Exiting Data Formatting Information
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1 Exiting Data Formatting Information General Formatting Information for Export Files All data export files must be in standard ASCII comma-delimited format, either CSV or text format. Each line must be terminated by a carriage return and line feed combination. Files shall be named as indicated in this document, and must be in an MS-DOS compatible file format. Exiting Data The two files, Student Snapshot and Special Education Snapshot, will contain a row of data for each student. The Student Snapshot contains 202 values per row, each separated by a comma (for a total of 201 commas per row). The Special Education Snapshot contains 52 values per row, each separated by a comma (for a total of 51 commas per row). If there is not a value for any item, a comma will indicate a blank variable. Be sure to include leading zeros where necessary. Dates should be formatted as YYYY-MM-DD. See example below. See PIMS Manual for more detailed descriptions. Example: Student Snapshot: ,3241, , ,,,,,,011,,,S-09, ,F,12 REVERE AVE,,ABINGTON,PA,19001,,,M,,,,5,,,,,,N,,,,,E,,,99,,,,,Y,,,,,,,0612,,,,,,,,,,,,,,E,,,N,,,N,,,,,,,N,,, ,,,,,N,,,,,011806,,,, , , ,,,,,,,,,, ,,,,,,,, ,,,N,,,,,0,,,,,,N,,NEARING,ANNA,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,3241,N,,,,,,,,,,,,,,,,,,,,,,, Special Education Snapshot: ,3241, ,, ,,,,,Prestlow,2125,,,,06,3241,02,,,,,,,,,,N,,,,,,, , ,,,,00,,01,,,20,, ,,,54,,,01 11
2 Exiting Information Data Items Student Snapshot Empty fields are not included in this list Reminder: The layout of the record must follow the 202 fields for Student Snapshot See PIMS Manual for more detailed descriptions. Field 1 District Code (LEA submitting, SE District of Residence) 9-digit code 2 Location Code 4-digit code 3 School Year Date 10 characters, ISO format (YYYY-MM-DD) 4 Student ID 10-digit code 10 Current Grade Level K4A, K4P, K4F, K5A, K5P, K5F, Home Room Not blank 14 Birth Date 10 characters, ISO format (YYYY-MM-DD) 15 Gender Code M or F 16 Address 1 17 Address 2 18 City 19 State Code 20 Full Zip Code 23 Guardian Relationship M - minor (<=21) A - adult E - emancipated minor 27 Race or Ethnicity Code 1 - American Indian/Alaskan Native 3 - Black or African American 4 - Hispanic 5 - White 6 - Multiracial 9 - Asian 10 - Native Hawaiian or other Pacific Islander 12
3 33 Economic Status F - free R - reduced N - neither 34 Challenge Type Autism Deaf-Blindness Hearing Impairment including Deafness Intellectual Disability (MR) Multiple Disabilities Orthopedic Impairment Emotional Disturbance Specific Learning Disability Speech or Language Impairment Traumatic Brain Injury Visual Impairment incl. Blindness Other Health Impairment 38 Special Education Y - has IEP E - exited IEP < 2 years N - no IEP or exited IEP > 2 years 41 LEP/ELL Status 01 - current ELL 03 - former ELL, exited, and in 1st year of monitoring 04 - former ELL, exited, and in 2nd year of monitoring 05 - former ELL, exited, and no longer monitored 99 - never ELL 46 Repeating Last Year Y or N 53 Expected Graduation Timeframe MMYY 65 Graduation Status Code 66 Expected Post-Graduate Activity 67 Student Status 68 Date First Enrolled in an ESL or Bilingual Education Program (Core) 70 ADA Status Indicator See PIMS Student Snapshot Template Specifications in the PIMS User Manual Volume 1 for valid codes See Appendix M in Volume 2 of the PIMS User Manual for a complete list of valid values See Appendix L in Volume 2 of the PIMS User Manual for a complete list of valid values 10 characters, ISO format (YYYY-MM-DD) Y - Student has a current Section 504 service agreement plan in place and is considered disabled per ADA N - Student does not have a current Section 504 service agreement plan in place and is considered disabled per ADA 13
4 73 Foreign Exchange Student Y or N 80 Gifted and Talented GY - Gifted, has GIEP GN - Gifted, does not have GIEP N - Not Applicable 83 Snapshot Date 10 characters, ISO format (YYYY-MM-DD) 88 Economic Disadvantaged Status Code Y or N 91 Diploma Type Code Regular Diploma General Education Development (GED) credential 93 Alternate Student ID 95 LEP/ELL Eligibility Y Title III served N Not Title III served 97 Grade 09 Entry Date 10 characters, ISO format (YYYY-MM-DD) 98 District Entry Date 10 characters, ISO format (YYYY-MM-DD) 99 School Entry Date 10 characters, ISO format (YYYY-MM-DD) 109 State Entry Date 10 characters, ISO format (YYYY-MM-DD) 110 Date First Enrolled in a US School 10 characters, ISO format (YYYY-MM-DD) 117 District Code of Residence 9-digit code 120 Student is a Single Parent Y or N See Appendix J Volume 2 of the PIMS User Manual for a complete list 123 Home Language Code of valid NCES county and language codes 125 Years in US Schools months months months 126 Name Suffix 131 Food Program Eligibility F - free R - reduced N - neither 133 Last Name Long 134 First Name Long 142 Middle Name 154 Address Location Code of Residence 4-digit code 166 Displaced Homemaker Y or N 182 Home Address State County Code See Appendix D Volume 2 of the PIMS User Manual for the full list of state abbreviations 189 Funding District Code 9-digit code 14
5 202 Assessment Participation Code A - PASA only B - PSSA only C - Keystones only D - CDTs only E - PSSA and Keystones F - PSSA and CDTs G - PSSA, Keystones and CDTs H - Keystones and CDTs I - N/A; not participating in an assessment 15
6 Special Education Snapshot Empty fields are not included in this list Reminder: The layout of the record must follow the 52 fields for Special Education Snapshot See PIMS Manual for more detailed descriptions. Field code 1 District Code 9-digit code 2 Location Code 4-digit code 3 School Year Date 10 characters, ISO format (YYYY-MM-DD) 5 Student ID 10-digit code 10 Special Education Teacher Name 11 Primary Disability Autism Deaf-Blindness Hearing Impairment including Deafness Intellectual Disability (MR) Multiple Disabilities Orthopedic Impairment Emotional Disturbance Specific Learning Disability Speech or Language Impairment Traumatic Brain Injury Visual Impairment incl. Blindness Other Health Impairment 12 Secondary Disability Same as #11 above 16
7 15 Amount of Special Education Services 01 - Itinerant 02 - Reserved Formerly Resource 03 - Reserved Formerly Part-time 04 - Full-time 05 - Gifted 06 Supplemental Resource 16 Service Provider Location 4-digit code 17 Type of Support 01 - Learning 02 - Life Skills 03 - Multi-Disabilities 04 - Emotional 06 - Deaf or Hearing Impaired 07 - Speech and Language 08 - Physical 10 - Blind or Visually Impaired 26 - Autistic 23 Planned Participation in PASA Y or N 34 Date Exited Special Education 10 characters, ISO format (YYYY-MM-DD) 35 Snapshot Date 10 characters, ISO format (YYYY-MM-DD) 39 Residency 00 - Resident 01 - Ward of State (Living with Adult other than Parent) (Foster Home) (e.g., Institutionalized, Group Homes, PRRIs) 41 Neighborhood School Y or N 17
8 44 Educational Environment Codes for students being educated in regular buildings with nondisabled students 19 - Inside the regular class 80 percent or more of the day (formerly Special Education Outside the Regular Class Less Than 21% of the Day ) 20 - Inside the regular class no more than 79% of the day and no less than 40% percent of the day (formerly Special Education Outside the Regular Class At Least 21% of the Day (21-60%) 46 Service Provider 9-digit code or actual name 49 Educational Environment Percentage (School Age Program) 3-digit number 21 -Inside the regular class less than 40 percent of the day (formerly Special Education Outside the Regular Class More than 60% of the Day (61% or more) Codes for students being educated in other locations 01 - Approved Private School (Non Residential) 02 - Approved Private School (Residential) 05 - Public Separate Facility (Residential) 06 - Other Private Separate Facility (Residential) 09 - Hospital/Home Bound 12 - Public Separate Facility (Non Residential) 14 - Out of State Facility 15 - Instruction in the Home 16 - Other Private Separate Facility (Non Residential) 18 - Correctional Facility 52 Reason for Exiting Special Education 01 - Graduated with Regular High School Diploma 02 - Received a GED and/or Certificate 03 - Reached Maximum Age (Age 21) 04 - Dropped Out 05 - Transferred to Regular Education 06 - Moved, Known to be Continuing 09 - Died 18
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