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1 BOARD OFFICERS President Supervise the Chapter/Weekly Meeting o Wears Name Badge o Lead by example o Set Chapter Goals o Be ready to praise o Delegate tasks o Stick to the budget o Do not allow open discussions o Watch for conflicts of interest o Keep meetings positive o Assure decisions come from the entire Board Watch the clock o Start/End meeting on time o 7-7:15am networking/breakfast o 7:15-8:30 meeting Follow the program/agenda o Welcomes Visitors o Discuss old business/new business o Chairperson udpates o Reinforce the Speaker Conclude meetings with 2 reminders o 5 reasons for meeting o Invite a guest Hold Chairs responsible for their jobs o Keep Member accountable Vice-President Wears Name Badge Affirm room is ready Confirm greeter is ready Supervise all committee members Have committee reports ready Report on attendance Order chapter supplies when needed Tally all voting ballots for prospective members Affirm business only regulation Lead by example Fill in when president is absent 1

2 Treasurer Keep track of bank account Report totals on bank account Write reimbursable checks to members Collect and deposit membership dues quarterly Pay for mixer events Secretary Notes on meetings? Organize breakfast signup on bi-annual basis o Follow-up with reminders about breakfast o Get breakfast schedule to website person to list on the site and calendar Past President Consult with current president as needed o Fill in for president when vice president is not available Membership Follow up with prospective members verifies business Answer questions to prospective members Confirms business information, reports back to group Explains voting to members Orders namebadges for new members Sergeant at Arms Keeps track of time for speakers Keeps track of time for commercials Keep members on track during open conversation 2

3 COMMITTEE CHAIRPERSON Mixer chairperson Duties Organize bi-annual business mixer Remind members about mixer attendance Prepare a budget, get approval from board Invite members and guests o work with marketing person to create invite to hand out and for Secure door prizes/visitor gifts Organize the mixer agenda and catering/food Line up speaker Check the bill Program Director Organizes 2 speakers per week Follows up with speakers before meeting to verify attendance Lines up subs as needed Communicates speaker schedule to website chairperson Introduces speakers to the group Social Media Expert Posts information and pics to facebook on regular basis This can be in conjunction or partnership with website chairperson Ethics Chairperson Check ethical questions that arise between members Consult on decisions where ethics input is needed Visitation Create list start of each month for members out start of month Send out reminder and pass around in meeting 3

4 Birthday Chairperson Track member birthdays Acknowledge birthdays to members on the day or week of their birthday Present them with small gift? Referral & Income Tracker Track weekly referrals in meeting Present referral totals at end of a meeting Make sure referrals are passed out to members Track income throughout the year o Pass around sheet for members to fill in information about their income from referrals o Collect year end totals for marketing person to update directory and website Website & Marketing Chairperson (position could be split into 2 positions if people are available) Wordpress Info: Login: Password: Website Hosting: Bluehost (3 years from 12/3/2016) Website domain: Go Daddy When new members join: Update home page with member count Update About page with member count (in who section and how section) Update seeking new members/open catagories list (on about and sub menu) Add new member to members page get bio information as soon as possible Update Directory, relink on website, bring new copies to meeting Add to mail chimp list Monthly changes to site: Update calendar speaker, greeter, breakfast Add stories to blog When officers change: Update letter on home page Update list on officers page (sub menu of members) Annual Website Changes to site: Update banner $$ (might need technical help from Joel Niemeyer) Take new group pic and update on About page Review/Update Categories wanted in group 4

5 Review links in resources update as needed Mail Chimp Account name: Rain City Referrals User: rcrwa2017 Password:rcrWA2017! Update/create templates as needed Send new members a new member Send out and schedule first of the month Facebook Work with social media chairperson to add blog stories and other updates to group facebook page as often as possible Mixer Help with marketing of event Create flyer, put on social media and website. Marketing Materials Update Directory when membership changes Update meeting note sheet Update and order referral notepads as needed 5