MOUNT OMMANEY SPECIAL SCHOOL PARENTS AND CITIZENS ASSOCIATION

Transcription

1 MEETING OPENED: ATTENDANCE: APOLOGIES: CONFIRMATION OF PREVIOUS MINUTES: BUSINESS ARISING: CORRESPONDANCE IN: CORRESPONDANCE OUT: TREASURER S 22 February pm Tennille Graham, Liza Raggatt, Chris Splann, Sandra Schuptar, Hedy Voges- Haug, Karen Cramer, Susan Christensen, Mike Curtis, Kerrie Reid, Sarah Hansen, Nici Morey, Chrissy Hamilton, Jen McDonald. Scott Northfield, Christine Northfield. Proposed: Liza Raggatt Seconded: Sandra Schuptar Issues dealt with under appropriate reports below, or General Business. ed acknowledgements of receipt last November from Tarnya Smith MP and Dr Christian Rowan MP of copies of the letter addressed to Jane Prentice (Federal MP for Ryan, Associate Minister for Disability Services) concerning future of school transportation for students with a disability. Holding reply from the Hon Jane Prentice MP on the same issue, followed by letter from NDIS General Manager Esther Kerr-Smith dated 15 December Action: QASL also advocating around this space. School to ask Sunshine Buses for data re medical incidents on board buses. P&C to reply to Minister reiterating invitation to visit school. Letter from Queensland s Chief Health Officer of 28 November urging the P&C to encourage smart food & drink choices for our students (26% of QLD children overweight or obese ) Insurance (March Advantage) and LW Reid invoices. Cheque from Entertainment books fundraiser ($422) P&CQld s RACQ monthly magazine & Parent Talk. MOSS Calendars sent out in December to community contacts. Invitation to Tarnya Smith MP to attend the AGM on 22 March (confirmed). Opening Balance as at 1 November 2016 $ 18,391 Plus Receipts: $ Less Payments: $ Closing Balance as at 30 November 2016 $14,178 Opening Balance as at 1 December 2016 $ 14,178 Plus Receipts: $ Less Payments: $ Closing Balance as at 31 December 2016 $15,610 Opening Balance as at 1 January 2017 $ 15,610 Plus Receipts: $1,597 Less Payments: $ 41 Closing Balance as at 31 January 2017 $17,167 Moved: Liza Seconded: Kerrie

2 Xmas raffle raised $1234. Sale of MOSS 2017 calendars: production run of 100 cost $877, sold 24 at $13 each, recuperating $312. Overall loss of $565 but goodwill also generated by P&C sending out more than 40 calendars with Xmas wishes to community contacts. Audit: all financials delivered to Auditor in January, Scott in process of responding to a couple of queries raised. On track for audited reports to be presented at AGM next month. Student Banking 2017: Christine Northfield advised by that student banking registration with CBA is almost complete. Bank rep has been assigned to school Victoria Wahl. She will be in touch with school about Dollarmite character visit to school, and talking to families/carers about new accounts & student banking. McIntyre Centre Motion: The P&C will sign up as a McIntyre Hero by committing to $20 per month for an initial 12 month period ($240 total), as a way of giving back, reaching out & showing out support for this important community partner. Moved: Jen Seconded: Liza Closure of old CBA account Motion: The P&C Association agrees to the immediate closure of its old Commonwealth Bank account (now that the new account with Bendigo bank is up & running). Moved: Chrissie Seconded: Kerrie Passed unanimously. PARENT & COMMUNITY ENGAGEMENT (see separate report for full details) Family Fun Day: set for Sunday 26 March, together with re-opening ceremony of Refreshed Sensory Room. Parent Representative program: The Principal requested more time for dialogue with Sector Leaders as to how this would actually work in practice. Reiterated preference for one rep per Sector as an initial trial. Chris provided helpful details of how program had worked successfully at Glenleighden. School disco: discussion still to be had with DanDaLion Friends who have offered to facilitate regular Little Nights Out for MOSS students from pm on a Friday(s). School happy to support this idea. Senior School Thrift shop: Mike advised that this initiative is scheduled to start operating in Term 3. Donations of good quality used clothing welcome (currently stored in I Block). Working bee to be organized to clean out top shed for Thrift Shop, shelving required. The meeting agreed that traditional P&C stall at Baby & Kids Market would provide unnecessary competition for goods better for donations for the P&C stall to go to the Thrift Shop. Further thought to be given to alternative stall for P&C at B&K market. Wishlist: revised school wishlist to be forwarded to the P&C for consideration. #1 priority = Eye Gaze technology. Also food/drink for Family Fun Day and Volunteers/Bus Driver thank you event.

3 PRINCIPAL S (see separate report for full details) Update on bus set-down area & car parking at MOSS: Susan will report back after meeting with the Facilities Manager to discuss the bus set-down area, with a view to organizing a full safety inspection with plans for re-purposing the area to support increased usage due to school growth. ECDP Referrals: the process for the referral of new students has now been delegated to HOSES (as was the case 10 years ago), but with no compensation for time lost. Chaplain s Siblings Club: Proposal for P&C to take responsibility for the Siblings Club activities held over until the next meeting, pending advice from school re venue. [Welcome confirmation received subsequently that school will continue to host the Siblings Club activities.] Chaplaincy Care Fund: The Chaplain has submitted a paper to school Admin on the establishment of this fund (for school families in need). Further internal school discussion required. Motion that the P&C contribute $300 as a starter for this fund, while welcomed by the Chaplain, has been held over to the next meeting pending advice from school on the establishment of the fund. GENERAL BUSINESS 1. Art of Inclusion & corporate sponsorship: Liza presented the P&C Exec s proposal for holding this outreach event in May The Exec had identified the need to diversify our fundraising base, as the parent body is not big enough to sustain lots of fundraising activities. Scott s 2016 proposal for corporate sponsorship (different levels of financial support awarded silver/gold/platinum status) to be discussed. Art of Inclusion event would be a good starting point. Arrangements easily picked up from postponed event last year: student art exhibition at a local venue, 2-3 hours on a mid-week evening in May (before end of financial year). Focus on volunteers and corporate partnerships. Susan said the school was supportive in principle but a number of practical obstacles were raised around the table including need to vet corporate entities (eg to ensure appropriate signage on school fence); possible negative reaction by neighbours; the ability of the school to maintain relationships once established. Further discussion needed. 2. Suggestion Box follow-up: a) Does the school require donations from families for Christmas and/or Graduation events each year? No. School may ask P&C to contribute, if necessary. b) Opportunity for a school disco once or twice a year? (see above) c) End of year achievement parties for students: covered by Student of the Week awards at fortnightly assemblies instead. d) Proposal to remove the word Special from the school name, signage and advertising on school buses: Mt Ommaney State School (still MOSS). Advised that not possible under current governing legislation. School had already received feedback from some parents asking not to change the name. e) QLD Govt review of students with disabilities: thanks to Kerrie

4 for circulating to the school community on 20/2. Deadline for responding to survey 24/2, takes about 30mins to complete. P&C urged folk to have their say. f) After/before school care: P&C has a potential contact at YMCA (Gary Adsett) who has a number of Before/After school care programs running in Special schools, and also what appears to be a sustainable model moving forward. But consultation with be required between YMCA and school Leadership team to see if that model is workable for our school. And a new survey required first to gauge level of need among MOSS families as previous data lost (and too old now to be relevant). P&C to organize survey. g) UCC has helpfully provided early advice of vacation care dates over the 2017/18 summer holidays, which may be useful for families planning purposes: they will be closed from 25 Dec 1 Jan inclusive, reopening fro 2-12 January, and closed the last week of the school holidays (15-20 Jan 2018). NEXT MEETING: MEETING CLOSED: 3. Sensory Room: Chrissy advised that all the new equipment was installed the week before school started in January, and the room thoroughly cleaned. Induction for all staff was conducted in Week 2. Risk assessments & instructions for use of room all completed. Roster for room is up on the team site & feedback so far has been extremely positive. Western Suburbs and Red Hill Special Schools to be given opportunity to access our revamped Sensory room great example of partnership-building. Huge thanks to Chrissy and the P&C for seeing this project through. Everyone looking forward to Re- Opening Ceremony in conjunction with Family Fun Day on 26 March. 4. No draft P&C Flyer available for discussion (still under consideration by Principal). P&C Calendar for 2017 noted. 5. Updated P&C Meeting Procedures for 2017 noted. 6. P&C Newsletters: redundant now that school is helpfully providing Keeping in Touch newsletters on a fortnightly basis (a welcome initiative). P&C welcomed opportunity to contribute short paragraph to KIT, as/if need arises. 7. Current P&C Secretary will be standing down at the AGM. EOIs sought. 8. Mailing lists: Following complaint by P&C member about being bombarded by unnecessary s via the general pandc account, Secretary to ask school to help set up separate s for President & Secretary (as per P&CsQLD support guide). 9. Congratulations to Melissa Farrell and Hannah Tucker on new additions to their respective families! The next P&C meeting will be the AGM on 22 March at 6.30pm, followed by the regular P&C meeting. 2.10pm

5 Signed by the President of the meeting verifying the accuracy of the Minutes as accepted by the Association: Date: