GROSSMONT-CUYAMACA COMMUNITY COLLEGE DISTRICT RATIFICATION OF SIGNATURES September 11, 2012

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1 REVISED 9/11/12 I. EXPENDITURE AGREEMENTS A. District 1. Sharp Rees-Stealy Medical Group: C8756.D for pre-employment physicals, Department of Motor Vehicle (DMV) exams, and ergonomic evaluations for the Employee and Labor Relations Department. Fiscal Impact: $8, included in the UGF 2. Benefit & Risk Management Services: C9057.D for stop-loss insurance services and third-party administrator for direct health plan. Fiscal Impact: $390, included in the UGF 3. Digital Payment Technologies Corporation: C9585.C for Enterprise Management System customer agreement for parking permit machines. Fiscal Impact: $12, included in the Restricted Parking Funds 4. Public Agency Retirement Services: C11351 Amendment #1 to amend the five-year contract to reflect the fiscal impact. Total contract is now $672, Fiscal Impact: $672, included in the UGF 5. Clifford Moss, LLC.: C11368 Amendment #1 for additional funds to include public opinion tracking survey. Total contract is now $38, Fiscal Impact: $22, included in the UGF 6. Iron Mountain: C11467 for off-site record storage and retrieval of Human Resources records. Fiscal Impact: $4, included in the UGF 7. California Community Colleges: C11491 for annual subscription for Student Right To Know agreement for Grossmont and Cuyamaca Colleges. Fiscal Impact: $7, included in the UGF 8. OCE Imagistics, Inc.: C11524 for annual maintenance agreement for copier located in the Public Safety Department. Fiscal Impact: $ included in the UGF 9. Mercury Disposal Systems, Inc.: C11560 for disposal services of mercury switches, lights, and batteries districtwide. Fiscal Impact: $1, included in the UGF 10. Hewlett Packard: C11574 for annual software support which supports the Test Library Box, Colleague, Library, Integrated Fund Accounting System (IFAS), Sigma, SRS, and Human Resources systems. Fiscal Impact: $11, included in the UGF, Item 304 ATTACHMENT A1

2 11. LAN Solutions, LLC: C11576 for consulting services for updating the districtwide service from Exchange 2003 to Exchange Fiscal Impact: $9, included in the Restricted Districtwide Info Systems-Tech Improvement Funds 12. C & D Towing Specialists, Inc.: C11580 for towing and roadside assistance for faculty, staff, and students as needed. Fiscal Impact: $5, included in the Restricted Parking Funds 13. Dell: C11610 for CommVault Virtual licenses and professional services to assist the upgrade to CommVault version 9. Fiscal Impact: $11, included in the Prop R Funds 14. IM Squared, Inc.: C11613 for service to provide media articles on disc format published in service area and to store, archive, send alerts, Metadata, and prepare detailed reports. Fiscal Impact: $1, included in the UGF 15. Diamond Environmental Services: C11615 to provide pumping of clarifiers and floor drains (sump pumping) service. Fiscal Impact: $ included in the UGF 16. JP Morgan Chase: C11634 for merchant and gateway services to provide credit card processing for the Vendini equipment being used by the Theater and Culinary Arts programs for ticket sales. Fiscal Impact: There is no fiscal impact for this contract. B. Grossmont College 1. Pitney Bowes, Inc.: C9330.D for lease payments for the DM100 WOW Mailing System located in the Mail Center. Fiscal Impact: $10, included in the UGF 2. Xerox Corp.: C10585.B for lease payments of color copiers located in Printing Services. Fiscal Impact: $40, included in the UGF 3. Xerox Corp: C10778.A for lease payments of black and white copiers located in Printing Services. Fiscal Impact: $148, included in the UGF 4. North Park Native Plants: C10383 Amendment #2 for additional funds for project oversight. Total contract is now $9, Fiscal Impact: $ included in the Local Capital Projects Funds, Item 304 ATTACHMENT A2

3 5. Di Donato Associates: C11271 for architectural services for replacement of four existing doors in Building 43. Fiscal Impact: $1, included in the UGF 6. Di Donato Associates: C11433 for architectural services for construction of a storage facility adjacent to the Hyde Gallery. Fiscal Impact: $8, included in the Local Capital Projects Funds 7. OCE Imagistics, Inc.: C11455 for maintenance agreement for copier located in the Admissions and Records Department. Fiscal Impact: $ included in the UGF 8. A O Reed & Co.: C11484 for drain cleaning services as needed. Fiscal Impact: $5, included in the UGF 9. Carrier Corp.: C11485 for preventative maintenance services to chillers as needed. Fiscal Impact: $4, included in the UGF 10. Diamond Environmental Service: C11488 for rental and service of portable restrooms located at the baseball and football fields. Fiscal Impact: $4, included in the UGF 11. County Burner and Machinery: C11493 for boiler repair services as needed. Fiscal Impact: $1, included in the UGF 12. Blue Coast Consulting, LLC.: C11512 for inspection services for Science Building fume hoods. Fiscal Impact: $16, included in the Prop R Funds 13. Business Radio Licensing: C11513 to renew and modify the Federal Communications Commission (FCC) License by adding analog narrowband emissions to the FCC License. Fiscal Impact: $ included in the UGF 14. Sharp Business Systems: C11572 for maintenance agreement for copier located in the Health Services Department. Fiscal Impact: $ included in the Restricted Health Services Funds 15. Oce Imagistics, Inc.: C11573 for maintenance agreement for copier located in the Athletics Department. Fiscal Impact: $1, included in the UGF 16. Samuel French, Inc.: C11586 for license fees for the play Mauritius to be performed by the Theatre Arts Department. Fiscal Impact: $ included in the UGF, Item 304 ATTACHMENT A3

4 17. Dramatic Publishing, Inc.: C11589 for license fees for the play My Three Angels to be performed by the Theatre Arts Department. Fiscal Impact: $ included in the Restricted Drama Trust Funds 18. Bret Adams, LTD: C11590 for license fees for the play The Odyssey to be performed by the Theatre Arts Department. Fiscal Impact: $1, included in the UGF 19. Floyd & Howerton Plumbing: C11596 for testing and certification of backflow preventers. Fiscal Impact: $2, included in the UGF 20. Siemens Industry, Inc.: C11601 for repair service to deionized water system in Building 30. Fiscal Impact: $ included in the UGF 21. Litho Equipment Service Specialties: C11603 for maintenance agreement for folder located in Printing Services. Fiscal Impact: $ included in the UGF 22. Officia Imaging: C11606 for maintenance agreement for copier located in the Admissions and Records Department. Fiscal Impact: $ included in the UGF 23. San Diego Sports Medicine and Family Health Center: C10607.B for providing supervising physician and consultation services for the Health Services Department. Fiscal Impact: $9, included in the Restricted Health Services Funds 24. North San Diego County Foster Parent Association: C11617 for conducting workshops for foster care parents. Fiscal Impact: $50, included in the Restricted Foster Care Funds 25. San Diego County Foster Parent Association: C00619 for conducting workshops for foster care parents. Fiscal Impact: $60, included in the Restricted Foster Care Funds 26. Save A Heart: C11625 for providing First Aid and cardiopulmonary (CPR) workshops for foster care parents. Fiscal Impact: $35, included in the Restricted Foster Care Funds, Item 304 ATTACHMENT A4

5 C. Cuyamaca College 1. GCCCD Auxiliary: C4971.O Modification #10 for additional funds for support services of the Workplace Learning Resource Center Project. Total contract is now $590, Fiscal Impact: $60, included in the Restricted Workplace Learning Funds 2. Xerox: C10520.B for lease payments for copier located in the Duplicating Department. Fiscal Impact: $3, included in the UGF 3. Xerox: C10777.A for lease payments for copier located in the Duplicating Department. Fiscal Impact: $25, included in the UGF 4. Officia Imaging: C10803 for maintenance agreement for copier located in the Cashier s Office. Fiscal Impact: $ included in the UGF 5. Colores Entertainment Group: C11394 for dance performance services for College Hour event. Fiscal Impact: $ included in the UGF 6. Studica Inc.: C11416 for Autodesk Building Design Suite Ultimate 2013 software upgrade from term Extendable to Permanent. Fiscal Impact: $9, included in the UGF 7. Bill Howe Plumbing: C11471 for plumbing repair services as needed. Fiscal Impact: $1, included in the UGF 8. Carrier Corp.: C11472 for air conditioning repair services as needed. Fiscal Impact: $2, included in the UGF 9. A1 LiveScan: C11542 for fingerprinting services as needed for College for Kids instructors and classroom aides. Fiscal Impact: $ included in the Restricted Community Learning Fee Based Classes Funds 10. My Office, Inc.: C11555 for service to tear down, remove, and dispose of the modular furniture in the President s Office. Fiscal Impact: $1, included in the Prop R Funds 11. Casper Concrete Cutting: C11556 for concrete repair services as needed. Fiscal Impact: $1, included in the Local Capital Projects Funds, Item 304 ATTACHMENT A5

6 12. American Pest Control: C11567 for pest control service as needed. Fiscal Impact: $2, included in the UGF 13. Xerox Corp.: C11570 for maintenance contract for copier located in the Duplicating Department. Fiscal Impact: $18, included in the UGF 14. Diamond Environmental: C11588 for rental and service of portable chemical toilets located at the track and lower field. Fiscal Impact: $2, included in the UGF 15. Steris: C11602 for service agreement for seismic sterilizer located in the Science Technology Building. Fiscal Impact: $4, included in the UGF 16. Officia Imaging, Inc.: C11604 for maintenance agreement for copier located in the Counseling Department. Fiscal Impact: $ included in the UGF 17. Officia Imaging, Inc.: C11605 for maintenance agreement for copier located in the Admissions and Records Office. Fiscal Impact: $ included in the UGF 18. Sharp Business Systems: C11607 for maintenance agreement for copier located in the Student Affairs Office. Fiscal Impact: $ included in the UGF 19. Carrier Corp.: C11608 for service agreement for two centrifugal chillers. Fiscal Impact: $9, included in the UGF 20. AA Equipment.: C11618 for equipment repair as needed. Fiscal Impact: $2, included in the UGF, Item 304 ATTACHMENT A6

7 II. EXPENDITURE AGREEMENTS/PUBLIC WORKS PROJECTS CHANGE ORDERS 1. GROSSMONT COLLEGE MODULAR VILLAGE DECONSTRUCTION AND ASPHALT REPAIRS B Gordon Prill San Diego, Inc. Change Order #3: Extra import and export removal of soils $7, in Griffin Circle drive reference request for information (RFI) #1; unforeseen conditions. Original Contract: $219, Contract Fiscal Previously Ratified Change Orders #1& #2: 14, Impact: Change Order #3: 7, Total Construction Contract to date: $240, Project is funded by local capital project funds. Project is within 2. GROSSMONT COLLEGE BUILDING 51 & 53 AIR HANDLER AND BOILER REPLACEMENT B FORDYCE CONSTRUCTION, INC. Change Order #2: Furnish and install new 3-inch backflow $4, preventer for building; replaces broken existing device. Original Contract: $590, Contract Fiscal Previously Ratified Change Order #1: 4, Impact. Change Order #2: 4, Total Construction Contract to date: $599, Project is funded by Proposition R bond and state scheduled maintenance funds. Project is within 3. CUYAMACA COLLEGE CAMPUS WIDE SIGNAGE PHASE II B MIRAMAR SIGN WORKS Change Order #2: Deductive change order for unused allowance at project completion. Contract Fiscal Impact. ($701.57) Original Contract: $67, Previously Ratified Change Order #1: 0.00 Change Order #2: (701.57) Total Construction Contract to date: $66, Project is funded by local capital construction funds. Project is within III. INCOME AGREEMENTS None. IV. COOPERATIVE/INCOME AGREEMENTS None. V. COOPERATIVE AGREEMENTS A. Cuyamaca College 1. Our Lady of Grace Catholic Church: C11505 for facility use for Continuing Education and Workforce Training., Item 304 ATTACHMENT A7