Thursday, January 15, :00 p.m. 2:00 p.m. MINUTES

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1 BOARD OF DIRECTORS MEETING Thursday, January 15, :00 p.m. 2:00 p.m. MINUTES 0Board Members Present: Patricia Anton, Robert Davies, Richard Ellingsen, Pia Escudero, Art Fleisher, Brenda Flores, Scott Folsom, Paul Freese, Rene Gonzalez, Jan Kern, Ana Lasso, Kim Uyeda, Lori Vollandt, Jo Ann Yanagimoto-Pinedo Board Members Present via Telephone: Margaret Lee Staff Present: Maryjane Puffer, Sang Leng Trieu, Andy Kreiss, Jeanne Aguinaldo, Deborah Ebrahemi, Carmen Reynaga, Krystle Gupilan, Isabelle Makert Also in Attendance: Laura Yamanaka, Terri Lee-Dayal, Patricia Mackenzie Absent: Luis Buendia, Judy Burton, Maria Brenes, Debra Duardo, Helen DuPlessis, Joel Polachek, Hal Slavkin, Deborah Villar AGENDA ITEM ACTION(S) TAKEN RESPONSIBLE PARTY STATUS Welcome and Introductions MOTION The meeting was called to order at 12:07 p.m. Mr. Ellingsen welcomed the new board members joining us for their first meeting. New and current board members introduced themselves and their relationship with The LA Trust. In addition, outgoing board officers were recognized and thanked for their service. To approve the minutes of the November 20, 2014 Board Meeting Mr. Ellingsen Moved/Seconded /Passed (M/S/P) Dr. Fleisher/ Ms.Yanagimoto- Pinedo Mid-Year Strategic Report Ms. Puffer presented the highlights of her Mid-Year Strategic Report. The goals and metrics listed are derived from the organization s strategic goals, and also tie into staff goals. The organization has exceeded its fundraising goals in 6 months, having raised over a million dollars to date. Ms. Puffer The LAUSD MOU revisions were approved unanimously by the Board of

2 Education. Ms. Puffer wanted to honor Rick Ellingsen for his work to revise the document along with Angie Vasquez, SHHS Executive Secretary for her support in getting the MOU through the process. Mr. Ellingsen noted that the MOU revision sets up a framework for our work with LA Unified. A clause in the Joint Powers Authority states that the district has to be a partner with a nonprofit that can develop risk remediation programming. The L.A. Trust can serve as that entity. Ms. Puffer met with Dr. Duardo yesterday to discuss child abuse prevention programs. This effort can support our children and potentially save the district millions of dollars. The L.A. Trust hosted two bus tours of LAUSD Wellness Centers with advocates and funders. People were able to see the possibilities and significant challenges for our system. LAUSD staff has been consulted for feedback on how to annualize this event. Ten schools are piloting our universal screening for the Oral Health Initiative. There are multiple national funders interested in this work. On February 5, Oral Health stakeholders are meeting to strategize on what the roll out will look like. The Tooth Fairy Convention is a proposed event to bring public awareness around the area of oral health. There are parent volunteers who have taken part in dental screening days who are excited about the work. Staff to assess the feasibility of the annual bus tour Ms. Puffer also received three major awards recognizing her work, including the Harold Slavkin Oral Health Science Education Award, the Health Advocate of the Year from the LA Business Journal and the Vera Casey Award from TeenNOW for here advocacy for pregnant and parenting teens. The board congratulated Ms. Puffer for her work. Ms. Makert, our Communications and Marketing intern for Summer 2014 is a senior at Bowdoin College. She supported the Communications Manager by working on branding and streamlining messaging for The L.A. Trust. Isabelle analyzed the donor variation by fiscal year using donor contribution data from The organization has exhibited growth since 2010 with the addition of Ms. Puffer as Executive Director. It allowed for the organization to expand beyond basic programming. The Combined Charitable Campaign raised $51, for The L.A. Trust during the fiscal years. New fundraising efforts have centered on building relationships with the community to increase donations and fundraising efforts. The L.A. Trust is using Commit Change as an online crowdsourcing platform that solicits donations online for Intern Presentation Ms. Makert PowerPoint presentation is available on the website board page

3 Staff Presentations its current holiday giving campaign. Ms. Makert researched previous donors and identified future donors whose mission aligns with The L.A. Trust. Ms. Puffer thanked Isabelle for her work. Her work will support the activities and goals of the Fund Development Committee. Mr. Kreiss is the Communications & Marketing Manager for The LA Trust. He has successfully re-branded our organization and developed a strategic approach to marketing tactics. The organization website receives 1400 hits per month. The average person stays on our website for 3 minutes and views 3 pages on the site. Mr. Kreiss is also in charge of the Employee Giving Campaign and serves as staff liaison to the Fund Development Committee. Ms. Ebrahemi is the Health Eating Active Living Program Manager. She coordinates physical activity, healthy eating and gardening programs with student clubs on Hollywood High campus. Ms. Ebrahemi coordinated the first ever Sheik-A-Thon, which is a fundraising event that encourages physical activity. The event was supported by City Councilman Tom LaBonge. Deborah also created an employee wellness program to schedule monthly hikes with the staff at Hollywood High School. She negotiated to have the weight room open at lunch time to provide more resources for students who have resolved to live a healthier lifestyle. Kaiser Permanente is funding The L.A. Trust for two more years. Ms. Reynaga is the Executive Assistant. Her role is to support the Executive Director and serve as liaison to the Board of Directors. Carmen serves as the link between The L.A. Trust, LAUSD program staff and outside partners and contractors. She assists with coordinating L.A. Trust convenings such as the Learning Collaborative, School Health Policy Roundtable and the LA Coalition. Ms. Gupilan was an intern for The L.A. Trust, and is now working as a Program Assistant. She created a student engagement toolkit for the adult allies to start a student advisory board at LAUSD Wellness Centers. She will also lead the coordination of the upcoming Y2Y conference. There were 130 students in attendance at the last Y2Y conference in October Ms. Aguinaldo is the Student Engagement Program Manager. She was brought on to develop the student advisory boards at the various Wellness Centers. This past year there has been a lot of growth with 14 Wellness Centers now open. The last Y2Y was our most successful event, and demonstrates how all the sites Ms. Puffer

4 are getting excited about being more involved. We are here to provide that support. We have supported the development of a Learning Zone, which is an online training for teachers, a Families Talking Together Training Program in partnership with Planned Parenthood and Vision Y Compromiso promotoras, and led 14 STD prevention campaigns. Through the Covered CA Teen Pilot Project, we have trained over 42 teachers on the Affordable Care Act who trained 1,100 teenagers who reported being involved and empowered to be a part of the project. We are working on final data on the total number of people reached for Covered California. The LifeSaver program is through the Tobacco Use Prevention Education TUPE funds in collaboration with Beyond the Bell to conduct anti-smoking education activities including a health fair and recruiting students to participate in a smoking cessation plan. Finance Committee Report Ms. Trieu is the Program Director, and her work is revolved around the wellness networks and school health policy. She supports the wellness network with data collection and quality improvement. She is also the lead in coordinating The LA Trust convenings including the School Health Policy Roundtable, the Learning Collaborative and the LA Coalition. Our Wellness Network Leadership Forum will be on March 16 th to address challenges faced by the Wellness Centers with stakeholders such as school principals and clinic CEOs. Ms. Trieu also manages the intern program and trains new hires. A part of her work is supporting the California School Based Health Alliance. She will be staffing the Operations Committee and the Policy & Advocacy Committee for The L.A. Trust Board of Directors. Mr. Ellingsen acknowledged the work of The L.A. Trust staff. Ms. Flores presented the financial statements. Ms. Flores thanked Mr. Ellingsen for sharing a dashboard report template with Ms. Puffer and teamcfo. teamcfo will create a similar type of dashboard report for Board Members. The dashboard will distill the financial information into a quick report to see where we are in terms of budgeting and to address any potential challenges. There will be an appropriate balance of detailed information and highlights of the work. Ms. Flores Board reports to be revised January financial statements will be available for review at the next board meeting. Ms. Flores walked the board through the details of the Statement of Financial Position, discussing accounts receivable, liabilities, unrestricted net assets, temporarily restricted, and permanently restricted assets. Total current assets have increased to $906,422 as of November 30 th. Additional finance training will occur at the Board Orientation. Board Orientation to include fiduciary responsibility

5 Ms. Yamanaka noted that auditors from Vasquez & Company have come in and received all of their requested files. The auditors are ahead of schedule. Mr. Ellingsen acknowledged the leadership of Ms. Flores, Ms. Puffer and teamcfo to keep the organization on the right track. Audit should be finalized by March Board meeting. Board Committees Mr. Ellingsen reviewed the list of board member committees. The organization is at a stage where there are a lot of exciting things going on. To help move things forward, additional committees have been established. The committees are intended to meet in the off month periods and provide committee reports at the following board meeting for full board input as the decisions are being made. The new committees were established pursuant to the strategic plan. The chairs of those committees will be scheduling meetings with staff support. This will generate more discussion and proposals. New board members will be contacted by Ms. Puffer to see what committees they would like to serve on. The goal is to have each board member serve on at least one committee. The committees can meet in person and through conference calls. Mr. Ellingsen All board members to choose a committee Board Orientation Planning Ms. Kern reviewed the draft agenda for the board member orientation. The orientation will cover the organization s history, strategic plan, by-laws and board member fiduciary responsibilities. Our work is driven by the strategic plan. A two hour orientation is tentatively scheduled from 3pm-5pm, with a networking dinner to follow from 5pm-7pm. Ms. Kern Staff to send proposed dates to Board Members. Announcements Adjournment The meeting was adjourned at 1:57 p.m. The next meeting is scheduled for: Thursday, March 19, :30 a.m. 1:30 p.m. 333 South Beaudry, 29 th Floor Conference Room 117