RESIDENT / HUMANITARIAN COORDINATOR REPORT ON THE USE OF CERF FUNDS BANGLADESH RAPID RESPONSE FLOOD 2016

Transcription

1 Resident / Humanitarian Coordinator Report on the use of CERF funds RESIDENT / HUMANITARIAN COORDINATOR REPORT ON THE USE OF CERF FUNDS BANGLADESH RAPID RESPONSE FLOOD 2016 RESIDENT/HUMANITARIAN COORDINATOR Robert Watkins

2 REPORTING PROCESS AND CONSULTATION SUMMARY a. Please indicate when the After Action Review (AAR) was conducted and who participated. An After Action Review (AAR) led by the Resident Coordinator s Office (RCO) was conducted on January 29 th Representatives of all UN Agencies concerned by the CERF allocation participated. b. Please confirm that the Resident Coordinator and/or Humanitarian Coordinator (RC/HC) Report was discussed in the Humanitarian and/or UN Country Team and by cluster/sector coordinators as outlined in the guidelines. YES NO c. Was the final version of the RC/HC Report shared for review with in-country stakeholders as recommended in the guidelines (i.e. the CERF recipient agencies and their implementing partners, cluster/sector coordinators and members and relevant government counterparts)? YES NO Following its review by the CERF Secretariat, the final version of the RC/HC Report will be shared with in-country stakeholders as recommended in the guidelines. 2

3 I. HUMANITARIAN CONTEXT TABLE 1: EMERGENCY ALLOCATION OVERVIEW (US$) Total amount required for the humanitarian response: 12,104,808 Source Amount Breakdown of total response funding received by source CERF 1,799,769 COUNTRY-BASED POOL FUND (if applicable) NA OTHER (bilateral/multilateral) 5,800,231 TOTAL 7,599,400 TABLE 2: CERF EMERGENCY FUNDING BY ALLOCATION AND PROJECT (US$) Allocation 1 date of official submission: 27/06/2016 Agency Project code Cluster/Sector Amount UNDP 16-RR-UDP-006 Shelter 610,800 UNFPA 16-RR-FPA-028 Sexual and/or Gender-Based Violence 110,104 UNFPA 16-RR-FPA-029 Health 115,165 UNICEF 16-RR-CEF-076 Water, Sanitation and Hygiene 315,400 WFP 16-RR-WFP-039 Food Aid 648,300 TOTAL 1,799,769 TABLE 3: BREAKDOWN OF CERF FUNDS BY TYPE OF IMPLEMENTATION MODALITY (US$) Type of implementation modality Amount Direct UN agencies/iom implementation 950,271 Funds forwarded to NGOs and Red Cross / Red Crescent for implementation 791,368 Funds forwarded to government partners 58,130 TOTAL 1,799,769 3

4 HUMANITARIAN NEEDS Tropical storm Roanu made landfall in the southern coastal region of Bangladesh on the 21st May at midday. The storm brought heavy rain, winds of over 100km/h, and storm surges peaking at 2.7 meters. Eighteen (18) coastal districts were affected and among them, seven (7) severely: Chittagong, Cox s Bazar, Bhola, Barguna, Lakshmipur, Noakhali and Patuakhali. Considering the low socioeconomic indicators in the most affected districts, the over-stretched resilience capacity of highly vulnerable persons living in precarious conditions along the coastal areas due to recurrent small scale disasters, Tropical storm Roanu had a devastating impact. Those were aggravated by the high tide prevailing at that time and the rain it brought with it. The cyclone destroyed houses, and uprooted trees. The cyclone characterized itself by its magnitude (18 districts) and its heavy death toll (27) compared to the last 5 years for similar types of natural disasters (2013 Tropical Storm Mahasen killed 17 persons, 2014 Monsoon Flooding took the life of 21 persons, 2015 Cyclone Komen had a death toll of 7 persons). The cyclone combined with the rain and high tide caused 29 breaches of embankments in numerous locations. At least 75,533 houses were damaged or destroyed as a result of the wind, rain and embankment branches. According to the Joint Needs Assessment (JNA) 1.3 million people were affected in these 7 districts. Early warning systems were activated and a total of 513,363 people took shelter in 3,494 cyclone shelters. Roanu provoked devastating consequences as several key infrastructures were hit such as the embankments and dykes. Villages were already flooded and some areas waterlogged when the monsoon started. The destroyed embankments caused floods that swept away fisheries and interrupted power supply. More than 100 primary schools and Madrassas were damaged due to waterlogging, strong winds and falling trees. CERF funds were sought to save and to protect the life of 166,362 individuals in the seven most affected districts in five priority sectors: Food Security, Shelter, Wash, Health, Sexual and Gender-Based Violence (SGBV). Vulnerable prior the cyclone, these people were highly vulnerable as the monsoon had just started and they had no shelters. People targeted were those who lost their house, female headed households, disabled persons and elderly, landless/daily laborer and small & marginal farmers, children who had to stop going to school and persons at high risk of becoming victims of SGBV. With the monsoon season just starting, these vulnerable people were already living in flooded areas without shelters and adequate livelihoods. As the situation was about to deteriorate further, immediate lifesaving assistance aimed to allow these persons in life-threatening situation to survive the monsoon season with safety and dignity. The context characterized by the devastation of houses, schools, fisheries, as well as reduced limited or inexistent access to food and water, was putting an extreme burden on all members of all targeted families. Considering the prevailing situation prior to the cyclone, tensions and discriminatory practices against women were likely to increase further if adequate urgent assistance was not provided. It was also urgent to provide life-saving assistance to avoid women and men to put their lives in danger to bring home food or water, or for pregnant women to give birth without adequate assistance. II. FOCUS AREAS AND PRIORITIZATION Following the outcomes of the Joint Needs Assessment (JNA), the Humanitarian Coordination Task Team (HCTT) had developed a Joint Response Plan (JRP) targeting 432,162 persons out of the 1.3 million persons affected by Roanu. The JRP had three (3) strategic objectives: (1) To meet immediate needs of the vulnerable population in the severely cyclone-affected areas; (2) To ensure that the common and standard assistance package is respected (3) To coordinate joint sectoral response to support affected people including those living in hard-to-reach locations. The JRP took into consideration the immediate response provided by the national authorities to the people affected by the cyclone. It had nine sectors of intervention: Shelter, Water, Sanitation and Hygiene (WASH), Food Security, Health, SGBV, Child Protection, Education, Nutrition and Early Recovery. In addition, the HCTT decided to promote Communication with Communities and Community Engagement in order to involve affected communities in the design, planning, management, implementation of the humanitarian actions as well as to seek feedback from the communities on the implementation of the HCTT Joint Response Plan. In addition, and based on the above, UN Agencies, members of the HCTT, contributed actively to the CERF Rapid Response prioritization process. The prioritized activities emerged from a process of identification of life-saving needs, identification of activities eligible for CERF Rapid Response and funding gaps and, agencies capacities to deliver in a timely manner. As a result of the prioritization process, it was agreed that the CERF funding will focus on the first strategic objective of the JRP and, on five (5) out of the nine (9) sectors of the broader humanitarian response: Shelter, WASH, Food Security, Health, SGBV. It was also decided that the urgent needs to be addressed through the CERF request were: 1. To provide 19,800 persons (3,960 households) with unconditional cash transfer for food security in two (2) instalments; 2. To provide 18,640 individuals with shelter assistance; 3. To provide 60,000 persons (12,000 households) with comprehensive WASH packages that include: 1,000 disaster resilient emergency latrines for safe excreta disposal and management, 600 sessions to disseminate key life-saving hygiene 4

5 messages, distribution of 1,000 hygiene kits and rehabilitation of 100 dysfunctional water points and deployment of water treatment plants to provide safe drinking water; 4. To support 10 health facilities to be able to respond 24/7 to emergency obstetric and neonatal care services, to distribute emergency life-saving reproductive health kits to 13 health facilities, clean delivery kits and phone-credit and/or transport vouchers to 1,000 visibly pregnant women and, to establish 12 registration hub for pregnant women; 5. To provide dignity kits (that includes clothing and other NFIs) to 5,000 women and girls through community-based outreach and women friendly spaces (including 2 to be established), to provide 20 health facilities with life-saving rape treatment kits for survivors of sexual violence including rape together with orientation and follow-up services support. III. CERF PROCESS The overall CERF strategy was developed based on needs assessment undertaken between May 22 nd and May 31 st. The HCTT met in emergency a few hours after the cyclone made landfall in the South coastal areas of the country. Considering the preliminary information received on the cyclone and the risks associated for the highly vulnerable persons recently affected by cyclone Komen, the HCTT decided to activate a JNA Phase 1. HCTT s Needs Assessment Working Group undertook the JNA with UN Agencies, INGOs and NGOs in close collaboration with national authorities. The JNA benefited from a gender analysis undertaken by UNWOMEN as well as satellite imagery from the European Commission. The results of the JNA were shared with the HCTT on May 26 th. Inter-cluster meetings took place on May 27 th and 28 th during which complementary information was shared by the clusters/sectors leads and co-leads, and the overall humanitarian priorities and response were designed. The draft HCTT Response Plan for Roanu was shared, commented and reviewed by all HCTT members including cluster leads and co-leads and the HCTT Response Plan for Roanu was finalized on June 1 st. Considering the results of the assessments and the urgent need to respond immediately to the most life-saving needs, the HCTT developed a concept note for a CERF Rapid Response application. During that process, the priorities outlined in this application were defined. All clusters/sectors were consulted to inform the life-saving needs identified in their respective clusters/sectors assessments. In line with the results of the JNA and the following inter-cluster meetings, prioritized life-saving interventions were identified in the priority sectors of Food Security, Shelter and WASH as well as maternal health and SGBV. The strategic focus of the CERF request took into consideration the following factors: priority humanitarian areas identified through the JNA and complementary clusters/sectors assessments, the funding needs and funding levels, the gaps identified in previous responses to similar type of disasters (e.g. SGBV), Agencies ability to implement in a timely manner. The level and scope of the current response by the Government of Bangladesh were additional factors taken into consideration. It is important to note that affected people were not involved in the JNA process as JNA Phase 1 was triggered (rapid overview of the impact of the disaster) and therefore, the information was collected from local authorities. However, concerned clusters/sectors complementary assessments in the field provided opportunities to meet directly with affected persons and their concerns corroborated and/or complemented the results of the JNA. Due to the meteorological conditions, Agencies were aware that some areas might have been still inundated and, that the situation of waterlogged areas could worsen. Therefore, during the CERF process they implemented mitigating measure such as identifying the fastest and most cost-effective way to deliver assistance, notably through the use of boats that would be sufficiently loaded to avoid repeated transportation in the same areas. During the CERF process, an innovative coordination structure at local level in the seven (7) targeted districts was established. Some partner organizations volunteered to take on the district coordination role on behalf the HCTT. The presence of HCTT-designated district coordination focal points was of paramount importance to ensure proper coordination in the field and to ensure an efficient and effective response. It allowed having a privileged working relationship with the District Commissioners and, a direct line of support from the HCTT. 5

6 IV. CERF RESULTS AND ADDED VALUE TABLE 4: AFFECTED INDIVIDUALS AND REACHED DIRECT BENEFICIARIES BY SECTOR 1 Total number of individuals affected by the crisis: 1,300,000 Cluster/Sector Girls (< 18) Female Male Total Women Total Boys Men Children Total Adults ( 18) (< 18) ( 18) (< 18) ( 18) Total Food Aid 5,438 4,653 10,091 5,019 4,330 9,349 10,457 8,983 19,440 Health 7,021 9,750 16,771 1, ,462 9,011 10,222 19,233 Sexual and/or Gender- Based Violence 12,200 73,500 85, ,200 74,050 86,250 Shelter 6,400 4,252 10,652 5,333 3,555 8,888 11,733 7,807 19,540 Water, Sanitation and Hygiene 12,575 17,365 29,940 13,266 16,794 30,060 25,841 34,159 60,000 1 Best estimate of the number of individuals (girls, women, boys, and men) directly supported through CERF funding by cluster/sector. BENEFICIARY ESTIMATION The overall CERF funded intervention aimed at reaching 166,362 individuals. Based on an analysis of reached beneficiaries per project and, following inter-cluster discussions, the overall number of beneficiaries is estimated to be 168,152 persons. This figure is a realistic estimate of the overall number of beneficiaries that avoids overlaps and double counting between the sectors of the response. The slight increase is partly explained by the fact that a larger number of women and girls benefited from the newly established women friendly spaces as part of the Health project. In addition, 200 extra households were reached by the emergency shelter assistance than initially planned through the Shelter project. The sex and age disaggregated number of beneficiaries is presented in the table below. TABLE 5: TOTAL DIRECT BENEFICIARIES REACHED THROUGH CERF FUNDING 2 Children (< 18) Adults ( 18) Female 30,213 95, ,731 Male 20,275 22,146 42,421 Total individuals (Female and male) 50, , ,152 2 Best estimate of the total number of individuals (girls, women, boys, and men) directly supported through CERF funding This should, as best possible, exclude significant overlaps and double counting between the sectors. Total 6

7 CERF RESULTS Food Aid The targeted 3,960 households received timely cash grants by WFP. This contributed significantly to improving targeted households food security. WFP post distribution monitoring reveals that 57% of the households achieved an acceptable food consumption score and 34% were on the borderline. Health A total of 20 recently graduated and licensed diploma midwives were oriented and deployed to 10 health facilities to provide 24x7 Emergency Obstetric and New-born Care (EMmONC). In six months, they performed 465 normal vaginal deliveries and, they attended 3,678 ante-natal visits and 620 post-natal visits. These activities benefited a total of 19,233 persons. Moreover, 13 health facilities were provided with reproductive health kits that benefited 1,185 persons. 13 registration hubs for pregnant women were established and 1,000 visibly pregnant women received phone-credit and / or transport vouchers to help reach health facilities. They also received individual clean delivery kits. SGBV A total of 13 health facilities were provided with life-saving rape treatment kits for survivors of sexual violence. 3,000 women and girls received dignity kits in addition to the 2,000 who had already received theirs from other sources of funds, bringing the total to 5, Women Friendly Spaces were established which benefited 35,350 women. Shelter 4,860 households received emergency shelter and NFI assistance. 100 response team staff including volunteers and members of local disaster management committees were trained on the provision of psychosocial support. WASH 1,000 emergency latrines were constructed for 30,000 people. 100 existing dysfunctional water points were rehabilitated to provide safe drinking water for 10,000 people. 60,000 persons were reached with key hygiene messages through a total of 600 hygiene promotion sessions. In addition, 1,000 sets of handwashing devices were distributed to 1,000 poor and vulnerable households in the project areas. 2,200 Hygiene kits were procured and distributed to 2,200 households. CERF s ADDED VALUE a) Did CERF funds lead to a fast delivery of assistance to beneficiaries? YES PARTIALLY NO CERF funds led to a fast delivery of assistance to beneficiaries, except for Shelter related intervention because of the need to ensure a transparent and political influence-free selection process (ref. section on lessons learnt). In the immediate aftermath of the Cyclone Roanu, UNFPA quickly procured and distributed 3,000 Dignity Kits to women and adolescent girls in the hardest hit areas. WFP which had already completed one food distribution in coordination with the Government of Bangladesh could organize rapidly a much needed second round of distribution. UNICEF-led WASH assistance was delivered and completed within 3 months. The fast delivery of assistance was achieved despite challenging unfavourable weather conditions (rain), the remoteness of the targeted areas, the need to make use of multiple means of transportation and, temporary strikes in certain areas targeted for assistance that needed to be taken into account in the delivery plan. Another constraint was related to the lack of liquidity in some of the local banks that had to be factored in when planning for cash assistance. 7

8 b) Did CERF funds help respond to time critical needs 1? YES PARTIALLY NO CERF funds helped respond to time-critical needs for all concerned projects, in particular considering the severe and prolonged monsoon season that followed the passage of Cyclone Roanu. CERF funds were of paramount importance to prevent further loss of lives by providing life-saving assistance to an extremely vulnerable population in the following sectors: Food Aid, Health, SGBV, Shelter and WASH. c) Did CERF funds help improve resource mobilization from other sources? YES PARTIALLY NO CERF funds helped to improve resource mobilization from other sources. Some Agencies mobilized funds from their own Emergency Funds or were able to utilize part of existing contributions to bring immediate emergency assistance. CERF funding supported the mobilization of UNDP TRAC funding to construct 50 Cyclone Resilient Core Houses in Chittagong. Similarly, UNICEF WASH Section mobilized internally an additional 70,000 USD and, the Department of Public Health Engineering provided 2,000 Water Container matching with the related CERF funded intervention. Beside funds mobilized for the sectors/projects concerned by this report, CERF funds supported the overall resource mobilization process against the HCTT Response Plan for Roanu. In addition to the CERF funding, US$ 5,800,231 was mobilized during the 3-month response from the Canadian Humanitarian Assistance Fund (CHAF), the United Kingdom s Department for International Development Start Network, Irish Aid and, Jersey Overseas Aid Commission. d) Did CERF improve coordination amongst the humanitarian community? YES PARTIALLY NO CERF funded projects improved the coordination among the humanitarian community (UN agencies, local administration, local institutions, national and local NGOs, and civil society) through regular coordination meetings, project events and formal and non-formal communications that took place during all the project phases. The establishment of a Humanitarian Coordination Group at divisional level in Barishal and Chittagong for instance helped to strengthen the WASH cluster coordination at sub national level in Cox s Bazar. In addition, CERF funds enabled UNFPA to step up its coordination function for GBV and Sexual and Reproductive Health (SRH) respectively. UNFPA s strong advocacy efforts resulted in establishing the GBV Cluster for the first time under the country s humanitarian framework, co-led by the Ministry of Women and Children Affairs and UNFPA. Also UNFPA revamped the Reproductive Health Working Group under the Health Cluster led by WHO. e) If applicable, please highlight other ways in which CERF has added value to the humanitarian response One of the priority needs in the health sector in the aftermath of Cyclone Roanu was to ensure that cyclone-affected women of reproductive age (15-49 years of age) would have access to critical health care including the life-saving maternal and newborn cares and also the facilities would be able to provide necessary services to GBV survivors. CERF further added value to the humanitarian response by creating these synergies on reproductive health related interventions and by developing capacities of the health sector response to GBV in emergencies. UNFPA collaborated with key Government stakeholders such as Ministry of Health and Family Welfare, Ministry of Women and Children Affairs as well as with other UN agencies and I/NGOs, to ensure that life-saving reproductive health care and GBV services are provided to all those affected women and girls who were in need. The Shelter project helped to transfer new techniques for building safer shelters by the introduction of alternative ways to use traditional building material in the targeted communities. It strengthened communities skills and capabilities to build safer shelters. 1 Time-critical response refers to necessary, rapid and time-limited actions and resources required to minimize additional loss of lives and damage to social and economic assets (e.g. emergency vaccination campaigns, locust control, etc.). 8

9 V. LESSONS LEARNED TABLE 6: OBSERVATIONS FOR THE CERF SECRETARIAT Lessons learned Suggestion for follow-up/improvement Responsible entity NA NA NA TABLE 7: OBSERVATIONS FOR COUNTRY TEAMS Lessons learned Suggestion for follow-up/improvement Responsible entity The existing Joint Needs Assessment questionnaire does not contain relevant questions to collect specific data on Sexual and Reproductive Health, and Gender- Based Violence Divisional and district administration and Local Government officials,development actors, civil society s involvement in the process of identifying and selecting the beneficiaries are nesseary for a transparent and political influence-free selection process. Psycho-social training for local government staff, people enged in response and local leaders in support to the traumatised victims during the response phase of a disaster is found much effective and more training should be arranged. Swift cash trasfer through Mobile Money Transfer (MMT) can be used where applicable as one of the modalities to hand over cash to the benificieries. Rapid WASH interventions in the affected communities assisted in restoring access to improved water and sanitation facilities and hygienic behaviour. Inclusion of SRH and GBV questions into the first phase of JNA questionnaire Divisional and Local Government officials (i.e the District Commissioner, DC, the Disaster Relief and Rehabilitation Officer, the Upazila Nirbhahi Officer, Union Parishad Chair and stakeholders need to be brought at the same forum. This may ease the selection process. More training should be arranged at government and local level. Use of MMT to be explored. Establish linkages between emergency response with development projects and strong component of Disaster, Relief and Rehabilitation in the development phase. HCTT and Needs Assessment Working Group; Technical assistance from UNFPA Local Government, Partners NGO Local Government, Partners NGO, UNDP Partners NGO,UNDP Government and humanitarian actors. 9

10 VI. PROJECT RESULTS TABLE 8: PROJECT RESULTS CERF project information 1. Agency: WFP 5. CERF grant period: 11/07/ /01/ CERF project 16-RR-WFP-039 Ongoing code: 6. Status of CERF grant: 3. Food Aid Concluded Cluster/Sector: 4. Project title: Emergency Food Assistance for the most affected households affected by cyclone Roanu. 7.Funding a. Total funding requirements 2 : b. Total funding received 3 : US$ 2,248,000 d. CERF funds forwarded to implementing partners: US$ 838,300 NGO partners : US$ 105,092 c. Amount received from CERF: US$ 648,300 Government Partners: Beneficiaries 8a. Total number (planned and actually reached) of individuals (girls, boys, women and men) directly through CERF funding (provide a breakdown by sex and age). Direct Beneficiaries Planned Reached Female Male Total Female Male Total Children (< 18) 5,200 5,000 10,200 5,438 5,019 10,457 Adults ( 18) 4,900 4,700 9,600 4,653 4,330 8,983 Total 10,100 9,700 19,800 10,091 9,349 19,440 8b. Beneficiary Profile Category Number of people (Planned) Number of people (Reached) Refugees IDPs Host population Other affected people 19,800 19,440 Total (same as in 8a) 19,800 19,440 In case of significant discrepancy between planned and reached beneficiaries, either the total numbers or the age, sex or category distribution, please describe reasons: During the preparation of the project proposal, beneficiary estimation was made considering the average of five members in a targeted household. During implementation, the actual number of beneficiaries was lower than the planning figure (average 4.9 members in a household). However, the total number of assisted households (3,960) remained the same as planned. 2 This refers to the funding requirements of the requesting agency (agencies in case of joint projects) in the prioritized sector for this specific emergency. 3 This should include both funding received from CERF and from other donors. 10

11 CERF Result Framework 9. Project objective 10. Outcome statement 11. Outputs Output 1 Provision of food assistance to the most vulnerable households (HH) for immediate protection from hunger Eighty percent of targeted households reach an acceptable food consumption score by the end of the intervention 3,960 HHs received cash grants on time Output 1 Indicators Indicator 1.1 Description Target Reached Number of HHs/beneficiaries receiving assistance as % of planned 100% (3,960 HHs/19,800 beneficiaries) 100% (3,960 HHs/19,440 beneficiaries) received assistance as planned Indicator 1.2 Total amount of cash transferred to beneficiaries as % of planned (disaggregated by women, men, girls, boys) Total 404,468 USD 100% (BDT 8,000 = USD per HH divided into two equal instalments) 100% (each HH received BDT 8,000 = USD divided into two equal instalments) A total of USD 404,468 was transferred to 3,960 HHs Output 1 Activities Description Implemented by (Planned) (Actual) In consultation with the Food Security Cluster and based on the severity of the damage caused by cyclone Roanu (as revealed through a Joint Needs Assessment and WFP monitoring), the project areas (upazilas/unions) were selected. Activity 1.1 Targeting of unions in consultation with the Food Security Cluster WFP Within the targeted upazilas, the most affected unions were identified based on discussions with the Upazila Disaster Management Committees. Once the unions were identified, they were shared with the Food Security Cluster for wider circulation and better coordination. : WFP Implementing partners were selected from WFP s existing/ stand-by NGO partners. Activity 1.2 Prepare and sign Field Level Agreements with Implementing partners WFP Muslim Aid, an international NGO, was selected for Bhola and Patuakhali districts; Shushilan, a national NGO, was selected for Barguna district; and Mukti, another national NGO, was selected for Cox s Bazar district. Field level agreements with these NGOs were completed and signed by 12 July

12 The beneficiary selection criteria outlined in the CERF proposal was followed. Activity 1.3 Prepare selection criteria and communicate them to cooperating partners WFP Following the finalization of Field Level Agreements, beneficiary selection criteria was communicated by WFP to the cooperating partners. WFP organised orientation workshops for the staff of the cooperating partner NGOs and relevant WFP staff and briefed them on the prescribed selection criteria and procedures to be followed. : WFP Activity 1.4 Orient cooperating partners on project expectations WFP WFP oriented cooperating partner field staff about project expectations including its objectives, implementation modalities, roles and responsibilities through inception workshop and consultative meetings. Activity 1.5 Mobilise and sensitize communities about the project and the selection criteria Muslim Aid, Shushilan, Mukti WFP and its NGO implementing partners (Muslim Aid, Shushilan, Mukti) conducted a series of community consultation meetings, followed by household visits and group meetings. In all the meetings, communities and individuals were briefed adequately about the project, its objectives and beneficiary entitlements. Basic information on the project was also displayed on project signboards and banners. After the community mobilization and sensitization about the project, Muslim Aid, Shushilan, and Mukti staff conducted household visits in the affected areas to select eligible beneficiaries based on the selection criteria. Information of the households was analysed, and based on this analysis the tentative/preliminary lists of beneficiaries were prepared. Activity 1.6 Beneficiaries selection, verification and registration Muslim Aid, Shushilan, Mukti In parallel, WFP staff conducted physical verification of the process, including discussions with the communities and visits to a sample of households from the tentative lists. To make the process more transparent, a list of the selected participants were displayed in the union parishad and other popular places for suggestions and feedback from the community. After making the necessary amendments in a few cases, the beneficiary lists were finalized. The final lists were then reviewed and certified by their respective Union Disaster Management Committees, followed by final review and approval by the Upazila Disaster Management Committees. Based on the final list, each targeted household was registered and provided with a beneficiary card. 12

13 Activity 1.7 Transfer funds to NGOs for first distribution WFP Following the finalization of the Field Level Agreements, NGOs requested WFP and provided necessary supporting documents for fund transfer to the designated bank accounts for this project. After quick verification of the requests, WFP transferred funds for the first round of cash distribution to NGOs designated bank accounts. Activity 1.8 Conduct unconditional cash transfer distributions (4,000 BDT/HH) Muslim Aid, Shushilan, Mukti The first round of unconditional cash transfer was completed 2-11 August Each of the targeted households (3,960 HHs) received BDT 4,000. Senior female members of the households received the cash. : Muslim Aid, Shushilan, Mukti Activity 1.9 Attend unconditional cash transfer distributions WFP WFP staff were present at all cash distribution points. Cash distributions were organized in the presence of government officials and local government representatives to ensure better organization and safety. : WFP Activity 1.10 Conduct household visits for verification WFP, Muslim Aid, Shushilan, Mukti After successful completion of the first round of cash transfer, NGO field staff conducted household visits to verify the correct receipt and utilization of the cash. In parallel, WFP sub-offices also carried out post distribution monitoring using prescribed checklists for verification. : WFP, Muslim Aid, Shushilan, Mukti Activity 1.11 Transfer funds to NGOs for second distribution WFP Following the completion of the first round of cash distribution and subsequent household verifications, NGOs placed another request to WFP for necessary documents (including bank statements, reconciliation, and the first round distribution master roll) for fund transfer to the designated bank accounts. After quick verification of the requests, WFP transferred funds for the second round of cash distribution to NGOs designated bank accounts. Activity 1.12 Conduct unconditional cash transfer distributions (4,000 BDT/HH) Muslim Aid, Shushilan, Mukti The second and final round of unconditional cash transfer was completed 1-8 September Each of the targeted households (3,960 HHs) received BDT 4,000. Senior female members of the households received the cash. Activity 1.13 Attend unconditional cash transfer distributions WFP All cash distributions for the second round were also made in presence of government officials, and local government representatives. WFP staff were present at all distribution points. Implementation by: WFP Activity 1.14 Conduct household visits for verification WFP, Muslim Aid, Shushilan, After successful completion of the second round of cash transfers, NGO field staff conducted household visits to verify the correct receipt and utilization of the 13

14 Mukti Activity 1.15 Monitoring WFP Activity 1.16 Activity 1.17 Coordination of activities with Area Coordinator Report to the Humanitarian Coordinator WFP WFP Activity 1.18 Report to the donor WFP cash. In parallel, WFP sub-offices also carried out post distribution monitoring using prescribed checklists for verification. : WFP, Muslim Aid, Shushilan, Mukthi WFP conducted monitoring at different stages - during selection of beneficiaries, cash transfer/distribution, and post-distribution at field level. WFP Barisal and Cox s Bazar sub-offices staff carried out intensive process monitoring for the activities using prescribed checklists during the distributions as well as post distribution monitoring. WFP staff made regular visits to ongoing implementation of the activities, and discussed the findings of the monitoring visits with the NGO partners and upazila government administrations for corrective actions, as identified. Additional staff were also mobilized by WFP for monitoring. WFP sub-offices established effective coordination with district and upazila administrations, UN agencies and other I/NGOs working in the project areas and maintained liaison with the Food Security Cluster and the Humanitarian Coordination Task Team both at country office and field level. To avoid duplication and ensure good collaboration, WFP-assisted beneficiaries lists were maintained in the office of the upazila administrations and was also shared with other stakeholders (e.g., I/NGOs) working in the same project locations. WFP provided progress updates and reports on a regular basis. WFP provided inputs and reports to the UN Resident Coordinator s office for report to donor. 14

15 12. Please provide here additional information on project s outcomes and in case of any significant discrepancy between planned and actual outcomes, outputs and activities, please describe reasons: The cash transfers contributed significantly to improving targeted households food security. WFP post distribution monitoring reveals 57% of the households achieved acceptable food consumption score and 34% were on the borderline. Post distribution monitoring also revealed that all of the targeted households primarily used their cash entitlements for food though many also spent a portion of the money for other essential needs such as house repairs, medical treatment and for investments for livelihoods (e.g., seeds, fertilizer, chickens and goats) 13. Please describe how accountability to affected populations (AAP) has been ensured during project design, implementation and monitoring: Accountability to the affected populations was ensured through the following measures during project design, implementation and monitoring: During selection of beneficiaries, community consultations were organized during which the presence of affected populations was ensured. WFP established a complaint response mechanism with dedicated hotlines. The hotlines were displayed at different strategic locations of project areas. All calls received in the hotline were attended to, taking corrective actions as deemed necessary. Cash distribution points were selected considering security, protection and convenience of the targeted households. Cash distributions were organized in early hours of the day ensuring beneficiaries ability to return home before dark. Beneficiary selection criteria and entitlements were shared with the community, including affected populations, widely. List of selected beneficiaries were shared with the local administrations, local government institutions and community. It was displayed in union and upazila parishad notice boards. WFP staff was present at all cash distribution points to ensure organization and transfer of correct entitlements to the beneficiaries. Post distribution monitoring was conducted after each cash transfers. Beneficiaries feedback received and used to strengthen implementation. Coordination with local administration and other stakeholders (I/NGOs) ensured: share the beneficiaries lists with relevant stakeholders, facilitating increased coverage, no-duplication and synergy. 14. Evaluation: Has this project been evaluated or is an evaluation pending? EVALUATION CARRIED OUT Considering the short duration of the project (quick actions project), no independent/external evaluation has been planned as such. However, WFP carried out post distribution monitoring, ensuring visits to a significant number of households after they had received the cash transfer to understand the use and benefit of the cash. Monitoring findings and anecdotal evidence suggest that the cash transfers improved the targeted households food security and also helped overall in mitigating their vulnerability after Cyclone Roanu with some freedom to plan for their recovery. EVALUATION PENDING NO EVALUATION PLANNED 15

16 TABLE 8: PROJECT RESULTS CERF project information 1. Agency: UNFPA 2. CERF project code: 3. Cluster/Sector: 16-RR-FPA-028 Sexual and/or Gender-Based Violence 5. CERF grant period: 6. Status of CERF grant: 13/07/ /01/2017 Ongoing Concluded 4. Project title: Saving lives, health and dignity of cyclone-affected women and girls through multi-sectoral GBV response 7.Funding a. Total funding requirements 4 : b. Total funding received 5 : US$ 594,000 US$ 110,104 d. CERF funds forwarded to implementing partners: NGO partners and Red Cross/Crescent: c. Amount received from CERF: US$ 110,104 Government Partners: US$ 16,050 Beneficiaries 8a. Total number (planned and actually reached) of individuals (girls, boys, women and men) directly through CERF funding (provide a breakdown by sex and age). Direct Beneficiaries Planned Reached Female Male Total Female Male Total Children (< 18) 11,000 11,000 12,200 12,200 Adults ( 18) 73, ,500 73, ,050 Total 84, ,500 85, ,250 8b. Beneficiary Profile Category Number of people (Planned) Number of people (Reached) Refugees IDPs Host population Other affected people 84,500 86,250 Total (same as in 8a) 84,500 86,250 In case of significant discrepancy between planned and reached beneficiaries, either the total numbers or the age, sex or category distribution, please describe reasons: NA 4 This refers to the funding requirements of the requesting agency (agencies in case of joint projects) in the prioritized sector for this specific emergency. 5 This should include both funding received from CERF and from other donors. 16

17 CERF Result Framework 9. Project objective 10. Outcome statement 11. Outputs Output 1 Output 1 Indicators Indicator 1.1 Ensuring the safety, health and dignity of women and girls in the seven cyclone-affected districts Increased access to multi-sectoral life-saving GBV response services for 84,000 of the most vulnerable women and girls 3,000 women and girls provided with Dignity Kits to restore their sense of dignity Description Target Reached No. of women and girls receiving Dignity Kits 5,000 5,000 Output 1 Activities Description (Planned) Activity 1.1 Procure 3,000 Dignity Kits UNFPA 3,000 Activity 1.2 Distribute Dignity Kits through community-based outreach and Women Friendly Spaces UNFPA, Ministry of Women and Children Affairs (MoWCA), local authorities, NGO Activity 1.3 Monitoring and Evaluation UNFPA UNFPA Output 2 Output 2 Indicators Indicator 2.1 Indicator 2.2 Output 2 Activities Activity 2.1 Activity 2.2 Activity 2.3 (Actual) UNFPA, MoWCA, local authorities, Research Training and Management International (RTMI) 13 Upazilla-level health facilities equipped with life-saving Rape Treatment Kits to cover the needs of the cyclone-affected communities of up to 130,000 persons Description Target Reached No. of Upazilla-level health facilities in the cyclone-affected areas provided with life-saving Rape Treatment Kits for survivors of sexual violence No. of persons whose communities are to be covered by the provision of the new life-saving Rape Treatment Kits Description Procurement of 13 life-saving Rape Treatment Kits Orientation of health service providers on the use of the new Rape Treatment Kits Provision of life saving follow-up services for survivors of sexual violence including rape , ,000 (Planned) UNFPA, Ministry of Health and Family Welfare (MoHFW), NGO UNFPA, MoHFW, NGO UNFPA, MoHFW, NGO (Actual) UNFPA, MoHFW, RTMI UNFPA, MoHFW, RTMI UNFPA, MoHFW, RTMI 17

18 Activity 2.4 Monitoring and Evaluation UNFPA UNFPA Output 3 Output 3 Indicators Two Women Friendly Spaces are established to ensure shelter, psycho-social counselling service and lifesaving referral for GBV survivors Description Target Reached Indicator 3.1 No. of Women Friendly Space established 2 2 Indicator 3.2 Output 3 Activities Activity 3.1 Activity 3.2 No. of cyclone-affected women and girls of reproductive age whose needs will be covered by the newly established Women Friendly Spaces Description Identify locations/facilities in Patuakhali and Cox s Bazar districts for establishing Women Friendly Spaces Set up functional Women Friendly Spaces 34,000 35,350 (Planned) UNFPA, MoWCA, District and local authorities, NGO UNFPA, MoWCA, NGO Activity 3.3 Provide transportation for referral of GBV survivors UNFPA, NGO Activity 3.4 Monitoring and Evaluation UNFPA UNFPA (Actual) UNFPA, MoWCA, District and local authorities, RTMI UNFPA, MoWCA, RTMI Total 178 referral cases were supported by UNFPA and RTMI 12. Please provide here additional information on project s outcomes and in case of any significant discrepancy between planned and actual outcomes, outputs and activities, please describe reasons: NA 13. Please describe how accountability to affected populations (AAP) has been ensured during project design, implementation and monitoring: MoWCA, the district and local government authorities were closely involved for accountability of the service provided. The project maintained good rapport and coordination with other partnering agencies including UN agencies, local NGOs. The district and local government authorities, MoWCA and local social protection groups were consulted during project design and implementation and monitoring. Reporting was done on a monthly basis and shared with the local stakeholders and received feedback on progress, challenges and follow up actions. 14. Evaluation: Has this project been evaluated or is an evaluation pending? EVALUATION CARRIED OUT UNFPA is providing financial and technical assistance to implement the project activities of ensuring GBV prevention and response in Cox s Bazar and Pautuakali since In 2016 an evaluation of the whole country program was conducted which includes the interventions in Cox s Bazar and Pautuakali. Therefore, a separate evaluation was not carried out. EVALUATION PENDING NO EVALUATION PLANNED 18

19 TABLE 8: PROJECT RESULTS CERF project information 1. Agency: UNFPA 5. CERF grant period: 08/07/ /01/ CERF project code: 3. Cluster/Sector: 16-RR-FPA-029 Health 6. Status of CERF grant: Ongoing Concluded 4. Project title: Saving maternal and newborn lives in Cyclone Roanu affected areas of Bangladesh a. Total funding requirements 6 : US$ 623,500 d. CERF funds forwarded to implementing partners: b. Total funding received 7 : US$ 115,165 NGO partners and Red Cross/Crescent: US$ 69,470 7.Funding c. Amount received from CERF: Beneficiaries US$ 115,165 Government Partners: 8a. Total number (planned and actually reached) of individuals (girls, boys, women and men) directly through CERF funding (provide a breakdown by sex and age). Direct Beneficiaries Planned Reached Female Male Total Female Male Total Children (< 18) 7,500 2,500 10,000 7,021 1,990 9,011 Adults ( 18) 10,000 10,000 9, ,222 Total 17,500 2,500 20,000 16,771 2,462 19,233 8b. Beneficiary Profile Category Number of people (Planned) Number of people (Reached) Refugees IDPs Host population Other affected people 20,000 19,233 Total (same as in 8a) 20,000 19,233 In case of significant discrepancy between planned and reached beneficiaries, either the total NA 6 This refers to the funding requirements of the requesting agency (agencies in case of joint projects) in the prioritized sector for this specific emergency. 7 This should include both funding received from CERF and from other donors. 19

20 numbers or the age, sex or category distribution, please describe reasons: CERF Result Framework 9. Project objective 15,000 pregnant and lactating women and 5,000 new-born have access to maternal and new-born health services in the five most affected districts. 10. Outcome statement To prevent excess maternal and new born mortality and morbidity in cyclone affected areas 11. Outputs Output 1 Health facilities in most affected areas adequately staffed to respond to emergencies by providing 24x7 emergency obstetric and neonatal care (EmONC) services Output 1 Indicators Description Target Reached Indicator 1.1 Number of Union level health facilities in the affected areas of 5 affected districts providing 24X7 EmONC services Indicator 1.2 Number of midwives deployed Indicator 1.3 Number of beneficiaries 19,700 19,233 Output 1 Activities Activity 1.1 Activity 1.2 Activity 1.3 Output 2 Description Recruitment and deployment of midwives Midwifery practice kits procured and provided to midwives to conduct both facility and community births Basic security measures provided to enable 24x7 services by midwives (Planned) UNFPA, NGO and Ministry of Health and Family Welfare UNFPA, NGO UNFPA, NGO and Ministry of Health and Family Welfare (Actual) UNFPA, RTMI and Ministry of Health and Family Welfare UNFPA, RTMI UNFPA, RTMI and Ministry of Health and Family Welfare Procure and distribute emergency life-saving reproductive health kits to affected district hospitals, maternal and child welfare centres, Upazilas, and Union level facilities Output 2 Indicators Description Target Reached Indicator 2.1 Indicator 2.2 Number of health facilities provided with reproductive health kits % of health facilities in the affected areas which possess at least 3 basic life-saving EmONC drugs and supplies (oxytocin, Misoprostol and Magnesium sulphate) % 48% Indicator 2.3 Number of health workers oriented on the RH kits

21 Indicator 2.4 Number of beneficiaries of the RH kits supplies Output 2 Activities Description (Planned) (Actual) Activity 2.1 Procurement and distribution of inter-agency RH kits UNFPA, NGO and Ministry of Health and Family Welfare UNFPA, RTMI and Ministry of Health and Family Welfare Activity 2.2 Orientation on the use of RH kits at the facility UNFPA, NGO UNFPA, RTMI Output 3 Procure and distribute clean delivery kits to visibly pregnant women in cyclone shelters and in those who live in remote locations with no access to health facilities Output 3 Indicators Description Target Reached Indicator 3.1 Output 3 Activities Number of visibly pregnant women who have received individual clean delivery kits Description (Planned) 1,000 1,000 (Actual) Activity 3.1 Procurement of clean delivery kits UNFPA UNFPA Activity 3.2 Distribution of clean delivery kits NGO RTMI Output 4 Support emergency transport and communication measures for pregnant and lactating women Output 4 Indicators Description Target Reached Indicator 4.1 Indicator 4.2 Output 4 Activities Number of registration hubs for pregnant women established Number of visibly pregnant women receiving phonecredit and / or transport vouchers to help reach health facilities Description (Planned) , (Actual) Activity 4.1 Designation of hubs and orientation of staff UNFPA, NGO UNFPA, RTMI Activity 4.2 Distribution of vouchers NGO RTMI Output 5 Monitoring of all UNFPA supported activities Output 5 Indicators Description Target Reached Indicator 5.1 Indicator 5.2 Number of CERF/UNFPA supported facilities visited/ monitored at least once during the project by UNFPA staff Number of follow up visits to locations identified with challenges

22 Output 5 Activities Description (Planned) (Actual) Activity 5.1 monitoring visits by Field Officers and deputed UNFPA staff from the Country Office in Dhaka UNFPA UNFPA Activity 5.2 Distribution of check sheet for monitoring visits distributed to all field visitors RTMI RTMI 12. Please provide here additional information on project s outcomes and in case of any significant discrepancy between planned and actual outcomes, outputs and activities, please describe reasons: NA 13. Please describe how accountability to affected populations (AAP) has been ensured during project design, implementation and monitoring: UNFPA collaborated with the Government Implementing Partners such as the Directorate General of Health Services and the Directorate General of Family Planning as well as local partners and UN agencies working in cyclone affected areas to ensure that life-saving reproductive health services were provided to women and girls in the aftermath of cyclone. 14. Evaluation: Has this project been evaluated or is an evaluation pending? EVALUATION CARRIED OUT UNFPA is providing financial and technical assistance to implement the project activities of ensuring GBV prevention and response in Cox s Bazar and Pautuakali since 2012.In 2016 an evaluation of the whole country program was conducted which includes the interventions in Cox s Bazar and Pautuakali. Therefore, a separate evaluation was not carried. EVALUATION PENDING NO EVALUATION PLANNED 22