THE PURCHASING EXCHANGE

Transcription

1 THE PURCHASING EXCHANGE The Official Newsletter of the Arizona State Capitol Chapter of NIGP Nov/Dec 2016 President s Message By Bill Munch, CPPB Oh my gosh, it s November already! Thanksgiving is just around the corner and the stores are gearing up for old St. Nick. One more of these President s Messages after this one and I will be handing the reigns over to Joe Guy. Where has this year gone? In October, we wrapped up the CPPO and CPPB Review Sessions. We are confident all those who took the test during this testing cycle will be successful. We should be proud of the professionalism we display and know that Procurement is job one! Our 2016 Regional Conference and Vendor Expo was held on October 20, 2016 in Mesa. The conference is our premiere affordable professional development opportunity of the year. The Game Show theme was fun and exciting. We had close to 90 vendors that you and your end users were able to visit with. I want to thank the conference committee volunteers for making the event such a success. Special thanks also goes out to all the vendors that supported us and our visitors from the Copper and Grand Canyon Chapters! There were so many great educational sessions going on it was oh so hard to choose which to attend. Congrats to everyone involved. (Continued on next page) 2016 Executive Board President Bill Munch, CPPB bmunch@vsit.org Vice-President Joe Guy, CPPB guyj@mail.maricopa.gov Treasurer Sharon Brause, CPPO sharon.brause@mesaaz.gov Secretary Heather Hodgman hhodgman@ajcity.net Immediate Past President Irma Guzman, CPPB guzmani@mail.maricopa.gov In This Issue President s Message Executive Board September Luncheon Recap NIGP Seminar Recap Fitness Challenge Volunteers Needed Regional Conference Recap Charity News New CPPO s and CPPB s Birthdays! Membership Report Member Spotlight Upcoming Events Scholarships Mentoring Works! Connected? Contact Us New Sponsors

2 President s Message (Continued from previous page) In November, we have a one-day class on Effective Decision Making at Tolleson Union High School District. Sorry, this one is so popular it is filled! For those who signed up through the U.S. Communities grant, please please please be aware that if you fail to attend or make arrangements for another chapter member to attend in your place, we will be forced to charge you the full fee for the class. We don t want anyone missing out. Finally, for this calendar year, is our annual Holiday and Awards Business Meeting on December 13th at the East Valley Institute of Technology (EVIT). Our lunch will be served by the high school students in the Culinary Department that attend EVIT. I am so excited that our chapter is able to support these students that will be the restaurateurs of tomorrow! If you have never had the opportunity to experience what EVIT has to offer, you are in for a treat. There is no cost for this meeting as a holiday thank you to all of our members. However, if you fail to attend or send another member as a replacement, we must charge $20.00 for no-shows. Seats are going fast so I would register right now if I were YOU. Thanks again, everyone and Go Purchasing Go! Sincerely, Bill Munch, CPPB AZNIGP President, 2016 September Luncheon Recap The September Luncheon Meeting was held on September 13, 2016 at Embassy Suites in Tempe with 60 members in attendance. Lisa Maxwell, Town Clerk with the Town of Gilbert presented on Managing Public Records. The topic of discussion included, What is a Record?, Public Records Laws, Public Records Requests, Retention of Records, Destruction of Records, Electronic Records and . A copy of her presentation is available on the Chapter website if anyone is interested in viewing it. The business meeting portion of the luncheon included nominations for Vice-President and Treasurer. Sharon Brause, City of Mesa and current Treasurer will be running for Treasurer again and Kristy Garcia, City of Mesa was nominated for Vice-President. Elections will be held the first part of October with election results being announced at the Regional Conference on October 20th. Several members won prizes as part of the pro-d prize drawing and Steve Troxel, ADOT and Jim Ruiz, City of Mesa, won a free lunch to attend a future luncheon meeting. Thank you to everyone for attending and we look forward to seeing you in December at the Holiday Awards luncheon.

3 NIGP Seminar Recap Effective Contract Writing September 19-20, 2016 This workshop held on September 19th and 20th was designed to cover the structure and meaning of enforceable contracts. As purchasing professionals we are required to organize, write and interpret contracts everyday. This seminar offered tips and tricks on the language that can be used when writing contracts. Our class was very diverse with a mix of procurement staff from state, school, city, and county agencies. We had members come from all over. It was great to share what other agencies are doing and their best practices and the challenges they face when dealing with vendors and legal when it comes to contract issues. Our instructor, Mr. Michael J. Kolodisner, CPPO, shared his nearly 20 years of purchasing and legal experience. Mike does training and consulting for both private and public organizations throughout the United States, Canada, Europe, Asia and South America. Mike is a recognized expert in his field and made this class very enjoyable and interesting. Thank you Christina Jimenez with ADOT for facilitating and providing the location.

4 PLEASE VOLUNTEER! Volunteer opportunities are available for P.F. Chang s (1/15/2017) Visit our website at for more information and to sign up. MEMBERS NEEDED Members needed to serve on Standing Committees: Community Outreach NIGP Chapter Document Fitness Challenge Calling all Chapters to exercise your talents and skills to help get the document library in shape! Are you up for the challenge? The goal...a healthy, active document library that meets and exceeds your training and professional development needs. The key to the fitness challenge is to work as a team and stay motivated and focused on a daily document exercise regime. Does your chapter have the stamina? Does your chapter have the strength? Does your chapter have the speed? Does your chapter have the endurance? Challenge Dates: October 15, 2016 February 15, 2017 The Winner Is We are all winners the document library fitness challenge benefits all of us to keep our procurement skills sharp and in the best shape possible. Cooperative Education and Pro-D Mentoring Pro-D Prize Drawing Programs / Webinars Regional Conference Reverse Trade Show Young Professionals Thanks for considering these opportunities to share your talents. Volunteer leaders are essential to the ongoing success of our chapter. Interested members please Joe Guy, incoming President if you would like to serve on a committee in Grand Prize: The teams (by chapter size) that has reviewed and rated the most documents by February 15 will be announced at the Chapter Leadership Symposium on February 24th. Each chapter winner by size category will receive a check made out to the charity of their choice. A special recognition plaque will be presented as well as a special visit to the Chapter by NIG- P s CEO Rick Grimm to the overall highest winner. (all donations will be made in the Fall of 2017) To Join: Sharon Brause your information. A welcome with instructions will be sent to you. Thank you!

5 Committee It is a huge undertaking to organize an event this size every year but each year it gets done and it is always better than the year before. Thank you committee members for all your hard work. It takes a small village and a year of planning but it is all worth it! Your 2016 Regional Conference Committee 27th Annual Regional Conference The 27th Annual Regional Conference and Vendor Expo was held October 20, 2016 at the Mesa Convention Center in Mesa. Attendees enjoyed a productive and informative AZNIGP Regional Conference. The all day event featured a vendor trade show, keynote speaker, luncheon meeting, after hour social event, and more than a dozen thought-provoking class sessions given by public procurement professionals. Joe Guy, Bill Munch, Sharon Brause, Gary Barkman, Kristy Garcia, Jess Romney, Vicki Fitzpatrick, Cheryl Rentscheler, Heather Hodgman, Cyndi Hawk, Joyann George, Andrea Stupka, Nicole Redding, Irma Guzman, Kelvin Ong, Suzanne Alberts, Peggy Ferrin, Karie Ingles, Darryl Woodson, Ingrid Arnott and John and Jane Albin. The day was a huge success with 90 vendor booths and 260 members in attendance. Plus more than 50 employee walk-ins from member agencies. Our members also donated items to our charity organization, St. Vincent de Paul and raised $ Thank you for your generous contributions! Thank You Sponsor Vendors We want to thank our sponsor vendors for their participation and support. Gold Sponsors: 1GPA, U.S. Communities, National IPA, and The Home Depot Pro. Silver Sponsors: Arizona Gym Floors, Keystone Purchasing Network, National Joint Powers Alliance (NJPA), NPPGov, Valley Schools Management Group (VSMG), and Wholesale Floors. Without the assistance of these sponsors, and participation of all vendors, our registration fee for this event would be much higher. Thanks to the vendors attendance they help pay the conference expenses which help reduce the cost to members. Sharon Brause and Kristy Garcia, City of Mesa Thank You Speakers Thank you to the many volunteer speakers who graciously took the time to share their knowledge and help our members by providing valuable professional development. Chris Hunter, Kurt Krause, Peggy Ferrin, Wayne Casper, Jim Mack, Pete Weaver, Casey Self, Louis Anaya, Kelvin Ong, Chris Frydrych, Michael Greene, Cyndi Hawk, Suzanne Alberts, Rob Fiorilli, Jennifer Munoz, Joey Molina, Gary Barkman, and Nicole Stec. Michael Greene, City of Tempe, leading the panel discussion

6 27th Annual Regional Conference and Vendor Expo was a success!

7 Thank you members and speakers for attending!

8 Members enjoying the day!

9 Thank you vendors for your support!

10 Our Vendors and Sponsors are Awesome!

11 Charity News As public servants, each of us supports the communities in which we live and work every day. The Arizona State Capitol Chapter of NIGP believes it is important to give back to our local communities and support those who support others. The December luncheon is the last opportunity to donate to The Society of St. Vincent de Paul. Please bring your charitable contributions so we can help those in Arizona who are less fortunate. Your donations helps the St. Vincent de Paul s mission to feed, clothe, house and heal our neighbors in need. Your donation provides hot meals for families living in poverty, family friendly dental clinics, eases the suffering of seniors and provides food boxes to deserving families. St. Vincent de Paul prepares and serves 4,000 meals every day in their 5 dining rooms. Please consider giving to help them provide hot, nourishing meals for our hungry neighbors. Let s show our support for this charity by donating the following items at the December luncheon: MOST-NEEDED ITEMS: * Peanut Butter * Canned Meat * Canned Fruits & Vegetables * Soup, Stews, Chili, Beans * Rice and Pasta * Cereal-Whole Grain, Low Sugar * Cash Donations THANK YOU! Members of the Community Outreach Committee and Executive Board dropping off donations collected at the Regional Conference

12 Birthdays! UPPCC Announces New CPPOs and CPPBs The coveted Certified Public Procurement Officer (CPPO) and Certified Professional Public Buyer (CPPB) credentials, recognized throughout the public procurement profession, demonstrate an individual s comprehensive knowledge of public procurement. Obtaining either UPPCC certification requires the candidate to demonstrate through an application process, that they meet specific requisites; including formal education, procurement related coursework/ training and public procurement employment experience. A comprehensive written examination (specific to each certification) is required to confirm the candidate s mastery of a variety of public procurement concepts found in the UPPCC Body of Knowledge. The next examinations are scheduled for October 17-29, UPPCC is currently accepting applications for the May 2017 testing window through the January 30, 2017 application deadline. Congratulations to the following AZNIGP members who passed the May 2016 UPPCC Exam and earned their professional designations: Christina Pryor, CPPO, CPPB City of Chandler Nick Perrera, CPPB Maricopa County Paul Shamrock, CPPB Maricopa County Ai Linn Smith, CPPB AZ Department of Child Safety CONGRATULATIONS TO YOU ALL! November 2nd Valarie Erwin 7th Marci Agredano 7th Gidget Vigil 8th Victoria Jackson 9th Matt Bauer 10th Jesse Atoigue 17th Pam Giroux 19th Chris Williams 21st Kristy Garcia 27th Phyllis Mack 28th Shane Kiesow December 1st Gina Castner-Corwin 1st Lynn Gustafson 3rd Gary Barkman 3rd Nancy Oyler 4th Crystal Ramirez 7th Amie Bristol 7th Deborah Fasano 7th Kathryn Small 8th Cathy Calles-Anzures 8th Lauri Galaviz 8th Haydee Nora 9th Shireen Boone 13th Simon Alvarez 13th Lisa Nash 16th Randy Boyle 16th Brian Maness 18th Marsha Chavez 18th Lisa Goodman 23rd Debbie Bearden 23rd Bariah Steiner 29th Laura Ceballos 30th Elena Adame 31st Louise Higuera

13 Membership Report Active Members = 422 Pending Members = 1 Expired Members = 0 Vacant Positions = 3 New Members = 18 The AZNIGP family is continuing to grow!! We had 23 new members register and attend the Regional Conference. Their attendance is a direct reflection on the excellent programming and the fun energetic atmosphere of our organization. We again want to extend a warm AZNIGP Welcome to all new Members and to our first time conference attendees. We look forward to seeing you at more upcoming AZNIGP events and conferences. New Members at the Regional Conference in October Please report any members that have left your agency so they can be marked as expired and your agency can get credit for a vacant membership. You can apply this vacant membership to any new hire. (same membership year only) Membership renewals or any new membership is $ All NEW members receive a free lunch voucher to attend a chapter luncheon ($20 value). Benefits to being a Chapter Member include, free webinars, networking opportunities, discounted professional development events, scholarship opportunities, and much more! Please contact Kristy Garcia, Membership Chair, to redeem free lunch vouchers, remove or add any members, and with any questions or help getting registered. Kristy.Garcia@MesaAZ.gov Welcome New Members Monique Harris Tempe Elementary Rick McComsey AZ Department of Economic Security Keith Brown AZ Department of Economic Security William Lamarche AZ Department of Economic Security Julie Patterson City of Glendale Patricia Eaton ADOA / SPO Debbie Bearden City of Mesa Laura Ceballos City of Mesa Jill Lin Arizona Department of Corrections LaVonne Morris City of Phoenix Kimberly Fiumara City of Glendale Sheila Hoppe AZ Department of Economic Security Marco Fort AZ Department of Economic Security Pearl Meza City of Phoenix Diane Cabanillas Maricopa County Superior Court Marian Whilden Phoenix Mesa Gateway Airport Authority Christina Pina Tempe Union High School District Donovan Goldtooth City of Tempe

14 Member Spotlight: KAREN FINN How long have you been in Purchasing? I started in commercial for 30 years and for school district for 7 years. How long have you worked for your employer? 13 years with Apache Junction Unified School District #43. Before joining my current employer, I was: A buyer, warehouse, checkouts, supervisor checkouts, cash cage, layouts, and service desk supervisor for Kmart. I could do anything in a Kmart store but make pizza. What was your first car? A 4 door red 1967 Chevy Biscayne (standard transmission). My father bought me the car and told me that I will learn how to drive a standard transmission and will pay for the car. My favorite place is: By any body of water with a fishing pole in my hand. It s your day off. What are you doing? Working in my garden and canning from the vegetables I get from my garden. Where is your home town? Bay City Michigan. What do you like to do outside of work? My family likes to shoot rockets, camping, and shopping at second hand stores. Favorite movie? Fast and Furious (I like old fast cars) Any recent accomplishment / recognition you are proud of and would like to share? Getting on the Board of Trustees for Mohave.

15 ATTENTION MEMBERS! Please visit to ensure your profile is up-to-date and that if you are a NIGP National member, that the proper box is checked. (The Chapter pays NIGP different rates based on this!) Also make sure your Job Title and Department are documented in the required fields as well as your birthday so we can send you birthday greetings! You can also review your history and print attendance certificates and receipts/invoices under Review / Update Your Profile then select the History tab. Upcoming Events You Don t Want to Miss Chapter Luncheon Meeting s December 13, :30 AM (Registration Now Open and No Cost!) *If you register for this event and fail to attend you will be charged $20.00 for the cost of the lunch. Please cancel in advance or send someone in your place if needed. January 10, :30 AM Professional Development Opportunities November 21, 2016 NIGP Seminar: Effective Decision Making February 20-21, 2017 NIGP Seminar: Logistics and Transportation Career Seminar s March 14, :00 AM Free NIGP Webinars* Webinars are a great training opportunity and are offered at NO COST to members. All registrants receive a certificate of completion and one contact hour for attending. Offered during lunch time, a Webinar includes minutes of information followed by a Q&A session. November 8, 2016 (Above are recordings of previously offered NIGP webinars and are hosted at City of Mesa and ADOT) *webinar topics tbd Events, dates, and times are subject to change. Please check the website for current information, details and registration information. NEWS FROM NIGP Are you taking advantage of FREE? NIGP is offering webinars at no cost to National Members. That s a $190 Value.. FREE! That s free Recertification Points! Click here to read about free webinars and upcoming topics and dates.

16 Scholarship Submission Guidelines: Designed to assist members with a need for funds to help pay for continuing education and professional development efforts Maximum amount $1,000 in the same 12-month period Must be an active and participating member Use for: Chapter Sponsored NIGP Courses Chapter Sponsored Seminars and Workshops College Purchasing Courses Recent Award Recipients: Lauri Galaviz, AZ Dept. of Child Safety. $760 for NIGP Seminar: Effective Contract Writing. Congratulations! CPPB/CPPO Test Fees The Scholarship Application and Instructions are posted on the Chapter website at under Documents and Files. Submit all applications to the Vice President of AZNIGP, Joe Guy, at guyj@mail.maricopa.gov. Mentoring Works! The mentor program is geared toward the professional development of procurement practitioners. The goal is to match experienced professionals with partners seeking to advance or expand their skills. We are looking for members who are committed, encouraging, motivating, and supportive. This program is perfect for the new procurement professional who wants to learn more about government procurement and NIGP. You will be matched with a seasoned member who will guide you and help you set goals and help you achieve those goals. Gain knowledge from long-term members who have experience and wisdom and develop a loyal network of supporters. Mentors gain satisfaction in sharing expertise with others and can assist mentees with customized plans to meet member s goals. Interested in being a Mentor or Mentee, please contact Robert Schoepe, Committee Chair at rschoepe@azgfd.gov Phone:

17 CONNECTED? Like us today on Facebook! Follow us on Twitter! And Join our Professional Network on Linkedin! Contact Us Need help, or have comments? Contact us at Or Events Updates Articles Photos Networking Visit us on the web at Mailing Address: PO Box Phoenix, AZ Helpful Web Links Job Opportunities NEW SPONSORS Don t forget to patronize our corporate sponsors if possible. Click on vendor logo below to visit their websites.