NASU AREA SERVICE MEETING January 14, 2017 KKCB Hall Cedar City, UT

Transcription

1 NASU AREA SERVICE MEETING January 14, 2017 KKCB Hall Cedar City, UT 6:3pm Meeting opened by Jon G with Serenity Prayer. 12 Concepts read by - Shannon 12 Traditions read by - Chad Motion to accept minutes - Passes Attendance: Jon, Leslie, Rick, Eric, Mary, Kason, Mikey, Maegan, Jessica, Lisa, Sheraton, Christine, Julie, Kevin, Daniel, Tysen, Jen, Susan, Baron, Chad, Jerry, Shannon, Jess, Thomas, Jordan, Brooke, Amber, Mark, Jen, Theo, Excused Absences: Patrick, Wade

2 Executive Reports Chair [ Jon G ] Informal and unwritten report stating that we will have nominations tonight after regular business. Co Chair [Leslie H] Hello ASC This month I continued my duty as the treasurer. I was able to make it to the post office, and pass that mail off to our Chair person today. I wanted to bring to your attention something that I recognized within my position. I started out this year as the co-chair. As the co-chair I took on responsibilities as needed, and attended a few different sub-committee meetings as I was so ambitious. However, as time went on, my attendance at the sub-committee meetings declined. I see the importance of the support and meeting attendance because knowledge and accountability is so necessary. With that being said, I am willing and able to attend the sub-committee meetings that fit into my schedule. I also believe in order to have the support necessary for each member of this ASC and the sub-committees that we need to have those meeting date given at the ASC meeting for all of us to be aware of. If they are already being stated, wonderful. If not, please keep this in mind for the future and get those placed into your reports for all of us to be aware of, and passed on the our web servant in order for him to place those important. With that being said, I would like to remind those of you who do events, fundraisers, or handle money of any kind, to remember to get that money to the Area Treasurer within 72 hours of the event. This is in our guidelines, and should be remembered. Lately, I have been getting money passed on to me weeks later, and I realize I play a part in that by not following up with those who have the funds. However, this is my friendly reminder. I would also like to state that this past year has given me a new found knowledge of all the positions here at our ASC. I feel that I have a new perspective, and gratitude for service commitments. Thank you for trusting me to serve with all of you. Previous Balance $7, /7/2016 PO Box Annual Fee 1072 $ /10/2016 PR Verizon Phone Bill Online $ /13/2016 Transfer to Literature transfer $ /13/2016 PR: Reimbursement meeting lists 1073 $ /20/2016 Donation Thanksgiving marathon meeting $ /20/2016 H&I Fundraiser (October Event) $ /20/2016 Group Meeting Donations $ /10/2016 RCM Gas Reimbursement Sept & Nov $37.39

3 12/21/2016 Entertainment: New Year's Event 1074 $ /30/2016 Interest Paid from US Bank $0.30 Previous Balance $7, /14/2017 PR: Verizon Phone Bill online $33.77 Balance as of today: $ Secretary [ Christine] No Report Treasurer [Open Position] Treasurer position is open and Leslie H is filling in. The treasurer's report is included in the co chair report. RCM [Rick R.] No Report Entertainment [Dale B.] Hello everybody hope you're having a great evening please excuse me I am in Lake Havasu for a speaker Jam, Area Entertainment put on a great event on the 31st. Our raffle brought in $175. We carried a great message at the event and had anywhere from 26 to 40 people attended the event. Furthermore if I can I will turn the money and the receipts over to Leslie tonight Friday the 13th. Thank you for allowing me to be of service and thank you for everybody who participated and help make this a reat event and year.

4 H&I [Wade R ] No written report. Verbal report given by Jessica announcing open positions for Purgatory Womens panel leader and the positions of Youth DT and Falcon Ridge are tabled. Outreach [Jen J.] No written report. Verbal report given New Years Eve was great! PR [Jerry C ]. There are no changes to the meeting lists this month. The updated meeting list has been sent to the ASC web coordinator. January meeting lists will be sent to Richfield, Kanab, and Mesquite after this ASC. 550 January lists have been printed, and December meeting lists were distributed to the GSR s who attended the November ASC. December meeting lists were places in all locations in the community, and IP s were placed at the Free Clinic and the methadone clinic. Five announcements that expired were taken off the web site, SUACNA paypal button was set to reflect the new amount to register for the convention, and updated positions filled for SUACNA were updated as well as the new logo. SUACNA guidelines online were updated and the new minutes. The current meeting at Dixie State University is no longer in existence, but literature is still being supplied in the Wellness Center. There will be a new Wellness Center Building in the future, so it s possible that meetings could be held there. The future will reveal more. We now have a contact with the Utah Army National Guard. IP s and meeting lists are currently being displayed. Our current meeting list well be ed to all assistant coordnators state wide that have guardsmen that live in the ST. George area as well as Cedar City. A flyer is being made for our National Guard contact so she can this flyer to all guardsmen that may have a family member in need of Narcotics Anonymous. The phone received nine calls during the last 33 days and the phone bill for the month is $ Lastly, I attended the regional PR meeting this month. I asked the committee about the $ cash donation for our area s PR budget. They said that the $ donation was given to us in the form of literature not cash. The ASC of Southern Utah did receive that amount in literature, but I was under the impression we would receive an additional $ in cash for the budget. In my opinion, I feel that our PR committee should let this matter go. I did bring this up in our business meeting and the committee agrees with this. Region 51 now has a text message system for all regional events, meeting time changes, new meetings time with location, and meeting closings. Any member can attain this system by texting the message Reg51 to In addition, SUACNA, Area Entertainment, Outreach, and H&I or any other sub committee can a flyer of their event to calendar@reg51na.org and their flyer will be put on the regional calendar and be put into the text message system. Below is our updated budget expenditure s and inventory:

5 P.R. Budget $ February meeting list $90.93 $ March meeting list $ $ Posters $85.00 $ April meeting list $ $ April phone line $ IP s $31.20 $ May Meeting List $91.57 $ May Phone line $30.00 $ June meeting list $88.06 $ June Phone Line $30.00 $ June website register $25.00 $ July new phone down payment $23.17 $ July meeting list $88.06 $ July Phone bill $.31 $ Recovery Days $25.00 $ August meeting lists $ $ August Phone bill $30.58 $ September Phone Bill $33.82 $ Meeting Lists $94.92 $ October Phone bill $33.77 $ October Meeting List (revision) $85.00 $

6 October Meeting list $75.81 $ November Phone Bill $33.77 $ November Meeting list $91.73 $ December IP purchase $48.00 $ January Phone Bill $33.87 $ January Meeting lists $ $ YTD Expenses $ Inventory PR/PI as of January 14, 2017 Description Item No. Quantity On Hand Unit Price Total 8 slot rack $20.80 $ slot rack $26.15 $0.00 #13 By Young Addicts, for Young Addicts $0.31 $1.86 #27 For the Parents or Guardians of Young People in NA $0.31 $24.80 #1 Who, What, How and Why $0.24 $0.00 #2 The Group $0.31 $0.00 #5 Another Look $0.24 $49.20 #6 Recovery and Relapse $0.24 $65.04 #7 Am I an Addict $0.24 $84.00 #8 Just for Today $0.24 $1.44 #9 Living the Program $0.24 $12.48 #11 Sponsorship $0.24 $69.60 #14 One Addict's Experience with Acceptance, Faith and Commitment $0.24 $53.76 #16 For the Newcomer $0.24 $21.12 #21 The Loner Staying Clean in Isolation $0.31 $ #22 Welcome to Narcotics Anonymous $0.24 $70.32 #23 Staying Clean on the Outside $0.24 $76.80 #29 An Introduction to NA Meetings $0.24 $31.20 #26 Accessiblitly for Those with $0.24 $0.96 *1 damaged it would be 253

7 Additional Needs #24 Money Matters Self-Support in NA $0.53 $4.77 #20 Hospitals & Institutions Service and the NA Member $0.24 $0.24 #24 Hey What's the Basket For? $0.24 $0.24 #17 For Those in Treatment $0.31 $ NA Groups and Medication $0.31 $46.50 NA Little White Booklet $0.75 $0.00 Information about NA n/a Self Support Principle and Practice n/a 2 n/a An Introductory Guide to Narcotics Anonymous $2.00 $ #12 The Triangle of Self-Obsession $0.24 $17.52 $1, Thanks for letting me help out Jerry C. SUACNA [Mikey N.]. Hello Area, We are now 5 month away from our event. I feel like there is a lot to do, but i am confident in all of the chairs that we will keep rocking. Our current balance is 4, The Registration chairperson officially stepped down but we were blessed to have Nick C. step in and fill that position. As far as registrations, I updated the site to have the new pricing of 20 as our Black Friday 15 sale has ended. We are excited to announce that we have filled the Co-chair position with a person with tons of SUACNA experience and I am excited to work with Shannon C. She officially stepped down as the CI chair to take this role, so that is now open. Our guidelines were updated after last area and I m including the new guidelines for the area secretary. We have our next event titled Feel the love of the fellowship. It will be February 25 th at the Alano Club. This event is geared to raising funds for the newcomers that are unable to afford the basic registration and participate in the convention. I am also including that flier for the secretary. We currently have 3 positions

8 open, secretary, Arts & Graphics and Convention Information open. Like I said last month. WE NEED HELP! I NEED HELP. Please check your schedules, ask around, and talk to someone that is in need of service. Our Next Meeting: Sunday February 5, :00 Southwest Center. I hope to see you all at our event and at the business meeting. Thanks for allowing me to serve. Mikey Literature [Eric M.] Tonight we sold in Literature 12/13/16 Deposited /15/16 Order made for Balance of today $ Will be transfered from SUACNA to lit account. So our new balance will be $ CCGC [Patrick S.] Nothing new was much discussed so not much of a report. as a reminder tomorrow we are going tubing from 4 to 6 Thank you for letting me serve

9 GSR Reports Group/ GSR Basic Text Study (Cedar) Thomas B Avg Att NC Donation Comments Need home group members, Alt GSR, Self supporting. Bridging the gap Travis I We are self supporting Area donation of $40.00 Circle of Hope Jessica W Circle of Sisters Christine Questions about bank account - I will bring it up in open forum. We will be planning a group inventory and will be posting online when we have a date and time. We voted on a special event fund tentatively planned for when we switch back to the park Meeting is doing well. Rent prepaid until March 25. New homegroup members. 1st Sat of the month is a speaker meeting. Cope Without Dope (Kanab) Ashley D Dopeless Hope Fiends (Kanab) Ashley D Dopeless Hope Fiends (Cedar) Susan Fresh Start (Cedar) Baron We are self supporting and thriving. We have an open position for Alternate GSR. Also the last sunday of the month is a speaker meeting so if you have at least one year clean time and are activly working the NA steps and have a clear message of NA and would like to share your ESH let me know. 4 2

10 Hold On Pain Ends Hurricane Sunday Night It works; How & Why (Cedar) None We are self supporting, we do have a chair position and a treasurer position coming up in Feb. We may have those filled they just need to be voted in. KISS Meeting Tysen J Our meeting is self supporting Live & Let Live (Cedar) Open Living Clean (Cedar) Baron 14 2 All good. Peace out Living in the Moment Mark 15 6 Self supporting and no donation to area. Living Clean the Journey Continues Jason T 24 2 Self supporting and doing well. Men s Meeting (Saturday) Dave J Men s Spiritual Meeting (Sunday) Karson N Fully self supporting

11 Mesquite Meeting NA Rox Jerry All positions are full, meeting is self supporting, All is well, Thanks for letting me help out Jerry Newcomer s Meeting Jordan total home group members, Event frozen football. Recovery NA Rainbow Maegan S We need homegroup members, meeting is self supporting. Sisters of Hope (Richfield ) Spiritually Awake Scott D Stress Less (Kanab) Bruce Sunday Night; Love and Light (Salina) Sunday Night Candlelight Paul B Meeting is going well. We Unite on Tuesday Night Open Vote yes to $100 RCM cap, Open positions GSR, Treasurer, Chair. Elections for offices in Feb, Great meeting. Women's Spiritual Haven (Cedar) Susan R 5 1 We struggle some weeks some weeks we don't. We are self supporting and we have an open position for Alt GSr.

12 End Group Reports Break Open Forum Open forum is verbatim, there is a voice recording available to anyone who would like to listen. Mikey I want to Stress that in the guidelines article 12 section 5. Every subcommittee is required to submit a report. We have a lot of positions that are not including a report. The chair has not had a report in several months. I feel its very important that we have a chair report. All subcommittees reports need to have up coming business meetings. Its important that members have access to those dates. Mikey I am putting in a motion that we hold area and area nominations and elections in St. George. The intent was to increase the pool of attendance. I was doing the math and I think if we did it every fourth month. Baron I thought we were going to rotate our area meetings to all other outlying communities. Leslie If we just shifted the cedar rotation just one month then nominations and elections would not fall on cedar months. It was brought up to have area in Kanab however we do not have a meeting place. If we had a place reserved we would go there. We can rotate but we need to let the KKCB know that we are moving area dates. Jessica The circle of hope has questions. Can home groups have a bank account. They would like some input and wisdom. What would be the purpose? Keeping accurate records. Sometimes treasurers fill in and there are inaccuracies. Are you using a treasurer's book? Yes. What is your prudent reserve? We can have up to in the bag at once. If you can pay rent in advance and send the rest of the money up the chain. Bank accounts are very complicated. Tax ids and non profit status. --- Circle of hope will be holding a group inventory and will post it online for anyone to attend.

13 12 GSRs present Old Business No Old Business was voted on. New Business

14 Elections: All Nominees meet clean time requirement and are willing to serve. Chair Leslie H Vice Chair Open Secretary - Mary M Alt Sec Jordan H Treasurer Open Alt Treasurer Jon G RCM 1 Lisa G RCM 2 Mary M, Jerry C, Rick R Alt RCM Jerry C. H&I - Jessica W. Entertainment Jen J. PR - Open Outreach - Daniel P CCGC - Baron, Susan R. Motion to Close Seconded by Everyone Motion for next area to be held in St. George Next Area February 10th, 2017 at the SWC in St. George Minutes typed by Christine R. Any corrections please secretary@nasouthernutah.org