University of California, San Diego Greek Life REACH: Recognition of Excellence and ACHievement 2014

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1 University of California, San Diego Greek Life REACH: Recognition of Excellence and ACHievement 2014

2 How to Submit: Please turn all REACH materials into the

3 PROCESS: REACH is to be completed yearly by each Interfraternity, Multicultural Greek, and Panhellenic organization at the University of California, San Diego. It is designed to be completed over time, rather than in one sitting, and submitted in the easiest format possible. The Greek REACH Report will provide statistics for the community while fostering a culture of accountability. The requirements of this program will be evaluated and updated on a yearly basis by the Greek Life Advisors in conjunction with student input. Due dates for 2014 are as follows: Winter Quarter March 24th by 6:00 PM Spring Quarter June 30th by 6:00 PM Fall Quarter December 22nd by 6:00 PM Chapters will work to complete requirements based on three levels: Alpha, Beta, Gamma each level is assigned a point value. Every chapter will meet with the Greek Life Advisor to review their scores and progress. Chapter consultation will begin in the beginning of Winter Quarter. REACH submissions are a requirement for University recognition and will be considered as supplemental material for Greek Awards. A chapter is expected to meet or exceed the Gamma (baseline) level and score in all of the standards outlined. Chapters that fail to attain this recognition level shall be required to develop a written plan for improvement with their Greek Life Advisor. Chapters scoring a 0 (zero) in any category must also work to develop an improvement plan. The chapter will then have 2 quarters to ensure improvement. Progress will be monitored through regular set meetings with their Greek Life Advisor and chapter president. Failure to achieve marked improvement may result in sanctions. Only chapters scoring at the Alpha level will be eligible for Chapter of the Year awards. Chapters (and members there of) scoring at any level will be eligible for all other awards.

4 Greek REACH 2014 Instructions: Thoroughly read each section. Each section of this document highlights either a Greek value or University expectation. At the bottom of each section are submission instructions. In order to give better support and ensure continual, manageable progress chapter Presidents will turn in REACH updates on a quarterly basis to the Greek Life Office at ucsdreach@gmail.com. Winter Quarter March 2th, 6:00 PM Spring Quarter June 30th, 6:00 PM Fall Quarter December 22nd, 6:00 PM LATE PACKETS: 1 point deduction for each day late per quarterly due date up to 7 days or 7 points.

5 1. Scholastic Achievement (5 possible points/quarter; 15 possible points/year) Chapters will be evaluated based upon the collective GPA that the chapter has at the end of each quarter. Each quarter has a maximum of 5 points available. GPA points will be determined by the below scale: 3.0 and above 5 points 3.0 to 2.75 GPA for the year 3 points 2.75 to 2.5 GPA for the year 1 point at or below 2.5 GPA for the year 0 points *No submission necessary. The Greek Life Office will verify grades.

6 2. Responsible Citizenship Community Service (3 possible points per quarter/9 possible points per year) 3 or more hours per member per quarter (on average) 3 points hours per member per quarter (on average) 2 points hours per member per quarter (on average) 1 points Less than 1 hour per member per quarter (on average) 0 points Ideas for submissions: Complete the community service form found in the appendix or chapter specific form Compile a Chapter Hour Summary and attach to the individual forms Submit a letter or from the organization you served with a signature and contact information Submit pictures from service event (Wear your letters!) *** Greek philanthropy events do not count for community service hours. This includes chapter philanthropy events and Greek Week participation. *** Summer service hours will be included in Fall quarter submission. If you have questions in regards to community service tracking, please contact Kristen Disbro or Colin Gerker at ucsdreach@gmail.com.

7 3. Philanthropic Service (10 possible points per year; 3 bonus points available) A. Individual Chapter Philanthropy Hosted a philanthropy event and chapter (50% of chapter) participated in a community philanthropy project (ie Breast Cancer Walk, etc) 5 points Hosted a philanthropy event or chapter participated in a community philanthropy project 3 points Some participation (at least 50% of chapter) in community philanthropy project 1 point No individual chapter participation or philanthropy project 0 points B. Other Greek Chapter s Philanthropy Participated in/donated to 8 other chapters philanthropy 5 points Participated in/donated to 5 other chapters philanthropy 3 points Participated in/donated to 3 other chapters philanthropy 1 points Participated in/donated to less than 3 other chapters philanthropy 0 points C. Philanthropic Donations Each Chapter needs to report how much money was raised from their chapter philanthropy event and what cause the money went to Each chapter needs to report how much money they donated to other chapter s philanthropy events and which events Ex. Donated $100 to Delta Idol Ex. Donated $100 to Invisible Children BONUS: Additional 3 points (separate from Bonus section) if your chapter contributes to the Greek Life Support Fund, Alumni Association or other University Development Fund (Minimum contribution of $75.00) Ideas for submissions: On campus philanthropy events will be verified through the Triton Activities Planner (TAP) system Off campus events and participation in other chapter s/council s events may be verified through sign in sheets and/or photos.

8 Monetary contributions (ex: donating to another chapter s cause) can be verified by scanned checks or screenshots of bank documents. Drop off to the Greek Life Office or scan copies to ucsdreach@gmail.com at any time. To donate to the Greek Life Support Fund, Alumni Association or other University Development Fund write a check to the UC Regents and make note of which fund the donation should go to and turn the check into your Greek Life Advisor

9 4. Responsible Leadership (15 possible points per year) A. Attendance at Fall Risk Management Program 80% or higher of new member class attendance at Greek points 65 79% new member attendance at Greek points 50 64% new member attendance at Greek point Less than 50% 0 points B. Attendance at Excel Leadership Conference 80% or higher of chapter attendance at Excel 5 points 65 79% chapter attendance at Excel 3 points 50 64% chapter attendance at Excel 1 point Less than 50% 0 points C. Chapter Behavior All chapters are required to follow University regulations and be in good standing with the institution. No issues, individual or chapter wide, have been reported to the Greek Life Office 5 points Minimal issues have been reported to the Greek Life Office 3 points More than 2 or one large issue has been reported to the Greek Life Office 0 points *No submissions necessary. The Greek Life Office will monitor attendance and behavior.

10 5. Organizational Operation (17 possible points per year) A. Financial Status Pays all dues to council and any assigned fines on time 3 points Fails to pay all dues to council and any University assigned fines 0 points B. Advisor Participation Alumni/Community Advisor attends 3 chapter meetings/events per quarter on average 5 points Alumni/Community Advisor attends 2 chapter meetings/events per quarter on average 3 points Alumni/Community Advisor attends 1 chapter meetings/events per quarter on average 1 point Alumni/Community Advisor attends 0 chapter meetings/events per quarter on average 0 points C. Council Participation Chapter delegates and presidents attend all Council meetings during the 2014 year 4 points Chapter delegates and presidents attend all but 1 Council meeting during the 2014 year 2 points Chapter delegates and presidents miss more than 1 Council meeting during the 2014 year 0 points D. Event Registration TAPs are filled out completely and on time. Events have no issues 5 points TAPs are filled out completely, but late. Or event had minor issues 3 points TAPs are not completed or event has issues with the University 0 points Ideas for submissions: Financial status will be verified by Greek Life Office. Chapters are responsible for reporting advisor participation with REACH verification form located in appendix Attendance will be taken at Council meetings TAPs and events will be monitored by the Greek Life Office.

11 6. Values and Ethics Integration (15 possible points per year) *All programming events below must have at least 50% of chapter in attendance. Attendance can be verified with photos or REACH verification form located in appendix. *No need to over program include workshops in chapter meeting A. Member Development Programming Chapter attends or hosts 3 programs a year 5 points Chapter attends or hosts 2 programs a year 3 points Chapter attends or hosts 1 programs a year 1 points Chapter attends or hosts 0 a year 0 points B. Health Education Programming Chapter attends or hosts 3 programs a year 5 points Chapter attends or hosts 2 programs a year 3 points Chapter attends or hosts 1 programs a year 1 points Chapter attends or hosts 0 a year 0 points C. Academic Programming Chapter attends or hosts 3 programs a year 5 points Chapter attends or hosts 2 programs a year 3 points Chapter attends or hosts 1 programs a year 1 point Chapter attends or hosts 0 a year 0 points * Mandatory study hours do not count as an academic program Examples for A Professional Development: Interview Etiquette, Networking 101, Intern Preparation, Resume Writing, Balanced Women/Men Workshops. Partner with Career Services for workshops and resources. Communication: Mediation, Public Speaking, confrontation. Diversity and Social Justice: Tritons for Equity, Diversity and Inclusion Program (TEDI). Programs and Topics through CCC: Communication Styles, Connect the Dots, Privilege Walk, Scenarios, Being an Ally, Have you ever wondered? Let s

12 Party (Appropriate party themes), Films & Discussions. Values: Lead with Values, Ritual Review, Values Assessment,Values Based Recruiting Examples for B Alcohol Awareness, Stress/Time Management, Hazing, Dangers of Binge Drinking, Sexual Health, Women s Health, Men s Health, Sexual Assault Awareness, Bystander Intervention, Mental Health Awareness, Healthy Eating/Cooking Tips, Nutrition, Body Image, Self Defense, Yoga, Healthy Relationships. Additional Ideas: Partner with The Zone, Student Health Advocate, Student Health Services, or CAPS. Examples for C On Campus Resources, Study Tips, Academic Workshops, Resume Workshops, Mock Interviews, SMART Study Goals, Test Taking (Presented by CAPS), Preparation for Graduate School/Law School/Medical School, Prepartion for LSAT/GRE/GMAT/MCAT, Finanical Aid Tips. Ideas for submissions: Submit program details by due date to ucsdreach@gmail.com. Include date, location, topic, any guest speakers, and summary. Include supplemental materials such as meeting minutes, PowerPoint guides or organization specific forms (Example: event planning forms or reports). See event planning form in appendix. Turn in attendance sheets Turn in pictures

13 7. Membership (10 possible points per year) A. New Member Retention (all 3 councils) Chapter initiates % of those accepting bids 5 points Chapter initiates 80 89% of those accepting bids 3 points Chapter initiates 75 89% of those accepting bids 1 points Chapter initiates less than 75% of those accepting bids 0 points B. IFC Recruitment Chapter takes more than 20 new members 5 points Chapter takes new members 3 points Chapter takes new members 1 point Chapter takes less than 10 potential new members 0 points C. MGC Recruitment Chapter takes more than 10 potential new members 5 points Chapter takes 5 10 potential new members 3 point Chapter takes 3 5 potential new members 1 point Chapter takes less than 3 potential new members 0 points D. Panhellenic Recruitment Chapter is at or working toward total and received 0 major infractions 5 points Chapter is not at or working toward total and received 0 major infractions 3 points Chapter received a major infraction 0 points *Any violations of council recruitment policy will result in a 0 (zero) for all recruitment categories. *No submissions necessary. Recruitment numbers and infractions will be verified by Greek Life Office.

14 8. Campus Engagement (9 possible points per year) 8 10% Chapter Members are Principal Members of a Student Organization OR 80% of Chapter Members are involved in 1 other outside student Organizations 3 points 4 7% Chapter Members are Principal Members of a Student Organization OR 70% of Chapter Members are involved in 1 other outside student Organizations 2 points 50% of Chapter Members are involved in 1 other outside student Organizations 1 point No Chapter Members are Principal Members of a Student Organization OR less than 50% of Chapter Members are involved in 1 other outside student Organizations 0 points Ideas for submissions. Please keep in mind that involvement in your own sorority/fraternity does not count. Submit a full list of campus involvement to ucsdreach@gmail.com by each quarter s respective deadline.

15 BONUS Points (5 possible points per year) Membership in high profile organizations (.5 point for each member) Member is on Associated Students Member is a SILC Member is an Orientation Leader Member is a Tour Guide Member is an Resident Advisor (RA) Member is on the Student Foundation Member is a Greek Tutor Member is on UCAB, SFAC, or College Council Member is a TCLI Mentor Other (each item worth 1 point): Hosting an Alumni event Host a Parents Weekend Event Distributing a chapter newsletter to alumni Creating a NEW chapter education program dealing with risk management, diversity, or new member education Holding a membership development retreat Chapter partners with a cultural student organization for an event or workshop Receiving positive accolades in your organization s Alumni Magazine Chapter receives an award from their inter/national organization Chapter creates a values based marketing event/flier/promo etc

16 Appendix: 1. Community Service Form 2. Standardized REACH verification Form 3. On Campus Involvement Tracking Form

17 SAMPLE: Community Service Form Instructions: Create a google doc spreadsheet that can be shared with all of chapter and the Greek Life Office, ucsdreach@gmail.com. A designated Exec member should monitor this document. Each chapter member can then add their campus involvement to the google doc and the Greek Life advisors can mark changes each quarter. Please use the format below for your document. If your inter/national organization requires a different form, this can be used as well. Member Name: Community Service Activity Number of Hours Community Service Activity Number of Hours Total Hours per Member ***Please total hours for your chapter at the bottom of the spreadsheet.

18 REACH VERIFICATION FORM University of California, San Diego Greek Life Category of REACH fulfilled: Applicable Dates: Total Attendance: Description of event/program : Please attach supplemental materials for verification purposes. President Signature: Advisor Signature:

19 SAMPLE: On Campus Involvement Form Instructions: Create a google doc spreadsheet that can be shared with all of chapter and the Greek Life Office, ucsdreach@gmail.com. A designated Exec member should monitor this document. Each chapter member can then add their campus involvement to the google doc and the Greek Life advisor can mark changes each quarter. Please use the format below for your document. If your inter/national organization requires a different form, this can be used as well. Member Name Organization Leadership Role Organization Leadership Role Total number of activities per member