MEMBERSHIP EDUCATION facilitator guidebook

Transcription

1 MEMBERSHIP EDUCATION facilitator guidebook

2 TABLE OF CONTENTS 3 BETTER MAN PROGRAM Fraternity Philosophy New Member Education Program Brother Education Program 4 NEW MEMBER EDUCATION 4 Welcome 4 New Member Education Program Framework 5 Pledge Ceremony 8 Week 1 Agenda 12 Week 2 Agenda 16 Week 3 Agenda 22 Week 4 Agenda 28 Week 5 Agenda 33 Week 6 Agenda 34 Initiation Ceremony 35 Brotherhood Experience Component 38 Sample Calendar 40 Sample Attendance Roster 41 New Member Manual 43 Week 1 54 Weekly Quizzes 66 Brotherhood Creed 66 Code of Conduct 68 Fraternity Songs 70 Risk Management Policy 72 Amnesty Policy 74 Weekly Quizzes Answer Key 88 Ladder of Risk Presentation 2 95 BROTHER EDUCATION 96 Welcome 96 Brother Education Program Framework 96 Event Outcomes 98 Planning Checklist 99 Tips for Successful Execution 100 Sample Calendar 101 Senior Service Ceremony

3 BETTER MAN PROGRAM PHILOSOPHY Alpha Sigma Phi strives to provide chapters and provisional chapters with a flexible, experientially-based education program for all members. Known as the Better Man Program, its purpose is to Better the Man. The Better Man Program is divided into two parts: New Member Education and Brother Education. NEW MEMBER EDUCATION The New Member Program is designed for the newly recruited members of the chapter/provisional chapter. The six-week program is facilitated by the Membership Education Director and culminates in the Initiation Ceremony. Information for program facilitation begins on page 4. BROTHER EDUCATION The Brother Education Program is designed for initiated members of the Fraternity. All initiated members should continue to participate through graduation. The program is facilitated by the Brotherhood Retention Director and culminates in the Senior Service Ceremony. Information for program facilitation begins on page 95. 3

4 NEW MEMBER EDUCATION WELCOME Welcome to the Better Man Program New Member Education! As the Membership Education Director, it is your responsibility to lead the new members of your chapter/provisional chapter through this program. The information provided in this manual will aid you in creating a memorable experience for your newest brothers. FRAMEWORK Alpha Sigma Phi s New Member Education Program is a six-week program aimed at providing sound education and memorable experiences to her newest members. The New Member Education Program has two main components: New Member Meetings and a Brotherhood Experience Component. New Member Meetings New Member Meetings should occur once a week until the Initiation Ceremony. Agendas can be found in this manual beginning on page 8. Copies for the new members appear in the New Member Manual. Meeting topics are listed briefly below. Each meeting is designed to last approximately one hour. Pledge Ceremony Week 1 Fraternity Obligations Week 2 Personal Responsibility & Resources Week 3 History, Benefits of Membership & Social Skills Week 4 History, Campus Culture, Campus Involvement & Philanthropic Partners Week 5 History, Officer Structure & Governance Structure Week 6 Pinnacle Week Initiation Ceremony Brotherhood Experience Component In addition to attending weekly meetings, new members will be asked to participate in a series of events, which are listed briefly below. New members should attend/participate in 12 of the events prior to being initiated. Events can be attended as a group or individually. Big Brother/Little Brother Event Brotherhood Event Campus Involvement Event Chapter/Provisional Chapter Meeting Personal Finances Event Fundraising Event Intramural Participation New Member Class Event Individual Meeting with an H-officer Philanthropy Event Recruitment Event Scholarship Event Service Event Social Event The New Member Education Program is designed to be flexible. Chapters/provisional chapters have the ability to set their calendars to include the Pledge Ceremony, six new member meetings prior to the Initiation Ceremony, and to select events that already fit within their schedule for the Brotherhood Experience Component. This allows the chapter/provisional chapter to personalize the new member experience. 4

5 PLEDGE CEREMONY PREPARATION In preparation for the Pledge Ceremony, you and the other officers should prepare the following: New Member Program Calendar The calendar should contain all the events new members are required to attend (New Member Meetings) and could attend (Brotherhood Experience Component). This should be provided to the new members prior to the Pledge Ceremony. See page 38 for a sample. The same document is available on the Fraternity s website under Undergraduate Resources. Explanation of Dues Prior to the Pledge Ceremony, provide a thorough explanation of how much dues are (for new mem bers and members), when they are due, and how they can be paid prior to the Pledge Ceremony to avoid any confusion. There is a worksheet your Treasurer can complete on the Fraternity s website under Undergraduate Resources. Attendance Roster This resource is for you, the Membership Education Director. The attendance roster should track new member attendance at meetings and participation in the Brotherhood Experience Component of the program. See page 40 for a sample. The same document is available on the Fraternity s web site under Undergraduate Resources. New Member Manual Print a copy of the New Member Manual for each new member from the Fraternity s website under Undergraduate Resources. It contains the agendas for each week, space for notes, and copies of the weekly quizzes. PRE-PLEDGE CEREMONY MEETING The purpose of the Pre-Pledge Ceremony meeting is to review the logistics and requirements of the New Member Program. Immediately prior to the Pledge Ceremony, you should provide the new members with a list of their obligations (attendance and financial) so they fully understand their commitment to the Fraternity. If your chapter/provisional chapter did a good job recruiting these new members, this should just be a review. An agenda is below. AGENDA PRE-PLEDGE CEREMONY MEETING The following individuals should attend the Pre-Pledge Ceremony Meeting: 1) All new members who accepted a bid, 2) Membership Education Director, 3) President, 4) Treasurer, 5) Marshal, and 6) Advisor(s) (i.e. the Grand Chapter Advisor, the Financial Advisor, and/or the Membership Education Advisor). 5

6 The agenda below lists the topics to be covered, the recommended time to spend on each topic, and notes for you related to each topic. A version suitable for printing for the new members is available within the New Member Manual on the Fraternity s website under Undergraduate Resources. I. Welcome & Introduction 5 Minutes This may be one of the first times all the new members are together. It is important for the new members to start to get to know one another. Ask each of them stand up and say their name, where they are from, and why they are excited to join Alpha Sigma Phi. Also ask the initiated brothers and any alumni who are present to introduce themselves briefly including their name, year they were initiated, and role in the chapter/provisional chapter. II. Fees & Payments 10 Minutes This section of the meeting is best run by the Treasurer or the President of your chapter/provisional chapter. Ask them to review the cost of membership for new members and initiated brothers. Review the payment schedule as well as how payments are accepted. Answer questions about payment plans, late payments, and non-payment (collections). Distribute the handout created by the Treasurer. After participating in the Pledge Ceremony, new members are obligated to the above payments. III. New Member Education Program & Calendar 10 Minutes Share how the New Member Education Program is designed. There are two components meetings and events. New members are required to attend all New Member Meetings, which will last approximately one hour. New members are required to attend 12 of the 15 events from the calendar. They can choose which events fit into their schedule. Events can be attended individually, with just a few new members, or as an entire group. Distribute the New Member Manual and Calendar. Discuss how you plan to track attendance at the events (Brotherhood Experience Component). IV. Completion of Biographical Data Forms 15 Minutes Biographical data forms, or bio forms, are completed online. The bio form is a contract between the Fraternity and the individual new member. To complete it, new members will be asked to provide their contact information. All new members should receive an from the Fraternity to their non-university . They should follow the link contained in the . The first screen displays the new member s name and provides information on completing the process. Clicking next will take the new member to the Alpha Sigma Phi Biographical Data Form screen. Each field with a red asterisk is required. V. Pledge Ceremony Discussion 5 Minutes This portion of the meeting is best run by the Marshal. 6

7 If the Pledge Ceremony is not happening immediately after the meeting, he should 1) confirm the date, time, and location for the Pledge Ceremony, 2) remind new members they can invite guests, 3) and discuss the dress code for the event (shirt and tie). If the Pledge Ceremony is immediately after the meeting, he should share approximately how long the ceremony will take and answer any outstanding questions. VI. Questions? 10 Minutes Answer any outstanding questions they have about committing to lifetime membership in Alpha Sigma Phi. FOLLOW UP Following the conclusion of the meeting, confirm each Bio Form was completed properly by checking Portal. That is best done by the President. It is best to address any issues immediately and before the Pledge Ceremony. 7

8 WEEK 1 PREPARATION In preparation for the Week 1 Meeting, you should do the following: Confirm you have properly booked the venue in which your meeting will occur. Send a reminder text to the new members about the date, time, location, and expected dress for the meeting. Remind the Marshal and your advisor to attend. Confirm the date, time, location, expected dress, and their role in the meeting. Set up the Pledge Ceremony materials if you are able for the Pledge Ceremony Review. Bring a to Better the Man for each new member. WEEK 1 FRATERNITY OBLIGATIONS The purpose of Week 1 is to continue to introduce the new members to the Fraternity by reviewing the Pledge Ceremony and discussing what it means to be a member in terms of conduct. AGENDA WEEK 1 The following individuals should attend the Week 1 Meeting: 1) All new members who have participated in the Pledge Ceremony, 2) Membership Education Director, 3) Marshal, and 4) Advisor(s) (i.e. the Grand Chapter Advisor and/or the Membership Education Advisor). The agenda below lists the topics to be covered, the recommended time to spend on each topic, and notes for you related to each topic. A version suitable for printing for the new members is available within the New Member Manual on the Fraternity s website under Undergraduate Resources. I. New Member Introductions 5 Minutes If your chapter/provisional chapter hosted more than one Pledge Ceremony, this may be the first time all the new members are together. Have the new members start/continue to get to know one another. Have them each stand up and say their name, where they are from, and give a fact. Fact examples: first concert, first address, favorite TV show as a child, etc. This is a good time to distribute the to Better the Man books. Confirm everyone has brought their New Member Manual with them to the meeting. Collect any proof of attendance for Brotherhood Experience Component events attended since the last meeting. II. Pledge Ceremony Overview 10 Minutes Please review the Pledge Ceremony with the new members. The Marshal is encouraged to attend this meeting to the help the new members understand the meaning behind the first Alpha Sigma Phi Ritual they have experienced. The information below describes the Pledge Ceremony. Use the materials you set up to make this discussion-based instead of just lecturing the new members. 8

9 ELEMENTS OF THE PLEDGE CEREMONY Sabers: The crossed sabers symbolize the militant loyalty of Alpha Sigma Phi to her ideals and teachings, the spirit of harmony and friendship in which this loyalty is championed, and the courage ever to defend the rights and liberties of each and every brother in Alpha Sigma Phi. Pledge Pin Replica: This is a replica of the Pledge Pin used during the Pledge Ceremony. Pledge Pin: The Pledge Pin is an adaptation of the Badge of Alpha Kappa Pi, which merged with Alpha Sigma Phi in This pin visibly signifies the wearer as a new member of Alpha Sigma Phi Fraternity. A new member is also permitted to wear clothing with our three Greek letters or the symbol of the Phoenix. Discussion Question: 1. What obligations do you remember from the Pledge Ceremony? OBLIGATIONS MADE IN THE PLEDGE CEREMONY Prepare himself to be worthy of the hidden teachings of the Fraternity Abide by the tenets of the Brotherhood Creed Be personally governed by the precepts represented by the seven points of the pledge pin Loyalty to Alpha Sigma Phi Pursue your studies faithfully Conduct yourself as gentlemen at all times Be governed by the rules and regulations of the Fraternity Be bound to the Fraternity until released or initiated III. Review the Open Motto, Tagline/Motto, Mission, Vision, Purpose, and Values 5 Minutes Open Motto: Causa Latet Vis Est Notissima (The cause is hidden, the results well known.) Tagline/Motto: To Better the Man Mission: To be the co-curricular organization of choice Vision: To Better the World through Better Men Purpose: to Better the Man, through the creation and perpetuation of brotherhood founded upon the values of character: Silence, Charity, Purity, Honor, Patriotism. Values: Silence, Charity, Purity, Honor, Patriotism Discussion Questions: 1. What does the open motto/tagline/mission/vision/purpose/values mean to you? 2. How do others/outsiders know this is what we stand for? 3. How can these principles be demonstrated through daily actions? IV. Review Commitment/Obligation/Accountability/Standards of Membership 15 Minutes This is an opportunity to help the new members understand that now as a member of the Fraternity they are held to a higher standard and that their individual actions reflect on the fraternity. Please review the Code of Conduct and the Brotherhood Creed. New members should work to commit the Brotherhood Creed to memory prior to being initiated. 9

10 CODE OF CONDUCT I will maintain a commitment to excellence in all of my endeavors. I will respect the dignity of all persons, and therefore, I will not physically, psychologically, or sexually abuse any human being. I will be a financially responsible individual to both my chapter and the Fraternity. I will not abuse, nor support the abuse of, alcohol or controlled substances. I will not use, nor support the use of, illegal drugs. I will achieve academic excellence while accepting nothing but my best performance, as in all endeavors. I will hold myself and my brothers accountable for our actions, and understand that I always represent the Fraternity. I will pursue the values of Silence, Charity, Purity, Honor, and Patriotism; I will work to support these values in my actions and deeds. I am my brother s keeper. I will not condone the discrimination of any individual based on ethnicity, race, religion, sexual orientation, physical ability, national origin, age, family status, or cultural background. BROTHERHOOD CREED To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation into Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi V. Characteristics of a Gentleman 10 Minutes This is an opportunity for you to discuss proper etiquette and how the members are expected to represent Alpha Sigma Phi on campus and in all aspects of their life. This section should includ meeting etiquette and dress, proper treatment of men/women, and other items that the chapter/povisional chapter feels are important for members to understand. See also pg of to Better the Man. Discussion Questions: 1. What does it mean to be a gentleman? 2. How does being an Alpha Sigma Phi gentleman differ from the average man? 3. How does a gentleman conduct himself in public? What about in private? 10

11 VI. Quiz 5 Minutes See page 44 for the Quiz key. VII. Questions 5 Minutes Is everyone clear on the next time they should be somewhere? Has anything on the calendar changed that you need to notify the new members about? VIII. For He s an Alpha Sig 5 Minutes For He s an Alpha Sig is the first fraternity song that the new members heard during the Pledge Ceremony. Please take a few minutes to have brothers come into the meeting and sing the song for new members so they can begin learning it. A copy of the lyrics can be found within their New Member Manual. Music is also available on the Fraternity s website under Music Library. LYRICS For he s an Alpha Sig. He s a man you ought to know. For he s an Alpha Sig. He s not too fast and not too slow. He s a gentlemen and scholar. With a heart beneath his vest. He looks like all the others but he s better than the rest. For he s an Alpha Sig. He s a man you ought to, a man you want to, a man you re sure to know. FOLLOW UP Mark the attendance for the meeting and any Brotherhood Experience Component event in your attendance roster. Follow up with a phone call to anyone who is absent. 11

12 WEEK 2 PREPARATION In preparation for the Week 2 Meeting, you should do the following: Confim you have properly booked the venue in which your meeting will occur. Send a reminder text to the new members about the date, time, location, and expected dress for the meeting. Remind the Risk Management Director, the Scholarship Director, and your advisor to attend. Confirm the date, time, location, expected dress, and their role in the meeting. WEEK 2 PERSONAL RESPONSIBILITY & RESOURCES The purpose of the Week 2 meeting is to build on the obligations presented during the previous meeting. Essentially, the new members should leave the meeting with the ability to answer the question, What stands in your way when you are striving to be a gentleman and a scholar? AGENDA WEEK 2 The following individuals should attend the Week 2 Meeting: 1) All new members who have participated in the Pledge Ceremony, 2) Membership Education Director, 3) Risk Management Director, 4) Scholarship Director, and 5) Advisor(s) (i.e. the Grand Chapter Advisor, Risk Management Advisor, Scholarship or Faculty Advisor, and/or the Membership Education Advisor). The agenda below lists the topics to be covered, the recommended time to spend on each topic, and notes for you related to each topic. A version suitable for printing for the new members is available within the New Member Manual on the Fraternity s website under Undergraduate Resources. I. Practice Reciting the Brotherhood Creed 5 Minutes New members should be working to commit the Brotherhood Creed to memory prior to the Initiation Ceremony. You may choose to ask them to recite it together, or you may choose to ask volunteers to recite it for the group. BROTHERHOOD CREED To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation in to Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi 12

13 II. Open Discussion about Threats 10 Minutes Last week s meeting focused on Fraternity Obligations by introducing the Brotherhood Creed and the Code of Conduct. To continue that conversation, discuss what threats get in the way of an Alpha Sig striving to be a gentleman and a scholar. Below are a set of discussion questions you can use. Discussion Questions: 1. What can get in your way as you strive to be a Better Man? 2. How does the collegiate environment tempt you to shirk your responsibilities? 3. How do parties and other social events get in the way of fulfilling your obligations? 4. What resources do you think are available to help you stay on track? Resources: Fraternity Policies Campus Offices Scholarship Plan Big Brother 5. Ralph Burns, the Fraternity s longest serving Executive Secretary, said, You are your brother s keeper. How can you look out for each other? III. Risk Management 25 Minutes The Risk Management Director or the Membership Education Director should refer the new members to page 30 of the New Member Manual where the Fraternity s Risk Management and Amnesty Policies are printed. Use the Ladder of Risk PowerPoint from the Fraternity s Website under Undergraduate Resources to present the Fraternity s Risk Management Policy. Below are a set of discussion questions. See page 89 of this manual for a detailed presentation guide. Discussion Questions: 1. How does the Risk Management Policy align with the obligations you have learned about? An ideal response would reference the Code of Conduct, which specifically states drugs and alcohol abuse is not acceptable. 2. How is the policy designed to protect you as a new member? The policy is designed to protect all members of Alpha Sigma Phi. Specific to new members, the policy does not allow for hazing. Additionally, it should remove the temptations for new members to abuse alcohol/drugs. 3. What part do you play in ensuring the Fraternity s health and safety? The new members role is to know and understand the policy. By following the policy, they are helping to ensure the safety of all chapter/provisional chapter members. It is also their responsibility not to be a bystander. 13

14 IV. Scholarship 10 Minutes The Membership Education Director, Scholarship Director and/or the Scholarship or Faculty Advisor should discuss the chapter s scholarship plan and what the new members are to participate in with the scholarship plan (study hours, accountability, rewards, etc.). He should also review the information below. TIPS FOR ACADEMIC SUCCESS & TIME MANAGEMENT Get an early start. In high school, you probably studied for tests the night before for a few hours. Perhaps you even memorized the majority of information knowing you would just need to reproduce the information memorized to earn a top grade. This will not work in college! The information you are studying is more complex. You must learn to plan ahead! Utilize the calendar function in your smart phone. Enter all the deadlines found in your syllabi. Schedule time in advance to begin studying for a test or exam. Research shows the most productive study habits include: 1) Study for 50 minutes and take a 10 minute break; 2) You need to clock at least 10 hours of studying for an exam. Learn to say no. There will be something fun to do every night. It will be easy to push off your plans to study so you can grab pizza with a friend, go out, or attend a sporting event. Success doesn t come without sacrifice. Include your friends, who may be your biggest temptations, in on your goals. Share with them why you chose to come to college and what you hope to do in the future. Great friends will support you when you say, No, I need to finish that paper tonight. Find the right spot. Everyone has different preferences for how they study. Get out of the Fraternity House or Residence Hall to minimize your distractions and temptations. Find a quiet place like the Library to study. You don t have to study alone, but you need to find the right environment. Ask for help. No matter how hard you try, there will be classes that you find difficult or even impossible. As soon as you identify that you are struggling in a class, you need to ask for help. Visit your professor s office hours to ask questions; seek out a tutor at the university tutoring center; attend review sessions with the professor or teaching assistant; study with friends from the class; ask a brother who has already completed the course to walk you through his notes. There are a number of resources available to help you. V. Mentorship 5 Minutes Introduce the Big Brother Program. Announce the Big Brother options and when new members can get to know those individuals. Share your chapter/provisional chapter s selection process. IX. For He s an Alpha Sig 5 Minutes Practice! LYRICS For he s an Alpha Sig. He s a man you ought to know. For he s an Alpha Sig. He s not too fast and not too slow. He s a gentlemen and scholar. With a heart beneath his vest. He looks like all the others but he s better than the rest. For he s an Alpha Sig. He s a man you ought to, a man you want to, a man you re sure to know. 14

15 VI. Quiz 5 Minutes VII. Questions? 5 Minutes Collect proof of attendance for any Brotherhood Experience Component events that occurred after to your last meeting. Is everyone clear on the next time they should be somewhere? Has anything on the calendar changed that you need to notify the new members about? FOLLOW UP Mark attendance for today s meeting on your attendance roster. Contact new members who missed the meeting with a phone call. If new members have already missed participating in three Brotherhood Experience Component events, speak with them about what s going on, and how they can ensure they complete 12 by the Initiation Ceremony. 15

16 WEEK 3 PREPARATION In preparation for the Week 3 Meeting, you should do the following: Confirm you have properly booked the venue in which your meeting will occur. Send a reminder text to the new members about the date, time, location, and expected dress for the meeting. Remind the Recruitment Director and your advisor to attend. Confirm the date, time, location, expected dress, and their role in the meeting. Review the history portion of the agenda. WEEK 3 HISTORY, BENEFITS OF MEMBERSHIP & SOCIAL SKILLS The purpose of Week 3 is to introduce the Fraternity s history. Focus is also placed on the benefits of membership as the new members prepare to contribute to the chapter/provisional chapter s continued growth. How to recruit is also covered by discussing social skills and tactics. AGENDA WEEK 3 The following individuals should attend the Week 3 Meeting: 1) All new members who have participated in the Pledge Ceremony, 2) Membership Education Director, 3) Recruitment Director, and 4) Advisor (i.e. the Grand Chapter Advisor, Recruitment Advisor, and/or the Membership Education Advisor). The agenda below lists the topics to be covered, the recommended time to spend on each topic, and notes for you related to each topic. A version suitable for printing for the new members is available on the Fraternity s website under Undergraduate Resources. I. Practice Reciting the Brotherhood Creed 5 Minutes New members should be working to commit the Brotherhood Creed to memory prior to the Initiation Ceremony. You may choose to ask them to recite it together, or you may choose to ask volunteers to recite it for the group. BROTHERHOOD CREED To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation in to Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi 16

17 II. Alpha Sigma Phi History 15 Minutes Below is a description of the Fraternity s history you can share at this time. It covers the founding, Delta Beta Xi, Delta Chapter, and the second founding. Be sure to review this in advance of the meeting. Additional history information can be found in the to Better the Man book. This section can be presented in a number of ways. You are encouraged to make it as interactive as possible. Consider one of the following suggestions: Rather than presenting the information in lecture format, break the new member class into small groups. Assign each small group a portion of the history (Founding, Delta Beta Xi, Delta Chapter, and the Second Founding). They should review the applicable section of to Better the Man and develop a timeline to use to present their section to the group. You could assign the applicable readings from to Better the Man in advance of this meeting. Then, during the meeting you could provide the new member class with a list of facts that they must place in chronological order. Ask an alumnus of the Fraternity to attend and share the story of the Fraternity s history. Founding pg of to Better the Man Yale University in the mid-19th Century was dominated by a strong tradition of class loyalty. Men would enter Yale and many would join freshman class societies. As they progressed through their studies, men would join sophomore and junior societies. Each society became more selective and prestigious before being selected to join one of the three senior societies, which are secret societies that exist to this date at Yale. Our founders entered Yale in 1845: Louis Manigault, Stephen Ormsby Rhea, and Horace Spangler Weiser. Manigault and Rhea, friends since preparatory school, chose not to join a freshmen class society. Louis Manigault observed the sole sophomore society Kappa Sigma Theta as having an obnoxious and condescending attitude. In a quote from Manigault s writings, Standing alone in the Sophomore Class, guarded by her Patron Saint Minerva, the Kappa Sigma Theta seemed not only to scorn, but to behold with contempt all outside members as hardly worthy of being their classmates. Manigault shared his plans with Rhea of starting his own Sophomore Society, to compete with the arrogance and brutality of Kappa Sigma Theta; Rhea introduced Manigault to Weiser, and the three began their task. On Saturday evening, December 6, 1845, the three men met in Manigault s room at 59 Chapel Street; Manigault outlined his plans for the society and that night, the three men committed themselves to the establishment and perpetuation of Alpha Sigma Phi. Over the following months, Manigault designed the Ritual, the Mottos, the Insignia, and the Badge. In his writings, Louis Manigault names June 24, 1846 as the Founding of Alpha Sigma Phi, as that was the date that the new Sophomore Society announced its first class of initiates. Yet, it is well documented that the Founders commitments to proceed were formalized on December 6, 1845 the date we understand as truly our Founding. Before long, opportunities for expansion of the society to nearby colleges appeared. Beta: Harvard in 1850 Gamma: Amherst College in 1854 Delta: Marietta College in 1860 Epsilon: Ohio Wesleyan University in

18 Meanwhile, the Alpha Chapter at Yale continued its intense rivalry with Kappa Sigma Theta, eventually succeeding. Kappa Sigma Theta was formally dissolved in In 1864, Alpha Sigma Phi at Yale was disbanded by the Yale faculty over a series of misconduct issues resulting in the transition to Junior societies. Delta Beta Xi pg of to Better the Man Recognizing the vacuum that had been created in this absence of Sophomore societies, the graduates of Alpha Sigma Phi (now members of Junior class societies) formed Delta Beta Xi as the successor organization to Alpha Sigma Phi. To non-members, Delta Beta Xi seemed to be a wholly separate organization from Alpha Sigma Phi. However, the first class of Delta Beta Xi was the secretly-initiated fall 1864 class of Alpha Sigma Phi. Furthermore, the ritual and motto were not changed from those devised by Manigault. The insignia were only changed by substituting Delta Beta Xi for Alpha Sigma Phi. Initiates into Delta Beta Xi took an oath to Alpha Sigma Phi. Truly, Delta Beta Xi allowed Alpha Sigma Phi to function secretly at Yale for many years, continuing its ritual and traditions. This was the case until 1875, when a gathering to celebrate the new freshmen selectees into DBX got rowdy and riotous. In response, the faculty suppressed Delta Beta Xi. Delta Chapter pg of to Better the Man From the demise of the Alpha Chapter of Alpha Sigma Phi in 1864 until 1907, Delta Chapter at Marietta College existed as the sole chapter of Alpha Sigma Phi. Of the nine men who were Founding Fathers at Delta, eight went and fought in the Civil War. Only Lyman Strong, Marietta 1860 remained a civilian; he single-handedly kept the chapter alive so that his brothers had a chapter to return to after the war. Throughout the Civil War and beyond, the Delta Chapter faced a series of struggles. The brothers at Marietta closely guarded the secrets now only they could keep. Still, as a functionally local group competing with other national fraternities at Marietta, the pressure to petition for charter in a different national fraternity was always high. Nonetheless, Delta persevered and the traditions of Alpha Sigma Phi were kept alive. Eventually, the vitality of Delta Chapter waned. By the end of the spring term in 1900, only one Alpha Sigma Phi undergraduate was enrolled at Marietta College. The alumni stepped in and breathed new life into the chapter, but it was short lived, as the vitality was again ebbing in Fortunately, it was in this year when word arrived that a group of students at Yale University were seeking Delta s approval to revive the Alpha Chapter. Second Founding pg of to Better the Man 18 In 1906, the Masonic Club was established at Yale as a purely social club for students who were Masons. In December 1906, friends who were all members of the Masonic Club conversed about the Yale Fraternity system. They came to the conclusion that the Yale system put too high an emphasis on class loyalty. The idea was proposed to start a new fraternity at Yale one that drew its membership from all classes. Edwin Waterbury, Yale 1907 knew of the past success of Alpha Sigma Phi at Yale, and he knew the group still maintained a chapter at Marietta College. A petition was made to revive the Alpha Chapter. On March 28, 1907, five of the six members of the petitioning group arrived in Marietta, Ohio. The group was initiated and the Alpha Chapter formally resurrected on this date.

19 Although there were Six Second Founders of Alpha Sigma Phi, Edwin M. Waterbury, Yale 1907 and Wayne Montgomery Musgrave, Yale 1907 are credited as chief among them. Both men committed seriously to the success of the new chapter and spent much time reviving and revising our Ritual. Waterbury revived the Tomahawk in 1909 (the Fraternity publication that remains to this date) as well as the Black Lantern Processional. Musgrave served as the chief operating head of the blossoming national organization from 1907 until The reactivation of Alpha Chapter began the growth of Alpha Sigma Phi into a true national fraternity. National Conventions began to occur annually, and in just a few years our Fraternity rapidly expanded and operated over 20 chapters from coast to coast. The success continued through the First World War and into the late-1920s. III. Recruitment 20 Minutes The following is a transition from the topics already discussed to recruitment: Last week, we discussed personal responsibility and how you can uphold the commitment and obligations you ve taken. This week, we touched on the founding and our Fraternity s history. You are a part of that story and are responsible for ensuring Alpha Sigma Phi is around for the next 100/200/300 years. Our livelihood as an organization is dependent on members like you. Your job as a member is to leave your legacy and to replace yourself before you graduate. Below are a few discussion questions as well as an activity to lead related to recruitment. Discussion Questions: 1. How were you introduced to Alpha Sigma Phi? 2. Where/when can you introduce potential new members to Alpha Sigma Phi? NAMES LIST (ACTIVITY) The chapter/provisional chapter maintains a running list of names so we can recruit all year long using a program called Chapter Builder. Help us add to it! There are also a lot of people you already know. Take a moment and write down the names of a few individuals on your agenda. We can use the names you generate and add them to the chapter/provisional chapter s names list/chapter Builder! If they are struggling to generate names, use the following activity: Think of men who are... Scholars..Leaders..Gentlemen Leaders on Campus Service-minded Friends of Your Friends Driven to Succeed in Life Highly Social Think of men that... Hold an Office/Position on Campus Traveled Abroad Make You Laugh Play Intramurals Frequent the Library/Lab Think of men from... Your Freshman Hall The Floor in Your Building A Sports Team You Play On Your Club/Student Organizations Gym Don t Forget... Juniors/Seniors Commuters People Who Might Not Be Like You ROTC Cadets 19

20 Discussion Question: 1. Who can we get referrals from for potential new members? Referrals from sorority new member classes Tabling we can meet people on campus You can create a team competition among the new members to see how many potential new members they can meet and get their phone numbers. IV. Benefits of Membership 5 Minutes To recruit people, we have to be able to communicate why they should join Alpha Sigma Phi. Brainstorm the benefits that they heard about during recruitment. Have them share what benefits they ve received already in the first three weeks. V. Social Skills 10 Minutes To be able to share the benefits of membership with people, you have to also get out there and meet new people! You re always representing Alpha Sigma Phi, and we want EVERYONE to know who we are and what we stand for. Discussion Questions: 1. What does it mean to be socially excellent? Ask for a volunteer to demonstrate each of the following behaviors: Firm handshake. Taking an interest in others. Asking open-ended questions. Looking someone in the eye. Using good manners (Characteristics of a Gentleman) 2. 5 Degrees of Human Connection according to Phired Up Handshakes lead to conversations. Conversations lead to relationships. Relationships lead to collaboration. Collaboration leads to organization. Organizations change the World. VI. Songs 5 Minutes Teach the new members the Sweetheart Song. The music can be found on the Fraternity s website under Music Library. LYRICS Who says sweetheart to you? Who calls you all his own? Who stands lonesome and blue, talking of love to the moon up above? Tell me whose eyes gazing in yours, Make all your dreams come true? Who has the right to kiss you goodnight? Tell me whose Alpha Sig girl are you? 20 Explain the concept of a serenade. Encourage the new members to plan a time to serenade a sorority new member class.

21 VII. Quiz 5 Minutes VIII. Questions? 5 Minutes Collect any Brotherhood Experience Component event proof of attendance. FOLLOW UP Mark attendance on your attendance roster. Contact new members who are missing with a phone call. 21

22 WEEK 4 PREPARATION In preparation for the Week 4 Meeting, you should do the following: Confirm you have properly booked the venue in which your meeting will occur. Send a reminder text to the new members about the date, time, location, and expected dress for the meeting. Remind the Service & Philanthropy Directors and your advisors to attend. Confirm the date, time, location, expected dress, and their role in the meeting. Review the history portion of the agenda. Prepare the required information. Be prepared to review information about campus culture. WEEK 4 HISTORY, CAMPUS CULTURE, CAMPUS INVOLVEMENT & PHILANTHROPIC PARTNERS The purpose of Week 4 is to introduce campus specific information including information about the Fraternity and sorority community and campus involvement. Additional Fraternity history is covered. The Fraternity s philanthropic partners are also introduced. AGENDA WEEK 4 The following individuals should attend the Week 4 Meeting: 1) All new members who have participated in the Pledge Ceremony, 2) Membership Education Director, 3) Service and Philanthropy Directors, and 4) Advisor(s) (i.e. the Grand Chapter Advisor, Service/Philanthropy Advisor, and/or the Membership Education Advisor). The agenda below lists the topics to be covered, the recommended time to spend on each topic, and notes for you related to each topic. A version suitable for printing for the new members is available on the Fraternity s website under Undergraduate Resources. I. Practice Reciting the Brotherhood Creed 5 Minutes New members should be working to commit the Brotherhood Creed to memory prior to the Initiation Ceremony. You may choose to ask them to recite it together, or you may choose to ask volunteers to recite it for the group. BROTHERHOOD CREED To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation in to Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi 22

23 II. Alpha Sigma Phi History 15 Minutes Below is a description of the Fraternity s history you can share at this time. It covers the Mergers, Ralph F. Burns, the New Millennium, and the Golden Era. Be sure to review this in advance of presenting. Additional history information can be found in the to Better the Man book. This section can be presented in a number of ways. You are encouraged to make it as interactive as possible. Consider one of the following suggestions: Rather than presenting the information in lecture format, break the new member class into small groups. Assign each small group a portion of the history (Mergers, Ralph F. Burns, the New Millennium, and the Golden Era). They should review the applicable section of to Better the Man and develop a timeline to use to present their section to the group. You could assign the applicable readings from to Better the Man in advance of this meeting. Then, during the meeting you could provide the new member class with a list of facts that they must place in chronological order. Ask an alumnus of the Fraternity to attend and share the story of the Fraternity s history. Mergers pg of to Better the Man The Stock Market Crash of 1929 and the resulting Great Depression brought on the first troubles Alpha Sigma Phi had seen since its Second Founding. Many chapters began to cease operations and the future seemed bleak. Alpha Sigma Phi was far from the only national fraternity facing concerns about its continued existence. Phi Pi Phi Fraternity was hit especially hard by the Great Depression. Discussions began between Alpha Sigma Phi and Phi Pi Phi and a merger was announced in Phi Pi Phi, founded in 1915, brought seven active chapters into Alpha Sigma Phi s operations, and all members of Phi Pi Phi were initiated into Alpha Sigma Phi. World War II soon replaced the Great Depression as the greatest threat to Fraternity operations. By the end of the war, only 17 of Alpha Sigma Phi s 39 chapters resumed operations. Alpha Kappa Pi Fraternity was placed in an even worse predicament. Alpha Kappa Pi also had 17 of its 36 chapters resume post-war operations, but they had no funds, no experience to operate a national office, and no staff to rebuild. The merger was announced in All chapters and members of Alpha Kappa Pi were absorbed into Alpha Sigma Phi giving the Old Gal 34 active groups and giving it the resources to strongly recover from post-war setbacks. As our most prominent merger, Alpha Kappa Pi s absorption brought changes to the ritual and insignia. Many aspects of Alpha Kappa Pi s initiation ceremony became what we now know as Alpha Sigma Phi s Pledge Ceremony, and Alpha Kappa Pi s membership badge became Alpha Sigma Phi s Pledge Pin. Alpha Sigma Phi s final merger with Alpha Gamma Upsilon Fraternity was a quiet affair. In 1965, Alpha Sigma Phi gained five chapters by absorbing a still-small fraternity founded in 1922 called Alpha Gamma Upsilon. Unlike the two mergers prior, our merger with Alpha Gamma Upsilon did not include blanket invitations for AGU alumni to be initiated; there were also several chapters of AGU that were not included in the merger, and rather chose to dissolve or affiliate with other national fraternities. 23

24 Ralph F. Burns pg of to Better the Man In 1936, Ralph F. Burns, Ohio Wesleyan 32 became Executive Secretary (the primary executive and administrative position); it was just what the Fraternity needed. In his first year in office, a conference occurred that overhauled the Constitution and Bylaws and called for annual chapter visits by the Executive Secretary, in addition to the creation of a Recruitment Manual and a Pledge Manual (which would later become the to Better the Man Manual). New awards were created to honor alumni and keep them engaged with the Old Gal; the Grand Senior President s Award was created to recognize the top Chapter of the Year. Serving as the primary Fraternity executive for over 40 years from 1936 to 1976, Burns presided over the fraternity during the Great Depression, World War II, and the Korean and Vietnam Conflicts. Ralph Burns was instrumental in all three of Alpha Sigma Phi s mergers and sacrificed for the Fraternity when few others were willing to. He spent much of his time communicating with alumni and making personal visits to chapters across the country. His dedication to and impact on the Old Gal affectionately earned him the nic name Mr. Alpha Sig. Eventually passing into the Omega Chapter in 1993, Ralph Burns influence on the Fraternity is felt every day by her members. His leadership helped Alpha Sigma Phi bridge the gap from being just another struggling Fraternity in the 1930s to a prominent force in the modern Fraternity community. Between 1976 and 1995, as new men began to take up the work once helmed by Burns, the Fraternity began to rapidly adapt to a quickly changing world. The myriad of social changes that characterize those decades results in a new Fraternity that is primed for a 21st Century. The New Millennium pg. 228 of to Better the Man Since 2000, the Fraternity has overhauled many of its structures and programs to better fit into the modern world. A huge amount of new leadership programming was also developed. Our Fraternity today looks vastly different than it did at the time of our Founders. The needs of college men have changed with the times, so our organization continuously adapts to remain relevant in the lives of our members. At the 2006 Grand Chapter, our Fraternity was fundamentally changed. Recognizing that throughout our history our Five Values were so shrouded in secrecy that few brothers could define or apply them to daily life, the 2006 Grand Chapter adopted a new vision for the Fraternity that included a public unveiling of our Five Values. We made public what so many other fraternal organizations choose to keep private, so that everyone may know who we are and what we believe in as a brotherhood. The Golden Era pg. 228 of to Better the Man In 2009, Gordy Heminger, Bowling Green 96 was chosen as the 15th President and CEO of the Fraternity. Under his direction, Alpha Sigma Phi quickly became (and remains) the fastest growing Fraternity in the nation, expanding at record-setting levels every year. 24

25 After a 10 year absence, the National Leadership Conference returned and was retitled Elevate. Elevate is now the International Leadership Conference with the Fraternity s additions of chapters/provisional chapters in Canada and Scotland. New programs have been developed to train Prudential Board officers annually. Additionally, alumni involvement has been widely broadened in advising and support of undergraduate groups like never before. Today, more young men across the world are experiencing the benefits of membership in Alpha Sigma Phi than ever before. Our history continues to be written every day. You and I are now a part of this history as we shape the organization with so rich a history that has given us so much. Chapter/Provisional Chapters Provide the new members with a list of the current chapters/provisional chapters. See the Fraternity s website for a correct, updated listing. Chapters in your State List the chapters and provisional chapters in your state. Greek Alphabet See the appropriate page in the to Better the Man book. III. Campus Culture 10 Minutes It is important to help new members integrate into the current student culture on campus. Discuss the following: What fraternities are on campus? What is IFC? Share their purpose and explain their role in the community. What sororities are on campus? What is the Panhellenic Council? Share their purpose and explain their role in the community. What cultural fraternities/sororities are on campus? (If applicable) Discuss the chapter houses/greek residence halls on campus. What big events do these organizations plan? Is there a Greek Week, and what does that entail? Introduce them to/or explain to them who the Fraternity/Sorority Advisor is on campus. IV. Involvement 10 Minutes Share information about becoming involved on campus. Discussion Questions: 1. What are current brothers involved in? 2. What fraternity/sorority events on campus are important to participate in? 3. Other organization s events on campus? Student Government, Campus Planning Board, etc. 25

26 V. Philanthropic Partners 15 Minutes This section is best facilitated by the Philanthropy Director. At the 2013 Elevate - International Leadership Conference at Marshall University, the Fraternity announced that instead of having just one national philanthropy, it would now partner with five national charities, one for each of the Fraternity's Five Values. The goal is for Alpha Sigma Phi to not only be known for creating high-performing gentlemen; we also want to be known for our role in creating a better world. In the Fraternity's 2020 Strategic Plan, the goal is for the Fraternity's members to collectively raise $3 million dollars for charity by December 6, Silence RAINN (Rape, Abuse, and Incest National Network) Founded in 1994, RAINN is the national's largest anti-sexual violence organization. RAINN created and operates the National Sexual Assault Hotline and frequently reaches millions with important information on sexual violence prevention. Charity Aware Awake Alive Aware Awake Alive prevents loss of life to alcohol poisoning by educating teens, young adults and parents on the dangers and symptoms of alcohol overdose. We generate awareness and dialogue around amnesty-based policy and legislation, and create an atmosphere of partnership in which young people, parents, educators, and like-minded organizations share responsibility for supporting and educating one another. Purity Local Humane Society The Humane Society of the United States, based in Washington, D.C., is the largest animal advocacy organization in the world. It counts more than 11 million Americans among its members and supporters. We encourage our members to give their time and service to their local humane society organization. If there is a nearby Humane Society that the chapter/provisional chapter utilizes, discuss it. Honor Big Brothers Big Sisters of America Founded in 1904, Big Brothers Big Sisters is the nation's premiere donor and volunteer-supported youth mentoring organization. Big Brothers Big Sisters makes meaningful, monitored matches between adult volunteers and children in communities across the country. If there is a nearby Big Brothers Big Sisters that the chapter/provisional chapter utilizes, discuss it. Do any other organizations on campus support Big Brothers Big Sisters? Patriotism Homes for Our Troops Founded in 2004, Homes for our Troops assists severely injured Veterans and families by raising money, building materials and professional labor, and by coordinating the process of building a home that provides maximum freedom of movement and the ability to live more independently. The homes provided by Homes for our Troops are given at no cost to the Veteran they serve. Are there any build sites near you? Discussion Questions: 1. What does the chapter/provisional chapter currently do to support the Fraternity s philanthropic partners? 26

27 VI. Song 5 Minutes VII. Quiz 5 Minutes VIII. Questions? 5 Minutes This is a good time to address their progress on the Brotherhood Experience Component. FOLLOW UP This week is a perfect example of when two to three activities can be completed for the Brotherhood Experience Component. Mark attendance for the meeting on your attendance roster. Contact new members who were absent with a phone call. 27

28 WEEK 5 PREPARATION In preparation for the Week 5 Meeting, you should do the following: Confirm you have properly booked the venue in which your meeting will occur. Send a reminder text to the new members about the date, time, location, and expected dress for the meeting. Remind all of H-officers and your advisors to attend. Confirm the date, time, location, expected dress, and their role in the meeting. Review the history portion of the agenda. Prepare the required information. WEEK 5 HISTORY, OFFICER STRUCTURE & GOVERNANCE STRUCTURE The purpose of Week 5 is to focus on chapter history as well as the governance structure of the chapter/ provisional chapter and the Fraternity. AGENDA WEEK 5 The following individuals should attend the Week 5 Meeting: 1) All new members who have participated in the Pledge Ceremony, 2) Membership Education Director, 3) All H-Officers, and 4) Advisor(s) (i.e. the Grand Chapter Advisor and/or the Membership Education Advisor). The agenda below lists the topics to be covered, the recommended time to spend on each topic, and notes for you related to each topic. A version suitable for printing for the new members is available within the New Member Manual on the Fraternity s website under Undergraduate Resources. I. Practice Reciting the Brotherhood Creed 5 Minutes New members should be working to commit the Brotherhood Creed to memory prior to the Initiation Ceremony. You may choose to ask them to recite it together, or you may choose to ask volunteers to recite it for the group. BROTHERHOOD CREED To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation in to Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi 28

29 II. Local History 15 Minutes We encourage chapters to include the following: Presentation from a Founding Father (if applicable) Founding Fathers How was Alpha Sigma Phi started on your campus? Chartering Date Roster Number #1 Families/Lineage III. Officer Structure 20 Minutes The following is a list of H-officers. Remember, the Sergeant-at-Arms and Marshal are not members of the Prudential Board. President (HSP) Vice President (HJP) Treasurer (HE) Secretary (HS) Sergeant-at-Arms (HC) Scholarship Director (HA) Recruitment Director (HZ) Marshal (HM) Membership Education Director (HD) Alumni Director (HP) The officer structure of Alpha Sigma Phi is designed to ensure delegation, leadership, and results. The following is the ideal chapter hierarchy: President Vice President, Recruitment Director, Membership Education Director, Secretary, Treasurer, Alumni Director, Scholarship Director, Sergeant-at-Arms, Marshal Vice President Brotherhood Retention Director, Social Director, Athletics Director, Service Director, Philanthropy Director Treasurer Fundraising Director, House Manager Alumni Director Family Relations Director Sergeant-at-Arms Risk Management Director The chapter may present this information in the following formats: Leadership Panel Ask the current Prudential Board Officers (or a select few) to sit on a panel. The panel may start by each officer introducing themselves and sharing their main position responsibilities. You are then encouraged to permit the new members to ask questions about the different positions. Split the new member class into groups and give each a position description (printed from the Fraternity website). Ask each group to study their position and then present on the position responsibilities without the cheat sheet. Print the position descriptions and the officer hierarchy from the Undergraduate Resources section of the Fraternity website. 29

30 IV. Membership for a Lifetime 10 Minutes Membership in Alpha Sigma Phi is for life. It is important for the future of the Old Gal that our new members understand this commitment. The chapter may present this information in the following formats: Host a brotherhood camping trip and invite your Grand Chapter Advisor and other key alumni to speak to the new members. Ask the new members to write one goal they have for Alpha Sigma Phi after they graduate and keep these with the Chapter President. These goals can be returned to the member at the Senior Service Ceremony. Register the men to attend the next Fraternity leadership program so that they can see first-hand the impact of our alumni. V. Affiliate Groups / Governing Structure 5 Minutes The following information can be used to discuss the Fraternity s governing structure. Alpha Sigma Phi, the organization, is made up of several intertwined and interdependent components chapters, a Board of Directors, a Fraternity Headquarters Staff, and alumni groups. Alpha Sigma Phi Fraternity was established and governed by undergraduates in 1845; today, more than a century and a half later, the legislative body of the Fraternity the Grand Chapter remains controlled by undergraduate chapter delegates, and the governing board, which is known as the Grand Council and is composed of Grand Councilors. Grand Chapter The direction of the Fraternity is ultimately set by its highest governing body, the Grand Chapter a biennial convention of member delegates from undergraduate chapters and alumni groups. This body convenes in the summer of each even-numbered year to discuss proposed changes to the Fraternity. The body enacts fraternity legislation, sets fraternity policies, determines amendments to the Constitution and Bylaws, and selects the members of the Grand Council. Grand Council In the time between sessions of Grand Chapter, the Fraternity selects a Board of Directors the Grand Council to serve as its governing body. The Grand Council s chief responsibility is to set goals and strategic plans for the advancement of the organization. This board is comprised of both alumni and undergraduate brothers, and has the responsibility of Alpha Sigma Phi s Ritual; the granting, suspending, or revoking of chapter charters; expelling members; hearing appeals by members; and providing overall guidance for the Fraternity. CEO and Fraternity Staff 30 The Grand Council appoints a Chief Executive Officer (CEO) to administer the day-to-day operations of the Fraternity, and execute its programs and policies.

31 The CEO then has the ability to hire additional professionals to assist him in this task; these individuals form the Fraternity s International Staff. The Fraternity Staff exists to provide resources and assistance to the organization s chapters and membership. Operating out of its Headquarters facility, Fraternity Staff hosts programs and conventions, establishes new interest groups and provisional chapters across the World, provides resources to undergraduate chapters and officers, selects and trains alumni volunteers in varying capacities, and maintains the records and archives of the Fraternity. Undergraduate Chapter The focal point of our organization, each undergraduate chapter, is autonomous and guided by international policies executes its own array of academic, developmental, social, and service programs to its membership. Chapters of Alpha Sigma Phi are located on college and university campuses across the world, providing the means and resources for members to engage in mutual growth with the chapter, on their path to become Better Men. Affiliate Groups Connected to each and every chapter is a series of support groups and advisors, to help guide and sustain the chapter. These affiliate groups, in addition to the Campus Fraternity/Sorority Advisor, provide support to the chapters. Chapter Council Led by its chief advisor the Grand Chapter Advisor the Chapter Council serves as a chapter s primary board of advisors. Each advisor on the Chapter Council works closely to coach and mentor chapter officers and provide guidance and direction for the chapter. Alumni Association Operating in parallel with its respective undergraduate chapter, the Alumni Association is a distinct and separately run organization that exists to keep the bonds of chapter brotherhood strong, past graduation and long into alumni life. Upon graduation and reaching alumnus status, brothers become members of the chapter s Alumni Association, often meeting annually to reconnect and support the undergraduate chapter through fundraising or informal mentorship. Alpha Sigma Phi Foundation The Foundation provides support for all Fraternity operations, by servings as its central fundraising hub. Collecting donations and support from donors, the Foundation funds scholarships to undergraduate members, grants for Fraternity programs, and donations to chapter-specific endowments. CLVEN National House Corporation CLVEN (an acronym for our open motto, Causa Latet Vis Est Notissima ) serves as the International Housing Corporation assisting chapters with their communal housing needs. 31

32 VI. Songs 5 Minutes Teach the new members the Loyalty Song. The music can be found on the Fraternity s website under Music Library. LYRICS Now everyone knows Alpha Sigma Phi, That they are best just cannot be denied; They have that style, that smile, that friendly way, No matter where you ll go, you ll recognize them and you ll say Now they re the Greeks I d like to know; They ve got that Alpha Sig Fight, Zip, and Go; And just to see them smile is quite a treat, Can t be beat, Alpha Sigma Phi! VII. Quiz 5 Minutes VIII. Questions? 5 Minutes Collect any proof of attendance for Brotherhood Experience Component events that have occurred since your last meeting. FOLLOW UP Mark attendance for the meeting on your attendance roster. Contact new members who were absent with a phone call. 32

33 WEEK 6 Chapters/provisional chapters are encouraged to plan a Pinnacle Week during Week 6 of the New Member Program. Rather than hosting a weekly meeting, the chapter/provisional chapter should plan a week of activities leading up to the Initiation Ceremony. Be sure to plan a manageable schedule of events so new members grades and other obligations (work, family, etc.) do not suffer. Many chapters/provisional chapters plan one event each day/night. Each event is paired with one of the Fraternity s values: Silence, Charity, Purity, Honor, and Patriotism. Below is a list of activities chapters/provisional chapters have enjoyed! These ideas were taken from past Annual Report submissions. Chapters/provisional chapters are encouraged to submit their ideas for future publication on the list below by completing their Annual Report in detail. An additional activity is to provide the new members with a final exam. A copy of the recommended International Exam can be found in the New Member Manual as well as on page 60. Pinnacle Week Activity Suggestions Epsilon/Zeta Eta/Theta Zeta Broomball Game, Movie/Board Game Night Kappa Volunteer with a Philanthropic Partner Kappa/Epsilon Phi Make Active Military Care Packages or Letters Pi Silent Hike with Brothers Pi/Upsilon/Phi/Psi/Zeta Chi Serenade a Sorority or Give Gifts to a Sorority Pi/Beta Nu Brotherhood Camping or Dinner Upsilon Volunteer at a Blood Drive Phi/Psi/Alpha Omicron Dinner with an Alumnus Phi/Epsilon Chi Family Dinner Psi/Alpha Mu/Beta Xi Black Lantern Ceremony Alpha Kappa Neighborhood Clean-up Effort Alpha Xi Pass the Candle Beta Theta Work in a Soup Kitchen Beta Nu Volunteer at the Humane Society Beta Rho Meet Another Chapter Beta Chi Seminar on Campus Community Issues Gamma Gamma Make Wooden Tomahawks Gamma Zeta Paint the Rock Gamma Kappa Learn to Sign the National Anthem Gamma Psi Letter to Better Oneself Delta Pi Place Flags on Veteran Graves Epsilon Nu On-Campus Flag Football Game with Brothers Epsilon Sigma/Zeta Mu Make Veteran s Care Packages or Thank You Notes Zeta Alpha Intramural Games Zeta Eta Grill out at the Park, Values Discussion Zeta Gamma (Five) Random Acts of Kindness Day Zeta Gamma Personal Reflection Letter Zeta Upsilon Discuss the University Honor Code Zeta Chi Brotherhood Event to Decorate Paddles Eta Lambda Tabling for Aware Awake Alive Eta Tau Show The Hunting Ground on Campus Eta Chi The Silent Hike Theta Zeta Dinner & Quidditch 33

34 INITIATION CEREMONY PREPARATION Prior to the Initiation Ceremony, you should confirm the date, time, and location with the Marshal. Send a reminder of the details (including appropriate dress) of the Initiation Ceremony to the new members in advance. Be sure to clearly communicate the amount of time it will take to complete the Initiation Ceremony. It is also necessary for you to confirm that each new member has met the requirements to be initiated (i.e. they have completed the Brotherhood Experience Component of the New Member Program by participating in 12 of 14 events/activities). Initiation Ceremony Refer to the Fraternity s Ritual Book. Post-Initiation Ceremony Meeting Complete the Ritual Education from the Fraternity s Ritual beginning on page

35 BROTHERHOOD EXPERIENCE COMPONENT As a requirement to be initiated, new members will attend and/or participate in 12 of 15 events, which are listed below. The dates, times, and locations of the events should be presented to the new members on the calendar provided prior to the Pledge Ceremony. Events can be attended as an individual or as a group. The Membership Education Director is encouraged to select existing Fraternity or campus activities/events or plan group activities throughout the six-week New Member Education Program that fit the suggestions below. The Membership Education Director should track participation in the events and keep new members aware of their progress. The process for tracking attendance is at the discretion of the Membership Education Director. It is recommended that you ask new members to provide a photo, program, or another form of physical proof of their attendance at Brotherhood Experience Component events. Alumni Engagement The alumni-themed event(s) can ideally align with Week 5 of the New Member Education Program. Attend a Chapter/Provisional Chapter Alumni Event (i.e. Homecoming, Sig Bust) Meet with an Alumnus Big Brother/Little Brother This event can ideally align with Week 2 or Week 3 of the New Member Education Program. Go to lunch/dinner with your Big Brother Attend a campus event with your Big Brother Brotherhood The brotherhood-themed event(s) can occur at any point during the New Member Education Program. Attend a Brotherhood Event New Member Class Brotherhood Campus Involvement The campus-involvement-themed event(s) ideally align with Week 4 of the New Member Education Program. Join a Student Organization Attend a Campus-wide Event Chapter/Provisional Chapter Meeting Attendance at a chapter/provisional chapter meeting can occur at any point during the New Member Program. Attend the (non-ritualistic Portion of) a Chapter/Provisional Chapter Meeting Attend a Prudential Board Meeting 35

36 Personal Finances Personal finance-themed events ideally align with Week 1 of the New Member Education Program. Paid New Member Dues in Full (or on a Valid Payment Plan) Attend a Campus Workshop on Financial Planning and Budgeting Fundraising Fundraising-themed events ideally align with Week 1 of the New Member Education Program. Participate in a Chapter/Provisional Chapter Fundraising Activity Intramural The intramural-themed event(s) ideally align with Week 4 of the New Member Education Program. Play on a Chapter/Provisional Chapter Intramural Team Attend a Chapter/Provisional Chapter Intramural Game New Member Event The new members are encouraged to plan or select their own event where 100% of the group attends together. Ideally, this happens prior to Week 6 so it doesn t conflict with Pinnacle Week. New Member Class Event (with 100% Participation) Officer Meeting Meeting with a Chapter Officer ideally aligns with Week 5 of the New Member Program. Meet with a Chapter Officer to Learn about their Position Philanthropy Philanthropy-themed event(s) ideally align with Week 4 of the New Member Education Program. Attend a Philanthropy Event (Chapter/Provisional Chapter or Another Organization) Participate in a Philanthropy Event (Chapter/Provisional Chapter or Another Organization) Recruitment The recruitment-themed event(s) ideally occur during Week 3 of the New Member Education Program. Bring a PNM to an Appropriate Chapter/Provisional Chapter Event Recruit a New Member to join Alpha Sigma Phi Plan a Tabling Event Collect Referrals from Sorority New Member Classes Scholarship The scholarship-themed event(s) ideally occur during Week 2 of the New Member Education Program. Attend Office Hours for a Faculty Member Do the Required Number of Study Hours per the Scholarship Plan 36

37 Service Service-themed event(s) ideally align with Week 4 of the New Member Education Program. Participate in a Hands-on Service Project Social Social event(s) ideally align with Week 2 of the New Member Education Program. Attend a Chapter/Provisional Chapter Social Event Attend a New Member Class Social Event with a Sorority New Member Class Serenade a Sorority 37

38 38 SAMPLE CALENDAR SPRING The calendar below includes all New Member Meetings, the Initiation Ceremony, and 9 Brotherhood Experience Component events. (The soup kitchen event during Pinnacle Week would count for Service.) In this scenario, it would be important to explain to the new members that the following experiential events of their choice would be their responsibility to complete (until they reach a total of 12 events): Campus Involvement, Intramural, New Member Event, Officer Meeting, and Scholarship. January 9th First Day of Classes 15th Chapter Meeting, 7 p.m. at the Chapter House 22nd Chapter Meeting, 7 p.m. at the Chapter House 29th Chapter Meeting, 7 p.m. at the Chapter House February 5th Chapter Meeting, 7 p.m. at the Chapter House 12th Pre-Pledge Ceremony Meeting (4 p.m.) and Pledge Ceremony (5 p.m.) at the Chapter House 12th Chapter Meeting, 7:30 p.m. at the Chapter House 15th Week 1, 8:30 p.m. at the Chapter House 16th Financial Aid Workshop (sponsored by the Office of Financial Aid), 7 p.m. at the Library 18th Basketball Game Concessions Fundraiser, 5 p.m. to 10 p.m. at Arena 19th Chapter Meeting, 7 p.m. at the Chapter House 22nd Week 2, 8:30 p.m. at the Chapter House 26th Chapter Meeting, 7 p.m. at the Chapter House March 1st Week 3, 8:30 p.m. at the Chapter House 3rd Black & White Formal, 6 p.m. Meet Buses at Chapter House 5th Chapter Meeting, 7 p.m. at the Chapter House 6th to 10th Recruitment Tabling, 10 a.m. to 2 p.m. at the Student Union (Daily Shifts) 8th Week 4, 8:30 p.m. at the Chapter House 9th Aware Awake Alive Awareness Event, 7 p.m. at the Student Union Ballroom 12th Selection Sunday Brotherhood, TBA at Chapter House 12th to 18th Spring Break 19th Alumni Appreciation Dinner, 5:30 p.m. at the Chapter House 19th Chapter Meeting, 7 p.m. at the Chapter House 22nd Week 5, 8:30 p.m. at the Chapter House 26th Chapter Meeting, 7 p.m. at the Chapter House 27th to 31st Pinnacle Week Monday Collect Donations for Local VA (Patriotism) Campus Quad, Shifts from 10 a.m. to 4 p.m. Tuesday Sorority Appreciation Serenade (Honor) Greek Village at 6 p.m. Wednesday Random Acts of Kindness (Purity) On Campus, All Day Thursday Serve at Soup Kitchen (Charity) Local Soup Kitchen, 4 p.m. to 9 p.m. Friday Brotherhood Hike and Dinner (Silence) Meet at Chapter House, 4:30 p.m. April 1st Initiation Ceremony, 10 a.m. at the Chapter House

39 FALL The calendar below includes all New Member Meetings, the Initiation Ceremony, and 10 Brotherhood Experience Component events. (The soup kitchen event during Pinnacle Week would count for Service.) In this scenario, it would be important to explain to the new members that the following experiential events of their choice would be their responsibility to complete (until they reach a total of 12 events): Campus Involvement, New Member Event, Officer Meeting, and Scholarship. August 14th First Day of Classes 20th Chapter Meeting, 7 p.m. at the Chapter House 27th Chapter Meeting, 7 p.m. at the Chapter House September 3rd Chapter Meeting, 7 p.m. at the Chapter House 10th Pre-Pledge Ceremony Meeting (4 p.m.) and Pledge Ceremony (5 p.m.) at the Chapter House 10th Chapter Meeting, 7:30 p.m. at the Chapter House 13th Week 1, 8:30 p.m. at the Chapter House 14th Financial Aid Workshop (sponsored by the Office of Financial Aid), 7 p.m. at the Library 16th Car Wash Fundraiser, 9 a.m. to 2 p.m. at Walmart 17th Chapter Meeting, 7 p.m. at the Chapter House 18th Monday Night Football Brotherhood, 7 p.m. at Buffalo Wild Wings 20th Week 2, 8:30 p.m. at the Chapter House 24th Chapter Meeting, 7 p.m. at the Chapter House 27th Week 3, 8:30 p.m. at the Chapter House 28th Recruitment Tabling, 10 a.m. to 2 p.m. on the Campus Quad (Shifts) 29th Laser Tag Mixer with Sorority Chapter, 5 p.m. Meet the Bus at the Chapter House October 1st Chapter Meeting, 7 p.m. at the Chapter House 2nd to the 5th RAINN Awareness Tabling, 10 a.m. to 2 p.m. at the Campus Quad (Daily Shifts) 4th Week 4, 8:30 p.m. at the Chapter House 7th Sig Bust Tailgate, 3 Hours Prior to Game Time at Football Stadium (Lot AB) 8th Chapter Meeting, 7 p.m. at the Chapter House 11th Week 5, 8:30 p.m. at the Chapter House 14th Fraternity League Flag Football Tournament (sponsored by Campus Rec), 10 a.m. at the Rec Fields 15th Chapter Meeting, 7 p.m. at the Chapter House 16th to 20th Pinnacle Week Monday Collect Donations for Local VA (Patriotism) Campus Quad, Shifts from 10 a.m. to 4 p.m. Tuesday Sorority Appreciation Serenade (Honor) Greek Village at 6 p.m. Wednesday Random Acts of Kindness (Purity) On Campus, All Day Thursday Serve at Soup Kitchen (Charity) Local Soup Kitchen, 4 p.m. to 9 p.m. Friday Brotherhood Hike and Dinner (Silence) Meet at Chapter House, 4:30 p.m. 21st Initiation Ceremony, 10 a.m. at the Chapter House 22nd Chapter Meeting, 7 p.m. at the Chapter House 39

40 SAMPLE ATTENDANCE ROSTER It is the Membership Education Director s responsibility to track attendance for the New Member Education Program. How attendance is confirmed for the Brotherhood Experience Component events is at your discretion. It is recommended that new members are asked to provide physical proof of attendance (photo, note from a professor, event program, etc.) to document their attendance at events when the chapter/provisional chapter isn t already taking attendance (i.e. when you or another officer does not attend). 40

41 NEW MEMBER manual

42 TABLE OF CONTENTS 43 PRE-PLEDGE CEREMONY MEETING 43 NEW MEMBER EDUCATION 43 Week 1 - Fraternity Obligations 46 Week 2 - Personal Responsibility & Resources 48 Week 3 - History, Benefits of Membership & Social Skills 50 Week 4 - History, Campus Culture, Campus Involvement & Philanthopic Partners 52 Week 5 - History, Officer Structure & Governance Structure 54 Weekly Quizzes 66 BROTHERHOOD CREED 66 CODE OF CONDUCT 68 FRATERNITY SONGS 70 RISK MANAGEMENT POLICY 72 AMNESTY POLICY 42

43 PRE-PLEDGE CEREMONY MEETING I. Welcome & Introduction 5 Minutes II. Fees & Payments 10 Minutes III. New Member Education Program & Calendar 10 Minutes IV. Completion of Biographical Data Forms 15 Minutes V. Pledge Ceremony Discussion 5 Minutes VI. Questions? 10 Minutes START OF new member education WEEK 1 - FRATERNITY OBLIGATIONS I. New Member Introductions 5 Minutes II. Pledge Ceremony Overview 10 Minutes III. Review the Motto, Mission, Vision, Purpose, and Values 5 Minutes Open Motto: Causa Latet Vis Est Notissima (The cause is hidden, the results well known.) Tagline/Motto: To Better the Man Mission: To be the co-curricular organization of choice Vision: To Better the World through Better Men Purpose: to Better the Man, through the creation and perpetuation of brotherhood founded upon the values of character: Silence, Charity, Purity, Honor, Patriotism. Values: Silence, Charity, Purity, Honor, Patriotism 43

44 IV. Review Commitment/Obligation/Accountability/Standards of Membership 15 Minutes CODE OF CONDUCT I will maintain a commitment to excellence in all of my endeavors. I will respect the dignity of all persons, and therefore, I will not physically, psychologically, or sexually abuse any human being. I will be a financially responsible individual to both my chapter and the Fraternity. I will not abuse, nor support the abuse of, alcohol or controlled substances. I will not use, nor support the use of, illegal drugs. I will achieve academic excellence while accepting nothing but my best performance, as in all endeavors. I will hold myself and my brothers accountable for our actions, and understand that I always represent the Fraternity. I will pursue the values of Silence, Charity, Purity, Honor, and Patriotism; I will work to support these values in my actions and deeds. I am my brother s keeper. I will not condone the discrimination of any individual based on ethnicity, race, religion, sexual orientation, physical ability, national origin, age, family status, or cultural background. BROTHERHOOD CREED To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation into Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi V. Characteristics of a Gentleman 10 Minutes VI. Quiz 5 Minutes VII. Questions 5 Minutes VIII. For He s an Alpha Sig 5 Minutes LYRICS For he s an Alpha Sig. He s a man you ought to know. For he s an Alpha Sig. He s not too fast and not too slow. He s a gentlemen and scholar. With a heart beneath his vest. He looks like all the others but he s better than the rest. For he s an Alpha Sig. He s a man you ought to, a man you want to, a man you re sure to know. 44

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46 WEEK 2 PERSONAL RESPONSIBILITY & RESOURCES I. Practice Reciting the Brotherhood Creed 5 Minutes BROTHERHOOD CREED To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation into Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi II. Open Discussion about Threats 10 Minutes III. Risk Management 25 Minutes IV. Scholarship 10 Minutes V. Mentorship 5 Minutes VI. For He s an Alpha Sig 5 Minutes LYRICS For he s an Alpha Sig. He s a man you ought to know. For he s an Alpha Sig. He s not too fast and not too slow. He s a gentlemen and scholar. With a heart beneath his vest. He looks like all the others but he s better than the rest. For he s an Alpha Sig. He s a man you ought to, a man you want to, a man you re sure to know. VII. Quiz 5 Minutes VIII. Questions? 5 Minutes 46

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48 WEEK 3 HISTORY, BENEFITS OF MEMBERSHIP & SOCIAL SKILLS I. Practice Reciting the Brotherhood Creed 5 Minutes BROTHERHOOD CREED To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation into Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi II. Alpha Sigma Phi History 15 Minutes III. Recruitment 20 Minutes IV. Benefits of Membership 5 Minutes V. Social Skills 10 Minutes VI. Sweetheart Song 5 Minutes LYRICS Who says sweetheart to you? Who calls you all his own? Who stands lonesome and blue, talking of love to the moon up above? Tell me whose eyes gazing in yours, Make all your dreams come true? Who has the right to kiss you goodnight? Tell me whose Alpha Sig girl are you? VII. Quiz 5 Minutes VIII. Questions? 5 Minutes 48

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50 WEEK 4 HISTORY, CAMPUS CULTURE, CAMPUS INVOLVEMENT & PHILANTHROPIC PARTNERS I. Practice Reciting the Brotherhood Creed 5 Minutes BROTHERHOOD CREED To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation into Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi II. Alpha Sigma Phi History 15 Minutes III. Campus Culture 10 Minutes IV. Involvement 10 Minutes V. Philanthropic Partners 10 Minutes VI. Sweetheart Song 5 Minutes LYRICS Who says sweetheart to you? Who calls you all his own? Who stands lonesome and blue, talking of love to the moon up above? Tell me whose eyes gazing in yours, Make all your dreams come true? Who has the right to kiss you goodnight? Tell me whose Alpha Sig girl are you? VII. Quiz 5 Minutes VIII. Questions? 5 Minutes 50

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52 WEEK 5 HISTORY, OFFICER STRUCTURE & GOVERNANCE STRUCTURE I. Practice Reciting the Brotherhood Creed 5 Minutes BROTHERHOOD CREED To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation into Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi II. Local History 15 Minutes III. Officer Structure 20 Minutes IV. Membership for a Lifetime 10 Minutes V. Affiliate Groups / Governing Structure 5 Minutes VI. The Loyalty Song 5 Minutes LYRICS Now everyone knows Alpha Sigma Phi, That they are best just cannot be denied; They have that style, that smile, that friendly way, No matter where you ll go, you ll recognize them and you ll say Now they re the Greeks I d like to know; They ve got that Alpha Sig Fight, Zip, and Go; And just to see them smile is quite a treat, Can t be beat, Alpha Sigma Phi! VII. Quiz 5 Minutes VIII. Questions? 5 Minutes 52

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54 WEEK 1 - QUIZ 1. What do the sabers represent in the Pledge Ceremony? 2. Please list two obligations made during the Pledge Ceremony Where is the Pledge Pin worn? 4. To Better the Man, through the creation and perpetuation of brotherhood, founded upon the values of chapter is the precept represented by a. The Top Point of the Pledge Pin b. The Fourth Point of the Pledge Pin c. The Sixth Point of the Pledge Pin d. The Seventh Point of the Pledge Pin 5. Please list the five values of Alpha Sigma Phi What is the Fraternity s Open Motto? 7. What is the Fraternity s Mission? 8. What is the Fraternity s Purpose? 9. What is the Fraternity s Vision? 10. Name two principles listed in the Code of Conduct

55 WEEK 2 QUIZ 1. What poses a threat to your personal responsibilities you have to the Fraternity? 2. List two obligations from the Brotherhood Creed Which of the following must be true for a chapter to hold an event with alcohol? a. Alcohol as BYOB or supplied by a third party vendor b. Cannot be purchased with chapter funds nor on behalf of the chapter c. Must comply with all state laws, including the legal drinking age d. Cannot be a recruitment or ritual function e. ALL OF THE ABOVE 4. Define hazing. 5. The chapter/provisional chapter may host an event with alcohol if a. A 3rd Party Vendor provides and serves the alcohol b. The event is BYOB (Bring Your Own Beverage) c. The chapter/provisional chapter purchases all the alcohol to be served d. Both A and B 6. Alcohol cannot be present at the following types of events a. Initiation Ceremony b. Big Brother/Little Brother Events c. Recruitment Events d. All of the Above 7. The Fraternity does not prohibit the following a. Mandatory attendance at ritual events b. Paddling new members c. Scavenger hunts d. New Member Dress Codes 8. What are the riskiest nights for your chapter/colony? How can you manage that risk? 9. Name one tip for academic success. 10. What are the lyrics to For He s An Alpha Sig? 55

56 WEEK 3 QUIZ 1. When and where was Alpha Sigma Phi founded? 2. List the three original founders What was Delta Beta Xi? 4. The Chapter of Alpha Sigma Phi was the sole existing chapter of Alpha Sigma Phi from 1864 to Who are the individuals primarily credited with reviving the Alpha Chapter at Yale University? 6. What is the name of the Fraternity s magazine? 7. In addition to reviving The Tomahawk, Waterbury also brought back what public ritual in the early 1900s? 8. What is the tool used by the chapter/provisional chapter to track PNM contact information? 9. What are three ideas of things that you can do to be more socially excellent before the next meeting? What benefits of membership have you experienced in the first three weeks of the new member program? 56

57 WEEK 4 QUIZ 1. Who is Ralph F. Burns? 2. How long did Ralph F. Burns serve the Fraternity as Executive Secretary? 3. Name one organization Alpha Sigma Phi merged with after World War II. 4. Who is the current President and CEO of the Fraternity? 5. List the sororities on your campus. 6. List the fraternities on your campus. 7. Which of the following is not community service? a. Building with Homes for Our Troops b. Attending a Campus Cleanup Event c. Adopt a Highway d. Playing in a Mud Volleyball Tournament 8. Which of the following is not philanthropy? a. Collecting Cans for a Local Food Bank b. Selling Umbrellas to Raise Money for RAINN c. Having a Team in Dance Marathon d. Visiting a Retirement/Assisted Living Community 9. Please match the value to the appropriate philanthropic partner. Silence Local Humane Society Charity RAINN Purity Aware Awake Alive Honor Homes for Our Troops Patriotism Big Brothers Big Sisters 10. What are the lyrics to the Sweetheart Song? 57

58 WEEK 5 QUIZ 1. Who is the chapter/provisional chapter s Roster #1? 2. What is the local chapter s chartering date? 3. The Fraternity s highest body, which meets bi-annually to enact legislation and proposed changes to the International Organization, is known as? 4. What is the role of the Grand Council? 5. Please list the officer positions that make up the Prudential Board. 6. List the Affiliate Groups of alumni volunteers connected to every Undergraduate Chapter. 7. What is the role of the Alpha Sigma Phi Foundation? 8. The Prudential Board is responsible for all of the following aspects of the Chapter, except a. Management and Supervision b. Conduct c. Finances d. Operations 9. The Sergeant-at-Arms chairs which Board? a. The Prudential Board b. The Cabinet c. The Judiciary Board d. The Standards Board 10. Please write the Brotherhood Creed. 58

59 PLEDGE CEREMONY WEEK 6 QUIZ 1. What do the sabers represent in the Pledge Ceremony? 2. Please list two obligations made during the Pledge Ceremony. 3. Where is the Pledge Pin worn? 4. To Better the Man, through the creation and perpetuation of brotherhood, founded upon the values of chapter is the precept represented by a. The Top Point of the Pledge Pin b. The Fourth Point of the Pledge Pin c. The Sixth Point of the Pledge Pin d. The Seventh Point of the Pledge Pin GUIDING PRINCIPLES 5. Please list the five values of Alpha Sigma Phi What is the Fraternity s Open Motto? 7. What is the Fraternity s Mission? 8. What is the Fraternity s Purpose? 9. What is the Fraternity s Vision? 59

60 10. Please write the Brotherhood Creed. 11. Please write the Code of Conduct. RISK MANAGEMENT 12. Which of the following must be true for a chapter to hold an event with alcohol? a. Alcohol as BYOB or supplied by a third party vendor b. Cannot be purchased with chapter funds nor on behalf of the chapter c. Must comply with all state laws, including the legal drinking age d. Cannot be a recruitment or ritual function e. ALL OF THE ABOVE 13. Define hazing The chapter/provisional chapter may host an event with alcohol if a. A 3rd Party Vendor provides and serves the alcohol b. The event is BYOB (Bring Your Own Beverage) c. The chapter/provisional chapter purchases all the alcohol to be served d. Both A and B 15. Alcohol cannot be present at the following types of events a. Initiation Ceremony b. Big Brother/Little Brother Events c. Recruitment Events d. All of the Above 16. The Fraternity does not prohibit the following a. Mandatory attendance at ritual events b. Paddling new members c. Scavenger hunts d. New Member Dress Codes

61 FRATERNITY HISTORY 17. When and where was Alpha Sigma Phi founded? 18. List the three original founders. 19. What was Delta Beta Xi? 20. The Chapter of Alpha Sigma Phi was the sole existing chapter of Alpha Sigma Phi from 1864 to Who are the individuals primarily credited with reviving the Alpha Chapter at Yale University? 22. What is the name of the Fraternity s magazine? 23. Who is Ralph F. Burns? 24. How long did Ralph F. Burns serve the Fraternity? 25. Name one organization Alpha Sigma Phi merged with after World War II. 26. Who is the current President and CEO of the Fraternity? 61

62 LOCAL CHAPTER/PROVISIONAL CHAPTER HISTORY & INFORMATION 27. List the sororities on your campus. 28. List the fraternities on your campus. 29. Who is the chapter/provisional chapter s Roster #1? 30. What is the local chapter s chartering date? SERVICE & PHILANTHROPY 31. Which of the following is not community service? a. Building with Homes for Our Troops b. Attending a Campus Cleanup Event c. Adopt a Highway d. Playing in a Mud Volleyball Tournament 32. Which of the following is not philanthropy? a. Collecting Cans for a Local Food Bank b. Selling Umbrellas to Raise Money for RAINN c. Having a Team in Dance Marathon d. Visiting a Retirement/Assisted Living Community 33. Please match the value to the appropriate philanthropic partner. Silence Local Humane Society Charity RAINN Purity Aware Awake Alive Honor Homes for Our Troops Patriotism Big Brothers Big Sisters 62

63 OFFICER & GOVERNANCE STRUCTURE 34. The Fraternity s highest body, which meets bi-annually to enact legislation and proposed changes to the International Organization, is known as? 35. What is the role of the Grand Council? 36. Please list the officer positions that make up the Prudential Board. 37. List the Affiliate Groups of alumni volunteers connected to every Undergraduate Chapter. 38. What is the role of the Alpha Sigma Phi Foundation? 39. The Prudential Board is responsible for all of the following aspects of the Chapter, except a. Management and Supervision b. Conduct c. Finances d. Operations 40. The Sergeant-at-Arms chairs which Board? a. The Prudential Board b. The Cabinet c. The Judiciary Board d. The Standards Board 63

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65 BROTHERHOOD CREED & code of conduct

66 CODE OF CONDUCT I will maintain a commitment to excellence in all of my endeavors. I will respect the dignity of all persons, and therefore, I will not physically, psychologically, or sexually abuse any human being. I will be a financially responsible individual to both my chapter and the Fraternity. I will not abuse, nor support the abuse of, alcohol or controlled substances. I will not use, nor support the use of, illegal drugs. I will achieve academic excellence while accepting nothing but my best performance, as in all endeavors. I will hold myself and my brothers accountable for our actions, and understand that I always represent the Fraternity. I will pursue the values of Silence, Charity, Purity, Honor, and Patriotism; I will work to support these values in my actions and deeds. I am my brother s keeper. I will not condone the discrimination of any individual based on ethnicity, race, religion, sexual orientation, physical ability, national origin, age, family status, or cultural background. BROTHERHOOD CREED To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation into Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards o scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi 66

67 FRATERNITY SONG lyrics

68 THE SWEETHEART SONG Who says sweetheart to you? Who calls you all his own? Who stands lonesome and blue, talking of love to the moon up above? Tell me whose eyes gazing in yours, Make all your dreams come true? Who has the right to kiss you goodnight? Tell me whose Alpha Sig girl are you? FOR HE S AN ALPHA SIG For he s an Alpha Sig. He s a man you ought to know. For he s an Alpha Sig. He s not too fast and not too slow. He s a gentlemen and scholar. With a heart beneath his vest. He looks like all the others but he s better than the rest. For he s an Alpha Sig. He s a man you ought to, a man you want to, a man you re sure to know. THE LOYALTY SONG Now everyone knows Alpha Sigma Phi, That they are best just cannot be denied; They have that style, that smile, that friendly way, No matter where you ll go, you ll recognize them and you ll say Now they re the Greeks I d like to know; They ve got that Alpha Sig Fight, Zip, and Go; And just to see them smile is quite a treat, Can t be beat, Alpha Sigma Phi! 68

69 RISK MANAGEMENT & amnesty policies

70 RISK MANAGEMENT POLICY The Risk Management Policy of FIPG, Inc. includes the provisions, which follow and shall apply to all fraternity entities and all levels of fraternity membership. ALCOHOL AND DRUGS 1. The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on chapter premises or during a fraternity event, in any situation sponsored or endorsed by the chapter, or at any event an observer would associate with the fraternity, must be in compliance with any and all applicable laws of the state, province, county, city and institution of higher education, and must comply with either the BYOB or Third Party Vendor Guidelines. 2. No alcoholic beverages may be purchased through or with chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name of or on behalf of the chapter. The purchase or use of a bulk quantity or common source(s) of alcoholic beverage, for example, kegs or cases, is prohibited. 3. OPEN PARTIES, meaning those with unrestricted access by non-members of the fraternity, without specific invitation, where alcohol is present, are prohibited. 4. No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal drinking age). 5. The possession, sale or use of any ILLEGAL DRUGS or CONTROLLED SUBSTANCES while on chapter premises or during a fraternity event or at any event that an observer would associate with the fraternity is strictly prohibited. 6. No chapter may co-sponsor an event with an alcohol distributor or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) at which alcohol is given away, sold or otherwise provided to those present. This includes any event held in, at or on the property of a tavern as defined above for purposes of fundraising. However, a chapter may rent or use a room or area in a tavern as defined above for a closed event held within the provisions of this policy, including the use of a third party vendor and guest list. An event at which alcohol is present may be conducted or co-sponsored with a charitable organization if the event is held within the provisions of this policy. 7. No chapter may co-sponsor, co-finance or attend or participate in a function at which alcohol is purchased by any of the host chapters, groups or organizations. 8. All recruitment or rush activities associated with any chapter will be non-alcoholic. No recruitment or rush activities associated with any chapter may be held at or inconjunction with a tavern or alcohol distributor as defined in this policy No member or pledge, associate/new member or novice shall permit, tolerate, encourage or participate in drinking games. The definition of drinking games includes but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages, the practice of consuming shots equating to one s age, beer pong, century club, dares or any other activity involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol.

71 10. No alcohol shall be present at any pledge/associate member/new member/novice program, activity or ritual of the chapter. This includes but is not limited to activities associated with bid night, big brother little brother events or activities, / big sister - little sister events or activities, family events or activities and initiation. HAZING No chapter, provisional chapter, student or alumnus shall conduct nor condone hazing activities. Permission or approval by a person being hazed is not a defense. Hazing activities are defined as: Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol, paddling in any form, creation of excessive fatigue, physical and psychological shocks, quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside of the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste, engaging in public stunts and buffoonery, morally degrading or humiliating games and activities, and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational institution or applicable state law. SEXUAL ABUSE AND HARASSMENT The fraternity will not tolerate or condone any form of sexist or sexually abusive behavior on the part of its members, whether physical, mental or emotional. This is to include any actions, activities or events, whether on chapter premises or an off-site location which are demeaning to women or men, including but not limited to verbal harassment, sexual assault by individuals or members acting together. The employment or use of strippers, exotic dancers or similar, whether professional or amateur, at a fraternity event as defined in this policy is prohibited. FIRE, HEALTH AND SAFETY 1. All chapter houses should meet all local fire and health codes and standards. 2. All chapters should post by common phones and in other locations emergency numbers for fire, police and ambulance and should have posted evacuation routes on the back of the door of each sleeping room. 3. All chapters should comply with engineering recommendations as reported by the insurance company or municipal authorities. 4. The possession and/or use of firearms or explosive or incendiary devices of any kind within the confines and premises of the chapter house is prohibited. 5. Candles should not be used in chapter houses or individual rooms except under controlled circumstances such as initiation. EDUCATION Each fraternity shall annually instruct its students and alumni/alumnae in the Risk Management Policy of FIPG, Inc. Additionally, all students and key volunteers shall annually receive a copy of the Risk Management Policy and a copy of the policy shall be available on the fraternity website. 71

72 AMNESTY POLICY Chapters and provisional chapters that properly report alleged violations of our Risk Management Policy, including completing a detailed incident report on Portal, within 24 hours of the alleged incident will be granted amnesty from insurance surcharges. Consideration will also be given when deciding sanctions and restrictions with the benefit being given to chapters/provisional chapters that properly report alleged incidents within 24 hours and are self-governing. INSURANCE SURCHARGES Chapters or provisional chapters found in violation of our Risk Management policy will receive a 10% surcharge on the current year s insurance bill which will be payable in full by June 15. Chapters or provisional chapters found in violation of our Risk Management policy will receive an additional 25% surcharge (35% total) if any of the following occur: Consumption of hard alcohol or liquor by any member or guest at any Alpha Sigma Phi event (official or unofficial) unless a third-party vendor is used. Possession or usage of any illegal drug by any member or guest at any Alpha Sigma Phi event (official or unofficial) or on property owned or leased by Alpha Sigma Phi or that would be considered to be an Alpha Sigma Phi house. Hazing Sexual assault or any action that is viewed as demeaning in language and/or behavior. A fraternity event is defined as, Any situation sponsored or endorsed by the chapter or colony; or any event which a reasonable observer would associate with the fraternity. MANDATORY SANCTIONS Chapters or provisional chapters that are found responsible for violating risk management policies will be placed on Administrative Probation at a minimum. A second offense in a two-year period will result in the chapter or provisional chapter being placed on Administrative Suspension at a minimum. A third offense in a two-year period will result in the Charter Review process commencing. If any of the four behaviors referenced above occur, the following additional sanctions will happen to the chapter and members: Individual members involved will be disciplined with a minimum sanction of suspension for 180 days from all local and national activities to a maximum sanction of expulsion. Individual members involved will also be billed a $1000 fine to be payable to Alpha Sigma Phi Headquarters within 60 days of the incident. Once received, that fine will be placed in the chapter s endowment for educational purposes. Chapter or provisional chapter will be restricted from having any social event with alcohol (official or unofficial) for a minimum of 90 days; all new members will be initiated within 48 hours. Chapters and provisional chapters will have the ability to appeal to the President & CEO once sanctions have been issued. 72

73 WEEKLY QUIZZES answer key

74 WEEK 1 QUIZ KEY 1. What do the sabers represent in the Pledge Ceremony? Militant Loyalty 2. Please list two obligations made during the Pledge Ceremony. Prepare himself to be worthy of the hidden teachings of the Fraternity Be personally governed by the precepts represented by the points of the pin Loyalty to Alpha Sigma Phi Pursue studies faithfully Conduct yourself as gentlemen at all times Be governed by the rules and regulations of the Fraternity Be bound by the Fraternity until released or initiated 3. Where is the Pledge Pin worn? The Pledge Pin is worn on the left side of a collared shirt, sweater, or vest, and never on a t-shirt or a jacket s lapel. 4. To Better the Man, through the creation and perpetuation of brotherhood, founded upon the values of chapter is the precept represented by Answer: A - The Top Point of the Pledge Pin 5. Please list the five values of Alpha Sigma Phi. Answer: Silence, Purity, Charity, Honor, and Patriotism 6. What is the Fraternity s Open Motto? Answer: Causa Latet Vis Est Notissima (The cause is hidden, the results well known.) 7. What is the Fraternity s Mission? Answer: To be the co-curricular organization of choice 8. What is the Fraternity s Purpose? Answer: to Better the Man, through the creation and perpetuation of brotherhood founded upon the values of character: Silence, Charity, Purity, Honor, Patriotism. 9. What is the Fraternity s Vision? Answer: To Better the World through Better Men 74

75 10. Name two principles listed in the Code of Conduct. Possible Answers: I will maintain a commitment to excellence in all of my endeavors. I will respect the dignity of all persons, and therefore, I will not physically, psychologically, or sexually abuse any human being. I will be a financially responsible individual to both my chapter and the Fraternity. I will not abuse, nor support the abuse of, alcohol or controlled substances. I will not use, nor support the use of, illegal drugs. I will achieve academic excellence while accepting nothing but my best performance, as in all endeavors. I will hold myself and my brothers accountable for our actions, and understand that I always represent the Fraternity. I will pursue the values of Silence, Charity, Purity, Honor, and Patriotism; I will work to support these values in my actions and deeds. I am my brother s keeper. I will not condone the discrimination of any individual based on ethnicity, race, religion, sexual orientation, physical ability, national origin, age, family status, or cultural background. 75

76 WEEK 2 QUIZ KEY 1. What poses a threat to your personal responsibilities you have to the Fraternity? 2. List two obligations from the Brotherhood Creed. Possible Answers: To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation in to Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi 3. Which of the following must be true for a chapter to hold an event with alcohol? Answer: E - All OF THE ABOVE 4. Define hazing. Answer: No chapter, colony, student, or alumnus shall conduct nor condone hazing activities. Permission or approval by a person being hazed is not a defense. Hazing activities are defined as: Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol; paddling in any form; creation of excessive fatigue; physical and psychological shocks; quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy, or the regulations and policies of the educational institution, or applicable state law. 5. The chapter/provisional chapter may host an event with alcohol if Answer: D - Both A and B 8. What are the riskiest nights for your chapter/provisional chapter? How can you manage that risk? 76

77 9. Name one tip for academic success. Possible Answers: Get an early start. Learn to say no. Find the right spot. Ask for help. 10. What are the lyrics to For He s An Alpha Sig? Answer: For he s an Alpha Sig. He s a man you ought to know. For he s an Alpha Sig. He s not too fast and not too slow. He s a gentlemen and scholar. With a heart beneath his vest. He looks like all the others but he s better than the rest. For he s an Alpha Sig. He s a man you ought to, a man you want to, a man you re sure to know. 77

78 1. When and where was Alpha Sigma Phi founded? Answer: Yale University, December 6, List the three original founders. WEEK 3 QUIZ KEY Answer: Louis Manigault, Stephen Ormsby Rhea, and Horace Spangler Weiser. 3. What was Delta Beta Xi? Answer: Delta Beta Xi allowed Alpha Sigma Phi to function secretly at Yale for many years, continuing its ritual and traditions. 4. The Chapter of Alpha Sigma Phi was the sole existing chapter of Alpha Sigma Phi from 1864 to Answer: Delta 5. Who are the individuals primarily credited with reviving the Alpha Chapter at Yale University? Answer: Edwin M. Waterbury, Yale 1907 and Wayne Montgomery Musgrave, Yale What is the name of the Fraternity s magazine? Answer: The Tomahawk 7. In addition to reviving The Tomahawk, Waterbury also brought back what public ritual in the early 1900s? Answer: The Black Lantern Processional 8. What is the tool used by the chapter/provisional chapter to track PNM contact information? Answer: Names List/Chapter Builder 9. What are three ideas of things that you can do to be more socially excellent before the next meeting? 10. What benefits of membership have you experienced in the first three weeks of the new member program? 78

79 WEEK 4 QUIZ KEY 1. Who is Ralph F. Burns? Possible Answers: Executive Secretary Emeritus, 3rd Founder of the Fraternity, Brother the Headquarters Building is named after, 32 Initiate of the Epsilon Chapter at Ohio Wesleyan, Mr. Alpha Sig, etc. 2. How long did Ralph F. Burns serve the Fraternity as Executive Secretary? Answers: 40 Years 3. Name one organization Alpha Sigma Phi merged with after World War II. Possible Answers: Phi Pi Phi, Alpha Kappa Pi, Alpha Gamma Upsilon 4. Who is the current President and CEO of the Fraternity? Answer: Gordy Heminger, Bowling Green List the sororities on your campus. 6. List the fraternities on your campus. 7. Which of the following is not community service? Answer: D - Playing in a Mud Volleyball Tournament 8. Which of the following is not philanthropy? Answer: D - Visiting a Retirement/Assisted Living Community 9. Please match the value to the appropriate philanthropic partner. Silence Local Humane Society Charity RAINN Purity Aware Awake Alive Honor Homes for Our Troops Patriotism Big Brothers Big Sisters 10. What are the lyrics to the Sweetheart Song? Answer: Who says sweetheart to you? Who calls you all his own? Who stands lonesome and blue, talking of love to the moon up above? Tell me whose eyes gazing in yours, Make all your dreams come true? Who has the right to kiss you goodnight? Tell me whose Alpha Sig girl are you? 79

80 WEEK 5 QUIZ KEY 1. Who is the chapter/provisional chapter s Roster #1? 2. What is the local chapter s chartering date? 3. The Fraternity s highest body, which meets bi-annually to enact legislation and proposed changes to the International Organization, is known as? Answer: Grand Chapter 4. What is the role of the Grand Council? Answer: Conduct the Fraternity s business between Grand Chapter. 5. Please list the officer positions that make up the Prudential Board. Answer: President Vice President Treasurer Recruitment Director Membership Education Director Secretary Scholarship Director Alumni Director 6. List the Affiliate Groups of alumni volunteers connected to every Undergraduate Chapter. Answer: Chapter Council, Alumni Association 7. What is the role of the Alpha Sigma Phi Foundation? Answer: The Foundation provides support for all Fraternity operations by servings as its central fundraising hub. Collecting donations and support from donors, the Foundation funds scholarships to undergraduate members, grants for Fraternity programs, and donations to chapter-specific endowments. 8. The Prudential Board is responsible for all of the following aspects of the Chapter, except Answer: B - Conduct 80

81 9. The Sergeant-at-Arms chairs which Board? Answer: D - The Standards Board 10. Please write the Brotherhood Creed. To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation in to Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi 81

82 PLEDGE CEREMONY WEEK 6 - QUIZ KEY 1. What do the sabers represent in the Pledge Ceremony? Militant Loyalty 2. Please list two obligations made during the Pledge Ceremony. Prepare himself to be worthy of the hidden teachings of the Fraternity Be personally governed by the precepts represented by the points of the pin Loyalty to Alpha Sigma Phi Pursue studies faithfully Conduct yourself as gentlemen at all times Be governed by the rules and regulations of the Fraternity Be bound by the Fraternity until released or initiated 3. Where is the Pledge Pin worn? The Pledge Pin is worn on the left side of a collared shirt, sweater, or vest, and never on a t-shirt or a jacket s lapel. 4. To Better the Man, through the creation and perpetuation of brotherhood, founded upon the values of chapter is the precept represented by Answer: A - The Top Point of the Pledge Pin GUIDING PRINCIPLES 5. Please list the five values of Alpha Sigma Phi. Answer: Silence, Charity, Purity, Honor, and Patriotism 6. What is the Fraternity s Open Motto? Answer: Causa Latet Vis Est Notissima (The cause is hidden, the results well known.) 7. What is the Fraternity s Mission? Answer: To be the co-curricular organization of choice 8. What is the Fraternity s Purpose? Answer: to Better the Man, through the creation and perpetuation of brotherhood founded upon the values of character: Silence, Charity, Purity, Honor, Patriotism. 9. What is the Fraternity s Vision? 82 Answer: To Better the World through Better Men

83 10. Please write the Brotherhood Creed. To faithfully observe the ethics of Alpha Sigma Phi, assisting and encouraging my brothers To adhere to the constitutional authority within the chapter and Fraternity, governing my actions with a high sense of honor To retain in my confidence the private business of this Fraternity, impressing upon my heart and mind that initiation in to Alpha Sigma Phi binds me to her as a brother all through life To develop a deep loyalty to my Alma Mater, maintaining the highest standards of scholastic purpose and performance To devote myself to the principles of charity and patriotism, promoting the unity of spirit and purpose, which prevail in Alpha Sigma Phi 11. Please write the Code of Conduct. I will maintain a commitment to excellence in all of my endeavors. I will respect the dignity of all persons, and therefore, I will not physically, psychologically, or sexually abuse any human being. I will be a financially responsible individual to both my chapter and the Fraternity. I will not abuse, nor support the abuse of, alcohol or controlled substances. I will not use, nor support the use of, illegal drugs. I will achieve academic excellence while accepting nothing but my best performance, as in all endeavors. I will hold myself and my brothers accountable for our actions, and understand that I always represent the Fraternity. I will pursue the values of Silence, Charity, Purity, Honor, and Patriotism; I will work to support these values in my actions and deeds. I am my brother s keeper. I will not condone the discrimination of any individual based on ethnicity, race, religion, sexual orientation, physical ability, national origin, age, family status, or cultural background. RISK MANAGEMENT 12. Which of the following must be true for a chapter to hold an event with alcohol? Answer: E - ALL OF THE ABOVE 13. Define hazing. Answer: No chapter, provisional chapter, student, or alumnus shall conduct nor condone hazing activities. Permission or approval by a person being hazed is not a defense. Hazing activities are defined as: Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol; paddling in any form; creation of excessive fatigue; physical and psychological shocks; quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy, or the regulations and policies of the educational institution, or applicable state law. 83

84 14. The chapter/provisional chapter may host an event with alcohol if Answer: D - Both A and B 15. Alcohol cannot be present at the following types of events Answer: D - All of the Above 16. The Fraternity does not prohibit the following Answer: A - Mandatory attendance at ritual events FRATERNITY HISTORY 17. When and where was Alpha Sigma Phi founded? Answer: Yale University, December 6, List the three original founders. Answer: Louis Manigault, Stephen Ormsby Rhea, and Horace Spangler Weiser. 19. What was Delta Beta Xi? Answer: Delta Beta Xi allowed Alpha Sigma Phi to function secretly at Yale for many years, continuing its ritual and traditions. 20. The Chapter of Alpha Sigma Phi was the sole existing chapter of Alpha Sigma Phi from 1864 to Answer: Delta 21. Who are the individuals primarily credited with reviving the Alpha Chapter at Yale University? Answer: Edwin M. Waterbury, Yale 1907 and Wayne Montgomery Musgrave, Yale What is the name of the Fraternity s magazine? Answer: The Tomahawk 23. Who is Ralph F. Burns? Possible Answers: Executive Secretary Emeritus, 3rd Founder of the Fraternity, Brother the Headquarters Building is named after, 32 Initiate of the Epsilon Chapter at Ohio Wesleyan, Mr. Alpha Sig, etc. 24. How long did Ralph F. Burns serve the Fraternity? Answers: 40 Years 84

85 25. Name one organization Alpha Sigma Phi merged with after World War II. Possible Answers: Phi Pi Phi, Alpha Kappa Pi, Alpha Gamma Upsilon 26. Who is the current President and CEO of the Fraternity? Answer: Gordy Heminger, Bowling Green 96 LOCAL CHAPTER/PROVISIONAL CHAPTER HISTORY & INFORMATION 27. List the sororities on your campus. 28. List the fraternities on your campus. 29. Who is the chapter/provisional chapter s Roster #1? 30. What is the local chapter s chartering date? SERVICE & PHILANTHROPY 31. Which of the following is not community service? Answer: D - Playing in a Mud Volleyball Tournament 32. Which of the following is not philanthropy? Answer: D - Visiting a Retirement/Assisted Living Community 33. Please match the value to the appropriate philanthropic partner. Silence Local Humane Society Charity RAINN Purity Aware Awake Alive Honor Homes for Our Troops Patriotism Big Brothers Big Sisters 85

86 OFFICER & GOVERNANCE STRUCTURE 34. The Fraternity s highest body, which meets bi-annually to enact legislation and proposed changes to the International Organization, is known as? Answer: Grand Chapter 35. What is the role of the Grand Council? Answer: Conduct the Fraternity s business between Grand Chapter. 36. Please list the officer positions that make up the Prudential Board. Answer: President Vice President Treasurer Recruitment Director Membership Education Director Secretary Scholarship Director Alumni Director 37. List the Affiliate Groups of alumni volunteers connected to every Undergraduate Chapter. Answer: Chapter Council, Alumni Association 38. What is the role of the Alpha Sigma Phi Foundation? Answer: The Foundation provides support for all Fraternity operations by servings as its central fundraising hub. Collecting donations and support from donors, the Foundation funds scholarships to undergraduate members, grants for Fraternity programs, and donations to chapter-specific endowments. 39. The Prudential Board is responsible for all of the following aspects of the Chapter, except Answer: B - Conduct 40. The Sergeant-at-Arms chairs which Board? Answer: D - The Standards Board 86

87 LADDER OF RISK presentation

88 Below you will find information to help you present the Ladder of Risk. Regular Script for Membership Education Director Italics Directions and Suggestions for the Membership Education Director BOLD Key Topic A PowerPoint is available on the Fraternity s website under Undergraduate Resources. ALCOHOL, DRUGS, HAZING, & SEXUAL ASSAULT Let s talk about Fraternity men and decision making. There are a few instances when Fraternity men may make unwise decisions. Who can name those instances? The answers you are looking for boil down to alcohol and drug use, hazing, and sexual assault. Essentially, I can see some common themes on our list We are prone to make unwise decisions when there is risk involved whether it s with 1) with alcohol; 2) with drugs; 3) with hazing; or 4) with sexual assault. One resource provided to you by the Fraternity that can assist you in making better decisions and minimizing risk is the Fraternity s Risk Management Policy. Refer the new members to the Risk Management Policy printed in their New Member Manual. The Risk Management Policy s ultimate message isn t what not to do it is how to manage risk and as safely as possible execute social events in such a way that our insurance policy will cover us in the event something does go wrong. More importantly, if followed, it s guidance helps ensure we are all safe and not harmed. So, we re going to spend the next few minutes reviewing the Fraternity s Risk Management Policy. First and foremost, we need to define what constitutes an event of the Fraternity. Essentially, when does this policy apply? Allow the men to respond. Summarize their responses by giving the true definition of an Alpha Sigma Phi event. There is no magic number of individuals needed to be present for an event to be labeled an Alpha Sigma Phi event. An event qualifies as an Alpha Sigma Phi event when any reasonable observer would associate the event with the Fraternity. Let s try an example: If you are hosting a party at your off-campus house (not the Fraternity s house) and a bunch of cars with Alpha Sigma Phi letters are parked on the street, is this an Alpha Sigma Phi event? Your neighbor may associate the party with Alpha Sigma Phi because of the letters on the cars. It is best to assume all gatherings of brothers constitute an event of the Fraternity, which means the Risk Management Policy applies. The Fraternity s Risk Management Policy is modeled after industry best practices distributed by the Fraternity Executives Association (FEA). Therefore, our policy is nearly identical to that of most of your friends fraternities and sororities. As we review the policy, remember that the goal of the policy is to help you manage risk while having fun. 88

89 ALCOHOL Let s review the portion covering alcohol, first. Can I have a volunteer to read from the policy? Please read number one under Alcohol. Again, this represents the first rung on the ladder of risk. 1. The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on chapter premises or during a fraternity event, in any situation sponsored or endorsed by the chapter, or at any event an observer would associate with the fraternity, must be in compliance with any and all applicable laws of the state, province, county, city and institution of higher education, and must comply with either the BYOB or Third Party Vendor Guidelines. What laws do you think this is referring to? The correct answer is that alcohol cannot be served to or purchased for underage individuals. An additionally and equally correct answer is that in order to provide and/or sell alcohol, you must have a liquor license. No fraternity has a liquor license. What is a 3rd Party Vendor? A third party vendor is someone who is hired and is licensed and insured to sell alcohol to individuals of age. A bartender at your favorite restaurant is employed by the restaurant and has attended training in order to be able to serve alcohol. They are insured by the restaurant at which they work. (You cannot just select a brother who is a bartender and declare he is the third party vendor because he worked at Applebees last summer.) What is BYOB? BYOB stands for Bring Your Own Beverage. For more information, you can visit the Fraternity s website under undergraduate resources. 2. No alcoholic beverages may be purchased through or with chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name of or on behalf of the chapter. The purchase or use of a bulk quantity or common source(s) of alcoholic beverages, for example, kegs or cases, is prohibited. What risk is involved in purchasing alcohol with chapter funds? If the chapter purchases and then distributes the alcohol, they have taken two steps up the ladder of risk. First, they have provided alcohol without a third party vendor and not following BYOB standards. Remember, we don t have a liquor license. Secondly, they paid for it with chapter funds. If anything happens as a result of the alcohol being consumed, then the chapter would be liable for what occurred because they provided the opportunity and the means for something bad to happen. What if we decide to pass the hat around a chapter meeting? Correct. That would be coordinating the purchase of alcohol which is leaves the chapter open to that risk. Why? Because the chapter/provisional chapter and its members could be held liable for what happens when that alcohol is consumed. 3. OPEN PARTIES, meaning those with unrestricted access by non-members of the fraternity, without specific invitation, where alcohol is present, are prohibited. What does this mean? The correct answer is that they are required to have a guest list. 89

90 Why would an open party be a challenge? We don t want uninvited people to attend that could cause trouble. If friends, significant others, etc. want to come to the event, add them to the guest list. You will be responsible for their behavior. It s important to know your guests and be able to account for them. When they attend your event, they have a reasonable expectation that you will offer them a safe environment. If something bad happens, you want to be able to show an outsider (like your dean of students, a judge, etc.), that you did everything you could to prevent something bad from happening. That starts with following the law and continues with knowing your guests. 4. The possession, sale or use of any ILLEGAL DRUGS or CONTROLLED SUBSTANCES while on chapter premises or during a fraternity event or at any event that an observer would associate with the fraternity is strictly prohibited. What type of drugs would be permitted at a fraternity event? Controlled substances provided to a member and used only by that member could be present. For example, a brother with diagnosed ADHD could have his Adderall in his backpack during a study hours event. But, he can t share it! Illegal drugs refers to weed even in states that have passed legislation for weed to be legal for purchase (medicinal or otherwise). It is still against federal law, which is the standard used by the Fraternity. 5. No member or pledge/associate/new member/novice shall permit, tolerate, encourage, or participate in drinking games. What can go wrong when we play drinking games? Drinking games, like bulk quantities of alcohol, encourage binge drinking in a short amount of time. Competition can also drive people to over consume to win. This is also an opportunity for you to mention that individuals who weigh less may appear to drink less but actually be more intoxicated. Their blood alcohol content (BAC) increases faster because they are smaller. 6. No alcohol shall be present at any new member program, activity, or ritual of the chapter. This includes, but is not limited to activities associated with bid night big brother - little brother events or activities, family events or activities, and initiation. By now, I bet you can tell me why new member events cannot have alcohol included The majority of new members are underage. Further, new members are automatically in a position that can make them feel less than a member. Regardless of how welcoming you are and how non-threatening, providing alcohol to a new member can cause them to feel pressured to fit in and drink or drink more than they normally would. That makes the situation very risky. Before we move onto discuss Hazing, I want to point out an additional resource provided to you by Alpha Sigma Phi Aware Awake Alive. Last year Alpha Sigma Phi entered into a new philanthropic partnership with Aware Awake Alive. Aware Awake Alive is an organization that provides resources to high school and college students to raise awareness for how to prevent alcohol overdose. Bringing awareness to this organization not only benefits your campus but it also gives members the opportunity to learn skills that could save a brother s life. 90

91 HAZING Discuss how Alpha Sigma Phi s partnership with Aware Awake Alive affects your chapter provisional chapter. If time allows, you can ask if anyone has ever been in a situation where they had to help someone experiencing an alcohol overdose. So what are the signs of alcohol poisoning? Aware Awake Alive uses the acronym MUST HELP, which stands for Mental Confusion Unresponsiveness Snoring/Gasping for Air Throwing Up Hypothermia Erratic Breathing Loss of Consciousness Paleness/Blueness of Skin If someone is experiencing one of the MUST HELP symptoms, what should you do? Call for help 911! What is hazing? Hazing is prohibited by law (it s felony in most states!), by university policy, and by Fraternity policy. While hazing definitions can vary by state and/or by University, the Fraternity defines hazing as Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol, paddling in any form, creation of excessive fatigue, physical and psychological shocks, quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside of the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste, engaging in public stunts and buffoonery, morally degrading or humiliating games and activities, and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational institution or applicable state law. In many states, hazing is a felony. Federal legislation has been suggested in the past that would bar those found guilty of hazing from receiving federal financial aid. Agreeing to be hazed or getting permission from someone you plan to haze, is not a defense. SEXUAL ASSAULT The fraternity will not tolerate or condone any form of sexist or sexually abusive behavior on the part of its members, whether physical, mental or emotional. This is to include any actions, activities or events, whether on chapter premises or at an off-site location which are demeaning to women or men, including but not limited to verbal harassment, sexual assault by individuals or members acting together. The employment or use of strippers, exotic dancers or similar, whether professional or amateur, at a fraternity event as defined in this policy is prohibited. Alpha Sigma Phi also provides you a resource through her affiliation with RAINN (Rape, Abuse, Incest National Network), which is Alpha Sigma Phi s philanthropic partner connected to the value of Silence. How do you think Alpha Sigma Phi s affiliation with RAINN affects our chapter/provisional chapter? What is consent? Nonconsensual sex can be defined differently from state to state. 91

92 92 Consent is an agreement between participants to engage in sexual activity. There are many ways to give consent. Consent doesn t have to be verbal, but verbally agreeing to different sexual activities can help both you and your partner respect each other s boundaries. Some universities may have an affirmative consent policy yes means yes, for example. When you re engaging in sexual activity, consent is about communication. And it should happen every time. Giving consent for one activity, one time, does not mean giving consent for increased or recurring sexual contact. For example, agreeing to kiss someone doesn t give that person permission to remove your clothes. Having sex with someone in the past doesn t give that person permission to have sex with you again in the future. You can withdraw consent at any point if you feel uncomfortable. It s important to clearly communicate to your partner that you are no longer comfortable with this activity and wish to stop. The best way to ensure both parties are comfortable with any sexual activity is to talk about it. I want to review what we ve learned: Don t break the law. The chapter/provisional chapter cannot provide alcohol to anyone. Know your guests! If you remember nothing I ve said, remember that and you ll be prepared to make better decisions. RISKY NIGHTS To get us started on making better decisions, let s identify the nights where the chapter faces more risk than normal because of the environment. 1. Tailgating Rather than following campus tradition, follow the law. Remember, the chapter/provisional chapter doesn t provide alcohol. Provide food! 2. Out of Town Formals/Events Have a guest list. Advertise a start and end time. Ensure the venue will support your 3rd Party Vendor or BYOB plan. Have bracelets for those over 21. Provide food. Consider the environment. How loud is it? How dark is it? How many sober monitors are present? Should security be hired? The transportation plan will be more crucial here. What is best cabs, buses, sober drivers? You will also need to ensure that individuals and their dates are comfortable with the rooming arrangements in advance. Consider having a liability waiver. Review the plan with your advisor. What s the plan if something goes wrong? Empower all brothers to call 911, and then notify the President, sober monitor, and security. 3. Homecoming/Sig Bust/Other Events Alumni Attend Alumni can vary in age, experience, and intent. Risk management policies became part of Fraternity culture after the 1980s. Many alumni joined before that and had a completely different Fraternity experience. When alumni return, some do so to escape their adult life and relive the glory days at the cost and increased risk of the chapter. It can be difficult to manage alumni.

93 Tactics include: Set the expectation in advance for how all guests will behave. This can be done via an invitation. Suggesting formal attire and creating a mature atmosphere (think black tie event as opposed to a dark, loud Fraternity basement). Enlist trusted alumni to assist you. Share your concerns with your GCA/chapter advisor and with your alumni association officers. As peers, they can help confront alumni who are behaving inappropriately. If any of those individuals are a problem, you can contact me (your staff liaison). You can hire security for events and place the responsibility on that third party to intervene. AMNESTY POLICY Now that you re aware of the Fraternity s Risk Management Policy, you have the ability to analyze your choices more thoroughly and ask yourself at what point will I intervene? At what point will I help my chapter/provisional chapter make a more wise decision even as a new member? Refer the new members to the Amnesty Policy printed in the New Member Manual. Chapters and provisional chapter that properly report alleged violations of our Risk Management Policy, including completing a detailed incident report on Portal, within 24 hours of the alleged incident will be granted amnesty from insurance surcharges. Consideration will also be given when deciding sanctions and restrictions with the benefit being given to chapters provisional chapters that properly report alleged incidents within 24 hours and are self- governing. The points made in the Fraternity s Risk Management Policy are meant to help chapters manage risky situations. The Amnesty Policy is meant to encourage chapters to properly report incidents to protect members as well as the organization. CLOSING Address any lingering questions regarding the Fraternity s Risk Management and Amnesty Policies. Refer to the discussion questions on page 13 of this manual. 93

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95 BROTHER education

96 BROTHER EDUCATION WELCOME Welcome to the Better Man Program Brother Education! As the Brotherhood Retention Director, it is your responsibility to lead the initiated members of your chapter/provisional chapter through this program. The information provided in this manual will aid you in creating a memorable experience for your brothers. FRAMEWORK The Brother Education Program is designed to be flexible. Chapters/provisional chapters have the ability to set their calendars to include eight brother education opportunities annually. Suggested themes for the events are listed below. It is recommended that chapter/provisional chapters host four events each semester (approximately one per month). This allows the chapter/provisional chapter to personalize the continued brother education experience. Event Themes Campus Involvement Career Preparation Diversity & Inclusion Etiquette Financial Literacy Health & Wellness Leadership Lifetime Membership Scholarship Service & Philanthropy Social Excellence EVENT OUTCOMES As a result of attending and participating in events with the following themes, brothers should be exposed to new ideas and opportunities that help better them as men. Listed below are the ideal outcomes for each theme. Campus Involvement Brothers will be able to identify prestigious leadership opportunities on campus. Brothers will be able to describe how to serve as a successful student leader on campus. Career Preparation Brothers will be able to develop a resume. Brothers will be able to discuss their accomplishments in an interview. Brothers will be able to demonstrate appropriate behavior when networking. Diversity & Inclusion 96 Brothers will be able to interact with individuals from different backgrounds. Brothers will be able to demonstrate methods for creating an inclusive environment. Brothers will be able to identify and define privilege.

97 Etiquette Brothers will be able to identify the appropriate attire for various types of events (casual, business casual, formal). Brothers will be able to demonstrate polite table manners. Brothers will be able to define chivalry. Financial Literacy Brothers will be able to create a personal budget. Brothers will be able to establish a personal savings account. Health & Wellness Brothers will be able to discuss methods for leading a healthy lifestyle. Brothers will be able to define the Fraternity s value of purity. Leadership Brothers will be able to identify opportunities for improving their leadership skills. Brothers will be able to discuss their personal definitions of leadership. Brothers will be able to define servant leadership. Lifetime Membership Brothers will be able to identify methods of maintaining involvement with Alpha Sigma Phi after graduation. Brothers will be able to identify methods of contributing to the Fraternity after graduation. Scholarship Brothers will be able to maintain a GPA above the campus s all men s average. Brothers will be able to identify campus-based resources that support academic success. Brothers will be able to describe how to create an environment supportive of academic success. Brothers will be able to list available campus scholarships. Service & Philanthropy Brothers will be able to list the five philanthropic beneficiaries of the Fraternity. Brothers will be able to compare and contrast the terms service and philanthropy. Brothers will be able to participate in local service and philanthropy projects with their brothers. Social Excellence Brothers will be able to define social excellence. Brothers will be able to execute a handshake correctly. Brothers will be able to recruit a high quantity of high quality members to join the Fraternity. 97

98 PLANNING CHECKLIST Semester in Advance Work with the members of the Prudential Board to select themes. Research campus and community events to attend as a chapter/provisional chapter that match the selected themes and fit within the chapter/provisional chapter s calendar. Select dates for events you will plan for the chapter/provisional chapter. Reach out to possible guest speakers. Schedule a venue. Select a time that is agreeable for the chapter/provisional chapter, the guest speaker, and the venue. Develop the calendar of events to share with the chapter/provisional chapter. It should include the event name, date, time, and location for each event. First Chapter/Provisional Chapter Meeting Explain the Brother Education Program to members during your officer report. Distribute the calendar of events. Two Weeks Prior to an Event If it is a chapter/provisional chapter-planned event, contact the guest speaker to confirm their attendance. Remind them of the purpose, date, time, location, and appropriate dress of the event. If it is a campus/community-event, notify the appropriate event planner of your expected attendance. Provide them with a sign-in sheet for members to utilize if it is a come and go event. Week of Event Write a thank you card to provide to the speaker or event planner. Remind the chapter/provisional chapter members about the date, time, location, and expected dress for the event. During the Event Take a photo to share on social media. Following the Event Thank the guest speaker or event planner by delivering the thank you note. Collect the sign-in sheet from the event planner (if applicable). Recognize chapter/provisional chapter members who attended and participated during your next officer report at chapter/provisional chapter meeting. 98

99 TIPS FOR SUCCESSFUL PROGRAM EXECUTION It is not necessary for the chapter/provisional chapter to plan their own events to fit each theme. It is recommended that chapters/provisional chapters attend on-campus or community events that are already scheduled. If your chapter/provisional chapter does plan its own events, consider hosting them in place of or immediately following a formal chapter/provisional chapter meeting. Schedule a meeting with your Campus Fraternity/Sorority Advisor. Share the purpose of the Better Man Program. Ask for recommendations of events to attend. Discuss your plan with your Grand Chapter Advisor. Solicit feedback and ideas. Select events that are active and engaging. Members would rather participate in a cooking class than listen to a lecture on healthy living, for example. Collaborate with another officer within the chapter/provisional chapter. For example, the Scholarship Director is asked to host one scholarship workshop per semester as part of their position description. Plan the event together! Pair with another organization and host an event. For example, sorority chapters often are required to plan similar events by their inter/national organization. You can increase attendance at your event by pairing with a well-known sorority. Provide incentives for attendance (as your budget allows). This could include a freebie such as offering a free ticket to your chapter/provisional chapter s Black & White Formal or simply providing food at the Brother Education Program event. Plan events that will provide the maximum benefit to your chapter/provisional chapter and your brothers: Can one of the events you host double as a recruitment event? Is there an event you could host that will count for the Brother Education Program and earn your chapter/provisional chapter additional points on the Annual Report? If your campus or IFC has an accreditation or awards program, is there an event you could host that will earn you points for that and meet a Brother Education Program requirement? 99