Excused Absences: Lesley Thomas John Sheldon. Guest: Keith Reester

Transcription

1 American Public Works Association Colorado Chapter Board Meeting Minutes Friday, July 15, :00 a.m. Chapter Board Meeting Town of Breckenridge Breckenridge, Colorado Present: John Harris James Phelps John McCarty Renee Railsback Dave Bennetts Michelle Stevens Pete Adler Dave Schmit Kimberly Dall Dan Hartman Bob Manwaring John Baker Greg Hall Pamela Weimer Excused Absences: Lesley Thomas John Sheldon Guest: Keith Reester

2 1. Call to Order (Michelle Stevens) Michelle Stevens, President, called the meeting to order at 9:06 a.m. 2. Approval of Minutes (James Phelps) The minutes of the January board meeting were sent out in the agenda package. Renee Railsback noted that the day of the Winter Workshop should be changed to Thursday, October 13. Dave Bennetts motioned to approve the revised minutes, John Harris seconded and the minutes were approved unanimously. 3. Treasurer s Report (Michelle Stevens for Lesley Thomas) In Lesley s Thomas s absence, Michelle Stevens gave the update from Lesley. Treasurer s Report: The current report was sent out in the agenda package. The Chapter is still overall in a good position. The budget has been submitted to National APWA. Renee Railsback made the annual request of $1,000 for the LTAP training scholarships for She noted that they try to award different agencies each year and that they do send a certificate to recipients that they have been awarded an APWA scholarship. John Baker motioned to approve the request and Dave Bennetts seconded, followed by unanimous approval. John mentioned that the West Slope Branch will also discuss funding for these scholarships. Renee will send the request to Lesley Thomas. 4. President s Report (Michelle Stevens) a. RTD General Manager Events The Chapter Board had voted by and the outcome is that the Chapter will support as a sponsor but will not provide funding. Michelle hasn t seen any further information on details of the events at this time. b. CDOT Associate of Applied Sciences Degree in Highway Maintenance Management An from CDOT requesting assistance in the development of this program was forwarded to the Chapter Board. Renee noted that she had met with the group a year ago and discussed sharing resources and instructors and areas that were going to be explored. This program could be an option for young people interested in the field that don t want to attend college. John McCarty asked if there would be any overlap with the Public Works Institute (PWI). Renee agreed to contact them to see if this is something additional or new to the previously discussed program and will forward a summary of that information to the Board PWX Update (Dave Bennetts / Pete Adler) Dave Bennetts noted that there hadn t been any developments since the April Board meeting. Dave and Pete Adler will try to set up a meeting with Diana Forbes while at PWX. At that time they will discuss the scheduling conflict for 2020 and if it would be better to pursue 2022.

3 6. West Slope Branch Update (John Baker) Spring Street Conference: John Baker reported that there were 217 total attendees including 68 vendors from 37 companies that allowed for approximately $10,000 in revenue that helps support their college and PWI scholarship programs and internship program. He also plans to follow up with Delta, Vail and New Castle, who were awarded internship scholarships, to see how things go. He mentioned that while sponsorship at the conference golf tournament was down, registration was up. West Slope Young Professionals: The West Slope Branch would like to start a Young Professionals (YP) program. Kimberly Dall said that she and Melissa Jucha, YP chair, would be willing to help them get it started. 7. Chapter Delegate Report (Dan Hartman/Pete Adler) Dan Hartman reported that the first group of accelerated Public Works Executives (PWE) had their first interviews in June. The group learned a lot from the process and will be able to improve on directions for candidates in the future. There will be discussion at PWX concerning accelerated paths for Public Works Supervisor (PWS) and Public Works Manager (PWM) for those who have knowledge and years of experience taking into consideration the tie to Public Works Institutes for the educational component. National APWA continues to look at membership levels to meet needs of all public works employees so that they can reach more people. National APWA is reviewing the current best practices form and information for Chapters to better reflect the priorities of the organization and Chapter activity. A document with proposed changes and a request for feedback was issued. The information was provided to Board members in their agenda package. Dan mentioned that the form can be used to self audit and asked Board members to review the documents so that we can discuss in more detail at the September Board meeting and determine what we want to place more emphasis on or devote resources to. 8. Upcoming Events Region IX Dinner: The dinner will be held Tuesday, August 30 at Rock Bottom Brewery. Registration is $65 per person. There are currently 14 registered with two sponsorships. West Slope Snow & Ice Conference: Michelle will speak on Thursday morning. John Baker mentioned if any of the Board members planned to stay, he would make arrangements for a get together in the evening. A request for RSVP will be sent to Board members prior to the meeting if they plan to attend the barbecue lunch prior to the Board meeting. Western Snow & Ice Conference: The committee held a meeting yesterday. The mailer is finalized and will be going out soon. Registration will open at that time. Pete Adler remarked that the National Task Force had not sent out the survey yet but expects to see it soon since results will be discussed at PWX. Annual Chapter Conference: The conference will be held November 7 & 8 at the Arvada Center. The committee is finalizing the program and speakers. Bob Manwaring will ask the Arvada mayor if he would like to open the conference. Information has been sent out to potential

4 sponsors. notices of updates will be sent out at 90/60/30 day intervals. There will be a happy hour on Monday immediately after the last session of the conference. The conference committee is hoping to provide a room for the YP group, Public Works Directors and PWI graduates but it will depend on availability within the conference center at that time. Awards: The nomination information was sent out on June 23 and the deadline is August 12. The awards luncheon will be Monday, November 7 at the Annual Chapter Conference. 9. Director s/committee Reports Sustainability: Rich Horstmann, committee chair, called into the meeting to report that they had held their first committee meeting and were working on goals. There is participation on the committee from Aurora, Boulder, Douglas County, and consulting firms and feels it is a good core group to start. They are working on a draft of a mission statement that is based on the Center for Sustainability (C4S) points including providing leadership with relevant educational opportunities, web based informational resources and through the newsletter, to promote member familiarization with the Envision evaluation tool and to get Chapter membership familiar with C4S and the resources that are available. They would like to recognize leaders and projects through the chapter awards program and coordinate with other organizations such as ASCE. Internship: John Baker made revisions suggested at last meeting to the documents which were included in the agenda package. John asked if there were further comments to please send those to him prior to the September Board meeting. This program will be included in the budget discussion at the November board meeting. Young Professionals: Kimberly Dall said that the Rockies game went very well and they sold all of their reserved tickets plus one additional. Chapter Golf Tournament: Dave Schmit reported that there were over 100 people registered which was the highest attendance in years. He felt that they were at a good price point at $85. It was a great location and the event had done extremely well with sponsorships that included 11 contest holes. The tournament should end up with revenue of over $1,300 to support the scholarship and internship programs. Dave sent handwritten thank you notes to sponsors. A survey went out to sponsors and attendees that is due July 31 that seeks feedback on location, pricing, prizes, etc. One option Dave suggested going forward was to pick three locations and rotate each year. Certifications: James Phelps mentioned that the Town of Breckenridge had recently had one person receive their Certified Public Fleet Professional (CPFP) certification and remarked that it is a great program for employees and provides an educational component to their experience and skills. CARMA: Dan Stephens is the new chair this year and they have one committee position open. The Winter Workshop will be held at the City of Loveland on Thursday, October 13, 8:00am 3:30pm. The registration fee is $30 per person and includes lunch. Renee will forward information to Pamela to send out and open registration after PWX. National Appointments: Keith Reester will be the new chair of the Donald C. Stone Center program council after PWX.

5 Sponsorships: Greg Hall suggested the Board develop a policy going forward on how sponsorships will be handled and sponsorships vs. support. The Board will discuss at the September Board meeting. 10. Administrator s Report (Pamela Weimer) Newsletter: The summer newsletter will come out late July. This issue will focus on the Spring Street Conference, Golf Tournament and promotion of the awards program, Region IX Dinner, Snow & Ice Conference and Annual Chapter Conference. The fall newsletter will come out in November and will cover the Snow & Ice Conference, PWX and the Region IX Dinner as well as promotion of the Construction Inspection Conference and an article from the Sustainability Committee. The deadline for the fall issue will be Friday, October 14, Annual Chapter Conference: There will be a promotion article in the summer newsletter and save the date postcards will be sent out. Snow & Ice Conference: The theme for this year is Serving a Multi Modal World. The conference will once again run the Winter Supervisor Certificate Program and the Traffic Incident Management Program. Exhibitor space is almost filled with some new exhibitors this year. Public Works Institute: This year s sessions have gone well. The last two day session was last week. The students will complete their final session at the Annual Chapter Conference. Registration is open for the 2017 session that will start in January and run through the 2017 Annual Chapter Conference. We have 14 of the 24 spots filled. Awards Program: There haven t been any submissions yet. We can t extend the deadline for nominations because of publishing deadlines as well as ordering awards. John McCarty, Michelle Stevens and Greg Hall will be the judges this year. Past Presidents: Ron Hellbusch and Ned Williams are coordinating their summer event. They plan to have lunch at the Wynkoop Brewery and then attend a Rockies game on August 12. Pool Tournament: The pool tournament was held Friday, May 20 at the Wynkoop Brewery. Registration was 27 this year. Brian estimated a profit of about $500 prior to credit card processing fees being deducted. There were several YP s in attendance at the event. We had offered a reduced registration fee to YP s or those who registered with a YP on their team. Brian Schram, tournament coordinator, has recommended moving the event back to October. He feels that there was better attendance and many that had attended in previous years have told him they prefer the fall. The Board agreed and Pamela will let Brian know so that he can make plans to hold the next Pool Tournament in October of Colorado Public Works Journal (CPWJ) articles: Pete Adler will be doing the article for the summer/fall issue and will promote the Snow & Ice Conference. Chuck Weiss and Paul Ruud will do the article due September 2 for the fall issue promoting the Annual Chapter Conference. The fall issue will also include the Awards insert. The fall/winter issue article will be done by John Harris and will promote the internship program. Membership: Membership as of June 30, 2016 is 753. Membership is up.67% for the fiscal year. West Slope Branch membership stays steady. As of it is at 156 members. It typically stays within 2 3 of that number. Nationally, membership has reached 29,131. This is

6 the first time APWA has been over 29,000 members at the end of a fiscal year since June 30, Next Meeting Date and Location The next meeting will be Thursday, September 8, 2016, 1:00pm, at the West Slope Snow & Ice Conference in Gunnison. 12. Adjournment Michelle Stevens adjourned the meeting at 11:53am.