HALIBURTON COUNTY PUBLIC LIBRARY
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1 HALIBURTON COUNTY PUBLIC LIBRARY Haliburton County Public Library Regular Board Meeting MINUTES A Regular Meeting of the Haliburton County Library Board was held on Wednesday May 9, 2012 at the Minden Hills Branch of the Haliburton County Public Library Library Board: Nancy McLuskey, Chair Councillor Cheryl Murdoch, Vice Chair Councillor Suzanne Partridge Councillor Liz Danielsen Councillor Bill Davis Brenda Robinson Brian Cain Reuben Maughan arrived at 4:30pm Staff: Bessie Sullivan, CEO Haliburton County Public Library Sue Robinson, Community Partnerships/Administration Jim Wilson, CAO County of Haliburton Regrets: Warden Murray Fearrey CALL TO ORDER The May 9, 2012 meeting of the Haliburton County Library Board was called to order at 4:04pm by Nancy McLuskey. PRESENTATION OF AGENDA Motion No. L Moved by: Cheryl Murdoch Be it resolved that the Agenda of the May 9, Regular Meeting of the Haliburton County Library Board be approved as amended.
2 DECLARATION OF PECUNIARY INTEREST No pecuniary interests were declared. ADOPTION OF MINUTES Minutes of the April 11, Regular Meeting Motion No. L Moved by: Brenda Robinson Seconded by: Cheryl Murdoch Be it resolved that the minutes of the April 11, Regular Meeting of the Haliburton County Library Board be adopted. ORIENTATION Managing your account - Bessie CONSENT AGENDA Performance Reports - Circulation by Branch Website analytics - April OverDrive: Circulation Activity By Month Programmes & Other Activities-Reports Dorset Branch - Programmes and other activities - March 2012 Gooderham Branch - Programmes and other activities - March 2012 Minden Hills Branch - Programmes and other activities - April 2012 Media - "Highlands East looks at tax increase." Haliburton County Echo. April 3, Pg Reads of the week. The Haliburton County Echo. April 3, Pg Reads of the week. Minden Times. April 4, Pg Dorset News. Minden Times. April 4, 2012 Pg Bessie's Books and other things. The Highlands Weekender. April 5, Pg Haliburton County's Hot Reads. The Highlander. April 5, Pg Books of the week. Bancroft This Week. April 6, Pg. B7. - "Pin the tail on the bunny." The Haliburton County Echo. April 10, Pg Reads of the week. The Haliburton County Echo. April 10, Pg Reads of the week. Minden Times. April 11, Pg Haliburton County's Hot Reads. The Highlander. April 12, Pg "Easter fun." The Highlander. April 12, Pg Coles' Notes. The Highlands Weekender. April 12, Pg. 1.
3 - Books of the week. Bancroft This Week. April 13, Pg. B3. - Reads of the week. The Haliburton County Echo. April 17, Pg "Hours extended for water testing drop-off locations." The Haliburton County Echo. April, Pg Haliburton County's Hot Reads. The Highlander. April 19, Pg Books of the week. Bancroft This Week. April 12, Pg Bessie's Books and other things. The Highlands Weekender. April 19, Pg Reads of the week. The Haliburton County Echo. April 24, Pg Reads of the week. Minden Times. April 25, Pg Dorset News. Minden Times. April 25, Pg Coles' Notes. The Highlands Weekender. April 26, Pg Haliburton County's Hot Reads. The Highlander. April 26, Pg. 16. Motion No. L Moved by: Cheryl Murdoch Be it resolved that the Haliburton County Library Board accept the May 9, 2012 Consent Agenda for information purposes. COUNTY LIBRARIAN'S REPORT Bessie discussed her meeting with Barry Devolin and the need for Library Advocacy. Library Moments on Canoe FM has been nominated for a radio award. Motion No. L Moved by: Brian Cain Seconded by: Cheryl Murdoch Be it resolved that the Haliburton County Library Board receives the County Librarian's Report for the period ending April 30, 2012 for information purposes. FINANCIAL Expenditure Statement for the period ending April 30, Motion No. L Moved by: Liz Danielsen Seconded by: Brian Cain Be it resolved that the Haliburton County Library Board receives the Expenditure Statement for the period ending April 30, 2012 for information purposes.
4 LIBRARY POLICIES GOV - 02 Board Orientation Policy Motion No. L Moved by: Brenda Robinson Be it resolved that the Haliburton County Library Board accept the Board Orientation Policy as amended as Board policy. GOV - 03 Duties and Responsibilities of Individual Board Members Policy Motion No. L Moved by: Brian Cain Seconded by: Brenda Robinson Be it resolved that the Haliburton County Library Board accept the Duties and Responsibilities of Individual Board Members Policy as amended as Board policy. GOV - 04 Committees of the Board Policy Motion No. L Moved by: Liz Danielsen Seconded by: Brian Cain Be it resolved that the Haliburton County Library Board accept the Committees of the Board Policy as Board policy. GOV - 05 Policy Development Policy Motion No. L Moved by: Suzanne Partridge Seconded by: Bill Davis Be it resolved that the Haliburton County Library Board accept the Policy Development Policy as amended as Board policy. DEFERRED
5 GOV - 06 Planning Policy Motion No. L Moved by: Bill Davis Be it resolved that the Haliburton County Library Board accept the Planning Policy as Board policy. DEFFERED OTHER Board Self-Evaluation - Mid-year Evaluations were collected. The results will be presented at the June 13, 2012 Board Meeting. CEO Evaluation The CEO Evaluation is being undertaken by the Library Board Vice Chair, Cheryl Murdoch and County CAO, Jim Wilson along with Brenda Robinson, a public appointee. The Evaluation will take place May 18, 2012 and the results wil be reported at the next board meeting during Closed Session. CAP - Computer Access Program - Update Motion No. L Moved by: Suzanne Partridge Seconded by: Bill Davis Be it resolved that the Haliburton County Library Board receives for information purposes, the May 9th, 2012-staff report on CAP Continuation and Costs for ARUPLO Guidelines Motion No. L Moved by: Bill Davis Seconded by: Brian Cain Be it resolved that the Haliburton County Library Board accept the ARUPLO Guidelines for information purposes.
6 WORKING COMMITTEE REPORTS Friends of the Library - Bessie Sullivan The Friends will be holding a Lunch and Learn at the Wild Moose May 31, The speaker will be Sheila Ziman from the Haliburton Land Trust. The annual book sale will be held June 16, 2012 in conjunction with the Treasure 'n Trash sale hosted by the Rails End Gallery. The AGM was held April 27, The writer in residence from the R.D. Lawrence Centre, Ava Holma was the speaker. She gave insights into her life in Iran and her exile to Canada. Eight copies of her book of short stories were purchased for a book club set. Finance Committee - Brian Cain Brian was pleased to see the change in our budget report which will result in a smoother audit process and more accurate public disclosure. Brian thanked the CEO and County staff for all the work that went into the 2011 audit. Strategic Planning Day Report Motion No. L Moved by: Liz Danielsen Seconded by: Reuben Maughan Be it resolved that the Haliburton County Library Board accept the Strategic Planning Day Summary for information purposes and form a committee to undertake the next steps. The committee will be comprised of Liz Danielsen, Brian Cain, Reuben Maughan, Nancy McLuskey, Bessie Sullivan and Sue Robinson. ADJOURNMENT Motion No. L Moved by: Suzanne Partridge Seconded by: Bill Davis Be it resolved that the Haliburton County Library Board meeting of May 9, 2012 now adjourn. The meeting adjourned at 5:32pm.
7 NEXT MEETING DATE The next meeting will be June 13, 2012 at 4:00pm at the Highland Grove Branch. Nancy McLuskey, Chair
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