2015 FUNDRAISING GUIDE

Transcription

1 2015 FUNDRAISING GUIDE

2 welcome! yo u r pat h to a successful campaign begins right here.

3 Dear Friend, Thank you for joining Team Spina Bifida, the Spina Bifida Association s (SBA) athletic program whereby individuals across the country choose to participate in a marathon, half-marathon, or other endurance event to help spread awareness about and raise vital funds for Spina Bifida education, advocacy, research, and support. Whether you are participating in an official Team Spina Bifida race or opting to Choose Your Own Event, this toolkit is packed with information to assist you with your fundraising journey, including tips, tools, and samples. We hope you find it helpful. Upon registration, you should have created a login and password. Keep that handy! That will give you access to your own personal webpage where you can share a story and photo; set a fundraising goal; create your own friendly url; accept online donations, and make edits. If you signed up for a race that uses Crowdrise as its fundraising platform, you will be sent instructions on how to set up your webpage on that site. In the coming weeks, you will receive a Team Spina Bifida racing shirt in the mail. You can wear it while training and/or on race day. Details about other benefits will be forthcoming. I am the dedicated staff person at SBA who is available to assist you. Please feel free to contact me at any time with questions or concerns at emerck@sbaa.org or (202) Thank you again for joining Team Spina Bifida. I look forward to working with you! Best wishes, Elizabeth (Liz) Merck Director of Development Promoting the prevention of Spina Bifida and enhancing the lives of all affected Wilson Blvd., Suite 800, Arlington, VA t f Community Health Charities #10559 spinabifidaassociation.org

4 Where Do I Start? You ve signed up for an endurance event. You know you need to start training, but how do you start fundraising? STEP 1. Find Your Inspiration Are you living with Spina Bifida? Is someone you know affected? Maybe it s your child, grandchild, another family member, neighbor, co-worker, or friend. Or maybe you ve never met anyone with Spina Bifida, but you want to somehow make a difference. Whatever your inspiration, you need to identify it and share it with others to be successful with your fundraising efforts. STEP 2. Set Up Your Webpage When you registered, you were asked to create a login and password. You can use both to set up a personal webpage where you can share your story (or the story of someone whom you are honoring or memorializing), post a photo, set a fundraising goal, collect online donations, and create a custom url. If at any point you find you cannot login, contact Liz Merck by at emerck@sbaa.org for a password reset link. STEP 3. Utilize This Toolkit Everything you need to make your fundraising campaign a success is right here at your fingertips, including sample social media posts; s/letters; event ideas; and donation tracking forms. Look through this toolkit to plan your fundraising activities and use it as a reference throughout your campaign. STEP 4. People Donate Because They re Asked Sounds obvious, right? In order to get a donation, you need to ask for one directly. Mass s and social media posts will only get you so far and could go unnoticed. Don t be afraid to send personal asks. You ll be surprised at how many donations you receive. And don t forget - every time a donor makes a gift to your campaign, you should thank them promptly and profusely. It shows you re grateful for their kindness, and they may just give again at a later date!

5 STEP 5. More People Donate Online The average online donation is 50% more than a donation by check. Of course, donors who feel more comfortable paying by check can do so. STEP 6. If at First They Don t Reply, Ask Again Remind people throughout your campaign that you are participating in Team Spina Bifida. Sometimes people want to donate, but they get sidetracked by other things or don t have funds at that time. Remind your contacts about your campaign, deadlines, and what you hope to achieve with their help.

6 STEP 7. Take Advantage of Matching Gifts Many companies will match their employees donations. This is an easy way to double or triple your fundraising. Be sure to have everyone ask their employer for the appropriate form. SBA will file the paperwork and credit your fundraising account. STEP 8. Consider Planning an Event This toolkit is full of ideas for special events. Whether it s a dinner party or bake sale, holding an event can be an easy way to boost your Team Spina Bifida fundraising totals.

7 STEP 9. Use Your Friendly URL You have the opportunity to create a friendly url when you set up your account. Utilizing this link is the ONLY way to ensure that contributions are properly credited to your campaign. Make sure you use this link! STEP 10. Update Your Donors People are going to want to know if you reach your goal. Keep your donors updated on your progress so they feel engaged in the campaign too. Team Spina Bifida is not just about raising money either. It s about raising awareness about Spina Bifida. Don t forget to ask your friends to help spread the word about your campaign to their friends and family.

8 fundraising timeline You may not have 3-6 months remaining prior to your race day, and that s ok. This is just a sample, so these steps can be followed in a much shorter timeframe, and some may not apply to you. 3-6 months before race Set a fundraising goal. Personalize your TSB webpage with your story, goal, and event. Compile a contact list. Personalize the sample letters included in this toolkit and send. Start telling everyone you know that you have joined Team Spina Bifida. As donations start coming in, be sure to thank your donors! 1-3 months before race Request a fundraising training session from SBA staff. Pay close attention to any marathon updates so you don t miss out on important information about race day. If you plan to host an event, start planning (see ideas in this kit). Recruit your friends to help you with fundraising. Host your fundraiser. Be sure to thank those who donated or helped! Post fundraising and training updates on your long runs, successes, or your inspiration (see samples in this kit). Track your progress against your fundraising goal and adjust as necessary. Mail any offline donations to SBA s office. Re-solicit folks who haven t responded to your initial asks.

9 1 month before race Get excited because race day is fast approaching! Turn in any necessary paperwork such as your Credit Card Commitment Form (if you haven t yet met your fundraising goal) or your form to reserve pre-race dinner reservations. Make calls to family/friends who haven t yet donated let them know how excited you are about your upcoming race and how much you d appreciate their support. Continue to post training / fundraising updates on social media (Countdown to race day?). Track your progress against your fundraising goal and adjust as necessary. Mail any offline donations to SBA s office. Race week Be sure to let everyone know it s marathon week. Get prepped for race day! Pick up your race packet according to your race s schedule. Attend the pre-race dinner and meet your team members. After the race Write a race recap! Highs, lows, and everything between. It s a great way to remember the experience, and it lets your supporters know how you did. Feel free to share with SBA too! Send thank yous to everyone who supported your efforts. It is so important to say thanks (especially if you want to participate again in the future). If you have not yet reached your fundraising goal, be sure to let everyone know the deadline to make a donation (you can set this up yourself). 30 days after race All funds are due to SBA. Any balance will be charged to your credit card at this time. Sign up for your next Team Spina Bifida race?

10 Fundraising Event Ideas Many Team Spina Bifida participants have hosted events to supplement their and social media outreach. See if any of these ideas inspire you, or create and host your own event! #1 Bake Sale Make some yummy treats and ask to set up a table at your school, office, church or local market. #2 Lemonade Stand A great way to involve kids in your neighborhood! #3 Garage Sale Hold a garage, yard, Craigslist, or Ebay sale with a portion of your proceeds being donated. #4 Car Wash Gather some supplies and get your friends together! You can charge per car or ask for donations. #5 House Party Turn a cocktail or dinner party into a fundraiser by asking guests for gifts. Share your story or invite a guest speaker. #6 Restaurant Night Partner with a local restaurant willing to donate a % of sales for the day/night.

11 #7 Bingo Partner with a local church or community center to sell Bingo cards. Instead of cash prizes, get local businesses to donate prizes. Advertise the event in your community. #8 Dress Down Day With permission from your boss or HR Department, employees pay a fee to wear jeans to work, with funds donated to SBA. #9 Raffle Folks pay for raffle tickets. Half of the money goes to the winner, half goes to SBA. #10 Auction Hold a potluck dinner auction, a silent auction, or a bachelor auction where people can bid on what they desire to win.

12 Other Fun Ideas Let Your Donors Sponsor One Mile of Your Race Choose an amount to charge for each mile (e. g. $100 per mile) and let your donors buy a mile. For example, Mom & Dad buy Mile #1, Suzie buys Mile #2, etc. Keep your online fundraising page up-to-date as to how many miles you have left to sell. 26 miles x $100 = $2600! As an incentive to the donor, offer to write their name on the back of your racing singlet! Sell a Body Part Tell potential donors that they can buy advertising space on an arm or leg or your forehead! Charge them $$ to write their name or message on race day. Not only is it a great way to encourage donations, but it makes your sponsors feel like they are crossing the finish line with you!

13 CREATE A CONTACT LIST Before launching your campaign, you might want to make a list of people you know and then keep track of them as they respond. Use this list to inspire you to compile your own list of personal contacts. Parents Grandparents Siblings Aunts/Uncles Cousins In-Laws Neighbors Best Friends Sorority/Fraternity Friends Military Friends Facebook Friends Twitter Followers Co-workers (Current and Past) Local Businesses You Frequent Friends at School, Church, Camp, Childcare, Clinic, Sports, Park, Neighborhood Center, Extracurricular Activities, Gym, Volunteer Groups, Classes, Etc.

14 SAMPLE SOCIAL MEDIA POSTS ALWAYS include a link to your personal page! People need a link to donate! Create a shortened url (tiny url or bit.ly are good options) to use on Twitter. Use these hashtags when appropriate: #teamspinabifida, #spinabifida, #tsb. Facebook Ideas I just joined Team Spina Bifida and will be competing in the XX event in [month]. I am raising money for the Spina Bifida Association to help those affected with SB. My goal is to raise $XXXX, and I d love your support! (include link to your online fundraising page) I have my training schedule for the week! Anyone want to join me for a XX run on [day of the week]? I m really excited to be able to raise money and awareness for the Spina Bifida Association as a member of Team Spina Bifida. I d love your support! (include link to your online fundraising page) Have you met my inspiration for Team Spina Bifida? (include photo and story about your inspiration) Who wants to sponsor me as I participate in my XX marathon?! I need to raise $XXXX and will sell ONE MILE of my race to anyone who donates $100 to my fundraising efforts for the Spina Bifida Association. I will include your name on the back of my race jersey! I have 26 spots! Donate online at (include link to your online fundraising page) Okay I m not crazy, but I m ready to sell advertising on my arms, legs, and forehead for my upcoming marathon! The first person to donate $250 has their choice of arm or leg. For $500, I ll write your name on my forehead for the race! (include link to your online fundraising page) Everyone is invited to my upcoming fundraising event on XX/XX/XX. [insert details about event] (include link to your online fundraising page) My run today was inspired by YOU! Thank you friends and family for supporting my efforts for this marathon. I am $XXX away from meeting my goal! Will you help? (include link to your online fundraising page) Race Day is in 60/30/10/1 days! I cannot wait! I would love your support for SBA please donate today so I can reach my goal. (include link to your online fundraising page) My training wasn t so great today, but I pulled through knowing that I am doing Team Spina Bifida for XXX. Will you help me reach my fundraising goal? Donate at (include link to your online fundraising page).

15 Twitter Ideas I just to raise funds for #spinabifida. I will be completing marathonname Support me? (include link) My #teamspinabifida inspiration is XX (info about person). I would love your support (include link). Did you know 8 babies are born w/ #spinabifida every day? by donating today (include your link). I am running 26.2 miles for #spinabifida. Can you make a donation of $26.20 to support my efforts? (include link) I am halfway to my fundraising goal! Please support my fundraising efforts for #teamspinabifida (include link). There are 166,000 people living with #spinabifida in US. Your donation will make a difference (include link).

16 initial /LETTER IDEA Dear Friends/Family/Colleagues/People I Hardly Know: As you know, my child/grandchild/friend/i was born with Spina Bifida. (Insert your SB story.) Because of XXX, I have been inspired to participate in the XX Marathon/Half-Marathon/Other Event on [Date] as a member of Team Spina Bifida. I have joined a group of individuals across the country who are helping to raise awareness and vital funds for Spina Bifida and support the vital work of the Spina Bifida Association (SBA). I am committed to training for and completing this event and raising $X,XXX for SBA. I would love your support! Spina Bifida is the most frequently occurring, permanently disabling birth defect in the nation. Every day, about eight babies are born in the United States who have Spina Bifida or a similar birth defect of the brain and spine. Approximately 166,000 people in this country are living with the condition. And SBA is the sole national, voluntary health organization dedicated to preventing Spina Bifida and enhancing the lives of those affected. Through its national office in Arlington, VA and its various chapters throughout the country, SBA provides education, research, advocacy and other critical services to those living with the birth defect as well as their families. I am doing the hard work training for the marathon/half-marathon. I just need your help with the fundraising. Would you please consider making a donation of $1 per mile ($26), $2 per mile ($52), $5 per mile ($130), $10 per mile ($260), or $20 per mile ($520)? My goal is to raise $X,XXX by [Date]. You can make your donation online at (insert link to your personal fundraising page) or by mailing a check made payable to the Spina Bifida Association to my address (insert your mailing address). Thank you very much! Your support means so much not only me, but to the thousands of people living with Spina Bifida around the country. To find out more information on this challenging and complex birth defect, please visit To join Team Spina Bifida with me, visit All my best, Your Name Sample

17 MIDWAY /LETTER Dear Friends/Family/Colleagues/People I Hardly Know: The last week has been so much fun. I did my longest run ever XX miles. The whole time I was running, I could only think of my inspiration, XX, and how generous my friends and family have been in their support of my efforts. To date, I have raised $X,XXX. Amazing! I am only $XXX away from reaching my goal of $X,XXX. If you have not yet had an opportunity to make a donation, I would love for you to check out my web page at (insert link to online fundraising page) and consider a donation to the Spina Bifida Association (SBA) to help other families affected by Spina Bifida. I would like to hit my fundraising goal by [Date], so if you are inclined to make a donation, this would be a great day to do so! I will keep you updated as we get closer to race day. I am getting really excited! Thank you for your support. Your Name Sample

18 RACE WEEK /LETTER Dear Friends/Family/Colleagues/People I Hardly Know: Race day is ONE WEEK AWAY! I am so excited to be competing at the [Name of Event] on behalf of Team Spina Bifida. I ve been feeling overwhelmed at everyone s generosity and support. Thank you for helping me achieve this goal in honor of XX. Here is a recap of my stats: Miles completed in training: XX Funds raised for SBA: $XXXX Funds left to raise to meet my goal: $XXX If you have not yet had an opportunity to make a donation, I would love for you to check out my web page at (insert link to online fundraising page) and consider a donation to the Spina Bifida Association (SBA) to help other families affected by Spina Bifida. Please send good thoughts my way on Saturday/Sunday. I can t believe it is already here! Thank you again for your support! Your Name Sample

19 POST-RACE /LETTER Dear Friends/Family/Colleagues/People I Hardly Know: I did it! I completed [Name of Event] and raised $X,XXX for SBA! It was an amazing experience, and I can t wait to sign up again. If you have ever thought about doing a marathon, you should definitely think about joining Team Spina Bifida. My goal was to raise $X,XXX, and I did it thanks to your support and donations. Or My goal was to raise $X,XXX, and I still have $XXX left to raise to meet my goal. I have until XX/XX/XX (make this 15 days after your event) to finish fundraising, so if you were waiting to see if I could actually complete the event, I did it. Please help me reach my goal by making your donation today at (insert link to online fundraising page). Below is a recap of the weekend and my race experience! (recap your race, favorite part, least favorite part, feeling at finish line, etc.) Thank you again for your support! Your Name Sample

20 FLYER/ANNOUCEMENT 26.2 Miles. 5 Boroughs. 1 Very Special Child. [PHOTO] On DATE, YOUR NAME will embark on a 26.2 mile marathon as a member of Team Spina Bifida to honor his/her niece/son/daughter, PERSON S NAME, who was born with Spina Bifida, and to raise funds for the Spina Bifida Association (SBA). Spina Bifida is the most frequently occurring, permanently disabling birth defect in this country. Every day, about eight babies are born in the United States with Spina Bifida or a similar birth defect of the brain and spine. There are currently 166,000 people in the U.S. living with Spina Bifida. SBA is the only national voluntary health agency solely dedicated to preventing Spina Bifida and enhancing the lives of those who are touched by this challenging birth defect. YOU can make a difference for PERSON S NAME by making a contribution to SBA. YOUR NAME is committed to raising $X,XXX in honor of PERSON S NAME and the thousands of others who are affected by Spina Bifida. Donate ONLINE at (insert link) To find out more information visit To join Team Spina Bifida, visit Sample

21 Donation Form yes, count me in! Enclosed please find my donation of $ Please credit the following participant: DONOR INFO: Name: Address: City, State Zip: Phone: PAYMENT INFO: Enclosed is my check made payable to the Spina Bifida Association. Please charge my credit card. American Express Visa MasterCard Discover Name as it appears on card: Credit Card #: Expiration Date: Security Code: Signature: My company matches donations. I have included the signed paperwork or made the request online. MAIL FORM TO: Spina Bifida Association Attn: Team Spina Bifida 1600 Wilson Blvd, Suite 800 Arlington, VA The Spina Bifida Association is a 501(c)(3) non-profit organization. Your contribution is tax-deductible to the full extent allowed by law. IRS Tax ID #

22 offline Donation tracking Form If you so choose, utilize this page to keep track of checks/cash received offline. This is for your personal use only and does not need to be turned in to SBA. DONOr donation date mailed entered name amount received to sba in hq

23 offline Donation submission form You must enclose this form with every batch of checks you submit to SBA to ensure proper crediting. If checks do not include donor addresses, please provide for receipt purposes. TEAM SPINA BIFIDA PARTICIPANT: Name: Phone: DONation summary: Number of Donations Enclosed: Total Amount Enclosed: DONor name: amount: MAIL FORM TO: Spina Bifida Association Attn: Team Spina Bifida 1600 Wilson Blvd, Suite 800 Arlington, VA 22209

24 cash Donation RECEIPT REQUESTS Please convert cash donations into a check / money order payable to the Spina Bifida Association. If donors would like a tax receipt, please complete the form below to ensure proper acknowledgement of the gift. Name and full address are required for cash donations to be receipted. TEAM SPINA BIFIDA PARTICIPANT: Name: Phone: MAIL FORM TO: Spina Bifida Association Attn: Team Spina Bifida 1600 Wilson Blvd, Suite 800 Arlington, VA cash donations: Donor Name: Address: City, State Zip: Amount of Gift: Check or Money Order #: Donor Name: Address: City, State Zip: Amount of Gift: Check or Money Order #: Donor Name: Address: City, State Zip: Amount of Gift: Check or Money Order #: Donor Name: Address: City, State Zip: Amount of Gift: Check or Money Order #: Donor Name: Address: City, State Zip: Amount of Gift: Check or Money Order #: Donor Name: Address: City, State Zip: Amount of Gift: Check or Money Order #: Use additional copies of this sheet as needed.

25 TEAM SPINA BIFIDA FAQs #1 Who Do I Contact with Questions? Contact Elizabeth (Liz) Merck, Director of Development, at SBA at (202) or emerck@sbaa.org. #2 Where Do I Send Money Collected Offline? Checks should be mailed to SBA, Attn: Team Spina Bifida, 1600 Wilson Blvd, Ste 800, Arlington, VA Print and include the Donation Submission Form page of this toolkit with the checks to ensure that we can properly credit your campaign. #3 What if Someone Donates Cash? Deposit the cash collected and then write a check for the cash amount. Use the enclosed Cash Donation Form. Please do not send cash by mail! If you absolutely must, please send via UPS or Fed Ex. SBA is not responsible for cash donations lost in the mail. #4 What if a Donor Wants a Receipt? All donors who contribute online will be ed a receipt immediately. Provided you give SBA the name, amount, and contact information for your offline donors, we will mail a receipt to them automatically. #5 How Will the Money I Raise Be Used? The funds will be used to further SBA s mission, which is to promote the prevention of Spina Bifida and enhance the lives of all those affected. We fulfill this mission through education, advocacy, research, and support. Some of our activities include Education Days, our National Conference, Spina Bifida University, our National Resource Center, and the Spina Bifida Collaborative Care Network. To learn more about SBA, visit

26 #6 What if I Don t Raise the Minimum? One month before your race you will be asked to sign a Credit Card Commitment Form, giving SBA permission to charge your credit card for any amount left unraised for your fundraising minimum thirty days after your race. Payment plans can be set up if you cannot charge the entire amount in one lump sum. #7 Will SBA Help Promote My Fundraising? While we cannot promote individual campaigns, we do like to feature participant stories on our Team Spina Bifida Facebook Page. We will ask your permission before we do so. #8 What if I Can t Login to My Webpage? If you get locked out, please contact Liz Merck at emerck@sbaa.org or (202) #9 What is SBA s Federal Tax ID? The Spina Bifida Association s Tax ID # is Proof of SBA s tax status can also be requested by ing Liz Merck at emerck@sbaa.org or (202) #10 Can I Bring Guests to the PreRace Dinner? Absolutely! While dinner is covered for participants, there is a $25-$30 charge for each guest, depending on location. Dinner plans are announced 1-2 months out from your race date and you can RSVP then.

27 SPINA BIFIDA association fact sheet Every day in the United States, approximately eight babies are born with Spina Bifida or a similar birth defect of the brain and spine. Spina Bifida is the most commonly occurring, permanently disabling birth defect in the nation. Today, there are an estimated 166,000 individuals living with the condition. Spina Bifida occurs when a baby s spinal column fails to close properly during fetal development, leaving a gap or lesion behind. Those with the condition may live with challenges such as hydrocephalus (fluid on the brain), full or partial paralysis, bladder and bowel control difficulties, neurological complications, learning disabilities, depression, and deadly latex allergy, among other issues. There are 65 million women of childbearing age in this country and all are at risk of having a child born with Spina Bifida. However, if a woman takes 400 micrograms of folic acid daily prior to and during her pregnancy, she can reduce her risk of having a child born with the condition by up to 70%. SBA s Mission To promote the prevention of Spina Bifida and to enhance the lives of all affected. Since 1973, SBA has been the only national, voluntary health agency dedicated to preventing Spina Bifida in future generations and improving the lives of those affected through education, advocacy, research, and service. Through its National Resource Center and network of chapters and support groups across the nation, SBA touches the lives of thousands of people each year - assisting individuals with Spina Bifida and their families to lead productive and fulfilling lives. For more information about SBA, please visit www. spinabifidaassociation.org.

28 contact info sba Contact Information: Spina Bifida Association Attn: Team Spina Bifida 1600 Wilson Blvd, Suite 800 Arlington, VA Find us online: Team Spina Bifida Contact: Elizabeth (Liz) Merck, Director of Development ext. 23 or

29 POLICIES & PROCEDURES FOR THIRD PARTY FUNDRAISERS The Spina Bifida Association (SBA) is recognized as a 501(c)(3) nonprofit, charitable organization by the Internal Revenue Service. This tax exempt status is critical for SBA to carry out its mission. Therefore, it is essential that you comply with IRS regulations described in this document pertaining to nonprofit fundraising activities. By participating in SBA s Team Spina Bifida program, you are agreeing to become a third party fundraiser. Third party is defined as anyone not employed by SBA and refers to fundraising activities where SBA has no fiduciary responsibility and little or no staff involvement in the execution. You must abide by the following policies: 1. All third party events must be publicized and conducted in a manner that makes it clear that SBA is the beneficiary of your fundraiser, not the sponsor or host of the event. As such, event names may not incorporate the term SBA (e.g. SBA s Boston Bowl-a-thon). We suggest proceeds will benefit the Spina Bifida Association. You may ask for permission to use SBA s logo. All materials that will incorporate the logo must be reviewed and approved prior to distribution. 2. All expenses are the responsibility of the event organizer. SBA is not responsible for any expenses incurred for the fundraising activity and will not advance funds or reimburse expenses. If you need assistance to cover expenses, we encourage you to find event sponsors or charge an event fee. The event organizer may not keep any portion of the proceeds (beyond real expenses) as profit or compensation. Expenses for the event should not exceed 50% of the income. Donors must be informed that the tax deductible amount of their donation is only the amount that is over and above the value or any goods or services received in exchange for the donation. For example, if a donor pays $100 to participate in your event, and the value of your event is $50, then their tax deductible amount would be $50.

30 If SBA will not receive 100% of the proceeds from your event, the exact percentage must be stated clearly for the donor. Similarly, if goods are sold to raise money for SBA, it must be made clear what percentage of the sale price will benefit SBA. 3. All check or money orders should be made payable to the Spina Bifida Association. Keep track of your offline donations using the Offline Donation Tracking Form in this toolkit. You also have the option of entering offline donations directly into your personal website. Send checks to SBA using the Donation Submission Form in this toolkit or another form that clearly states what event is to be credited. Please do not send cash in the mail. Convert cash to a check or money order made payable to SBA. Include the Cash Donation Form to ensure proper donor acknowledgement. SBA will provide receipts to your donors only if you provide their name, contact address, and amount given. SBA will mail receipts out within 3 weeks of receiving donations. 4. The event organizer is responsible for the planning and execution of the event, including adherence to applicable laws (e.g. obtaining permits or licenses) and ensuring the safety of event attendees. As the beneficiary of your fundraising event, SBA does not accept or assume any liability associated with the event, including, but not limited to, injuries sustained by volunteers or participants during the event. The event organizer will indemnify, defend, and hold harmless SBA, its directors, officers, and employees from any and all claims that may arise out of or relate to such event. 5. Events should complement the mission, vision, and image of SBA. Should SBA discover that your event is not in keeping with the policies outline in this document, SBA reserves the right to, at any time, through its Board of Directors, direct you to cancel the event. You must agree to cancel the fundraiser, and if so directed, further agree to release SBA from any and all liability and connection to any such action. 6. All donations must be received within 30 days of the end of your event. For ongoing campaigns or sales, all donations must be turned in within 30 days of check or money order date. Do not hold onto physical donations.