Phi Beta Kappa; Records ua

Transcription

1 This finding aid was produced using ArchivesSpace on September 24, English M.E. Grenander Department of Special Collections & Archives

2 Table of Contents Summary Information... 3 Biographical Sketch... 3 Scope and Contents... 4 Arrangement of the Collection... 4 Administrative Information... 4 Controlled Access Headings... 5 Collection Inventory... 5 Kappa... 5 Activities Page 2 -

3 Summary Information Repository: Creator: Title: ID: M.E. Grenander Department of Special Collections & Archives Phi Beta Kappa. of New York (University at Albany) Phi Beta Kappa, Records ua Date [inclusive]: Physical Description: Physical Location: Language of the Material: Language of the Material: Abstract: Preferred Citation 1.2 cubic ft. The materials are located onsite in the department. English English Preferred citation for this material is as follows: The Phi Beta Kappa, Records contain documents related to the formation and activities of the chapter of Phi Beta Kappa at the University at Albany. Identification of specific item, series, box, folder, Phi Beta Kappa, Records, M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as the Phi Beta Kappa, Records). Biographical Sketch Phi Beta Kappa is an academic honor society founded at the College of William and Mary in 1776, created to promote excellence in the liberal arts and sciences. Administration and faculty at the University at Albany applied several times for a chapter; in 1973 this application was finally approved, and the chapter of Phi Beta Kappa was formed. - Page 3-

4 Scope and Contents The bulk of the Phi Beta Kappa, Records are in the form of memos, correspondence, reports, printed material, and notes related to the University s applications to form a chapter of Phi Beta Kappa: first in 1950, again in 1970, and finally, successfully, in There are also similar materials on the formation of the chapter in including the adoption of bylaws and installation ceremony. The rest of the records reflect the chapter s later activities. Chief among these are memos and publicity surrounding the arrangements for a Phi Beta Kappa visiting scholar; information about the students selected Kappa each year; and contracts, programs, and photographs of initiation ceremonies. Arrangement of the Collection The collection is organized into the following series: Both series are arranged chronologically. Administrative Information Publication Statement M.E. Grenander Department of Special Collections & Archives Revision Description Encoded in EAD by Kimberly Gianfrancesco 2013 Processing Information Processed in 2013 by Kimberly Gianfrancesco. - Page 4-

5 Access Access to this collection is unrestricted with the exception of select files noted below. Researchers seeking access to these materials should contact the head of Special Collections and Archives. Copyright The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives. Acquisition Information All items in this manuscript group were donated to the University Libraries, M.E. Grenander Department of Special Collections and Archives, by the of Phi Beta Kappa. A further accession was received in August 2006 Controlled Access Headings Greek letter societies Learned institutions and societies Initiations (into trades, societies, etc.) Albany (N.Y.) Contracts Correspondence Memorandums Photographs Programs (documents) Phi Beta Kappa Phi Beta Kappa. of New York (State University of New York at Albany) State University of New York at Albany Collection Inventory Kappa, Undated - Page 5-

6 Date [inclusive]: Arrangement Arranged chronologically. Scope and Contents This series includes the various reports which the University at Albany submitted to the Phi Beta Kappa organization between 1950 and 1974, as well as the memorandums, correspondence, and notes related to the generation of those application materials. Also included are some printed materials about Phi Beta Kappa used as reference material during this process. This series also contains similar records relating to the establishment of the chapter once the application was accepted. Title/Description Handbook for new members, application materials, issue of Key Reporter Date [inclusive]: Preliminary Phi Beta Kappa application Date [inclusive]: 1967 Letter from Phi Beta Kappa Committee on Qualifications and instructions for general report Date [inclusive]: 1968 Completed 1968 Phi Beta Kappa application Date [inclusive]: 1968 Memos, reports, and notes related Kappa application Date [inclusive]: Memos, notes, and correspondence related Kappa application, formation, and selection of members Date [inclusive]: Updated supplement Kappa application Date [inclusive]: 1969 Correspondence about Phi Beta Kappa application Date [inclusive]: 1970 Instances Folder 1 Folder 2 Folder 3 Folder 4-6 Folder 7 Folder 8-9 Folder 1 Folder 2 - Page 6-

7 Preliminary application Kappa Date [inclusive]: Folder 3 Memos and notes related to Phi Beta Kappa application Date [inclusive]: Completed Phi Beta Kappa application Date [inclusive]: 1971 Memos and notes related to Phi Beta Kappa campus visit Date [inclusive]: Memos, notes and correspondence related Kappa application Date [inclusive]: Statement from SUNYA Phi Beta Kappa Committee Kappa general meeting Date [inclusive]: 1973 Memo on approval of SUNYA Phi Beta Kappa application Date [inclusive]: 1973 Correspondence and memos related to installation and formation of chapter Date [inclusive]: Folder 4 Folder 5-6 Folder 7 Folder 8-9 Folder 10 Folder 11 Folder 12 Activities, Undated Date [inclusive]: Page 7-

8 Arrangement Arranged chronologically. Scope and Contents This series contains documents related to the activities of the chapter of Phi Beta Kappa, beginning with its installation in It includes contracts and correspondence related to planning initiation dinners; programs and photographs from initiation dinners; and lists, correspondence, information cards and certificates relating to the selection of students for membership in Phi Beta Kappa. Title/Description Initiation programs; memos and correspondence related to chapter activity; clippings on Phi Beta Kappa bicentennial Date [inclusive]: Programs from Ceremony of Installation of Date [inclusive]: 1974 Photographs of Installation of Date [inclusive]: 1974 Photographs of Installation and memo from Arthur Ekrich Date [inclusive]: 1974 Installation invitations Date [inclusive]: 1974 Memos and notes related to member selection and initiation Date [inclusive]: Reservation Contracts for Ballroom and Patroon Room Date [inclusive]: Cards with selected student names and information Date [inclusive]: Photographs of initiation Date [inclusive]: 1975 Instances Card-File 1 Folder 1 Folder 2 Folder 3 Folder 4 Folder 5 Folder 6 Folder 7 Folder 8 - Page 8-

9 Certificates for students who refused or did not respond to selection; mockup of 1979 initiation program Date [inclusive]: Date [inclusive]: Date [inclusive]: Phi Beta Kappa bulletin Date [inclusive]: 1976 Notices for Phi Beta Kappa dinners mailed by secretary Date [inclusive]: Menus and catering contracts for Phi Beta Kappa dinners Date [inclusive]: Correspondence related Kappa dinners; dinner invitations to SUNYA president Date [inclusive]: Notes and memos related to member selection-[restricted] Date [inclusive]: Conditions Governing Access: Conditions Governing Access Must consult archivist before viewing this material. Folder 9 Folder 10 Folder 11 Folder 12 Folder 13 Folder 14 Originals of initiation programs Date [inclusive]: Initiation programs Date [inclusive]: Notes, working papers related Kappa Date [inclusive]: Phi Beta Kappa dinner procedures - Page 9- Folder 15 Folder 16 Folder 17

10 Date [inclusive]: 1979 Memo relating Kappa Date [inclusive]: 1980 Folder 18 Folder 19 Memos, correspondence, publicity materials related Kappa visiting scholar Malcolm Kerr Date [inclusive]: 1981 Memo related to initiation banquet Date [inclusive]: 1982 Notes and memos related to member selection-[restricted] Date [inclusive]: Conditions Governing Access: Conditions Governing Access Must consult archivist before viewing this material. Folder 20 Folder 21 Folder 22 Cards with selected student names and information Date [inclusive]: Card-File 2 - Page 10-