BRITISH ASSOCIATION OF PLAY THERAPISTS LTD MEETING OF BOARD DIRECTORS. LCA 7 th May p.m. 4 p.m.

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1 BRITISH ASSOCIATION OF PLAY THERAPISTS LTD MEETING OF BOARD DIRECTORS LCA 7 th May p.m. 4 p.m. Minutes Present Ruth Lazarus Acting Chair Shelagh McFarlane Scotland Rep Jenny Harrison Treasurer Helen Gedge T & E Chair Andrew O Mahony Lay Member Judith James Company Secretary Sue Elmer Research Suzy Anderson Lay Member Sarah Hickson Student Rep Apologies Jo Hill Wales Rep Chris Warren Adamson Lay Member Audrey Lee Membership Attending: Janet Steel 1. MINUTES: From March 2016 meeting accepted and signed, subject to some typo s. 2. MATTERS ARISING: From Matters Arising - March 16 Chair of Sub Comms Roles - still to be written. JS to see if we have versions that can be updated. Action: JS/AL/HA/RL Policy and AGM/Meetings procedure sent to Board. Corporate Membership Category Carry next meeting - Board asked the Membership team to look at how this might be done, what benefits etc could be agreed (number of copies of mag etc) Action:AL & Committee

2 PTUK Ruth to follow up. Professional Conduct Procedure Ruth to update the Board today. PSA Ruth to update the Board Public Protection Ruth to follow up. Roehampton s Re-Accreditation - 18 th April. Completed and approved. Accreditation of CPD & Supervision Courses - First application has been reviewed. Application details to be added to website Action: HG/AOM Research Sue to follow up recent communication from CORC (Child Outcomes Research Consortium). Sue has agreed to write a Research Resources page for the website Action: SE CHAIRS UPDATE - EMDR - Query about play therapists not being accepted on EMDR courses (Richman course) Ruth has responded to this query but needs picking up by professional practice Committee. Shelagh agreed to contact Alexander Richman to discuss further. Action:SM Comms & PR Nothing further has been heard from the family on the train, despite Judith contacting them and offering conference place. Further contact to be followed up. Action: JJ/JS AOM proposal that as part of your membership of BAPT you may be required at some point to join a Sub Committee or the Board of Directors it was agreed take to this forward to AGM. Ruth to put together a proposal. Research - Practitioner Research group about to be launched Sue to update the website page with this & other updates to make the page more relevant. To go on Facebook & members area. Sue to look at a blog for the magazine. Action: SE BUSINESS PLAN - JJ to discuss further as part of the agenda for this meeting. AGM/Conference Mary Carden Lifetime Achievement award this year agreed. Action: JS Board reports RH agreed to do the notes for this meeting and JS will draw up a schedule for further meetings. Action: JS 3. CHAIRS REPORT BACP It appears that BACP are now accepting Play Therapists as part of their Register. Applicants have to gain a certificate of Proficiency, this is done by giving details of individual qualifications and then completing an online multiple choice test

3 at a centre across the country. Helen Gedge has completed this test she advised that it s very much multiple choice but also very adult based, no child focus at all, it s unclear how BACP will differentiate and assess Play Therapists from Adult Therapists. She also advised that the Roehampton University are very keen that the PT course is accredited by BACP as well as BAPT, as they feel this will ensure more applicants to the course. We need to be aware that any University considering offering a PT course, or any course, needs to be certain that there is a strong business case for the programme, there needs to be a guaranteed market and perhaps having joint accreditation by BACP would help other universities to offer PT courses? We also need to be aware that there are online courses, and this is very much the way that training seems to be moving. Open University and Open College Network are examples. There is an obvious risk that some of our members might decide to register with BACP only, rather than with both organisations, especially if they have a social work background. We need to remind members that BAPT is solely Child focused and we require members to have undertaken Personal therapy BACP are currently considering dropping this requirement from their own trainings. We also need to work towards BAPT being the Register of choice for Play therapists. We are Associate Members of BACP so we need to ensure that we are communicating with them about this, RL has started contact with BACP Chair Andrew Reeves. Social Media - Despite the fact we currently have no real Comms & PR Chair, Social media is currently where all relevant conversations about Pt are happening, especially on facebook. We update & monitor our page on a regular basis, currently we have 1.4k likes. Ruth L is keen to set up a meeting involving herself, Nina Ridsdale and Lucy Llewellyn, both part of the Comms & PR team, to discuss strategy. We will also raise this at the AGM, asking Nina & Lucy to be there so that we can try to engage other members. AOM suggested trying to find someone to monitor Facebook to determine what should be included, and to remove any unwanted post etc. PCP Linda St Louis has worked with Barbara Mitchel to review the PCP wording, and they have sent some revision which have bens shared with the Board. All changes were agreed except: Page 5: 2.5 last sentence should read The appeal must be heard within 6 weeks of the receipt date. Also agreed to ask Linda to consider including something around exceptional circumstances i.e. timescales cannot be met for whatever reason. Action: LSL

4 Consent Guidance - notes have been written by Linda/Barbara following the recent PCP training day, after requests for guidance by members - Ruth to this document to the Board for approval. This item noted as a PSA update Update on Lay Member Chris Warren Adamson is now our Lay member on the Complaints team he is still also part of T & E. we need therefore to look for a 3 rd person to join the main Board website Ad needs updating and also put on NCVO website. Facebook should also carry the Ad, JS to send to RL. Action:JS/RL 4. COMPLAINTS/PCP Training day held on 16 th April, very successful & productive, although poorly attended. Details of the day being sent to those who did not attend. One suggestion that arose was to have a pool of members who are trained as Mediators as mediation is an important part of our Complaints procedure. Training is available via the National Mediation Network. Agreed that we could fund training for those involved. We also need to provide support for Members through a complaint made against them. JJ will contact LSL to discuss and put together a strategy going forward. Action: JJ/LSL 5. POLICIES & PROCEEDURES policy was agreed. Board proceedings BOD to review and advise any changes/updates to JS Action: Everyone 6. PSA Harriet & Linda St Louis attended a recent meeting, one for morning for the afternoon, as it covered both engaging with service users and the public and also handling Complaints. Harriet is happy that we are on track re engagement, Linda went to the Complaints section. 7. SUB - COMMITTEES RESEARCH Sue Elmer A Practitioner research Network is to be launched by Leeds Trinity University, who are also setting up a new Masters programme involving a range of Therapeutic Interventions. Sue is also keen to get a PT Master through the committee but she needs evidence to put into a business model. It was suggested that Sue contacts Lisa Gordon Clark at Roehampton, Karen McInnes at Uni S Wales, with Kids re the Queen Mary Glasgow Uni and also Sonia Murray re the foundation course at Northampton to get their input.

5 It was also agreed to invite Sue to the next Course Conveners meeting on 24 th June. MEMBERSHIP Portfolio Route: RL commented that there is a lot of discussion on Facebook page, and it is very evident that people believe that the BAPT Portfolio process is very difficult and it is putting many off applying we need to address this perception. Whilst we won t make the process easier, we need to make it more accessible and provide more information on what exactly we are looking for Sonia has talked about anonymising a recent application that as almost faultless and using it as an example of a good application. Also look at merit of using recent successful candidates to act as mentors to others? It was agreed that RL will ask the membership Committee/Portfolio Team to review the information that is available to applicants to make the process clearer, perhaps by a meeting. PROFESSIONAL PRACTICE Shelagh MacFarlane Shelagh is aiming to get a sub committee meeting together. Job description for Chair, JS to send Ruth s version to Shelagh Action:JS Shelagh will follow up on EMDR issue TRAINING & EDUCATION Helen Gedge 1) Helen has another website for individual DBS checks details to go on website Action: AOM 2) Simon Kerr Edwards Supervision Course has been approved details to go on website as part of approval and also to RL for facebook and Nina Ridsdale for magazine. New application forms for other courses to apply will be on website shortly. 3) Supervisors Della Austin has updated the process which will include a requirement for applicants to complete a BAPT accredited course. She has rewritten application form and this will be sent to Board for approval before being uploaded to website by 1/6/16 the fee for applications will be 50, with an annual renewal starting Sept 2017 at 30. 4) Re-Accreditation Roehampton Very good re-accreditation, the course goes from strength to strength. Letter of confirmation will be issued next week

6 COMMS & PR Nina will be at AGM, so we need to support her to get more members etc. SCOTLAND The proposed course is going to be approved by Queen Margaret University on 7 th June for 5 years, starting Sept 16, and they are now keen to start the BAPT accreditation process. A meeting has been arranged on 17 th June to start this process. They are keen that the course is advertised on BAPT website we can do this with proviso that the course is seeking BAPT accreditation in Shelagh to ask course to provide info, use Roehampton/ S Wales listings as a guideline. Shelagh will send details to AOM to upload. The course has secured Mind Mosaics and Play Therapy Base as Placements for the Students. 8. BUSINESS PLAN Judith advised that following the March Board meeting, she had done some work on the Business Plan and has narrowed down 2 main areas for us to focus on over the next 3 years: 1) Membership increasing membership to increase income, focusing on Portfolio route. 2) Professional Conduct with focus on promoting BAPT as the register of choice for Play Therapists.- What do we need to do to make this happen/cost implications etc Judith suggestion is that we utilise the 10,000 that we did not have to pay PSA whilst our application was being approved, to demonstrate that we have put it to good use i.e. Funding for things like videos and increased Social media coverage, and also to improve the application process for new members to join. We need to emphasise BAPT is the only organisation SOLELY representing Play Therapists our members work with and focus on Children, not adults (although PT can be used in adult settings). We maintain a high standard of Practice and expectation of members via professional conduct policy, Training is vigorous and Personal therapy is a requirement of ALL registered PT s, which makes us Stand out. Judith will provide an updated draft plan for the Board prior to AGM. Action: JJ 9. FINANCE - Accounts signed by JJ prior to meeting. Annual accounts for year 1/10/15 30/9/15 received from the accountants, signed by Ruth L. The accounts show a 30,000 surplus, however this figure includes 17,000 of membership fees for the 2015/2016 year that were paid in September 2015, but are

7 in fact are fees for next financial year. We received 9,500 Gift Aid and have 9,000 PSA fees that we did not pay to PSA, so this money can be utilised for Business Planning and any additional work that might be needed. The business plan is factoring in a 2% increase in expenditure, which we need to match in increased income. This may require membership fees to increase. 10. AGM Paperwork needs to be sent to Members min 28 days prior to AGM, so reports from Sub Committee chairs are needed by 25 th May. Proposal Raise Membership fees by 10 RL/JJ to word a proposal for AGM papers. Board Members retirement/re- election: Jenny Harrison (2007) Treasurer - Re-elected 2013 Re-election (3 Years) Judith James (2008) Company Secretary Re Elected 2011 re-election 1 year Audrey Lee (2009) Re-elected 2013 to stand for re-election 1 year Sarah Hickson (2010) - Re-elected 2013 to stand for re-election 1 year Harriet Armstrong (2012) Vice Chair 2013 Re-election as Vice Chair (3 Years) Ruth Lazarus (2012) Acting Chair 2015 Election to Chair (3 Years) Shelagh MacFarlane (2013) to stand for re-election (3 Years) Sue Elmer co-opted 2015 to Stand for election (3Years) We have one space on Board as Julie Bingham resigned January 2016, open to members. JS to members week 16 th May nominations by 24 th May. AGM papers to be sent to members by 27 th May. Action: JS 11. AOB Meeting ended at 3.55pm Dates of future meetings: 24 th June AGM 9 th July PSA renewal 10 th September 12th Nov th Jan th March th May 2017 June conference and AGM- TBA 8th July PSA renewal

Constitution, Terms of Reference and Standing Orders

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