2012 Proposal Rating: Chicago 1) Hotel Information (0-20 points) a. Overall appearance, upkeep, location, services and amenities? 5 b.
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1 2012 Proposl Rting: Chicgo 1) Hotel Informtion (0-20 points). Overll ppernce, upkeep, loction, services nd menities? 5 b. How closely does the proposed sleeping room block size & dte compre to the requirements? c. How close is the proposed sleeping room block price to the trget rte? 1 d. Additionl considertions & concessions? 4 2) Meeting Spce (0-20 points). Assessment of overll meeting spce ppernce, upkeep, loction, services nd menities? b. Rte the proposed plenry spce compred to the requirements? 5 c. Rte the proposed brekout spce compred to the requirements? 3 d. Rte the proposed exhibitor spce compred to the requirements? 5 3) City/Are (0-40 points). Trnsporttion Options i. Airport 1. Frequency of flights, number of mjor crriers, cities served? 5 2. Assessment of cost nd vilbility of public/privte trnsporttion options from irport to hotel? ii. City/Are 1. Assessment of cost nd vilbility of public/privte trnsporttion options in town? b. City/Are Profile i. Assessment of city nd re nd region to support the conference, including size of city/metropolitn Sttisticl Are (MSA) & tourist visittion/rnkings? ii. Number nd ccessibility of notble entertinment/ttrctions in re? 5 iii. Number of certified gmbling counselors, certified ddiction counselors, 5 gmbling tretment progrms, GA/Gm-non meetings in the re? iv. Amount of gming revenue, number of opertors nd employees in the 5 re? v. Assessment of potentil competition from other mjor non-gming 5 events in re, nd mjor gming conferences ntionwide? 4) Host Informtion (0-20 points). Bidder s conference hosting/mngement experience? 5 b. Amount of committed nd proposed corporte sponsors nd their 3 contributions? c. Involvement of NCPG stff ffilite chpter(s)? 5 d. Involvement of stte helth or regultory gency? 1 TOTAL
2 Concession Response Sheet Plese complete & return vi emil ONLY Hotel Nme Sles Mnger Hytt Regency McCormick Plce Kte De Mster CONCESSIONS / Disgree 1 Complimentry Meeting Spce 2 1/50 rooms complimentry (ccumultive) Comments Bsed upon meeting contrcted F&B minimum 3 80% ttrition cluse 4 Five stff rooms t 50% discount ROH Guest rooms 5 One Complimentry Suite 6 15 gift bskets for Bord Members Five complimentry prking spces for stff Complimentry Internet in guest rooms Complimentry Internet service t registrtion tble Hotel will provide one complimentry house phone for outside clls t registrtion desk There will be no chrge for pencils, pds nd pens provided in meeting rooms by hotel Hotel will provide t lest one complimentry microphone nd hotel sound system There will be no chrge for receiving nd hndling of group's registrtion mteril Select One Disgree One (1) Complimentry Executive Suite over meeting dtes. Hotel will provide up to five (5) VIP Gift bskets for Bord Members -Chef's selection This is for cost item - Svings of $12,000 for your event.
3 r i Txi ' r Gte Hytt Regency McCormick Plce Hotel To North Building Level 1 Est Trnsporttion Lobby 25 Level 1 Grnd Concourse McCormick Squre off - Drop & up - Pick 4 Gte Access To/From Hytt Regency McCormick Plce Check Front Entrnce Concierge Info. Fountins Grnd Bllroom Lobby Up to Conference 7,259 sq. ft. Center Wlkwy (61' x 119' ) CTA Bus Stop 3 G te 64' Br 90' cb Access to/from Level 2.5 Grnd Bllroom S100 20' S Up To Hll A1 33,740 sq. ft. b S102bc SE Access to/from Level 2.5 SE Roll Up Door Gte 26 Fountins GENERAL SESSION/ MEAL ROOM S105 10,358 SF 570 Bnquet Rounds OFFICE S106A 2,724 SF 8/1/12-8/4/12 MEDIA ROOM/TABLE TOP EXHIBITS/F&B Breks S106B 2,724 SF BREAKOUT 1 S104A 2,138 SF OFFICE D off o p Gt 2 e 212' 80' d PUp To S103bc c k B u s 1 Gte 90' S106 b 90' Hll A2 Cfe Corrid 4 5' d S104 20' b S105bc or d Serv ice rri do Se rvi ce 1037 Service Dock Corrid Servic or e Generl Session/Mel Room Brekouts 1-6 Set in School Room/Theter Combintion for up to 150 Medi Room/Tble Top Exhibits/F&B Breks BREAKOUT 2 S104B 2,135 SF 10/23/12-10/25/12 BREAKOUT 3 S103D 2,362 SF BREAKOUT 4 S103BC 3,515 BREAKOUT 5 S103A 2,347 SF BREAKOUT 6 S102D 2,362 SF
4 401 Sngmon Avenue Springfield, Illinois Phone Fx Mrch 17, 2010 Keith Whyte, Executive Director Ntionl Council on Problem Gmbling, Inc th Street, Suite 601 Wshington, D.C Re: 2012 Annul Conference on Problem Gmbling Der Keith: The Illinois Council on Problem Gmbling, Mid-Centrl Allince on Problem Gmbling, nd the Illinois Institute for Addiction Recovery (IIAR) in coopertion with severl other locl ffilites, would like the opportunity to host the 26 th Annul NCPG Conference in Chicgo in The ttched letter hs been pproved for submission by the Bord of Directors of the Illinois Council on Problem Gmbling. I will now try nd ddress ll the sections of the RFP. 1. Hotel Informtion Due to the greement to use Experient Collbortive Action Pln for Sourcing, this section will be incomplete until report is received from Mr. Robert Frser. In recent phone contct, Mrch 17, with Mr. Frser he reported tht he hd vst dt bse of hotels in the Chicgo lnd re nd would use tht list to develop site once directed to do so by the NCPG. 2. Meeting Spce Due to the greement to use Experient Collbortive Action Pln for Sourcing, this section will be incomplete until report is received from Mr. Robert Frser. As the #1 Conference / Convention loction in the U.S. meeting spces re necessity for ll conferences nd conventions. This rnking would indicte tht vilbility. 3. City/Are. Trnsporttion Options ALL of the mjor ir crriers serve Chicgo, vi one of two irports, Chicgo, O Hre Interntionl or Chicgo, Midwy Interntionl with multiple flights from ll over the U.S. Both of these ir ports re served by Bus, Txi, Shuttle, or ril service to downtown Chicgo t resonble cost. For exmple, the METRA ril service severl times
5 per hour, from O Hre Interntionl Airport to downtown Chicgo, under $3.00. A shuttle, every hour from the Midwy Interntionl Air Port is vilble to downtown Chicgo hotels for round $ Very resonble costs for public trnsporttion, of course the txi fre cn vry gret del with Americn Txi being the most resonble t round $30.00 from O Hre Interntionl. Cb service is redily vilble round the city s well s public trnsporttion, busses nd the L s for locl trvel from $ $3.00 for public trnsporttion nd depending on your distnce of trvel cb costs vry. b. City/Are Profile The 3 rd lrgest U.S. City (2,851,268), Chicgo is one of, if not the most, ccessible cities in the U.S. The Metropolitn Sttisticl Are (MSA) lists Chicgolnd s hving popultion of over 8,000,000. Well over 50% of the U.S popultion lives within 500 mile rdius of Chicgo. All of the mjor north / south highwys in the country converge in or round the greter Chicgo re. Chicgo lso rnks s the friendliest conference / convention city in the world. Once you re downtown, it is understndble why Chicgo is the #1 city for conventions. (According to report by the Trvel Industry Assocition of Americ (TIA), the Ntionl Business Trvel Assocition (NBTA) nd the Institute of Business Trvel Mngement Chicgo is the number one convention city in the U.S.) The city is visitor friendly nd there s lwys plethor of entertinment options within wlking distnce of the downtown hotels/conference centers. The offering for resturnts nd eting experiences is unending! All types of culturl experiences re vilble, nd gin, most within wlking distnce downtown. There re over 75 Certified Problem nd Compulsive Gmbling Counselors (PCGC) in Illinois, over 5000 Certified Alcohol nd Drug Counselors (CADC), nd over 4000 other Certified counselors for other different disciplines. (Mentl Helth, Associte Addiction Professionls, Bord Registered Interventionists, etc.) Illinois hs 16 Csino nd pri-mutuel sites. There re over 14, 000, 000 dmissions to the 9 Riverbot Csinos in Illinois ech yer. The csino gming industry pid over million in txes in 2008, they provide nerly 7543 jobs, nd every yer injects more thn $1 billion into the stte's economy. In 2008 the csino industry spent nerly $145.5 million with locl vendors nd suppliers nd stimulted tourism, ttrcting numerous out-of-stte visits yer to our communities. Illinois csinos re dedicted to the communities where they do business, s well s to Illinois s whole. In 2008, csinos donted more thn $23 million to chrities nd civic projects cross the stte. In ddition, the Illinois Csino Gming Associting promotes responsible gming s funder of GAMBLER, 24/7 help line nd referrl service for problem gmblers, nd is supporter of other progrms iding those impcted by problem gming.
6 To the best of our knowledge there re no other mjor ddiction conferences scheduled to the time frme of the lst of June or first prt of July The mjor ddiction conference for Chicgo lnd is tenttively scheduled for the lst full week of Mrch Host Informtion The Illinois Certifiction Bord (ICB) is the Administrtive gent for the ICPG nd we hve mny yers, over 30, of plnning nd hosting conferences. We currently provide two stte wide conferences in Illinois for ddiction professionls s well s other humn service providers. The lrgest of the two conferences is the Spring Conference, offered in the Chicgo lnd re, the lst prt of Mrch first of April. For the Spring Conference we hve hd ttendnce between individuls, with n verge for the lst 10 yers being over 800. We ve lwys hit our room commitment. The ICB does ll of the plnning nd mrketing for this nnul 4 dy conference. We develop the brochure, secure the site contrctully, do the cll for ppers nd contrct the presenters, pply for continuing eduction recognition s needed, schedule ll the udio visul requirements, prepre ll the hndouts, pln nd mnge bnquet contrct of over $50,000, providing ll the ttendees sit down lunch nd two breks every dy of the conference. (Fee is $325 for the entire week.) We lso re responsible for mrketing to exhibitors, generlly over 40, for the week. The ICB mnges ll the conference registrtions, nme tgs, portfolio colition, wlk in registrtions, presenttion evlutions, overll conference evlutions, nd ll the behind the scenes work necessry for successful conference. Given the strin for the trining funds over the lst few yers, the ICB hs mnged to provide very successful conference reching or surpssing ll of our projections for the conference. The ICB commits its six experienced stff to this conference from beginning to end. The following hve been contcted to serve s co-sponsor nd / or on the plnning committee for the 2012 NCPG Conference Mid Centrl Allince for Problem Gmbling The Illinois Institute for Addiction Recovery (IIAR) The Illinois Alcohol nd Other Drug Abuse Professionl Certifiction Assocition (IAODAPCA) The Illinois Division of Alcoholism nd Substnce Abuse (IDASA) Illinois Society of Addiction Medicine, Dr. John Peterson The Illinois Csino Gming Assocition (ICA) The Illinois Gming Bord
7 Although I hve no significnt commitments for funding t this time, I m confident in mrketing this conference to the vendors who exhibit t the ICB Conference every yer I expect we ll be ble to secure some support. The Gming industry in Illinois hs, historiclly, been supportive nd I expect we cn look to them for some support for this conference. Unfortuntely I don t hve ny dollr commitments t this time. As the Illinois Council on Problem Gmbling hs struggled over the lst few yers, we ve rebounded with stronger commitment thn ever to our mission. We hve strong Bord of Directors committed to our success nd we d be delighted to demonstrte our stbility nd bility hosting this gret conference in Sincerely, Steven Hrt, President Illinois Council on Problem Gmbling Bill Johnson, Administrtive Consultnt Illinois Council on Problem Gmbling
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