Anna welcomed the committee in her role as Chair of the committee. Minutes from last meeting (held 4 th December 2013) approved by committee.

Transcription

1 Minutes of: NaSFA committee meeting Held: 5 th February 2014 In attendance: Anna McGivern York (Chair) Jane Turner - Derby Edward Sainsbury Birmingham Claire Gilbert Southampton Fergal McFerran Queens Belfast Rosie Hunnam NUS (Minutes) Loughborough students union Apologies: Sophie Amos Sheffield Hallam Welcome and introductions Anna welcomed the committee in her role as Chair of the committee. Minutes from last meeting (held 4 th December 2013) approved by committee. Skype meeting with WIG team Jessica, Joe & Chris introduced to NaSFA committee WIG team asked NaSFA committee to outline their priorities for the project. NaSFA committee agreed: How to calculate a student fundraising total Resource hub Regional meetings Fergal reported back on 1 st NaSFA regional meeting: 6 attended All attendees very positive and grateful Presentation & activities went well Committee agreed to use Fergal s activities in all regional meetings to ensure consistency. Committee agreed it was important to send feedback forms and follow-up information to all attendees. Action Fergal to send committee presentation used in meeting Action Anna to circulate feedback form Action Fergal to collate follow-up to include: latest NaSFA newsletter, committee

2 information, social media details, NUS resource hub URL & attendee contact details Committee pleased with sign-up numbers for most sessions, however some need more signups to make event successful. Action Edward to share details with committee of who is signed-up so far Action all committee and Rosie to contact SUs/RAGs that haven t signed-up yet Action Fergal to post picture of Belfast meeting in NaSFA public Facebook group to promote the next meetings Action Anna to finalise venue details with Durham Resources Fergal apologised for not finishing three resources. He has collated information for two. Committee agreed to place NaSFA resources on NUS Student Opportunities Resource Hub in co-branded format with NUS. Committee agreed to follow NUS procedure for creating resources so all are consistent with existing Student Opportunities resources. Rosie offered to create resources if committee provided the information. Action Fergal to collate resource wish list Action Claire to put call out for resources in next NaSFA newsletter, including wish list Communication Committee agreed that communication was good, but could still improve. Still some updates to be made. Rosie noted that NUS have objective to support NaSFA in creation of a communication plan Action Edward to update Facebook blurb. Action Anna to organise Gmail account into useful folders Action Rosie to create draft communication plan with help from Sophie and Anna, for NaSFA committee to approve at next meeting Newsletter Claire apologised for newsletters not being on time. Committee accepted apology and expressed thanks for hard work so far. Committee looking forward to having a branded newsletter. Next newsletter (11 th Feb) to include: Reminder of regional meetings Call out for resource information

3 Fundraising star Remove committee pictures and replace with name, role (in their SU), what they re working on for NaSFA Action all committee to find at least 1 good news story for the fundraising star section of the newsletter Action committee and Rosie to add reminder to calendars to share newsletter at 2pm Tuesday 11 th Feb For reference: Newsletter Release date Committee deadline January (#2) 7 th Jan 2 nd Jan February (#3) 11 th Feb 6 th Feb March (#4) 11 th Mar 6 th March April (#5) 8 th April 3 rd April May (#6) 13 th May 8 th May June (#7) 10 th June 5 th June July (#8) 8 th July 3 rd July August (#9) 12 th August 7 th August Fundraising group deadline 1 st of the month Brand Committee thanked Jane for getting logo designs from Bluesplat. Committee discussed logo designs and decided to go with design A (blue and orange). Action Rosie to get advice from NUS Communications team on which formats needed and information to Jane. Action Jane to contact Bluesplat to obtain logo in variety of formats. Committee agreed brand launch to be timely for NUS National Conference (8 th April). Committee agreed to thank Bluesplat for design work on website, newsletter & social media. Constitution/recognition/identity Rosie explained that NaSFA could become a Student Organisation in Affiliation with NUS, giving NaSFA similar status to the Union of Jewish Students/National Student Television Association/Student Radio Association, etc. Rosie explained that NaSFA need to be approved as a Student Organisation in Affiliation with NUS through the NUS National Executive Committee. Rosie explained that NaSFA will need a constitution but can probably base theirs on the NaSTA/SRA constitution. Action Rosie to find SRA/NaSTA constitution and summarise this to NaSFA committee

4 Strategy Rosie sent updated NaSFA strategy to committee via . Rosie explained that NaSFA were already doing well at completing strategy. Committee agreed to look at strategy in next meeting. Action Rosie to send NaSFA strategy to WIG team Committee were interested in how the WIG project would help to work towards achieving strategic goals, and eagerly anticipate plan from WIG team. Survey Committee thanked York SU for circulating survey. Committee noted that survey respondents includes SU staff, SU officers and student fundraising committees. Committee want to closely examine survey results and discuss this in detail. Action all committee and Rosie to examine Website Rosie explained that NUS were pleased to give NaSFA a free basic Digital website, including blogs/information pages/social media integration/free tickets/pictures/videos/branded/choice of colours/individual pages for RAG groups and charities. Rosie explained that the website would be useful for managing RAG conference bookings. Action Anna to speak to RAG Conference team about possibility of using NaSFA website for some elements (if not all) of RAG Conference. Action Rosie to find out from Digital development team what next steps are for getting setup on Digital. Other business RAG Conference Anna expressed long-term ambition for RAG Conference to be named NaSFA Conference. Anna explained that a representative from RAG Conference will attend next NaSFA meeting and will be co-opted onto the committee without voting rights. Anna explained that good progress was being made for RAG Conference. Anna explained her intention for NaSFA to have greater involvement in RAG Conference this

5 year, including influence over RAG Awards. Action Anna to circulate criteria for RAG Awards to committee for approval. Action committee to questions for RAG Conference committee to Anna to prepare for next meeting. Further education Committee expressed intention to improve integration of Further Education student fundraisers into NaSFA. Action Rosie to speak to FE team at NUS about student fundraising, and report back to committee at next meeting. Student Volunteering Week Takes place week beginning 24 th February, with 24 th Feb being Good Deed Day. Fergal expressed interest in involving student fundraising in Student Volunteering Week celebrations. Action committee and Rosie to send information to Fergal for 14 th February, including: good news stories from student fundraisers/groups, significant student fundraising alumni, excellent student fundraiser profiles. Action Fergal to create infographics for stories/profiles to promote on social media during Student Volunteering Week. Next meeting Agreed to take place online using Facebook chat on 18 th March from 15:00. To be discussed: Survey results Strategy WIG project proposal Newsletter The next in-person meeting will take place in April, possibly after NUS National Conference.