Annual General Meeting

Transcription

1 Annual General Meeting of the Division of Clinical Psychology Scotland Agenda Apex International Hotel Grassmarket Friday 20 November 2015 Edinburgh, EH1 2HS 3.30pm Please note the change in time

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3 Agenda The Annual General Meeting of the Division of Clinical Psychology Scotland will be held on Friday 20 November 2015, 3.30pm at Apex International Hotel, Grassmarket Edinburgh EH1 2HS. Please note the change in time Docs. 1. Welcome and introduction 2. Declaration of interest Doc 3. Minutes of AGM held on Friday 7 November 2014 Doc 4. Matters arising from previous minutes 5. Reports: 5.1. Chair s report Doc 5.2. Honorary Treasurer s report Doc 6. Reports for information 6.1. Other committee members reports 7. Election of Officers & Committee members 7.1. Chair Elect 7.2. Committee Member x4 8. Introduction of new Chair

4 Declaration of Interest All members who wish to undertake work for the Society are required to complete a declaration of interest form so that the Society can hold a register of members interests for all boards, committees, standing committees and working groups in order to comply with Charity Commission guidelines. This also applies to members that want to contribute to meetings such as AGMs. Where members and representatives have identified a conflict of interest, they must declare it and withdraw from consideration of any related matters. This is to assure the public and members of the Society that our professional, legal and financial responsibilities are carried out in an impartial and transparent way. It also protects members and representatives who support Society activities, by demonstrating transparency and impartiality in the decision making process. Details and the appropriate online forms can be found via MOR: 4 of 16

5 AGM Minutes (Draft) Division of Clinical Psychology Scotland Date & time: Place of meeting: Friday 7 November 2014, 1.30pm National Piping Centre, Glasgow G4 0HW Attendance: Belinda Hacking Ruth Stocks Gayle Cooney Ray Miller Lucy Paterson Hope Christie Alana Davis Alana Davis Marie Prince Louise Richards Lisa Reynolds Alan Coupar Jennifer Borthwick Nick Forley Morag Slessor Trudi Dickson Claire Ogilvie Simon Stuart Kirsty Anderson Alison Campbell Chris Wiles Richard Pemberton Jude Clarke Joan Fraser 1. Introduction 1.1. Ruth Stocks, as Chair, welcomed everyone to the meeting, and checked there were no Declarations of Interests Twenty members of the Division of Clinical Psychology Scotland attended. Attendance and apologies were noted. 2. Minutes of the 2013 AGM 2.1. The minutes of the Annual General Meeting held on Friday 1 November 2013, at the Carlton Hotel in Edinburgh, were accepted as an accurate record. 3. Resolution Items 3.1. There were no resolution items. 4. Resolution Items 4.1. The Chair announced that the BPS New Standardised Rules had been accepted by the Division of Clinical Psychologists Scotland. Ruth reported that 31 voted in support of the revised rules, from the 514 voting papers sent out. 5 of 16

6 5. Reports 5.1. Chair s report Ruth drew attention to the Chair s Report in the AGM booklet: Ruth reviewed the range of range of activities undertaken by the Committee over the past year including responses to consultations, and the continued pursuit of a psychology secondment to the Scottish Government Ruth also mentioned the successful annual presentations to clinical psychology trainees and the plans for a new training event on leadership for more senior clinical psychologist in Honorary Treasurer s report Gayle referred to the Treasurer s Report and stated the finances were in a stable position: Gayle updated those present with costs of the Representatives Assembly The DCP-S has a reserve, part of which is assigned to a special project. 6. Other reports for information 6.1. There were no additional reports for information. 7. Election of Officers and Committee members The following Committee Members continued in post from the previous year: 7.1. Chair: Ruth Stocks remains as Chair until Ordinary Member Helen Bradford remains as an Ordinary Member until Expert by Experience Jude Clarke remains as the Service User and Carer Contact until Election for the position of Honorary Treasurer Alison Campbell was elected unopposed for two years, until Proposer: Louise Tansey, Seconder: Alison McMullan Election for the position of Honorary Secretary Alana Davis was elected unopposed for two years, until Proposer: Morag Slessor, Seconder: Natasha Purcell 7.6. Ordinary Committee Member Morag Slessor was elected unopposed for three years until Proposer: Alana Davis, Seconder: Natasha Purcell Jennifer McDonald was co-opted for one year until Proposer: Aileen Burnett, Seconder: Fiona Munro 6 of 16

7 7.7. Adopted Members for specific roles/ representation Chris Wiles CPD events Louise Richards Veterans Kirsty MacLennan Equality and Diversity 7.8. Appreciation Ruth closed the AGM by thanking the DCP-S Committee for their dedication, particularly Marie and Gayle for their fantastic work, reliable knowledge, and good handover to members taking over their roles. DCP-S Executive for Name Executive Role Term of Office Ruth Stocks Chair Alana Davis Honorary Secretary Alison Campbell Honorary Treasurer Helen Bradford Ordinary Member Morag Slessor Ordinary Member Jennifer McDonald Co-opted Member Jude Clarke Service User and Carer To 2015 Representatives invited to all Executive Meetings Simon Stuart DCP-S Review Editor Annual Carole Allan Independent Practitioners Annual Belinda Hacking PSU Liaison Annual Appointed members with roles Chris Wiles CPD events Supported by: Alison Campbell / Marie Prince Louise Richards Veterans Supported by: Alana Davis / Chris Wiles Kirsty MacLennan Equality and Diversity Supported by: Ruth Stocks / Marie Prince 7 of 16

8 Annual Report Reporting committee member/co-opted committee member: Ruth Stocks Report focus: Chair s report Report summary: 1. Summary review of past 12 months including any recent activities Strategy Event (March) developed action plan and assigned roles and responsibilities to Committee Members. Appointed new Committee Members to specific posts in line with Action Plan. Action plan progress is reviewed at each Executive meeting. Key projects: Hosted poster and wine reception for Clinical Psychology trainees at the DCP UK conference in Glasgow (December 2014) Political lobbying work: 1) to extend statutory roles under mental health legislation, currently only available to psychiatrists (Responsible Medical Officers), to practitioner psychologists allow psychologists as Responsible Clinicians ; and 2) to extend statutory roles under capacity legislation, currently available to medics and other health professionals, to allow psychologists to assess capacity and issue treatment certificates for people who are unable to consent to psychological treatment, due to capacity deficit. Explored psychological services provision for veterans in Scotland and developed links with key stakeholders. Preparation of a bid for a leadership development course for consultant psychologists, to help prepare them to apply for senior leadership positions. Support of Mindfulness CPD event (October 2015). Organisation of Formulation CPD event (February 2016). Presentations to clinical psychology trainees in each training year, including delivery of a session on political influencing to 3 rd year trainees. DCP stand with materials at LD event in Lanarkshire and at Psychology Undergraduate conference. Involvement in widening access to clinical psychology training agenda, including making relevant BPS and DCP publications and leaflets available to school pupils. Launch of DCP Psychosis publication at AGM. Bi-monthly Chair s newsletter to all DCP members in Scotland. Two editions of DCP-Scotland Review. Committee members attended Induction Day at BPS Leicester offices. 8 of 16

9 Representation on DCP-UK Executive, Professional Standards Unit, BPS Workforce Planning and Accreditation subgroups. Contribution to development of political manifestos for mental health and to mental health strategy events. Representatives Assembly up-date on action plan progress induction for new representatives, assignment of representatives to project groups to take forward action plan. 2. How recent activity has raised the profile and contribution of the Division of Clinical Psychology Scotland to external organisations and to the general public Our political lobbying work has involved meetings with MSPs, civil servants and other key stakeholders, e.g. Mental Welfare Commission; various 3 rd sector organisations, and the Royal College of Psychiatry. This work significantly raised the profile of our profession. Other activities: I gave a presentation to the Mental Welfare Commission to advise on indicators of good psychological care, to help MWC staff assess the quality of service provision in hospitals and care homes. I have subsequently met with the MWC Chief Executive and the Medical Director to explore ways of improving our collaboration, e.g. trainee placement and research projects. DCP is represented on all Key Cross Party Groups at the Scottish Parliament and representatives are encouraged to distribute materials and offer to give presentations promoting psychology. 3. Plans/actions for the following 12 months Continues political lobbying work. Formulation Event. Awareness event for psychologists on preventing harm and creating compassionate cultures. Leadership training for 8c/8d psychologists. Presentations to clinical psychology trainees in all years. Increasing awareness of the role of clinical psychologists to organisations representing service users and carers, through presence at relevant events, visits and meetings, presentations, development and distribution of materials, etc. Date completed: 5 October of 16

10 Annual Report Reporting committee member/co-opted committee member: Alison Campbell Treasurer s report Finance data: Financial summary January - July 2015 Expenses Travel 3,155 Office costs 3,594 Contract for services 961 Other costs 718 Catering and venues 250 Bursaries and prizes 100 Total expenditure 8,778 Income Subventions 19,066 Other events 5,000 Total income 24,066 Income less expenditure 15,288 Balance from previous year 50,282 Total funds 65,570 Date completed: 2 October of 16

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