Lions of Virginia 24-B Cabinet Minutes. August 1, Blackstone Herb Cottage, Blackstone, VA

Transcription

1 Lions of Virginia 24-B Cabinet Minutes Blackstone Herb Cottage, Blackstone, VA Welcome/Opening The meeting was called to order at 9:45am by Lion Richard Speights, Region III Zone I Chair. Lion Paul Semtner led the pledge, Lion Kenneth Howard led the singing of God Bless America, and Lion Ollie Wright gave the invocation, pausing to remember deceased Lion Michael Oglesby and to provide an opportunity for others to verbally remember recently passed Lions. Call to Order District Governor Lee Winder thanked Region III Zone I for hosting the first cabinet meeting, Cabinet Secretary, Lion Helen Mueller, for coordinating the meeting, and the 76 Lions representing 26 clubs present. Governor Lee announced that the year s focus will be Teamwork and encouraged clubs to work together with community, district, and state projects and events. The eight zone chairs were thanked for accepting their positions and shared that support to the zones will be provided by the First and Second Vice-District Governors as follows: Region/Zone Zone Chair Vice-District Governor Region Chair Region I Zone I Lion Joseph Slocum SVDG Ann Ragland Region I Zone II Lion John Todd, Sr. SVDG Ann Ragland Region II Zone I Lion Robert Pratt FVDG Heather Jones-Lancto Region II Zone II Lion Hank Ragland FVDG Heather Jones-Lancto Region III Zone I Lion Richard Speights SVDG Ann Ragland Region III Zone II Lion Otis Thomas SVDG Ann Ragland Region IV Zone I Lion Chris Lancto FVDG Heather Jones-Lancto Region IV Zone II PDG Joe McCaffrey (Sr) FVDG Heather Jones-Lancto Recognition of Attending Past District Governors All past District Governors were recognized and thanked by DG Lee for their past and continuing service. Installation of Cabinet DG Lee installed the cabinet members. First Vice-District Governor Second Vice-District Governor Immediate Past District Governor Cabinet Secretary Cabinet Treasurer Global Leadership Training Coordinator Global Membership Training Coordinator Beacon Editor Lion Heather Jones-Lancto Lion Ann Ragland IPDG Ray Mueller Lion Helen Mueller Lion Calvin Easter (absent) PDG Jay Overbey PDG Joey McCaffrey PDG Susan Evans

2 Club Roll Call 26 clubs were represented by 76 as shown: Clubs # Clubs # Amherst County Lions Club 2 Glen Allen Short Pump Lions Club 1 Appomattox Lions Club 1 Hopewell Prince George Lions Club 3 Ashland Lions Club 3 Kenbridge Victoria Lions Club 4 Blackstone Lions Club 2 Lynchburg Host Lions Club 4 Bon Air-Manchester-Midlothian LC 6 Mechanicsville Lions Club 5 Brandermill-Midlothian-Woodlake LC 2 Powhatan Lions Club 2 Brookville-Timberlake Lions Club 3 Richmond Battlefield Park Lions Club 2 Charlotte Lions Club 2 Richmond Host Tuckahoe Lions Club 2 Chester Lions Club 4 Richmond James River Lions Club 5 Chesterfield Prevent Blindness LC 2 Richmond West Breakfast Lions Club 2 Clarksville Lions Club 2 South Boston Lions Club 5 Dinwiddie Lions Club 1 South Hill Lions Club 2 Farmville Lions Club 5 Varina Lions Club 4 Cabinet Vote to Extend Voting Privileges Motion: A motion was made by PDG Susan Evans to extend voting privileges to the standing committee chairs. The motion was seconded and passed. Secretary s Report Minutes of the May 15 and 17, 2015 cabinet meeting minutes were distributed and approved. Motion: A motion was made by PDG Rich Evans to dispense with the reading of the May 15 and 17, 2015 cabinet meeting minutes and to approve the distributed minutes as presented. The motion was seconded; motion passed. Treasurer s Reports Two financial reports were distributed and presented by DG Lee as follows: Financial Report for 12 Months Ending June 30, 2015 Motion: A motion was made, seconded, and passed to approve the Financial Report for 12 Months Ending June 30, 2015 for audit as presented. Proposed Budget DG Winder also presented the Proposed Budget for and, requested a motion to transfer funds as necessary to address anticipated expenses for the year. Motion: A motion was made to transfer $9,420 from reserve funds to operational funds to address expected expenses for the upcoming year. The motion was seconded and passed. Motion: A motion was received, seconded, and passed to approve the Proposed Budget as presented. Page 2

3 Region Reports First Vice-District Governor, Lion Heather Jones-Lancto, reminded everyone that club presidents and secretaries are members of the Cabinet s Advisory Board and should attend all cabinet and zone meetings. Her assigned regions are as follows: Region II Zone I Glen Allen Short Pump LC, Goochland County LC, Richmond Host-Tuckahoe LC, and Richmond West Breakfast LC Region II Zone II Ashland LC, Bowling Green LC, Mechanicsville LC, Patrick Henry Leos, Richmond Battlefield Park LC, and Varina LC. Region IV Zone I Bon Air-Manchester-Midlothian LC, Brandermill-Midlothian-Woodlake LC, Chesterfield Prevent Blindness LC, Powhatan LC, and Richmond James River LC. Region IV Zone II Chester LC, Colonial Heights LC, Dinwiddie LC, Hopewell Prince George LC, and Petersburg LC Second Vice-District Governor, Lion Ann Ragland distributed copies of her LCI Lions Anthem Day of Service Grant Proposal. Her assigned regions include the following: Region I Zone I Amherst County LC, Appomattox LC, Brookville-Timberlake LC, Buckingham County LC, Lynchburg Host LC, Lynchburg 7 Hills LC, and Rustburg LC Region I Zone II Altavista LC, Brookneal LC, Chatham LC, Danville Host LC, Danville Morning LC, Gretna LC, and South Boston LC. Region III Zone I Amelia LC, Blackstone LC, Crewe-Burkeville LC, Charlotte County LC, Farmville LC, and Kenbridge-Victoria LC Region III Zone II Chase City LC, Clarksville LC, Lawrenceville LC, Mecklenburg Lionesses, and South Hill LC. Zone Goals Region I Zone I Goals Chair: Lion Joseph Slocum Increase members Increase zone clubs working together to achieve common goals and meet community needs Partner with Worldwide Special Olympics The 1 st zone meeting will be hosted by Brookville-Timberlake LC on Thursday, September 17 th. Region I Zone II (No report submitted) Chair: Lion John Todd, Sr. Region II Zone I Chair: Lion Robert Pratt Encourage Lions to attend zone meetings Give PowerPoint club presentations on the status of District 24B Mobile Health Unit Recruit new members while retaining current members Obtain commitment from each club for at least one member to attend future cabinet meetings Establish program of community involvement by committing each club to donate a library book to a public school of its choice for each regularly scheduled meeting during the year Page 3

4 Encourage each club to implement a Happy Dollar Program (member donations to recognize fellow members and announce special or happy items of choice) Club visits: Aug 10 th Aug 17 Sept 2 Sept 17 Richmond West Breakfast Lions Club at 7am University of Richmond, Heilman Dining Center, Room E Glen Allen-Short Pump Lions Club at 5pm Shoney s Family Restaurant, 8415 West Broad Street, Henrico Goochland County Lions Club at 7 pm Bella Sicilia, 2913 River Road West, Goochland Richmond Host-Tuckahoe Lions Club at 5:30 pm Extra Billy s Restaurant, 5205 West Broad Street, Richmond Region II Zone II Chair: Lion Hank Ragland Attend all zone clubs meetings to promote club participation at zone, region, district, fall conference, and state conventions Promote activities and coordinated service and fundraising to support Centennial Service Campaign and membership Club visits: Aug 18 Aug 19 Sept 3 Varina Lions Club at Holiday Inn Airport, Sandston Mechanicsville Lions Club at Calabash Restaurant Bowling Green Lions Club Region III Zone I (No report submitted) Region III Zone II (No report submitted) Chair: Lion Richard Speights Chair: Lion Otis Thomas Region IV Zone I Chair: Lion Chris Lancto Visit all clubs in my zone Encourage all clubs to report membership and activities monthly to LCI and district Educate clubs about the district s Mobile Health Unit Organize a Zone Service Project Have positive growth in club membership Encourage all clubs to participate in district functions Region IV Zone II (No report submitted) Chair: PDG Joe McCaffrey Club Goals Amherst Lions Club Bring in new members Provide requested eye exams and eyeglasses as possible Page 4

5 Meet or exceed fund-raising goals Work more on community projects Work at introducing a Leo Club into Amherst High School Provide vision screenings for Amherst County schools Become involved in Special Olympics Appomattox Lions Club Support and follow-up with club s present programs: eyeglass collections/donation program, vision eye testing, hearing aid recycling program, White Cane/broom sales, and annual golf tournament Increase membership a minimum of through the Ask 1 program by challenging current members to bring one perspective member to a monthly membership meeting and concentrating on individuals between years of age to provide club with additional energy and leaders Develop Leo Clubs in Appomattox by working with CVCC, Appomattox High School, and private schools Develop a Website to better present our club to the community and recruit new members Consider using Facebook, Twitter, or Instagram for additional exposure Ashland Lions Club Participate in annual White Cane events Work closely with Patrick Henry Leo Club Blackstone Lions Club Recruit at least two new members Screen at least 300 students for vision problems at Blackstone Primary, Kenston Forest, Nottoway Middle, and Nottoway High schools Purchase 20 pairs of eyeglasses for the needy in the Blackstone community Collect at least 120 eyeglasses for recycling Continue supporting local, state, national, and international charities Support our fund-raising programs which include selling funnel cakes at the Blackstone Arts/Crafts Festival (September), serving meals at VT SPAREC, selling pork bar-be-que (January or February), and holding White Cane days (April to June) Bon Air-Manchester-Midlothian Lions Club Recruit three new members Host 24-B Fall Conference Raise $5,400 thru White Cane events and $9,200 with peanut sales Budget donations ($6,200) and eye exams/eyeglasses ($8,400) Collect 2,500 used eyeglasses Participate in Anthem Day of Service Bowling Green Lions Club (Goals not submitted, July Activity Report received) Page 5

6 Brandermill-Midlothian-Woodlake Lions Club Increase membership by 10 15% with focus on younger members Explain Lionism to non-members through social media and individual encounters Collect 3,000 eyeglasses Perform local service projects to help the disabled Begin using PediaVision SPOT vision unit Raise funds by holding three bass fishing tournaments, a Crab Fest, and White Cane days Brookville-Timberlake Lions Club End the year with a net gain in membership Find a way to light the fire for a more engaged membership Update orientation material to have a better informed membership Expand social media presence Increase public exposure through enhanced publicity efforts Have successful fund-raising events to support planned contributions and donations Bring to a conclusion the 501(C)(3) debate Buckingham County Lions Club (No goals reported; July Activity Report received) Charlotte County Lions Club Add three new members Conduct spring White Cane campaign Conduct Sight Safety Program for Charlotte County and Amish schools and community college Conduct reading program for Weyland Nursing Home Host zone meeting at time preferred by zone chair Support Red Hill s July 4 th historical event with a food tent Support regional vision and hearing mobile van Support and assist Charlotte County Meals on Wheels Program Support and assist Charlotte County s Special Olympics Collect and recycle eyeglasses in Charlotte County Award educational scholarship to deserving Randolph-Henry High School graduating Senior Chesterfield Prevent Blindness Lions Club Focus on membership by educating members of ways to recruit new members Challenge each member to recruit one new member Focus on service activities Continue White Cane and Pancake Breakfast fund-raising activities Clarksville Lions Club (Goals not presented; July Activity Report received) Dinwiddie Lions Club Increase membership Increase the number of eye exams and eyeglasses provided Page 6

7 Hold more community projects Develop club brochure and website Farmville Lions Club Recruit 10 new members Establish a new Campus Club at Longwood University Establish a mentoring program for new Lions Be intentional about bringing club business and events to the club for discussion and vote before sending to the board for official action Distribute minutes and Treasurer s reports to all club members Re-establish committee structure with each Vice-President assuming responsibility for different components of Lion s activity Reserve board meetings for visioning and confirmation of club votes Host at least two board retreats to address club issues Sponsor at least three fundraisers with a total goal of $15,000 Collect 1,250 pairs of eyeglasses and 20 sets of hearing aids Conduct vision screenings at a minimum of 10 events (schools, special events) Raise Lion awareness through a community project supported through fundraising and grantseeking opportunities Establish a grant process through which community recipients may request assistance using proceeds of fundraising events Glen Allen-Short Pump Lions Club (Goals not shared; July District Activity Report received) Gretna Lions Club (Goals not reported; July Membership and District reports received) Hopewell Prince George Lions Club Produce new pamphlet Like Chesters Hold vision screenings Recycle eyeglasses monthly Collect underwear and socks for men, women, and children of all ages for 2016 LAMP/RAM event s Clothes Closet Kenbridge-Victoria Lions Club Institute a Program by members providing 20% more club support than they did last year, increasing membership by 20%, and raising and serving at least 20% more residents in our community Assist clubs in our zone, district and state as needed Mechanicsville Lions Club Raise funds for sight conservation and the hearing impaired Assist local community as needs arise Provide emergency relief If requested by our district, state, or international organizations Page 7

8 Support White Cane Days and Hearing Days (in October) Recruit at least three new members Produce and distribute flyers promoting Lionism and specifically Mechanicsville Lions Club Contact business establishments within the Mechanicsville area to solicit funds Place promotional advertisements in local newspaper(s) Hold a joint meeting with one club within our zone Powhatan Lions Club Sponsor Powhatan Labor Day parade for fourth year Perform eye screenings in Kindergarten, 3 rd grade, 7 th grade, and 10 th grades in county schools using the PediaVision SPOT unit (approximately 1,200 students) Provide drivers for Powhatan Festival of the Grape shuttle service to and from the gate. Participate in Powhatan Christmas Mother Program and the Christmas Parade Pick up trash along two miles on Route 711 (Protecting the Environment Campaign) Celebrate the club s 40 th anniversary in March 2016 Hold our 41 st annual Steer Roast next April Hold our annual golf tournament fund-raising event Hold White Cane days next March Relocate Lions Welcome sign to the west side of Route 288 for better exposure to Powhatan residents (done) Increase membership Richmond Battlefield Park Lions Club Recruit new members Distribute eyeglass recycling boxes Hold a golf tournament fund-raising event Prepare and sell Brunswick stew as a fund-raising event Help local church s food bank pantry for those in need Work to start a Leo and/or Branch Club Plan exciting programs to help with new member recruiting (i.e. First Aid, CPR classes, gun safety, home safety, etc.) Provide vision screenings and eyeglasses Support Friends and Family Night event Hold an auction as a fund-raising event Establish a club website Support the community Christmas Angel Tree Adopt a family Arrange for Santa Claus to visit children in local hospitals and patients in rehab centers and military bases Richmond Host Tuckahoe Lions Club (Goals not shared; July LCI Membership and Activity Reports received) Richmond West Breakfast Lions Club (Goals not reported; July LCI Membership and District Activity Reports received) Page 8

9 Rustburg Lions Club (Goals not filed; July District Activities Report received) South Boston Lions Club Increase membership Increase funds by selling fruit, holding fall and spring White Cane events and selling ice cream Increase the number of vision screenings given Start a new Leo Club Host a zone meeting South Hill Lions Club Hold fall and spring White Cane drives Expand school vision screenings to include daycare centers in the area Hold Spaghetti Supper fund-raising event on November 9 th Consider a spring breakfast fund-raising event Collect school supplies for elementary schools Sell candy bars, raffle tickets and brooms at Holiday Bazzar November 21 st and 22 nd Collect eyeglasses by teaming with local Cub/Boy Scouts during their food drive Participate in all four Centennial Challenges Give one scholarship to a local high school senior in honor of Jack Ogilvie Purchase new signs to use during White Cane fund-raising events Purchase new banner to use at club activities Varina Lions Club Increase membership and participate in Centennial Membership Awards Program Begin community vision screenings using new PediaVision SPOT screening unit Build a stronger bond with club members through social opportunities Committee Reports Awards Chair: Lion Jane Winder District Governor Lee will be awarding a Leadership Pin during his club visits to recognize two Lions that have a We Serve Attitude and are active in the club and community, preferring a member that has not been recognized by the district previously and has less than five years of service. A District Annual Award will be presented to an outstanding club that shows positive membership growth and dedication to community service. All club secretaries are reminded that the 100% President and Secretary Awards have to be presented to your zone chair and addressed to your District Governor within 30 days after the Lions International conference. Centennial Celebration Chair: IPDG Ray Mueller The goals include: Working with zone chairs and the district cabinet to encourage Centennial Service Challenge projects Working with zone chairs and district cabinet to conduct membership events to increase membership district-wide Page 9

10 Working with zone chairs and district cabinet to recruit at least one Guiding Lion in each zone to encourage setting up new clubs Promoting the Centennial Awards available for member sponsorship and club sponsorships using presentations at zone meetings and articles in the Beacon newsletters Diabetes Chair: Marianna Speights My objective is to provide information to understand diabetes, how to live well with diabetes, and ways to protect your vision. My goals include the following: Visit each club to distribute information, share resources and common challenges to prevent long-term diabetes related complications Provide overviews on diabetes and eye care (Retinopathy) Tools to be used will include DVDs, literature, heart healthy recipes, American Diabetes Association speakers, and resources shared to help people learn more about living a healthier life with diabetes. LCIF Coordinator Chair: IPDG Ray Mueller goals include the following: Giving LCIF presentations at zone meetings and increase donations to LCIF Communicating the LCIF Story by writing articles for the Beacon newsletter Setting an annual donation target of $14K Leader Dog Chair: M. Lee Winder (Report received) Three Leader Dog programs were presented during the past year to South Boston LC, Charlotte LC, and Appomattox LC. I am currently working with FVDG Lion Heather to visit Leader Dogs for the Blind headquarters and to continue programs. Known donations received totaled $9,688. Recommended areas requiring action include increased club visits and Beacon newsletter articles. Public Relations Chair: Lion Helen Mueller goals include: Better acquainting myself with LCI documents and training opportunities for this position Encouraging all clubs to improve publicity efforts by using LCI templates and data Submitting informative Beacon newsletter articles each quarter Trading Pins Chair: PDG Susan Evans When I have pins, I will post the information in the Beacon newsletter. Pins will be mailed when payments are received. Activities Lions 24B Hearing Aid Foundation (Goals not submitted Annual Report received) President: Lion Art Somers Page 10

11 24-B Mobile Health Unit Presentation Chair: Lion Winston Harrell Due to remaining items of business and time constraints, Lion Winston was asked to continue his Mobile Health Unit presentation after the meeting adjourned for Lions remaining for lunch. New Business LOVF Raffle Ticket Distribution IPDG Ray Mueller advised that the LOVF raffle tickets are still being printed but will be delivered to all clubs as quickly as possible when received. Distribution of Club Directories PDG Rich Evans distributed the Club Directories and revision sheets. Presentations VLHF Awards PDG Rich Evans presented VLHF banner patches and Gold Star patches to Amherst County, Goochland, Lynchburg Host, Richmond Battlefield Park, and Richmond West Breakfast Lions Clubs District Awards IPDG Ray Mueller presented a Recognition Award to Lion Winston Harrell for serving as Region I Zone II Chair for , and a 2015 Script Pin to Lion Art Somers to recognize his continued support to our district as President of Lions 24B Hearing Aid Foundation. Melvin Jones Fellowship Awards Melvin Jones Fellowship Awards were presented to Lions Linda and Rick Starling of the Mechanicsville Lions Club immediately following the adjourned meeting. Open Discussion Burkeville/Blindskills, Inc. Lion John Pleasants presented a donation appeal for the following organizations: The Burkeville Lodge A district facility serving blind and visually impaired individuals throughout the year and requiring $5,000 per month to operate. Blindskills INC A non-profit organization offering support and publications (one in Braille) for individuals just learning that they have a visual problems and deaf/blind persons not having computers or tape recorders. Club programs addressing either topic can be arranged by calling Lion John at (804) or ing jcpleasants@verizon.net Second Vice-District Governor s Remarks Lion Ann encouraged all to read her article in the August Beacon newsletter. Lion Ann Ragland First Vice-District Governor Remarks Lion Heather Jones-Lancto Lion Heather encouraged all to review the Anthem Project submitted by Lion Ann and to support one another for projects and activities whenever possible. Page 11

12 District Governor s Remarks Lion Lee Winder District Governor Lee thanked everyone for attending the first cabinet meeting and presenting their goals, noting that most clubs seemed to have common concerns while also having varied areas of interest. Having no further business, the meeting adjourned at 12:25 pm. Respectfully Submitted, Lion Helen Mueller Cabinet Secretary hem/s Attachments Page 12

13 Blackstone Herb Cottage Blackstone, VA CLUB ROLL CALL Club Names Pres VPs Sec Treas Others Total # Altavista LC 0 Amelia LC 0 Amherst County LC RM AW 2 Appomattox LC DVS 1 Ashland LC PT SE RE 3 Blackstone LC PS MS 2 Bon Air-Manchester-Midlothian LC DC TL FC-BD-JW-LW 6 Bowling Green LC 0 Brandermill-Midlothian-Woodlake LC WM JO 2 Brookneal LC 0 Brookville-Timberlake LC HM RM-JS 3 Buckingham County LC 0 Charlotte LC KH TG 2 Chase City LC 0 Chatham LC 0 Chester LC GB VB RJ BG 4 Chesterfield Prevent Blindness LC AM EW 2 Clarksville LC NH PH 2 Colonial Heights LC 0 Crewe-Burkeville LC 0 Danville Host LC 0 Danville Morning LC 0 Dinwiddie LC AS 1 Farmville LC RLR-HP TW BS-TY 5 Glen Allen Short Pump LC AS 1 Goochland County LC 0 Gretna LC 0 Hopewell Prince George LC KA JMcG x 2 3 Kenbridge Victoria LC RS OW SG-MS 4 Lawrenceville LC 0 Lynchburg Host LC LC-TS DT FH 4 Lynchburg 7 Hills LC 0 Mechanicsville LC PB RS FC KC-LS 5 Mecklenburg Lioness 0 Petersburg LC 0 Powhatan LC JW AM 2 Richmond Battlefield Park LC BP BG 2 Richmond Host Tuckahoe LC RS JO 2 Richmond James River LC CL RG-HL-RS-KY 5 Richmond West Breakfast LC EW-LW 2 Rustburg LC 0 South Boston LC MC WH PN LM-JT 5 South Hill LC TR OT 2 Varina LC JP FP AR-HR 4 TOTAL ATTENDING: 76 Page 13

14 (Printed on back of Agenda for informational purposes) Need for Immediate Cabinet Vote to Extend Voting Privileges per Parliamentarian PDG Rich Evans 7/29/2015 Without the extended voting privilege, only the following would be permitted to vote on any business requiring action District Governor First Vice-District Governor Second Vice-District Governor Immediate Past District Governor Cabinet Secretary Cabinet Treasurer Newsletter Editor Global Leadership Chair Global Membership Chair All Zone Chairs If a motion is received and passed by the above individuals, standing Committee Chairs may also vote. Page 14