BPC Senior High Service Trip

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Grace Welch
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BPC Senior High Service Trip 2019 2019 Hello Parents and High School Kids! We are thrilled to announce the destination for the 2019 Refuge Spring Break Service Experience Trip!

3 BPC Senior High Service Trip Hello Parents and High School Kids! We are thrilled to announce the destination for the 2019 Refuge Spring Break Service Experience Trip! This year we will be traveling north on March 19-23, during spring break. We will be serving and experiencing the lifestyle of those who live in inner city poverty. It is easy for us to get excited about serving people who live in other cultures and more exotic locations. It is another type of challenge to serve the people we see each day, those people who often make us uncomfortable. Yet, we know from Jesus example that all people matter. Our team firmly believes that this year s service experience might be the most challenging and life-impacting trip we have planned. High school kids and their families will be stretched, challenged, and grown in awesome ways as God uses our team to love people. Our host organization is Because People Matter (BPM) in downtown Portland. To read more about BPM and the exciting things they are doing, check out This letter and registration packet includes a lot of details about the 2019 Refuge Portland Service Experience, so please read carefully. If you want more information, please join us for one of the informational meetings on November 11 th (5pm in the Student Center), January 6 th (12:30pm in the Student Center), or January 27 th (12:30pm in the Student Center). In addition to high school students, we would enjoy having parents come with us for this trip, so please consider joining us! Many blessings to you! Matthew J Plotkin Matt Plotkin (on behalf of the youth ministry staff) Director, Youth Ministry Bidwell Presbyterian Church mplotkin@bidwellpres.org 1 P age

4 BPC Senior High Service Trip Timeline Registration Opens: November 1 Informational Meeting #1: November 11 Informational Meeting #2: January 6 Meal Orders Due: January 9 Fundraiser Preparation Meeting: January 13 Tri-tip Dinner Fundraiser: January 18 Informational Meeting #3: January 27 Registration deadline: January 30 Team Meeting: February 6 Team Serves at Jesus Center: March 3 Service Trip: March Participant Checklist 1. Turn in all registration items by January 30 th, Pages 5-10 of this registration packet. $100 Non-refundable deposit. Copy of a government-issued ID (for those over age 18) 2. Participate in the fundraising event on January 18 th, We are hosting a tri-tip dinner fundraiser. We will need you to help prepare food, run meals out to vehicles, and clean up. Sell 5 meal tickets to family and friends before January 9 th, Attend the fundraiser preparation meeting on January 13 th (12:30 p.m., Student Center). Commit to at least one of the following shifts on the fundraiser day. 3. Attend the participant team meetings. February 6 th, 2019 at 5:30 p.m. (Dinner in the Fellowship Hall, meeting to follow) March 3 rd, :45-9:30 a.m. Serve breakfast at the Jesus Center 4. Contribute to the group s financial goal. Each participant is responsible for a $100 deposit. These deposits lock in your seat; they are nonrefundable and nonexchangeable. Each participant is also responsible to raise a total of $400 (includes deposit). Those who want to earn more may benefit others coming on the trip. Selling meal tickets for the fundraiser can count toward your goal, and there will be a prize for the student who sells the most meals. Our goal is for everyone to finish fundraising by March 12 th, P age

BPC Senior High Service Trip 2019 2019 Support-Raising Tips We are asking participants to raise $400 of financial support to enable our entire group to travel on this service trip.

Any donations given toward the trip is tax deductible. Donors can give in one of two ways: By check. Donors may fill out a support card (which we will give to you) and mail it to BPC (208 W. 1 st St.

Donors can give electronically, paying with credit or debit card through our website bidwellpres.org/youth or over the phone.

) What has led you to go on a short term service trip The name of the town we ll be going to, and how long we ll be there (Portland, Oregon, March 19-23) What we ll be doing (ministry to homeless

12 th you might want to put March 1 st so you can turn everything in before the 12 th ) A reminder that their gifts are fully tax deductible The giving methods (check or electronic) Thanks for their

5 BPC Senior High Service Trip Support-Raising Tips We are asking participants to raise $400 of financial support to enable our entire group to travel on this service trip. Typically, people begin raising support by writing a letter to family and friends. You can choose to send this letter electronically or via paper mail. Any donations given toward the trip is tax deductible. Donors can give in one of two ways: By check. Donors may fill out a support card (which we will give to you) and mail it to BPC (208 W. 1 st St. Chico, CA 95928) with their check, made out to Bidwell Presbyterian Church. For tax purposes, your name should be on the support card, not the check itself. Electronically. Donors can give electronically, paying with credit or debit card through our website bidwellpres.org/youth or over the phone. What To Include In Your Support Letter: An update on your life (school, work, activities, living situation, church, etc.) What has led you to go on a short term service trip The name of the town we ll be going to, and how long we ll be there (Portland, Oregon, March 19-23) What we ll be doing (ministry to homeless population) The amount of money you are responsible to raise ($400) The ways they can be your partner in this trip (financially and prayerfully) A deadline when you need to turn in all gifts (March 12 th you might want to put March 1 st so you can turn everything in before the 12 th ) A reminder that their gifts are fully tax deductible The giving methods (check or electronic) Thanks for their consideration Remember that gratitude is essential in raising financial support! Be sure to send thank-you letters to your donors. This can be in the form of individual thank-you cards, or in a letter sharing the highlights of the trip once we return. Who To Include On Your Mailing List: Include anybody who might be interested in what you're doing. Shoot for an initial list of 10 people. o People you know from church o Friends from other churches o Parents, grandparents, uncles, aunts o Teachers o People at your parents work o Your boss o Family friends What to Include in Your Support Letter Personalized letter with your signature An envelope with a BPC return-address (for paper letters) Support card (donors mail the support card with their check use electronic version if ing) 3 P age

6 BPC Senior High Service Trip Sample Letter Dear, I hope all is well with you. [Insert personal comments, including your grade in school or other personal information to catch people up on your life.] This spring break, I have a terrific opportunity. On March 19-23, I am joining a team from Bidwell Presbyterian s high school ministry on a service trip to Portland, Oregon. We will partner with Because People Matter (BPM), an organization that ministers to the homeless in Portland. Our purpose is to be the hands and feet of Jesus to people who are often overlooked, listening to their stories and showing compassion. BPM will help us learn how to reach out to people in need, giving us tools to use in serving our own community when we return to Chico. I am excited to help bring the kindness of Jesus to people who have suffered difficulties that have led them to the streets. I would like to ask you to pray for my team and me as we prepare for this trip, drive to Portland, and spend the week serving. Would you please pray for safety, for strength and energy, and for opportunities to be a light for Christ in addition to offering practical help? As my team and I prepare, I also would also like to invite you to partner with me financially in this service to Rockport. To make this trip possible, each member of our team needs to raise $400. This amount will cover our meals, housing, transportation to Portland, and transportation during the week. All donations are fully tax deductible and can be made via check, or via debit/credit card through the Bidwell Presbyterian app or website (bidwellpres.org/youth). Please see the enclosed giving card for further instructions if you are interested. Our goal is to raise our financial support by March 12 th, Thank you for considering partnering with me! I look forward to seeing how God uses this trip to bring him glory, help people in need, and maybe even change my own life! Sincerely, [Your name here] 4 P age

7 BPC Senior High Service Trip Registration Form Please complete pages 5-10 of this document. Return these pages to the BPC office or them to Participant Commitments (please initial) 1. I commit to turn in all registration items by January 30 th, Pages 5-10 of this registration packet, including BPC Medical Release and Liability forms $100 Non-refundable deposit Copy of a government-issued ID (for those over age 18) 2. I commit to participate in the fundraising event on January 18 th, We are hosting a tri-tip dinner fundraiser. We will need you to help prepare food, run meals out to vehicles, and clean up. Sell 5 meal tickets to family and friends before January 9 th, Attend the fundraiser preparation meeting on January 13 th (12:30 p.m., Student Center). Contribute to the fundraiser on January 18 th, I commit to attend the participant meetings. February 6 th, 2019 at 5:30 p.m. (Dinner in the Fellowship Hall, meeting to follow) March 3 rd, :45-9:30 a.m. (Serve breakfast at the Jesus Center) 4. I commit to the financial responsibilities and guidelines for the service trip. Each participant is responsible for a $100 deposit. These deposits lock in your seat; they are nonrefundable and nonexchangeable. Each participant is also responsible to raise a total of $400 (includes deposit). Those who want to earn more may benefit others coming on the trip. Selling meal tickets for the fundraiser can count toward your goal, and there will be a prize for the student who sells the most meals. Our goal is for everyone to finish fundraising by March 12 th, Participant Name (Please Print) Participant Signature Date Participant Address (Please print legibly) Participant T-shirt size Parent Name (Please Print) Parent Signature Date Parent Address (Please print legibly) 5 P age

8 BPC Senior High Service Trip Participant Questionnaire 1. Describe what motivates you to join us for this trip. 2. Name an expectation or two that you have. 3. Have you ever worked with street people in the inner city? If so, how? What is your general reaction to homeless people you encounter on the street 4. What hesitations do you have about going on this trip? What questions can we answer? 5. Tell us about your current relationship with God. A few extra questions for those who went to Texas last year What is something positive you experienced in Texas last year? 2. What was the most difficult part of the Texas service trip for you last year? 3. What is something that you think could be changed to make for a better service trip this year? 6 P age

9 Bidwell Presbyterian Church YOUTH MINISTRIES MEDICAL INFORMATION FORM TODAY S DATE: STUDENT S GRADE: STUDENT S LAST NAME: STUDENT S FIRST NAME: EXPECTED YEAR OF GRADUATION: GENDER: M / F D.O.B.: SCHOOL: STUDENT PRIMARY ADDRESS, CITY, ZIP PRIMARY HOME PHONE: STUDENT CELL: EXTRACURRICULAR ACTIVITIES: MOM/GUARDIAN NAME: DAD/GUARDIAN NAME: MOM CELL PHONE: DAD CELL PHONE: MOM DAD HEALTH HISTORY Allergies (including allergies to food, insect/bee stings, medications, etc.): Conditions (including heart conditions, recurring illness such as cold or upset stomach, chronic asthma, diabetes, hay fever, epilepsy, physical handicap, etc.): If you checked any of the above, please give details (including warning signs, symptoms, and normal treatment for allergic reactions or recurring conditions): Has student had all school-required vaccinations? Yes No Date of Last Tetanus Shot: Name and dosage of any medications that must be taken: Please list any swimming restrictions or other activity restrictions. If none, please write N/A: INSURANCE INFORMATION Health Insurance Company: Phone No.: Policy Number: Group Number: Dental Insurance Company: Phone No.: Policy Number: Group Number: NON-PARENT EMERGENCY CONTACTS In an emergency and parent/guardian cannot be reached, please contact: 1) Name: Relationship to Minor: Home Phone: Work Phone: Cell Phone: 2) Name: Relationship to Minor: Home Phone: Work Phone: Cell Phone:

10 Bidwell Presbyterian Church YOUTH MINISTRIES RELEASE FORM AUTHORIZATION FOR MEDICAL TREATMENT As the parent or legal guardian of ( Minor or Student ), each of the undersigned gives his or her authorization and consent for the Bidwell Presbyterian Church of Chico, California (the Church ) and the Church s adult employees, agents, and volunteers (collectively with the Church, the Bidwell Parties ) to seek, authorize, and consent to such medical or dental care ( Treatment ) for the Minor as any one or more of the Bidwell Parties may deem necessary or appropriate. Such Treatment (1) shall be provided upon the advice of and supervision by a physician, surgeon, dentist, or other medical practitioner licensed to practice under the laws of the country, state or jurisdiction in which such Treatment is sought, and (2) may include, without limitation, X-ray examination; anesthetic; medical, dental, or surgical diagnosis or treatment; and hospital care. This Authorization for Medical Treatment Form may be photocopied and the photocopy shall be as valid as an original copy. Each of the undersigned acknowledges and agrees that the Bidwell Parties shall not be legally or financially liable for any bill or expense incurred in, or any cause of action or claim arising from, the provision of any Treatment or the failure to provide or seek any Treatment. In consideration of the Minor s participation in one or more events sponsored by the Church, each of the undersigned hereby agrees to indemnify, defend, and hold harmless the Bidwell Parties from and against any and all losses, damages, liabilities, or expenses (including, without limitation, reasonable attorneys fees and other costs of defense) in connection with any and all actions, suits, claims, or demands that may be brought or instituted against any Bidwell Party and arise out of or result from the provision of any Treatment or the failure to provide or seek any Treatment. This paragraph shall survive any termination or expiration of the Authorization for Medical Treatment for any reason. Name: * Signature: Date: Name: * Signature: Date: * Note: Each person who has legal custody of the Minor should sign this Authorization for Medical Treatment, and only a person who signs will be considered a legal custodian of the Minor. CONSENT/INDEMNITY/RELEASE AND DISCHARGE OF LIABILITY PLEASE READ THIS DOCUMENT CAREFULLY BEFORE SIGNING. IT AFFECTS THE LEGAL RIGHTS OF YOU, THE PARTICIPATING STUDENT, AND OTHERS. I, the undersigned parent/legal guardian of the minor student identified above, hereby give my permission for the student to participate in any program or event occurring up to two (2) years from the date of the signature, and to be transported to, from, and during the events in any vehicle designated by an employee or volunteer (an Agent ) of Bidwell Presbyterian Church of Chico, California (the Church ). I understand the Church will make every effort to provide a safe environment for the participating youth. In consideration of the student being allowed to participate in the Program: 1. I agree to indemnify, defend, and hold harmless the Church and the Agents (collectively, the Bidwell Parties ) from and against any and all losses, damages, liabilities, or expenses (including, without limitation, reasonable attorneys fees and other costs of defense) in connection with any and all actions, suits, claims, or demands that may be brought or instituted against any Bidwell Party and that arise out of or result from the Student participating in the Program. 2. I hereby release, waive, and forever discharge the Bidwell Parties from liability for any bodily injury, emotional or mental harm, personal injury, illness, death, or property damage suffered by any person that arises out of or results from the Student s participation in the Program, whether or not caused, in whole or in part, by the negligence of a Bidwell Party. I make the foregoing release and discharge, and covenant not to sue or commence arbitration on behalf of myself, any other parent or legal guardian of the Student, the Student, and the heirs, executors, administrators, and assigns of each of the foregoing. 3. I understand and agree that the Student may be sent home at my expense if an Agent determines that the Student has engaged in disruptive behavior or broken any rules at any time during an Event. Name: * Signature: Date: PUBLICATION RELEASE By checking this box, I indicate that I do NOT give Bidwell Presbyterian Church staff permission to use my child s photo on the BPC website, youth Facebook page, youth Instagram account, and/or printed publication. 8 P age

MEDICAL CONSENT FORM and LIABILITY RELEASE AGREEMENT NAME OF PARTICIPANT: NAME: AGE: NAME OF PARENT/GUARDIAN (printed): HOME ADDRESS: TELEPHONE NO: CELL PHONE: In the event of accident, injury or

11 MEDICAL CONSENT FORM and LIABILITY RELEASE AGREEMENT NAME OF PARTICIPANT: NAME: AGE: NAME OF PARENT/GUARDIAN (printed): HOME ADDRESS: TELEPHONE NO: CELL PHONE: In the event of accident, injury or illness involving any child of mine (specifically including my child, named above as the "Participant") or me or my spouse while in, on, or about the premises of BridgeTown Inc., or while participating in any activity sponsored by or under the auspices of BridgeTown Inc., under circumstances where I am physically unable to consent or am not present: 1. I hereby voluntarily authorize and consent to the furnishing to myself, my spouse, or any child of mine of such medical care, attention, and treatment by any hospital, physician or dentist as such hospital, physician or dentist may deem necessary or advisable, including any x-ray examination, anesthetic, medical, or surgical diagnosis or procedure. 2. I authorize any adult associated with the activity to consent to such medical care, attention and treatment. 3. I agree to pay the reasonable cost of such medical care, attention or treatment, and to indemnify, and hold free and harmless of and from any and all liability for such cost the assisting adult, BridgeTown Inc. officers, employees and members of said organizations. It is understood that effort shall be made to contact the undersigned prior to rendering treatment to the patient, but that any of the above treatment will not be withheld if the undersigned cannot be reached. ALTERNATIVE PERSONS TO CONTACT: NAME RELATIONSHIP PHONE NUMBER PRIMARY CARE PHYSICIAN: NAME PHONE NUMBER ATTACH COPY OF HEALTH INSURANCE CARD, OR COMPLETE THE FOLLOWING: HEALTH INSURANCE CARRIER INSURANCE ID NO. NAME OF INSURED PHONE NO. FOR VERIFICATION I agree that a photocopy of this consent, or a copy sent by fax, may be accepted by any health care providers. This consent shall be valid for one (1) year from the date of signing. 9 P age

12 LIABILITY RELEASE AGREEMENT IN CONSIDERATION OF ACCEPTANCE OF MY OR MY CHILD S REGISTRATION TO PARTICIPATE IN ANY EXPERIENCE OPPORTUNITY PRESENTED BY BRIDEGTOWN INC., RECOGNIZING THE RISKS ASSOCIATED WITH AN ACTIVITY OF THIS TYPE, THE UNDERSIGNED HEREBY WAIVES ALL CLAIMS FOR PERSONAL INJURY AND PROPERTY DAMAGE AND HEREBY RELEASES BRIDGETOWN INC. AND THEIR DIRECTORS, OFFICERS, MEMBERS, EMPLOYEES, AND THE BRIDGETOWN VOLUNTEERS AND SPONSORS, OF AND FROM ANY AND ALL CLAIMS, INCLUDING THOSE OF NEGLIGENCE AND GROSSNEGLIGENCE, WHICH I OR MY CHILD MIGHT HAVE, ARISING OUT OF MY CHILD S OR MY OWN PARTICIPATION IN ANY AND ALL ACTIVITIES RELATING THERETO. SIGNATURE OF PARENT/GUARDIAN: DATE: TSA Form Updated 8/14/ P age

THERE ARE FEW MOMENTS IN LIFE THAT CHANGE EVERYTHING.

THERE ARE FEW MOMENTS IN LIFE THAT CHANGE EVERYTHING. But these are the moments we live for. The moments when we feel most alive. When we know exactly why we re here. When we leave our mark on this place.