Financial Quarterly Reports 1. General Fund quarterly financial report for 2016 fiscal year to date as of June 30, Sewer Fund quarterly financial report for 2016 fiscal year to date as of June 30, Beach Parking Fund quarterly financial report for 2016 fiscal year to date as of June 30, 2016 Staff Memorandum and Report 4. City Investment Report for Quarter ending June 30, 2016 City Investment Report v. Legislative Report Legislative Monthly Reports vi. Planning Department Reports 1. Permit Activity Report and Quarterly Summary Permit Activity Report and Quarterly Summary 2. Code Enforcement Activity Report Code Enforcement Activity Report 1. Updated Task List Updated Planning Department Task List vii. Public Works Staff Reports 1. Capital Improvement Projects Monthly Report Capital Improvement Project Status 2. Grease Trap Monthly Report July 2016 Grease Trap Inspection Report viii. Recreation Revenue and Membership Report Recreation Revenue and Membership Report ix. Historical Museum & Village Financial Report as of June 30, 2016 Historical Museum & Village Financial Report x. Causeway Counts for June 2016 Causeway Counts June CITY ATTORNEY'S REPORT 13. COUNCIL MEMBER'S REPORT City of Sanibel Page 7

8 14. PUBLIC COMMENT 15. ADJOURNMENT IF A PERSON DECIDES, TO APPEAL A DECISION MADE BY THE COUNCIL ON ANY MATTER CONSIDERED AT THIS MEETING/HEARING, SUCH PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, TO INCLUDE THE TESTIMONY AND EVIDENCE UPON WHICH ANY SUCH APPEAL IS TO BE BASED. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, PERSONS NEEDING A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING, TO INCLUDE HEARING IMPAIRMENT, SHOULD CONTACT PAMELA SMITH, CITY CLERK, NO LATER THAN ONE DAY PRIOR TO THE PROCEEDINGS AT (239) FOR ADDITIONAL ASSISTANCE IF HEARING IMPAIRED, TELEPHONE THE FLORIDA RELAY SERVICE AT 711. Citizens may request to receive Sanibel and Planning Commission meeting agenda directly via . Citizens wishing to receive a copy of the agenda via may do so by visiting the City s website at Additionally, citizens may register to receive City announcements such as press releases. Prior to requesting the agendas, the website reminds citizens that all addresses and requests submitted to the City are public information and governed by the applicable Florida Statute. HORIZON UPCOMING IMPORTANT DATES Upcoming Meetings and Important Dates for Horizon - Upcoming Important Dates City of Sanibel Page 8

9 RULES OF CIVILITY FOR PUBLIC PARTICIPATION In recognition that public discourse is essential to the democratic system of government on April 16, 2002, Sanibel adopted a Proclamation embracing civility in public deliberations. These rules were updated February 22, Therefore, Sanibel sanctioned these rules for public participation while conducting meetings and workshops: 1. Speakers are permitted to deliver his or her comments without interruption. 2. Speakers and debates should focus on issues, not on persons or personalities. 3. Persons are encouraged to participate in the governmental process. 4. To allow time to hear all points of view, speakers are allotted 3 minutes each time they are recognized. 5. Sidebar discussions while others are speaking are not permitted in Council Chambers. These discussions are to be removed from the chamber so as not to be disruptive to those conducting and following Council business. 6. Only the speaker recognized by the Chairperson has the floor. Speakers should raise their hand to be recognized. Speakers should identify themselves for the record. Speakers should utilize the microphone so that their comments can be recorded. 7. Anyone wishing to speak on an issue is given an opportunity to speak before speakers are recognized for an opportunity to speak a second time on an issue. 8. We seek to understand one another s points of view. 9. Anger, rudeness, ridicule, impatience and lack of respect for others are not acceptable behavior. Demonstrations in support or opposition to a speaker or idea such as clapping, cheering, booing or hissing or intimidating body language are not permitted in Council Chambers or workshop facilities. 10. We should all take initiative to make things better. Our goal is to foster an environment, which encourages a fair discussion and exchange of ideas without fear of personal attacks. City of Sanibel Page 9