Minutes of Council meeting held on Thursday, 27 April 2017 in Youth Action.

Transcription

1 YOUTH COUNCIL FOR NORTHERN IRELAND Minutes of Council meeting held on Thursday, 27 April 2017 in Youth Action. Present Chairperson: Mrs M Young Members: Mr B Faulkner Mr H Campbell Mr D Capper Ms J Trimble Ms A-M McClure DE Official: Mrs B Shearer Minutes: Ms J Long Item No Agenda Action Members of the Northern Ireland Youth Forum made a presentation to the Board, giving their views on current issues in the youth service about which YCNI could provide advice; and how Network for Youth is working for the benefit of young people. YCNI members were particularly interested to hear their views on Mental Health; how participation could be broadened with particular reference to a Youth Assembly; the future working of Network for Youth. 1 Apologies received There were no apologies. 2 Declaration of Member s Interests None. 3 Minutes of Council Meeting 27 March 2017 Item 9 Any Other Business JT suggested deletion of the wording, but without an RVYO to support them. The Chair agreed to the amendment and confirmed that she would sign the revised minutes for publication on the YCNI website. /MY 4 Matters Arising 4.1 Launch of Web site The new YCNI website is now operational and to date has had 1,672 hits. The busiest day was 5 April Information continues to be added.

2 4.2 Business Case Updates The Chair confirmed that she submitted the business case for Strategic Planning to the Department for consideration. At the GAR meeting on 25 April the Department raised some concerns about the business case. DE felt that the development of the Strategic Plan 2017/20 (Stage 2) should be the responsibility of the reconstituted Board. However, views from stakeholders on the future priorities for YCNI would inform this work. The Chair advised that she had reworked the business case to focus on the Sector Engagement (Stage 1) and resubmitted it to the Department on 27 April BS emhasised the tight guidelines that must be adhered to during Purdah (22 April to 8 June) when formal consultations are not permitted. 4.3 Registration/Non-Registration of Local Groups with EA Members agreed to discuss this issue under Item Chairperson s Business The Chair informed members that she and HC met Sam McCready, chair of Youth Work Alliance. It was an informative meeting and the start of a process of engagement with YWA. The Chair advised that she would be on holiday from 11 May to 16 June and that the Vice-Chair would act on her behalf in her absence. EA has launched a public consultation on their Strategic Plan , which closes on 30 May Members felt it was important that YCNI respond. agreed to liaise with members in the Chair s absence and agree a response to the EA. BF 6 Governance and Accountability 6.1 Cash Allocation Planned Spend April/July 2017 The Chair provided members with the projected spend of the cash allocation until end July Members noted this and were content.

3 6.2 Business Plan 17/18 For (1) agreement (2) agreement of implementation process Members noted and discussed the Business Plan for It was agreed that at the next meeting members more detailed consideration would be given to its implementation. The Chair advised that she had written the Performance Report for inclusion in the YCNI Annual Report. DE officials had assisted with this and the Governance Statement. In preparing these sections for the Annual Report, the Chair was reminded of how much work members had completed during It was agreed the Annual Report be published on the YCNI website after it was formally approved at the June meeting. The Communications Intern, under JT s supervision will design a cover page which will also be used when the 2017/18 Business Plan is put on the website. JT 7 Youth Work Training Board 7.1 Revised Terms of Reference for agreement presented the revised Terms of Reference (TOR). These reflected the revised purpose of YWTB. It will advise YCNI in relation to strategic developments in training within the youth service; opportunities to encourage and assist in the provision of training and development across the youth sector; workforce development; resources used in developing a training strategy. She confirmed that the last meeting had been well attended and that members were very positive and keen to take responsibility for their new role. Members agreed some minor amendments. Once finalised by the new Terms of Reference will be put on the YCNI website. Members commended s efforts and leadership in carrying out her role as YWTB Chair 7.2 Agreement of process for recruiting additional member(s) and the level of secretariat support required It was agreed that the vacant places on the YWTB would be advertised on the YCNI website.

4 BS confirmed that J Long would provide additional support for to the YWTB. The Chair advised members that a separate expenses claim form would be required to ensure that YWTB and YCNI Board expenses were kept separate. 8 Sector Engagement 8.1 Report from RAG meeting 26 April This RAG meeting had been cancelled. The next meeting will take place on 12 May DC has agreed to attend in the Chair s absence. DC 8.2 Report from Youth Service Reform Partnership Meeting 26 April The Chair reminded members that YSRP had been established as a mechanism for engagement between key stakeholders, DE and EA officials. It was intended to support the new arrangement for administration and funding of regional youth services post April Many of these transition issues have been, or are in the process, of being resolved. However, members of YSRP believe there continues to be a need for a mechanism for engagement. This will be an agenda item at the next meeting on 21 June. 9 Strategic Issues 9.1 New Local and Regional Funding Scheme for Voluntary Youth Work Organisations The Chair informed members that she had been asked to join a Project Board established by EA with responsibility for the New Local and Regional Funding Scheme for Voluntary Youth Work Organisations. Other external members are Mark Hammond (UU) and Anne McKernan (NICVA) As any new scheme will support EA funded youth work there are concerns about how this might affect RVYOs and local groups. Members agreed that it would be useful to engage with stakeholders to hear their views on the implications of EA registration for local youth groups and the challenges facing member groups/units of RVYOs. It as agreed to hold a sector engagement event on 29 June. A save the date will be issued and more detailed information will be sent out on 5 June.

5 10 Any Other Notified Business NSETS Revised Terms of Reference for NSETS and the specification for an NSETS Support Officer were presented to members for information. 11 Dates of Future Meetings The next meeting will be held on Thursday, 22 June 2017 at 5.30pm in Duke of Edinburgh Award Board Room. Future meetings will be held on: Thursday, 10 August, and Thursday, 28 September All meetings will be held from 5.30pm 7.30pm. Venues to be confirmed. Signed: Date: 22 June 2017