The Basics of Club Finances
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- Darrell Adams
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1 The Basics of Club Finances When to do it. How to do it Why you are doing it Where to go for resources to do it
2 Club Dues New member reporting /payment Annual dues reporting/payment Official club membership
3 New Member Reporting When Immediately after receipt of dues from new member. How Send New Member Report and ZI DuesTransmittal Forms to District 12 Treasurer. Include dues for BOTH District 12 and ZI. District Treasurer will forward report and dues to ZI. Why Until ZI and D12 receive dues they are not official members and will not receive the benefits of membership, Zontian magazine and access to Member Resources on the ZI website and liability insurance. Where Member Report forms are included in your packet and the report can also be accessed on the ZI website.
4 New Member Reporting Dues Amounts FULL YEAR June 1 May 31 ZI Dues $80.00 ZI Insurance 3.00 ZI New Member Total ZI Dues $98.00 HALF YEAR December 1 May 31 ZI Dues $40.00 ZI Insurance 3.00 ZI New Member Total ZI Dues $58.00 District 12 $31.00* Conference 3.00 Education 2.00 Total D12 Dues $36.00 District 12 $15.50* Conference 3.00 Education 2.00 Total D12 Dues $20.50 * District 12 dues will continue to increase by $1.00 every year. * District 12 dues will continue to increase by $1.00 every year.
5 Member Report Form
6
7 New Member Reporting Where to send/ Member Report Form and Dues District 12 Treasurer Terri Otley P O Box 6739 Denver, CO t_otley@q.com
8 Annual Dues Reporting WHEN: Deadline to D12 - May 15th HOW:Send completed International Forms B and C to District 12 Treasurer include SEPARATE checks Payable to Zonta International District 12 and Zonta International. Your District 12 Treasurer will forward your reports and dues to ZI. WHY: Your club will NOT be in good standing and will lose benefits. WHERE: ZI will send out packets in April. Forms can also be accessed online.
9 Annual Dues Reporting ZI Renewal Notice/Invoice
10
11 Annual Dues Reporting Where to send/ Annual Report Form and Dues District 12 Treasurer Terri Otley P O Box 6739 Denver, CO t_otley@q.com
12 Annual Dues Reporting Who Else Uses this information District 12 OMC Chair Helps to identify trends for the clubs and for the District as a whole. Allows the OMC chair to identify clubs in need of assistance. District 12 Internal Communications Chair This information is what is used to update our membership database. That is also the information used to create our District 12 Directory.
13 Official Club Membership WHEN: September 1 st HOW: sent in August by the District Treasurer to club treasurers to verify club membership numbers. WHY: Determines the number of Delegates each club is allowed to have at the District Conference.
14 Club Reports Financial Reports Recordkeeping of Financial Reports Club Planning ZI Foundation club donation
15 Club Reporting Resources The Zonta Club Manual Club Treasurer FAQ ZI Website > Member Resources > Tools > Club Tools
16 Club Reporting Financial Reports Submit financial reports to the club and its board as required. Submit a written report of the club's annual financial position at the annual meeting.
17 Club Reporting Recordkeeping of Financial Reports Computerized recordkeeping may be easiest. Either a software package or a spreadsheet format. The Zonta Club Manual has suggested manual-entry report forms, which can be re-created in a computerized spreadsheet. Available under the FORMS>Sample Bookkeeping Worksheets: Monthly Cash Receipts Worksheet Monthly Cash Disbursement Worksheet Bank Reconciliation for the Month Financial Statement (Statement Of Activities) for the Month If your Club reimburses members, The Zonta Club Manual has a suggested Expense Reimbursement form
18 Club Reporting Computerized Profit & Loss
19 Club Reporting Computerized Balance Sheet
20 Club Reporting Club Planning Budget should be prepared for particular activities: operations, fundraising, committees Reporting on these budgets gives a clear picture of actual receipts and disbursements against the budgeted plan. Budget-to-Actuals
21 Club Planning Annual Budget
22 Club Reporting Annual Reports Prepare and present a report at the Annual Meeting Report to the club president/board as required and brief the incoming treasurer on all club activities and policies ZI Foundation club donation Record Collection and Disbursement of club monies Reporting of Collection and Disbursement
23 Club Reporting Gifts to ZI Foundation Gifts to the ZI Foundation can be made in many ways. To contribute via a check, make your check payable to Zonta International Foundation and complete the Contribution Form. The Contribution Form can be can be found on the Zonta International Web site under Clubs & Leadership >Tools >Foundation Tools, Forms The Zonta Club Manual has manual-entry report forms Annual Fund to send disbursements to ZI
24 Club Reporting Remember your resources.. s.aspx The Zonta Club Manual October 2006 From District 12 Club Treasurer FAQ July spx ZI Website Member Resources > Tools > Club Tools >
25 IRS FILING REQUIREMENTS Form 990N or epostcard Form 990-EZ Form 990
26 990 Filing Clubs with total GROSS revenue of <=$50,000 WHEN: Deadline October 15 th HOW: 990-N (e-postcard) WHY: Pension Protection Act of 2006 requires all USA 501(c)(4) charitable organizations to file. WHERE: IRS Website Non-Profits/Annual-Electronic-Filing-Requirement-for-Small- Exempt-Organizations-Form-990-N-(e-Postcard)
27 990 Filing Form 990-N
28 990-EZ Filing Clubs with total GROSS revenue of >$50,000 but <$200,000 WHEN: Deadline August 31 st HOW: File as part of Zonta International Group Filing WHY: Pension Protection Act of 2006 requires all USA charitable organizations to file. WHERE: Form 990 Spreadsheet for Group Filing OR WHEN: Deadline October 15 th HOW: File on the IRS website WHY: Pension Protection Act of 2006 requires all USA charitable organizations to file. WHERE:
29 Form 990-EZ
30 Form 990-EZ
31 Form 990-EZ
32 Form 990-EZ
33 990 Filing Clubs with total GROSS revenue of >$200,000 WHEN: Deadline October 15 th HOW: File on the IRS website WHY: Pension Protection Act of 2006 requires all USA charitable organizations to file. WHERE:
34 990 Filing Form 990
35 990 Filing Form 990 Page 2
36 990 Filing Form 990 Page 3
37 990 Filing Form 990 Page 4
38 990 Filing Form 990 Page 5
39 990 Filing Form 990 Page 6
40 990 Filing Form 990 Page 7
41 990 Filing Form 990 Page 8
42 990 Filing Form 990 Page 9
43 990 Filing Form 990 Page 10
44 990 Filing Form 990 Page 11
45 990 Filing Form 990 Page 12
46 WEBSITES Zonta International Zonta International District 12
47 Zonta International Website WHEN: Anytime you have questions regarding your duties or need access to forms. HOW: Click on Member Resources Tab Under this tab you ll find manuals, policy information, forms and tools. WHY: Why not? WHERE:
48 Zonta International Website Resources you can find online Member Resources page allows you to update your member profile. Club Treasurers can update information for all club members after submitting Policy on use of member information form. All Treasurer required forms are available along with due dates and instructions. Treasurer job description. Member Report Form B Club Liability information.
49 District 12 Website Moving forward we are hoping to also include a section to update member contact information only to be able to update the District 12 Directory. Online you will only be able to access e- mail addresses for all District 12 club members.
50 Thank you for attending!!! QUESTIONS?????
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Pennsylvania Phi Beta Lambda 2015 2016 Welcome Packet Welcome Back Pennsylvania Phi Beta Lambda! This Welcome Packet is designed to provide members with vital information that will help give a jump-start