Update Document. All WIC Coordinators and WIC Staff Using the HuBERT Application

Transcription

1 Update Document All WIC Coordinators and WIC Staff Using the HuBERT Application Users must Reset the Local Reference Data after installation! (This is essential! Errors may occur otherwise.) Update Document 1 P age

2 Table of Contents In This Update Document... 3 Installation Notes... 3 Successful Update?... 3 Back-End Changes... 4 Benefit Issuance... 4 Juice... 5 Legumes... 6 Milk... 6 Juice - Food Item Deactivations and Additions... 8 Legumes - Food Item Deactivations and Additions... 8 Milk - Food Item Deactivations and Additions... 8 Food Item Description Changes in HuBERT Update Document 2 P age

3 Date: Saturday, January 27, 2018 From: MN State WIC Program and CSC To: All WIC Local Agencies Subject: Update Document A must read for all HuBERT users In This Update Document This document provides information about back-end changes the State has made in HuBERT to food packages in preparation for ewic. There are two main sections to this document: 1. Installation Notes describes the step-by-step install process and how to determine whether the update was successful 2. Back-End Changes food package changes Installation Notes This update will be available the first time you log into HuBERT after January 27, The update is immediate and occurs during the startup process. Remember, to ensure a successful update, you must: Reset the Local Reference Data! (This is essential! Food item changes will not occur otherwise.) If you experience problems, please contact the Help Desk using the Urgent Line ( , 2, 1). Successful Update? You can verify this update by: Open the participant folder of a child in a current certification period Click on the Food Package tab Click the Add button Click the Use Default button Verify WIC Peanut Butter OR Dry Beans OR 4-cans Beans displays Update Document 3 P age

4 Back-End Changes The following is an overview of the back-end food package changes included in this update. Benefit Issuance After January 27, 2018, all women and children with existing food packages will require a new food package before issuing benefits. This is due to changes to juice, legumes and milk. NOTE: If a participant has a future food package, it will also have to be either updated with the new food items or deleted, and a new default food package created Update Document 4 P age

5 Juice CURRENT JUICE OPTIONS Children and Women: Default food packages (DFP) provide frozen concentrate or ready-to-drink 100% juice. HOMELESS options: Provides two different HOMELESS juice options. NEW JUICE OPTIONS Children: DFP will provide ready-to-drink 100% juice Juice option only includes ready-to-drink 100% juice (and HOMELESS) Women: DFP will provide frozen concentrate 100% juice Juice options include ready-to-drink 100% juice or frozen concentrate 100% juice (and HOMELESS) HOMELESS Options: Only one juice option that includes six-pack cans of 100% juice Update Document 5 P age

6 Legumes CURRENT LEGUME OPTIONS Children: DFP provides peanut butter for children Women: DFP provides peanut butter and canned beans for women Options: Legume options include peanut butter, dry beans/peas/lentils, canned beans or alternating NEW LEGUME OPTIONS Children and Women: DFP will provide all options and participants will no longer have to choose in clinic Options: One legume option includes all legume food items Milk CURRENT MILK OPTIONS 1-2 Year Old Children: DFP provides one milk option that includes all types of milk Women and Children with Food Package III Option: One milk option includes 2% or whole milk HOMELESS Option: Issues 2 quarts per benefit Provides any kind of milk for 1-2 year old children and women/children with Food Package III (FPIII) Update Document 6 P age

7 NEW MILK OPTIONS 1-2 Year Old Children: DFP will provide whole milk only 1-2 Year Old Children Options: The type of milk will have to be selected if providing a lower-fat option Women/Children with FPIII Option: The type of milk will have to be selected if providing a higher-fat option HOMELESS Option: Issues ½ gallon per benefit The type of milk will have to be selected for 1-2 year old children and women/children with FPIII Lactose Free: The type of milk will have to be selected for 1-2 year old children and women/children with FPIII Evaporated Milk: The type of milk will have to be selected for 1-2 year old children and women/children with FPIII Update Document 7 P age

8 Juice - Food Item Deactivations and Additions Deactivated Food Items (64 oz) OR 2 ( oz Frozen conc) 100% Juice (64 oz) OR 2 ( oz Frozen conc) 100% Juice ( oz Frozen conc) OR 1 (64 oz) 100% Juice ( oz Frozen conc) OR 1 (64 oz) 100% Juice ( oz Frozen conc) OR 2 (64 oz) 100% Juice ( oz Frozen conc) OR 2 (64 oz) 100% Juice ( oz Frozen conc) OR 3 (64 oz) 100% Juice ( oz Frozen conc) OR 3 (64 oz) 100% Juice HOMELESS ONLY-ten pack(s) 6 oz. or 177 ml WIC 100% Juice ten pack(s) of 6 oz. or 177 ml WIC 100% juice Juice (64 oz ready-to-drink) Juice ( oz frozen concentrate) New Food Items (64 oz) container WIC-allowed 100% Juice ( oz) Frozen conc 100% Juice Legumes - Food Item Deactivations and Additions Deactivated Food Items (16-18 oz.) jar peanut butter (16-18 oz.) jar peanut butter (16 oz.) pkg dry beans, peas or lentils (16 oz.) pkg dry beans, peas or lentils Alternating Peanut Butter/Dry Beans (15 to 16 oz.) WIC-allowed canned beans Alternating Peanut Butter/Canned Beans Alternating Dry Beans/Canned Beans (15 to 16 oz.) WIC-allowed canned beans WIC Peanut Butter OR Dry Beans OR 4-cans Beans New Food Items WIC Peanut Butter OR Dry Beans OR 4-cans Beans Milk - Food Item Deactivations and Additions Deactivated Food Items Whole, 2%, 1% or Fat Free/Skim milk gallon(s) Whole, 2%, 1% or Fat Free/Skim milk half gallon(s) Whole, 2%, 1% or Fat Free/Skim milk 2% or Whole milk gallon(s) 2% or Whole milk half gallon(s) 2% or Whole milk HOMELESS ONLY - quart(s) Whole, 2%, 1% or Fat Free/Skim milk quart(s) Whole, 2%, 1% or Fat Free/Skim milk HOMELESS ONLY - quart(s) Fat Free/Skim or 1% milk quart(s) Fat Free/Skim or 1% milk HOMELESS ONLY - quart(s) 2% or Whole milk quart(s) 2% or whole milk (12 oz.) can(s) Whole or 2 % evaporated milk (12 oz.) can(s) Whole or 2% evaporated milk 2% or Whole Lactose Free milk half gallon(s) 2% or Whole Lactose Free milk quart(s) 2% or Whole Lactose Free milk Fat Free or 1% Lactose Free milk (qts only) quart(s) Fat Free or 1% Lactose Free milk 2% or Whole Lactose Free milk (qts only) quart(s) 2% or Whole Lactose Free milk Update Document 8 P age

9 Whole, 2%, 1% or Fat Free Lactose-Free Milk WIC-allowed unflavored Soy Beverage (qts only) half gallons Whole,2%,1% or Fat Free Lactose-Free Milk quarts Whole,2%,1%or FatFree Lactose-Free Milk quart(s) WIC-allowed unflavored Soy Beverage New Food Items Whole Milk gallon(s) Whole milk 2% Milk gallon(s) 2% milk HOMELESS - Whole Milk (½ gallon/benefit) half gallon(s) Whole milk HOMELESS - 2% Milk (½ gallon/benefit) half gallon(s) 2% milk Whole evaporated milk (12 oz) can(s) Whole evaporated milk 2% evaporated milk (12 oz) can(s) 2% evaporated milk Whole Lactose Free milk gallon(s) Whole Lactose Free milk half gallon(s) Whole Lactose Free milk 2% Lactose Free milk gallon(s) 2% Lactose Free milk half gallon(s) 2% Lactose Free milk Food Item Description Changes in HuBERT Old New WIC-allowed unflavored Soy Beverage (in 1/2 gallons) Soy Beverage (unflavored) quart(s) fresh fluid goat milk Goat Milk (fresh fluid) (12 oz.) cans evaporated goat milk Goat Milk (evaporated 12 oz cans) dozen Large eggs Eggs (dozen) pound(s) WIC-allowed Cheese Cheese (pounds) oz. (or less) WIC-allowed cereal Cereal (ounces) oz. (or less) plain WIC-allowed dry infant cereal Infant Cereal (ounces plain dry) oz. (or less) canned Tuna and/or Pink Salmon Tuna/Pink Salmon (ounces canned) WIC-allowed baby Fruits and Vegetables Infant Fruits and Vegetables (4 oz jars) WIC-allowed Whole Grain Item Whole Grain Item (2.5 oz) jars WIC-allowed Infant Meat Infant Meats (2.5 oz jars) 9.6 oz container (3 qts) of nonfat powdered milk Nonfat powdered milk (9.6 oz container/ 3 qts) 25.6 oz container (8 qts) of nonfat powdered milk Nonfat powdered milk (25.6 oz container/ 8 qts) 64 oz container (20 qts) of nonfat powdered milk Nonfat powdered milk (64 oz container/ 20 qts) (12 to 16 oz) pkge WIC-allowed Tofu Tofu (12 to 16 oz pkg) (12 oz.) can(s) Fat Free evaporated milk Fat Free milk (evaporated) pounds (or less) Fresh Bananas Fresh Bananas (pounds) HOMELESS ONLY - quart(s) Fat free/ skim or 1% milk HOMELESS Fat Free/Skim or 1% (½ gallon/benefit) WIC-allowed Yogurt Yogurt (any WIC-allowed) Lowfat or Nonfat Yogurt Yogurt (lowfat/nonfat) Update Document 9 P age