Ten Tips for Engaging Volunteers
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- Ferdinand Wilkins
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1 Ten Tips for Engaging Volunteers Presenter David Anderson Jim LaDoux Director of Coaching & Training Vibrant Faith Ministries 1
2 Share I m more likely to volunteer when... I m less likely to volunteer when...
3 1: Create master list of ministry opportunities VOLUNTEER OPPORTUNITIES Ongoing Assistance Needed Family Interview scheduler Acolyte/Worship leader scheduler Event photographers Registration/Database Coordinator Time & Talent Coordinator (review sheets weekly) Confirmation Coordinator Assistance Needed By the Month JAN: Compile Annual Report FEB: Helpers for Annual Audit MAY: Complete Yearbook DVD AUG: Hosts for Tables of Eight project One Time Project Coordinators Mission Trip Coordinator Habitat Building Blitz Coordinator Vacation Bible School Coordinator Opportunities that can be done from home Send birthday cards to youth Send 10 affirmation cards a week Make 8 check-in calls to families each month Review website (make list of updates/suggestions) Ongoing Once or twice a month Once a year or special project Can be done at home or online
4 2: Create job descriptions Sample Ministry Description CONFIRMATION MENTOR Purpose To help surround each young person in this congregation with caring adults to model a vibrant faith. To encourage young people in their faith journey by sharing my own life and faith journey. Gifts & passions needed for this position A passion for young people Ability to connect with youth people An authentic faith Primary Responsibilities Attend monthly confirmation gatherings Befriend and walk alongside a designated youth Pray for student on a regular basis Share your life and faith story with student Term of Service/Time Commitment October 1, October 10, 2012 Be available 2nd Wednesday of month (6:30-8) Total time commitment (42 hours over 2 years) Support/Training Orientation held October 3, 2010 (6:30-9pm) Contact Person: Lil Grothe ( ) Receive monthly Leadership Link Two phone check-ins every year Why is this important? Why did you ask me? What would I need to do? When would you need me? How will you support me?
5 3: Maintain a prospect list Have a list of 25 or more names Regularly review membership list Get input from staff & other leaders List should include /phone #s List each person s gifts & passions Know the answer to Why me?
6 4: Sow seeds weekly Phone calls or texting (5 a week) s (10 a week) Face to face (3 a week) Capture a story/video of a volunteer Explore next steps with volunteers Check-in with new members Inviting members into ministry must be done on a regular basis
7 5: Enlist others to sow seeds weekly Provide a script (include philosophy) Assign staff to make contact Make assignments at meetings Review assignments at meetings Express appreciation Pray for individuals being contacted
8 6: Personalize every for a mass audience Dear John, I d like you to consider being one of our 30 confirmation mentors this year. I ve been impressed with how easily you engage with young people. You have a way of bringing out the best in them. Serving in this capacity would involve.... Take some time to think about it. I ll call you in a few weeks to see if this is something you d be interested and would be a good use of your gifts. Jim P.S. How are your picks doing for the NCAA basketball tournament? Using texting and Facebook in the same manner
9 7: Give people plenty of time to ponder opportunity Start lining up teachers 6 months before opportunity
10 8: Follow up a no response with another question Would you consider being a substitute teacher?
11 9: Have current volunteers invite their friends to serve Fishing tournament Camping retreat Habitat For Humanity Feed My Starving Children Paint-a-thon Adopt a neighbor Ask, Would any of your friends be interested in serving with you?
12 10: Have young volunteers invite their grand parents
13 Closing Thoughts Worship Newsletter Website Posters Video Clips Letters Facebook Events Have volunteers and recipients share their stories
14 Closing Thoughts Job description Orientation Frequent check-ins Discuss learnings Affirm contributions Provide helpful feedback Discern next steps Provide closure Care for the volunteers you already have!
15 Share The most helpful thought/idea for me today was...
16 Share A question or challenge I have right now is...
17 VIBRANT FAITH MINISTRIES Thanks for joining us today! Presenter Jim LaDoux Director of Coaching & Training Vibrant Faith Ministries
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