The Purchasing Exchange

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1 ARIZONA STATE CAPITOL CHAPTER 2013 Executive Board President Sharon Brause, CPPB Vice-President Valarie Erwin, CPPB Secretary Gary Barkman Treasurer Kim Clark, CPPO, CPPB ext.3174 Immediate Past President John Albin, CPPO, CPPB Inside This Issue Pres. Message continued...2 Membership Report Calendar of Events...3 Election Results...4 Community Outreach Event...4 Regional Conference Photos Scholarship Letter...18 Reverse Trade Show...19 Professional D. Opportunities...20 Coming Events Performance Based RFP s...november 4-5, 2013 Copper Chapter Reverse Trade Show...November 13, 2013 We No Bid...November 19, 2013 Board Meeting...November 14, 2013 Reverse Trade Show...Dec. 2, 2013 Transitional Board Mtg...Dec. 10, 2013 Luncheon Meeting...Dec. 10, 2013 See our Calendar of Events on pg. 3 The Purchasing Exchange The Official Newsletter of the Arizona State Capitol Chapter of NIGP November 2013 AZ NIGP P.O. Box Phoenix, AZ Special Regional Conference Wrapup Issue President s Message by Sharon Brause, CPPB Aloha AZ-NIGP members, By the time this newsletter is issued, the 24 th annual Regional Conference & Vendor Exposition will have come and gone, and all the hard work by the committee members will just be a memory. I d like to take this time to personally thank the committee members Valarie Erwin, John & Jane Albin (lovingly renamed the A-Team ), Kristy Garcia, Mary Talerico, Irma Guzman, Bill Munch, Gary Barkman, Susanna Hernandez, Bertha Whitby, Sara Stravers, Heather Hodgman, Myrna Quihuis, Jess Romney, Vicki Fitzpatrick, Barbara Smith, Peggy Ferrin, Cheryl Rentscheler, and Angela Bennett. And special thanks to our adoptee, Rick Kahn, from Arizona Correction Industries for all his support. We had a tremendous turnout, both from our record number of registrants attending our training sessions (241) and visited our Product Expo to our walk-ins (87) that we were able to capture and took the time to sign-in so we know they came to visit with new and existing vendors. Both members and end-users showed up in record numbers!! Thank you everyone for encouraging your departments and staff members to support the product show after all, without the vendors there would be no show! And again special thanks to our Gold Sponsors for 2013 Plus6 Technologies and 1GPA, as well as our Silver Sponsors, and the other vendors who helped make this show a success. On a personal note because I know he THINKS he s retired I d like to thank John Albin for all his dedication and hard work in helping to make this a successful event for our Chapter. Because of his hard work, we have become one of the leading Chapters with regards to Regional Conferences and definitely Product Shows, and had attendees from out of state this year!! For the first time ever, we have 37 spaces already pre-sold for our 2014 Products Show. If I didn t think it would go to his head, I d tell him how very proud I was of him!! Our next training event is scheduled for November 19 th at the Edna Vihel Center in Tempe. We ll be co-hosting the White Paper seminar We No Bid and I ll Tell You Why session with the Grand Canyon Chapter, sponsored by the National NIGP Business Council. A lite lunch will be provided after the session. Please go to to register. There s no fee to attend for AZ-NIGP members, Grand Canyon Chapter (GCC) members, or members belonging to other chapters; however, there is a small fee if an NIGP member wishes to attend. Winding down 2013, we have our last opportunities to Pay it Forward to our community. On October 27 th, Valarie Erwin your incoming President is hosting a Walk for Autism-Team NIGP at the event being held at Tempe Beach Park. November 2 nd, our most ambitious volunteer, Steve Troxel, is still looking for more volunteers for his Team NIGP rest stop/water station (at Mill & Curry) for the Juvenile Diabetes Research Foundation (JDRF) event. Continued on pg. 2 The Purchasing Exchange

2 President s Message continued from page 1 And between now and our Transitional Board meeting / Luncheon on December 10 th to be held at the Phoenix Airport Marriott, the Outreach Committee is collecting New Socks for Men & Women to be donated to the JustaCenter for homeless in downtown Phoenix. Cheryl Rentscheler and several other ladies visit this center on a monthly basis, wash their feet, and replace whatever was on them (if anything) with brand new socks. If you re unable to purchase socks, we will have our typical coffee bucket at the luncheon and will accept donations as well. Also has been our typical fashion for the past several years, we will be having a canned /dry food drive for a food bank on the Westside. We will have a local set up for donations at the December luncheon, as well, or you may contact Barbara Corella to coordinate pickup. Finally, on a more personal note, I would like to thank each and every one of you for trusting me enough to be worthy of serving as your President for two years. It has been a very rewarding experience for me, I ve made many new friends, changed employers (would like to sneak a happy retirement, boss in here), and had come be out of my comfort zone but I wouldn t trade any of it and I owe most of it to you, my fellow AZ-NIGP members. Thank you! As always, any comments or suggestions, please contact me or any of the other officers and we would be happy to listen. Thank you all for your commitment now and in the future to our wonderful chapter and to NIGP. Sharon Brause Membership Report by Kristy Garcia, CPPB Active Members = 363 Expired Members = 0 Vacant Members = 3 Pending Members = 1 New Members = 11 Membership Renewal Notices have been sent out for the 2013/ 2014 year. Please renew promptly. Membership renewals or any new membership is $ All NEW members receive a free lunch voucher to attend a chapter luncheon ($10-$15 value). Redeem any free lunch vouchers as soon as you can. Benefits to being a Chapter member include, Free webinars, Networking Opportunities, discounted Professional Development events, Influence Outcomes and Industry Standards, Enhance Leadership Skills and National Staff and Resources. Your 2013 Executive Board Gary Barkman, Secretary - Kim Clark, Treasurer - Valarie Erwin, Vice President - Sharon Brause, President and John Albin, Immediate Past President Please contact Kristy Garcia with any questions or help getting registered at or at kristy.garcia@chandleraz.gov. Our New Sponsors Don t forget to patronize our corporate sponsors if possible. Links to their websites are at the bottom of our chapter website at: The Purchasing Exchange

3 2013 Calendar of Events Training Opportunities are in Dark Blue type January 10 Board Meeting 2:00 PM Teleconference January 15 Chapter Lunceon Meeting 11:30 AM Hilton Garden Inn, Phoenix January 20 PF Chang s Rock & Roll Marathon Volunteer Event February 8 Buyer/Manager of the Year submittals due 5:00 PM February 14 Board Meeting 2:00 PM Teleconference February 19 Webinar / LBU 11:30 AM ADOT EQS 2225 S. 22nd Ave., Phx February Seminar-Procurement Under Federal Grants 8:00 AM Valley Metro 101 N. 1st Ave. Phx. March Purchasing Month Volunteer Event Sock/Blanket Drive for Springdale Village East March 5 Career Seminar I 8:30 AM ADOT HRDC March 14 Board Meeting 2:00 PM Teleconference April 9 Webinar / LBU 11:30 AM ADOT HRDC April 11 Board Meeting 2:00 PM Teleconference April 20 Pat s Run Volunteer Event April 29-May 1 Seminar-Legal Aspects of Public Procurement City of Mesa May 9 Board Meeting 2:00 PM Teleconference May 14 Chapter Luncheon Meeting 11:30 AM Hilton Garden Inn, Phx. June 11 Webinar / LBU 11:30 AM ADOT HRDC June 13 Board Meeting 2:00 PM Teleconference July 11 Board Meting 2:00 PM Teleconference July 22 Seminar-ABC s of RFP s 8:00 AM ADOT HRDC August 8 Board Meeting 2:00 PM Teleconference August 13 Career Seminar II 8:00 AM ADOT HRDC August NIGP National Forum, Orlando, FL September 10 Chapter Luncheon Meeting 11:30 AM Hilton Garden Inn, Phx. September 12 Board Meeting 2:00 PM Teleconference October 3 Final Regional Conference Committe Mtg 2:00 PM City of Mesa, Purchasing October 10 24th Annual Regional Conference 9:00 AM Mesa Convention Center October 17 Board Meeting 2:00 PM Teleconference October 27 Walk for Autism Volunteer Event November 2 Juvenile Diabetes Research Foundation Volunteer Event November 4-5 Seminar - Performance Based RFP s 8:00-5:00 City of Glendale November 19 Special Event w/grand Canyon Chapter 10:00 AM Edna Vihel Center, Tempe We No Bid and I ll Tell You Why November 14 Board Meeting 2:00 PM Teleconference December 2 2nd Annual Reverse Trade Show 1:00-5:00 PM Mesa Convention Center December 10 Transitional Board Meeting 9:00 AM Phoenix Marriott, 44th St. December 10 Chapter Luncheon Meeting 11:30 AM Phoenix Marriott, 44th St. The Purchasing Exchange

4 Election of 2014 Executive Board Election of the 2014 Executive Board were held electronically in October. The results were announced at the Regional Conference on October 10, Congratulations to Irma Guzman of Maricopa County Purchasing for being elected as the Vice President of the Arizona State Capitol Chapter of NIGP. Joining Irma on the Executive Board pictured left to right are: returning as Treasurer, Kim Clark, advancing to President, Valarie Irwin, back row Sharon Brause now moving to Immediate Past President, Irma Guzman, Vice President and Re-elected as Treasurer, Gary Barkman. Community Outreach Events 2013 Walk to Cure Diabetes Sat, Nov 2, :00 AM - 6:00 PM Tempe Town Lake Attached is the Volunteer form for the 2013 Walk to Cure Diabetes event. If you re interested in volunteering, please contact our NIGP coordinator, Steve Troxel ( SteveTroxel@cox.net ) or Sharon Brause ( Sharon.Brause@MesaAz.gov ). It s important that you complete the form and get it back to us, as there is no listing on here for the rest stop / water stop we will be manning. You ll need to fill the form in and note on it that you are part of the Team NIGP group so that we all stay together. It works better when we re trying to take pictures for our AZNIGP website and Newsletter!! The course map lists the rest / water sites as a triangle, roughly located on Mill Ave where Washington (on the Phoenix side) and Curry Road (on the Tempe side) intersect almost directly across the street from the Marquee Theatre (there s a small park on the SE side). More details will be out shortly. In order to make this another successful volunteer event for AZNIGP, as well as to fulfill our duties, we need to have a minimum of 30 volunteers but as always, more is better. Any teens who need Volunteer Hours for high school or any older children who would be interested in helping are always welcome to join us. Note: if the teens need their volunteer hours signed off for school, please make sure they have their forms with them and one of the NIGP folks will sign off for them. Sign-up on our website here but it s also important that the form be completed and scanned/ ed to Steve Troxel and/or Sharon Bause in addition to registering on the AZNIGP website. Please make sure to list your contact phone # and somewhere on the documentation. Thank you in advance for helping AZNIGP pay it forward!! The Purchasing Exchange

5 24th Annual Regional Conference and Products Exhibition A Success Your 2013 Conference Committe The 24th Annual Regional Conference and Products Exhibition was held October 10, 2013 at the Mesa Convention Center. Our largest ever turnout with 241 registered members and out of state participants enjoyed a great day of training and walking the exhibit floor to network with the 84 vendors that showed their wears. We want to thank our sponsor vendors for their participation and support. Gold Sponsors, 1GPA sponsored our breakfast and Plus 6 Technologies sponsored our luncheon. Silver Sponsors, National IPA, A to Z Equipment Rentals and Sales, Waxie Sanitary Supply and Dave Ban Associates all sponsored our afternoon break snacks. Without the assistance of these sponsors, and participation of all vendors, our members would have had to pay a higher registration fee for this event. Committee members stuffing your conference packet. Registration is open. The Purchasing Exchange

6 Opening Breakfast Members looking over the massive selection of classes offered during the 24th Annual Regional Conference. The Purchasing Exchange

7 Opening Breakfast November 2013 President Sharon Brause and Regional Conference Chair, Valarie Erwin, got things going. Keynote Speaker for the opening breakfast was Larry Johnson with his presentation titled Straight Talk. The Breakfast was sponsored by 1GPA The Purchasing Exchange

8 Luncheon Meeting Members start to assemble for the buffet luncheon. The Hawaiian themed menu appeared to be a big hit. The Mesa Convention Center did a very colorful presentation for our luncheon. Region XI Director, D. Michael Clawson, CPPO, Procurement Manager for the City of Sierra Vista with Chapter President Sharon Brause. The Purchasing Exchange

9 Luncheon Meeting November 2013 Members were joined by vendors who also registered for the luncheon. These vendors appreciated the opportunity to network with our members during the event. The luncheon was sponsored by Plus 6 Technologies. Keynote Speaker during the luncheon was DeWight Dopslauf, speaking on Certification. Mr. Dopslauf is Region IX Director and also Second Vice President of National NIGP. Conference Chair, Valarie Erwin, on the left is shown with Keynote Speaker DeWight Dopslauf, Chapter President, Sharon Brause and National NIGP s President, Marcheta Gillespie. The Purchasing Exchange

10 October 2013 Luncheon Meeting Barbara Corella, Elections Committee Chair, announced the results of balloting for the Executive Board positions. Your newly elected Executive Board. L to R: Kim Clark, Treasurer, Valarie Erwin, advancing to President, Sharon Brause, Immediate Past President, Irma Guzman, Vice President and Gary Barkman, Treasurer. The Purchasing Exchange

11 Products Exhibition October 2013 Mary Talarico and Jane Albin register one of the vendors. A very colorful exhibit hall with every booth sold. Brede Exhibition Services provided the pipe and drape. The Purchasing Exchange

12 Products Exhibition 1GPA, Gold Sponsor Plus 6 Technologies, Gold Sponsor The Purchasing Exchange

13 Products Exhibition November 2013 National IPA, Silver Sponsor Waxie Sanitary Supply, Silver Sponsor A to Z Equipment Rental and Sales, Silver Sponsor Dave Bang Associates, Silver Sponsor Products Exhibition Chair, John Albin with the assistance of Gary Barkman, Mesa Public Schools and Rick Kahn of ACI, did an excellent job of filling the exhibit floor and expanding into the hallway. Their efforts enable the products exhibition to be a great success for the vendors and our members. Thank you also to everyone who contacted their vendors to solicit their participation. The Purchasing Exchange

14 Closing Session Winners of the Best Hawaiian Shirt contest were: Donna Bailloux and Patty Huling, who tied for the woman s catagory. Men s was won by Anthony Galindo. Several of our vendors donated prizes for our raffle. Thank you to all who participated. John Albin presided over the Best Hawaiian Shirt contest. Cheryl Fillmore of CMG Marketing draws the winning ticket for one of her raffle prizes. CMG donated two Bags of Promotional Items. CMG Marketing Promotional Item bags were won by Christine Fruitman and Cheryl Fillmore The Purchasing Exchange

15 Closing Session November 2013 Waxie Sanitary Supply raffled a Bucketless Mop which was won by Anthony Galindo of Maricopa County Department of Health Teknion raffled a Project chair which was won by Sharon Rogers of MC Flood Control Peggy Ferrin won a Monitor Riser and Corry Slama won a Foot Rest, both donated by Wist. Alyce Benge won a thermos bottle donated by Brown & Bigelow Collette Lewis won a $50 gift card to Target donated by Recall. Robin Wilson all the way from the City of Yuma won the Milwaukee drill donated by Home Depot Heather Hodgman won a Thermos bottle donated by Planet Bids The Purchasing Exchange

16 Closing Session The Purchasing Exchange

17 Closing Session November 2013 The 24th Annual Regional Conference and Products Exhibition was an exceptional event. Thank you to everyone who participated and expecially to the Conference Committee: Valarie Erwin, Chair, Sharon Brause, President, Products Exhibition Chair, John Albin, and the following committee members, Gary Barkman, Angela Bennett, Barbara Smith, Bertha Whitby, Betty Austin, Bill Munch, Cheryl Rentscheler, Heather Hodgman, Irma Guzman, Jess Romney, Kristy Garcia, Mary Talarico, Myrna Quihuis, Sara Stravers, Susanna Hernandez, Vicki Fitzpatrick and Kim Clark, Treasurer. The Purchasing Exchange

18 October 18, 2013 AZNIGP Scholarship Committee & Board President PO Box 1466 Mesa,AZ Dear AZNIGP Scholarship Committee Members and Board President, Thank you for the AZNIGP scholarship recently awarded to me. This has been a great help in obtaining my CPPB. With the many demands placed on our day to day life,the costs associated with testing and educations sometimes weigh on our decisions to move forward. I was delighted when I was informed that AZNIGP had a scholarship system. That if I took the CPPB exam and successfully passed, there was a good chance of receiving an AZNIGP scholarship to offset the costs. Thank you for the opportunity. To my happy surprise, I was awarded the $600 scholarship which fully covered my fees for the application and the exam. I am grateful for the help and support that I have received from AZNIGP since I became a member 1.5 years ago. I find this to be a wonderful organization, filled with persons who are excited to mentor others and move forward the profession of Public Procurement. Everyone is warm and friendly. I cannot express enough how happy I am to have joined this organization. I would like to personally thank Mr. Bill Munch for encouraging me to join the organization, to thank Mr. Larry Larson for his encouragement to take the CPPB exam, and to thank Mrs. Teena Ziegler for being an excellent mentor and teacher of the CPPB Review classes. There were challenges in my life this past year,and at times I felt like postponing my testing. But with the encouragement of many of the AZNIGP members, I forged on and took the testing as planned. And I was delighted when I found out I passed! Having the CPPB certification has changed my life. I am received with a greater respect than I could have imagined. Although I had knowledge of my profession in the past, this Certification is the attestation to others of my Education and Experience. It is the ultimate acknowledgement of my competency in the public procurement profession and recognition by my peers. I am honored to be recognized by NIGP and UPPCC. Since receiving my certification,i have been acknowledged through my organizations news release and through the newspaper of the local community. I feel such pride to be a part of this great organization and hope to be of service to AZNIGP and to give back what I have received from my peers. I encourage all to apply for CPPB or CPPO. With this wonderful group of members, you will have all the support necessary to achieve your goals! Sincerely, Laura Szymanoski,CPPB Purchasing Administrator Dysart Unified School District The Purchasing Exchange

19 2nd Annual Reverse Trade Show November 2013 The Second Annual Reverse Trade Show is coming up on December 2, Please pass this information on to your vendors. This can be important to them to help them increase their business with governmental agencies. There will be class sessions to benefit their attendance. Also, if your agency would like to be involved by having a table, please contact Sharon Brause. The Purchasing Exchange

20 Professional Development Opportunities Performance Based RFPs November 4-5, am to 5pm City of Glendale Oasis Water Campus 7070 W. Northern Ave., Ste. B&C Glendale, Arizona Registration is now open. The Seminar is being advertised through National, AZ NIGP, SAVE, GPPCS, other chapters and local organizations throughout the State. Continental Breakfast and Afternoon Snacks will be provided. For more information on any training, you may contact: Telma C. Reyes, CPPB Contracting Officer Central Arizona Project Phone We No Bid and I ll Tell You Why November 19, :00 AM to 12:00 noon Edna Vihal Center 3340 S. Rural Rd. Tempe, AZ (Southwest corner of Rural and Southern) Sponsored by the National NIGP Business Council and the Arizona State Capitol Chapter of NIGP Free Lunch provided by the Chapter Does the procurement process always result in the best bids? A must for all of us! A company s quality response to the bidding process says as much about the agency issuing the RFP/IFB (Request for Proposal/Invitation for Bids) as it does the supplier. If companies choose not to bid, is your agency and your constituents getting the best products and value? Join the NIGP Business Council as they present this engaging, thought-provoking, and enlightening topic through the combination of a presentation and round-table discussion. Retirements Katherine Babonis has retired from the State of Arizona after serving for 27 years. Katherine is a Past President of the Arizona State Capitol Chapter of NIGP. Her last day with the state was October 30. The Purchasing Exchange

21 Do you want to be published? Now is your chance. Use The Purchasing Exchange as your vehicle to publish articles or reports that are of interest to our members. Any procurement related subject will be considered. If you have a contract that you are preparing and would like to offer it as a cooperative contract, let us know and we will let the chapter membership know. Send articles and photos to: johnalbin1@msn.com Job Postings On-Line Even with the down economy there are government procurement jobs available. Check out the Chapter website for Job Announcements. There are several out there. Go to: The Purchasing Exchange This newsletter is published quarterly for members of the Arizona State Capitol Chapter of NIGP. Please direct correspondence to: John Albin johnalbin1@msn.com Arizona State Capitol Chapter P.O. Box Phoenix, AZ Address Correction Requested