SILENCE WAS OBSERVED IN MEMORY OF DEPARTED COMRADES

1 MINUTES MINUTES OF STATE EXECUTIVE OF THE RETURNED AND SERVICES LEAGUE OF AUSTRALIA (NEW SOUTH WALES BRANCH) HELD IN THE DONALDSON VC BOARDROOM ANZAC HOUSE, 245 CASTLEREAGH ST, SYDNEY ON WEDNESDAY 8 th SEPTEMBER, 2010 AT 2.30 PM PRESENT: Messrs: J.E. Haines - State Vice President (Acting Chairman) R.C. Crosthwaite - State Vice President R.A.C. Durbin - State Councillor B. Glover - State Councillor W.H. Hardman - State Councillor I.M. Henderson - State Councillor SILENCE WAS OBSERVED IN MEMORY OF DEPARTED COMRADES APOLOGIES: Messrs D.E.J. Rowe - State President R.D. White - Honorary State Treasurer W.T. Harrigan - State Councillor Dr: R.G. Bain - State Vice President IN ATTENDANCE: Messrs: C.P. Perrin - State Secretary J.A. Boyle - Property Manager A.N. Croft - Resource Officer J.M. O Brien - Resource Officer R.E. Baker - Resource Officer IN MEMORIUM TPR Jason Thomas Brown - Special Air Service Regiment PTE Grant Walter Kirby - 6 th Battalion, Royal Australian Regiment PTE Tomas Dale - 6 th Battalion, Royal Australian Regiment LCPL Jared MacKinney - 6 th Battalion, Royal Australian Regiment

CONSENT ITEMS: 32/10 1. Leave of Absence 2 (a) Mr B. Glover, State Councillor for the period 19 th September, 2010 to 26 th September, 2010 inclusive. (b) Mr R.C. Crosthwaite, State Vice President for the period 18 th September, 2010 to 27 th September, 2010 inclusive. (c) Mr R.A.C. Durbin, State Councillor for the period 9 th October, 2010 to 16 th October, 2010 inclusive. That the leave of absences are approved. REPORT & DIRECTION: 33/10 1. Corporate Governance (a) State Executive to ensure the ongoing implementation of the following objectives (i) to (vi) of the Corporate Plan: (i) Delivering Core Activities to Members (ii) Membership and Recruitment (iii) Communication (iv) Commemoration and Remembrance (v) Welfare (vi) Maintaining Sound Finances and Management to Meet the Corporate Plan. That State Executive is in compliance with the Corporate Plan. (b) Project Status report as at 3 rd September, 2010. 1. That the report is noted. 2. That Mr Henderson will present a report to November State Council on item 2. Defaulting sub-branches of the Project Status Report.

RSL PROPERTY: 34/10 3 1. City of Newcastle RSL sub-branch City of Newcastle RSL sub-branch sponsorship proposal of $25,000.00. That the sponsorship is noted. 2. City of Newcastle RSL sub-branch Seeking approval for the City of Newcastle RSL sub-branch to donate $10,000.00 to the Newcastle RSL Pipe Band for new band equipment and uniforms. That approval is given. 3.00PM MR HAINES VACATES THE CHAIR MR CROSTHWAITE CHAIRS THE MEETING 3. City of Newcastle RSL sub-branch Seeking approval for the City of Newcastle RSL sub-branch to expend $22,000.00 to fund a trip to Canberra in October 2010 conducted by The Kings of Newcastle Coach Service. 1. That Approval is given on the understanding that this is to be a once only expenditure. 2. That all donations should be made on the understanding that sub-branch trustees are satisfied that the donations are made in the knowledge that the recipient(s) / organisation carry on work in support of those who have served and their dependants and should not exceed the Constitutional limitations as specified in sub-clause 50.22 and 50.22a. 3. That the City of Newcastle RSL sub-branch submit to State Branch an annual Budget and Donation Plan for consideration at the February State Council.

4 FINANCE: 35/10 1. Accounts for the period from 17 th July, 2010 to 13 th August, 2010 Requesting approval for the ratification of cheque numbers 39664 to 39739 inclusive totalling $224,349.19 and electronic transfers of $5,315.25. That the expenditure in cheque numbers 39664 to 39739 inclusive totalling $224,349.19 and electronic transfers of $5,315.25 be ratified. 2. Accounts for the period from 14 th August, 2010 to 3 rd September, 2010 Requesting approval for the ratification of cheque numbers 39740 to 39812 inclusive totalling $976,422.79 and electronic transfers of $5,809.13. That the expenditure in cheque numbers 39740 to 39812 inclusive totalling $976,422.79 and electronic transfers of $5,809.13 be ratified. 3.07PM MR CROSTHWAITE VACATES THE CHAIR MR HAINES RESUMES CHAIR BUSINESS WITHOUT NOTICE: 36/10 COMMITTEE MEETINGS AND EVENTS: 37/10 2010 ANZAC House Trust 6 September 2010 Finance, Audit & Risk Management 8 September 2010 9.00 a.m. State Executive Donaldson Room Wednesday 8 September 2010 2.30 p.m. RSL WBI 20 September 2010 9.00 a.m. Hyde Park Inn HPI Board Room 24 September 2010 10.00 a.m. Agenda Committee 27 September 2010 10.00 a.m. Labour Day public holiday 4 October 2010 St. Mary's Memorial 14 October 2010 8.30 a.m. Closing for State Executive Agenda 15 October 2010 4.30 p.m. RSL WBI 18 October 2010 9.00 a.m. RSL Custodian 18 October 2010 11.30 a.m.. Veterans Affairs Committee 20 October 2010 9.00 a.m. Finance, Audit & Risk Management 20 October 2010 9.00 a.m. State Executive Donaldson Room Wednesday 20 October 2010 2.30 p.m.

5 Hyde Park Inn HPI Board Room 22 October 2010 10.00 a.m. RSL Lifecare AGM Narrabeen Thursday 28 October 2010 8.30 a.m. ANZAC Day March Executive HPI Forum 2 29 October 2010 9.30 a.m. ANZAC Day March Marshals HPI Forum 1 29 October 2010 11.00 a.m. RSL Youth Clubs Granville RSL 2 November 2010 7.00 p.m RSL Youth Council Granville RSL 2 November 2010 8.00 p.m. Remembrance Day Thursday 11 November 2010 RSL Day Clubs 11 November 2010 1.30 p.m. Closing Time for State Council 12 November 2010 4.30 p.m. RSL WBI 15 November 2010 9.00 a.m. RSL Custodian 15 November 2010 12.00 p.m. Central Council of Women's Auxiliaries 17 November 2010 9.30 a.m. Finance, Audit & Risk Management 17 November 2010 9.00 a.m. Strategic Directions 17 November 2010 1.00 p.m. Honorary Officers 18 November 2010 9.00 a.m. Life Membership 18 November 2010 10.00 a.m. State Council Friday 19 November 2010 9.00 a.m. State Council Saturday 20 November 2010 9.00 a.m. Hyde Park Inn 26 November 2010 10.00 a.m. Reveille Committee Sheean Room Monday 29 November 2010 1.30 p.m. ANZAC House Trust 6 December 2010 Closing for State Executive Agenda 10 December 2010 4.30 p.m. RSL WBI 13 December 2010 9.00 a.m. RSL Custodian 13 December 2010 12.00 p.m. Finance, Audit & Risk Management 15 December 2010 9.00 a.m. State Executive Wednesday 15 December 2010 2.30 p.m. Hyde Park Inn 17 December 2010 10.00 a.m. State Branch Closure 23 December 2010 4.30 p.m. Christmas Day public holiday Saturday 25 December 2010 Boxing Day public holiday Monday 27 December 2010 Additional public holiday Tuesday 28 December 2010 Closing of nominations for 2011Congress Elections. 31 December 2010 4.30 p.m. 2011 WBI 10 January 2011 9.00 a.m. RSL Custodian 10 January 2011 12.00 p.m. Closing for State Executive Agenda 14 January 2011 4.30 p.m. Issue List of State Council Nominations 14 January 2011 Veterans Affairs Committee 19 January 2011 9.00 a.m. Finance, Audit & Risk Management Committee 19 January 2011 10.30 a.m. State Executive 19 January 2011 2.30 p.m. Agenda Committee 24 January 2011 10.00 am Australia Day Wednesday 26 January 2011 Hyde Park Inn 28 January 2011 10.00 a.m. ANZAC Memorial Finance Committee 31 January 2011 2.30 p.m. RSL Youth Clubs 1 February 2011 7.00 p.m. RSL Youth Council 1 February 2011 8.00 p.m. ANZAC Memorial AGM 7 February 2011 2.00 p.m. ANZAC Memorial Statutory Quarterly 7 February 2011 2.30 p.m. Closing Time for State Council 11 February 2011 4.30 p.m. WBI 14 February 2011 9.00 a.m. RSL Custodian 14 February 2011 12.00 p.m. Central Council of Women's Auxiliaries 15 February 2011 9.30 a.m. Finance, Audit & Risk Management Committee 16 February 2011 10.30 a.m. Strategic Directions Committee 16 February 2011 1.00 p.m. RSL Day Clubs 17 February 2011 1.30 p.m. Honorary Officers 17 February 2011 9.00 a.m. Life Membership 17 February 2011 10.00 a.m. Closing date for Motions ASC 21 February 2011 4.00 p.m.

6 ANZAC Memorial Building Committee 24 February 2011 9.30 a.m. Hyde Park Inn 25 February 2011 10.00 a.m. State Council Friday 25 February 2011 9.00 a.m. State Council Saturday 26 February 2011 9.00 a.m. Agenda Committee 1 March 2011 10.00 a.m. St. Mary's Memorial Fund 10 March 2011 8.30 a.m. Closing for State Executive Agenda 11 March 2011 4.30 p.m. WBI 14 March 2011 9.00 a.m. RSL Custodian 14 March 2011 12.00 p.m. Finance, Audit & Risk Management Committee 16 March 2011 10.30 a.m. State Executive 16 March 2011 2.30 p.m. Hyde Park Inn 25 March 2011 10.00 a.m. RSL and Schools Remember Service Wednesday 6 April 2011 11.30 a.m. WBI 11 April 2011 9.00 a.m. RSL Custodian 11 April 2011 12.00 p.m. Closing for State Executive Agenda 15 April 2011 4.30 p.m. Veterans Affairs Committee 20 April 2011 9.00 a.m. Finance, Audit & Risk Management Committee 20 April 2011 9.00 a.m. State Executive 20 April 2011 2.30 p.m. ANZAC Memorial Building Committee 21 April 2011 9.30 a.m. Good Friday 22 April 2011 Easter Saturday 23 April 2011 Easter Sunday 24 April 2011 Eastern Monday 25 April 2011 ANZAC Day Monday 25 April 2011 ANZAC Memorial Finance Committee 26 April 2011 2.30 p.m. Hyde Park Inn 29 April 2011 10.00 a.m. ANZAC Memorial Statutory Quarterly 2 May 2011 2.30 p.m. RSL Youth Clubs 3 May 2011 7.00 p.m. RSL Youth Council 3 May 2011 8.00 p.m. WBI 9 May 2011 9.00 a.m. RSL Custodian 9 May 2011 12.00 p.m. RSL Day Clubs 12 May 2011 1.30 p.m. Closing Time for State Council 13 May 2011 4.30 p.m. Central Council of Women's Auxiliaries 17 May 2011 9.30 a.m. Finance, Audit & Risk Management Committee 19 May 2011 9.00 a.m. Strategic Directions Committee 19 May 2011 1.00 p.m. Honorary Officers 20 May 2011 9.00 a.m. Life Membership 20 May 2011 10.00 a.m. State Council (Outgoing) Saturday 21 May 2011 9.00 a.m. State Council Dinner (Last Supper) Saturday 21 May 2011 TBC Sub-Branch Seminar 23 May 2011 9.00 a.m. Congressional Ballot Boxes Sealed 23 May 2011 4.30 p.m. Annual State Congress 24 May 2011 10.00 a.m. Annual State Congress 25 May 2011 9.00 a.m. Annual State Congress 26 May 2011 9.00 a.m. Hyde Park Inn 27 May 2011 10.00 a.m. State Council (Incoming) Saturday 29 May 2011 9.00 a.m. Closing for State Executive Agenda 10 June 2011 4.30 p.m. WBI 13 June 2011 9.00 a.m. RSL Custodian 13 June 2011 12.00 p.m.

7 Finance, Audit & Risk Management Committee 15 June 2011 9.00 a.m. State Executive 15 June 2011 2.30 p.m. Hyde Park Inn 24 June 2011 10.00 a.m. WBI 10 July 2011 9.00 a.m. RSL Custodian 10 July 2011 12.00 p.m. St. Mary's Memorial Fund 14 July 2011 8.30 a.m. Closing for State Executive Agenda 15 July 2011 4.30 p.m. Fromelles Service ANZAC Memorial Tuesday 19 July 2011 11.00 a.m. Veterans Affairs Committee 20 July 2011 9.00 a.m. Finance, Audit & Risk Management Committee 20 July 2011 9.00 a.m. State Executive 20 July 2011 2.30 p.m. THERE BEING NO FURTHER BUSINESS THE MEETING CONCLUDED AT 3.15PM