Meeting Minutes. Date Meeting Time Meeting Location Tuesday July 10, p.m. 8:45 p.m. ADKFN Board Room

Transcription

1 Date Meeting Time Meeting Location Tuesday July 10, p.m. 8:45 p.m. ADKFN Board Room Meeting called by Type of meeting Facilitator Note taker Timekeeper Attendees Jacqueline Spies 6:21 p.m. Chief and Council Meeting Jacqueline Spies Jacqueline Spies Jacqueline Spies Chief Gene Hope, Irene McLeod, Dennis Nelson, Boyd Clark via telephone, Joe Bertrand, Roger Bertrand, Angus Capot- Blanc Agenda Topic MINUTES Presenter Jacqueline Review of June 25, 2018 Minutes Review of Minutes Completed. Motioned by Irene McLeod, 2 nd by Chief Gene Hope, Motion passed. Agenda Topic OLD BUSINESS

2 Individuals Appointed 2. Old Business a) Canadian Zinc Naha Dehe Dene Band b) ADK Corporate Board of Directors a) Chief Gene Hope was able to connect with Chief Marceillais. Naha Dehe Dene Band are still wanting to do a joint venture with ADKFN but need to have further discussions. There was a signed agreement already made with Naha Dehe Dene Band and Liidjj Kue First Nation. Naha Dehe Dene Band are looking at the scope of the work. All season and winter road. Looking to have Canadian Zinc make one p roject instead of two. Canadian Zinc has not released all the information yet. We are still waiting for an from Naha Dehe Dene Band to discuss the joint venture. b) Chief Gene Hope has been unable to connect with Charlie Hope to speak regarding this matter. Brief discuss over when the elections are scheduled for ADK Holdings. Irene agreed to discuss this item with Charlie since Boyd identified that the last meeting was cancelled due to lack of quor um and having an absentee director puts added pressure on the remaining directors to attend each meeting. Canadian Zinc Naha Dehe Dene Band Gene August 20, 2018 ADK Corporate Board of Directors Irene August 20, 2018 Agenda Topic - NEW BUSINESS (BCR S) New Business (BCR s) 1. BCR ( ) Dehendeh Development Corporation 2. BCR ( ) Establishment of Tangible Capital Assets Policy and Sale of Office Trailer to Acho Horizon 3. BCR ( ) KMPG 4. BCR ( ) Jacqueline Spies Salary Increase 5. BCR ( ) Landmark Retainers

3 6. BCR ( ) Landmark Resources payment 1. BCR ( ) Dehendeh Development Corporation Completed Motioned by Irene McLeod 2 nd by Roger Bertrand 2. BCR ( ) Establishment of Tangible Capital Assets Policy and Sale of Office Trailer to Acho Horizon Tabled till next week further discussion amongst council and Chief 3. BCR ( ) KMPG Completed Motioned by Angus Capot Blanc 2 nd by Chief Gene Hope 4. BCR ( ) Jacqueline Spies Salary Increase Completed Motioned by Dennis Nelson 2 nd by Joe Bertrand 5. BCR ( ) Landmark Retainers Completed Motioned by Dennis Nelson 2 nd by Irene McLeod 6. BCR ( ) Landmark Resources payment Completed Motioned by Chief Gene Hope 2 nd by Irene McLeod Motioned carried Included in file. BCR ( ) Establishment of Tangible Capital Assets Policy and Sale of Office Trailer to Acho Horizon Tabled for review by Council. Chief and Council August 20, 2018

4 Agenda Topic 4 A D GOVERNANCE REPORTS Gene Hope a) Chief Hope b) Councilors c) Negotiations d) ADK Corporate Directors a) Chief Hope No Report b) Councilors No Report c) Negotiations No Reports d) ADK Corporate Directors - No report (June 27 th meeting cancelled No quorum. Next meeting scheduled for July 25, 2018) None Agenda Topic BRIEFINGS No Reports

5 Agenda Topic 5b OPERATIONS REPORTS Individuals Responsible 1. Jacqueline Spies (Acting Band Manager/Community Services Manager) 2. Boyd Clark (Advisor/Manager of Operations) Jacqueline Written report provided to Council separate of the meeting. Talked briefly regarding concerns brought forward on the following: Individuals not of age driving quads and racing through the hamlet. RCMP have been contacted to enforce under age usage and wearing proper safety equipment/clothing. Drinking along the river walking tail, Jacqueline has spoken with the RCMP together they agreed that one of the best solutions would be to cut down the shrubs along the walk way to eliminate the hiding spots. Jacqueline has sent an to Hamlet (SAO, Michael Rudkin) asking for clarification from the Hamlet who is responsible for that land around the river? Included in the is the suggestion that the Hamlet cut down the shrubs or do together in a joint effort. At this time no response has been received from the Hamlet. Bicycles on the road, young children. No road safety, no helmets being worn. Jacqueline through Community Justice and the RCMP detachment will be doing a Bicycle rodeo on July 21, 2018 from 1 4 p.m. to educate the children on road safety, check to see the children have the proper s ize helmets on. Lots of prizes are available. Kids registering must be accompanies by an adult. Boyd Clark Talked briefly regarding the following: Boyd finalizing report for Canada for funding for Currently with Hana Boye for review and will be included for discussion at the July Negotiation Meeting discussions in Yellowknife. BC Negotiation Funding application draft is currently with Hana Boye and will be included with the August Negotiation Meeting discussions in Vancouver. Boyd finalizing report to the Province of BC for ADKFN Asserted A ctivities in BC to be included for discussion at the August Negotiations with GBC. Boyd working with staff and Doug McArthur in the selection of the successful respondent for the Strategic P lan

6 Working on the year end financials for audit, then will be forwarded to Nordika followed by KPMG to completed March 31, 2018 year end audit. Important to have completed as soon as possible as funding from Canada is being held until receipt of the audit report. Cash flow is not a current issue while this is occurring. We will need to draft up a usage policy for the new vehicles purchased. Jacqueline and Boyd will prepare and bring forward to council for approval for the next meeting. Boyd reported he has holidays scheduled and will be in Saskatchewan July and July Will takes work during holidays and will be accessible during this time and will be at the negotiation meetings in Yellowknife (travel to and from Saskatoon). Draft up usage policy for new vehicles purchased Funding Applications to Canada/NWT, BC & Yukon for Negotiations ADKFN Asserted Activities in BC Audit Strategic Plan Work Agenda Topic UPCOMING IMPORTANT DATES Jacqueline/Boyd Boyd Boyd Boyd/Jacqueline/Nordika/KPMG Boyd August 20, 2018 GENERAL INFORMATION 1. INAC Audit July th here at the band office 2. Kaska Summary Trial (Whitehorse) July (Hana attending on behalf of ADKFN) 3. Negotiations Meeting with NWT (Yellowknife) July 25 & 26 (Boyd, Angus, and Frank attending with Legal) th Annual National General Assembly of First Nations (Vancouver) July (Chief attending) 5. Band Member Community Meeting (Fort Liard) July Council to Council Meeting with Hamlet (Waiting for Response from Hamlet) 7. Negotiations Meeting with Yukon Territory (Whitehorse) August 6 (Chief, Angus, attending with Legal) 8. Negotiations Meeting with BC (Vancouver) August TBD (Chief, Angus, Boyd, attending with Legal)

7 9. Chief and Council Meeting (Fort Liard) August Annual Dene National Assembly (Hay River Reserve) August (Chief) Upcoming Important Dates reviewed with Chief and Council Agenda Topic - OTHER BUSINESS NOTHING BROUGHT FORWARD Enter discussion Enter conclusions Agenda Topic NEXT MEETING DATE Presenter Next Council Meeting Enter conclusions Our next Chief and Council meeting will be on Monday August 20, 6 p.m. ADKFN Board room. about holding a meeting sooner but scheduling may be difficult but will be examined if needed. Meeting was adjourned at 8:43 p.m.