Fruit & Vegetables Redemption Activity

Transcription

1 MN WIC PROGRAM Fruit & Vegetables Redemption Activity BENEFITS >> CVBS (REVISED ) Report Overview Up through August 2014 this report was saved to the FileZilla (FTP) site. A statewide and agency count of issued, redeemed and unused benefits for fruits and vegetables, along with the percentage redeemed, for women, children and infants for the specified participation month(s). Some uses include: Assess use and redemption of benefits for fruits/vegetables for women, infants and children. Compare agency redemption to state and other agencies. Assess need for further participant education regarding use of cash-value benefits. Notes For best results, this report should be run for months in which the End-of-Month process has been completed. To run it for one participation month, enter the same YYYYMM into both PROMPTS. This reports includes issuance and redemption of the following fruits/vegetable food items: FRESH or frozen Fruits and Vegetables; Fruits and Vegetables (FRESH ONLY); Pounds (or less) Fresh Bananas; and WIC-allowed baby fruits and vegetables. The report output is formatted to download to an 8 x 11.5 inch Landscape PDF. It can also be exported to Excel (the margins will need to be adjusted and the headers/footers will not display.)

2 FRUIT & VEGETABLES REDEMPTION ACTIVITY Tab 1 Summary Prompts TABLE FIELD OPERATOR VALUE PROMPT/DEFINITIONS FOODINSTRUMENTSET Participationdate Between yyyymm FOODINSTRUMENTSET Participationdate And yyyymm Static Criteria CVB Query Enter First PPTN Mo YYYYMM. The first month and year of the time period during which the CVBs were counted for. Enter Last PPTN Mo YYYYMM. The last month and year of the time period during which the CVBs were counted for. dbo.foodinstrumentitem.fooditemid IN ( 99, 100, 106, 107 ) Explanation: Include benefits with the fruit and vegetable food items (99 = bananas; 100 = jars of baby F/V; 106 = FRESH only; 107 = Fresh or frozen) FOODINSTRUMENTEST.Compliancebuy Equal to N Explanation: Exclude CVBs issued for compliance buys FOODINSTRUMENT.Voideddate Is Null Explanation: Exclude voided benefits Page 2

3 Tab 1 Summary Table 1 State Summary Columns FRUIT & VEGETABLES REDEMPTION ACTIVITY Count CVBs Issued (FOODINSTRUMENT.Serialno) See FORMULAS Count of CVBs Redeemed See VARIABLES and FORMULAS Count of Unused CVBs See VARIABLES and FORMULAS Percentage Redeemed See VARIABLES and FORMULAS Sorted by Category - Custom Sort See VARIABLES Counts Serialno (Distinct Count) Table 2 Local Agency Breakdown Columns Total Issued (FOODINSTRUMENT.Serialno) See FORMULAS Total Redeemed See VARIABLES and FORMULAS Total Unused See VARIABLES and FORMULAS Women Issued (FOODINSTRUMENT.Serialno) See VARIABLES and FORMULAS Women Redeemed See VARIABLES and FORMULAS Women Unused See VARIABLES and FORMULAS Children Issued (FOODINSTRUMENT.Serialno) See VARIABLES and FORMULAS Children Redeemed See VARIABLES and FORMULAS Children Unused See VARIABLES and FORMULAS Infants Issued (FOODINSTRUMENT.Serialno) See VARIABLES and FORMULAS Infants Redeemed See VARIABLES and FORMULAS Infants Unused See VARIABLES and FORMULAS Sorted by Category - Custom Sort See VARIABLES Counts Serialno (Distinct Count) Page 3

4 Technical Notes Notes FRUIT & VEGETABLES REDEMPTION ACTIVITY The FOODINSTRUMENT.Presentmentamount was used in order to match the SQL written by CSC. The FOODINSTRUMENT.Presentmentamount counts those benefits rejected by the bank for being over the maximum. Since this report should reflect the participant s redemption behavior, not actual money-based redemption, Presentmentamount was used. Variables [Category] =If [Wicstatus] InList("B";"N";"P") Then "Women" ElseIf [Wicstatus]="I" Then "Infants" ElseIf [Wicstatus]="C" Then "Children" [Child Issued] =If [Wicstatus] ="C" Then [Serialno] [Child Redeemed] =If [Wicstatus] ="C" Then [Redeemed] [Infant Issued] =If [Wicstatus] ="I Then [Serialno] [Infant Redeemed] =If [Wicstatus] ="I" Then [Redeemed] [Redeemed] =If [Presentmentamt] >0 Then [Serialno] [Women Issued] =If [Wicstatus] InList("B";"P";"N") Then [Serialno] [Women Redeemed] =If [Wicstatus] InList("B";"P";"N") Then [Redeemed] Formulas Tab 1 Summary Title (page header) ="=If FormatDate(ToDate(UserResponse("Enter First PPTN Mo - YYYYMM:");"yyyyMM");"MMM yyyy") = FormatDate(ToDate(UserResponse("Enter Last PPTN Mo - YYYYMM:");"yyyyMM");"MMM yyyy") Then "Report Month(s): " +FormatDate(ToDate(UserResponse("Enter First PPTN Mo - YYYYMM:");"yyyyMM");"MMM yyyy") Else "Report Month(s): " +FormatDate(ToDate(UserResponse("Enter First PPTN Mo - YYYYMM:");"yyyyMM");"MMM yyyy") + " - " + FormatDate(ToDate(UserResponse("Enter Last PPTN Mo - YYYYMM:");"yyyyMM");"MMM yyyy") Report Date (report header) = Report Date: + CurrentDate() Page # (page footer) ="Page " + Page()+" of "+NumberOfPages() Table 1 State Summary Count of CVBs Redeemed =Count([Redeemed]) Count of Unused CVBs =Count([Serialno])-Count([Redeemed]) Page 4

5 FRUIT & VEGETABLES REDEMPTION ACTIVITY Percentage Redeemed =Round((Count([Redeemed])/Count([Serialno]));2)*100+"%" Percentage Redeemed Total =Round(Sum(Count([Redeemed]))/Sum(Count([Serialno]));2)*100+"%" Table 2 Local Agency Breakdown Total Issued =Count([Serialno]) Total Redeemed =Count([Redeemed]) Total Unused =Count([Serialno])-Count([Redeemed]) % Red. (Total) =Round((Count([Redeemed])/Count([Serialno]));2)*100+"%" Women Issued =Count([Women Issued]) Women Redeemed =Count([Women Redeemed]) Women Unused =Count([Women Issued]) - Count([Women Redeemed]) % Red. (Women) =Round((Count([Women Redeemed])/Count([Women Issued]));2)*100+"%" Children Issued =Count([Children Issued]) Children Redeemed =Count([Children Redeemed]) Children Unused =Count([Child Issued]) - Count([Child Redeemed]) % Unused (Children) =Round((Count([Children Redeemed])/Count([Children Issued]));2)*100+"%" Infants Issued =Count([Infant Issued]) Infants Redeemed =Count([Infant Redeemed]) Infants Unused =Count([Infant Issued]) - Count([Infant Redeemed]) % Red. (Infant) =Round((Count([Infant Redeemed])/Count([Infant Issued]));2)*100+"%" SQL (changes are highlighted) CVB Query SELECT dbo.foodinstrumentset.wicstatus, dbo.foodinstrumentset.agencyid, dbo.foodinstrument.serialno, dbo.foodinstrument.presentmentamt FROM Page 5

6 FRUIT & VEGETABLES REDEMPTION ACTIVITY dbo.foodinstrumentset INNER JOIN dbo.foodinstrument ON (dbo.foodinstrument.foodinstrumentsetid=dbo.foodinstrumentset.foodinstrumentsetid) INNER JOIN dbo.foodinstrumentitem ON (dbo.foodinstrument.foodinstrumentid=dbo.foodinstrumentitem.foodinstrumentid) WHERE ( dbo.foodinstrumentset.participationdate First PPTN Mo - YYYYMM:','A','Dbo Foodinstrumentset\Participationdate',Mono,Free,Persistent,,User:0) Last PPTN Mo - YYYYMM:','A','Dbo Foodinstrumentset\Participationdate',Mono,Free,Persistent,,User:1) AND dbo.foodinstrumentset.compliancebuy = 'N' AND dbo.foodinstrument.voideddate Is Null AND dbo.foodinstrumentitem.fooditemid IN ( 99, 100, 106, 107 ) ) Revisions changed PROMPT to allow user to run it for multiple months (per request from Brown to be able to run a quarterly report) Changed title from CASH-VALUE BENEFITS REDEMPTION ACTIVITY Removed criteria based on V_FOOD_INSTRUMENT_ITEMS.Description and replaced it with FOODINSTRUMENTITEM.Fooditemid In List 99 (pounds (or less) fresh bananas); 100 (WICallowed baby Fruits and Vegetables); 106 (FRESH or Frozen Fruits and Vegetables); and 107 ( Fruits and Vegetables (FRESH ONLY)). Added info in Guidance Document about including jars of WIC-allowed baby fruits and vegetables Added counts of unused CVBS (Total Unused, Women Unused, Children Unused and Infants Unused) to the Local Agency Breakdown Developed to replace FileZilla report Page 6