Board of Directors Meeting December 8, 2016

Transcription

1 Board of Directors Meeting December 8, 2016 Members Present: Bill Griffin, Mike Coffin, Holsey Moorman, Felecia Nelson, Charles Smith, Pam Masters, Jim Weite Staff Present: Mark Jones, Christina Remmert, Karin Flositz, Kristin Pandolfi, Kellie McKenzie Guests: Donna Brown (James Moore), Ed Moss (financial audit), Chrissy Curtis (CBCIH) MEETING CALLED TO ORDER Meeting called to order at 3:55 by Bill Griffin. INTRODUCTIONS CONSENT ITEMS Bill Griffin motioned to approve consent items, seconded by Mike Coffin ALL APPROVED. Bill Griffin motioned that we move directly to the financial audit. CPC Board Meeting Minutes December 8, 2016

2 FINANCE DEPARTMENT Ed Moss reviewed the financial audit. He stated that the statement of activity lists all the revenue and expense of this year. This year the revenue was a little bit of an increase. He stated this is very standard and non-profit is set up to break even. The administrative costs are about 3.8% which is excellent, anything below 10% is a good metric. Statement of cash flow on page five is normal for a non-profit organization. We qualified as a low risk auditee for a financial audit. Another good accomplishment. The financial audit went smoothly and there is nothing negative. Bill Griffin: Transfer to sub recipients, is that when we are contracting with another partner for services? Ed Moss: Yes Bill Griffin entertained a motion to accept the audit. Mike Coffin seconded. Holsey Moorman third. All Approved. Donna Brown reviewed the October 2016 financial statements. She stated that we have overspent the contract by $1.2 million however we have actually overspent by $613,000. We will be in deficit if we continue on this OHC path. 2

3 CBCIH REVIEW Chrissy Curtis reviewed the CBCIH. She stated that only children in the system were taken out of traditional Medicaid for mental health. CBC of central Florida formed CBCIH, LLC and they partnered with HMO for the bid. They wanted a statewide plan which rolled out by August of They decided in 2015 that all adopted children are eligible for this plan. We brought the plan to the CBC s to help bridge the gap and get the children the services that they need. We speak the child welfare language. CPC has approximately 1200 children on this plan. We are trying to reach out to adoptive parents to let them know their adoptive children are eligible for the plan. We all own a percentage of the profits the quality bonus just came out and they are discussing distribution. In the previous plan, there was a 3% risk, but in this plan since we are no longer partners (LLC) there is no financial risk to the CBC s. Sunshine assumes all the risk. Bill Griffin: What do we do? Chissy Curtis: CPC needs to make sure the children on the plan received all their mental health needs. 3

4 CEO COMMENT Mark Jones discussed the Holiday Toy Drive. We received more donations in this year than ever before! We still have 200 out of 650 children that need wishes granted. Board members are encouraged to come Monday night, Dec. 12 th to the toy drive shopping event. The event is sponsored by the Port Orange/South Daytona Rotary. Mike Coffin: I can bring a few officers. Mark Jones stated that our Employee Holiday party will be at Riverbend Golf Course Ormond Beach. BJ s Restaurant is also serving children dinner for the holiday. Mark Jones discussed the Risk Pool. We are second on the list to apply and DCF has asked us to apply. They asked us to project out the best we could how much we need. We projected that we would be 1.8 million in deficit with a carry forward deficit of $350,000. Next week on Dec. 15 th there will be three teams coming to review our finances, operations, and governance. They will look at how much of the deficit is within our control and out of our control. Mark Jones requested for a board member to attend the Dec. 14 th initial interview and another board member attend the exit interview on Dec. 15 th. Anyone can come to 4

5 this exit interview, partners, board members, etc. We knew a few months ago that we would be in deficit. Our presenting problem has been OHC Out of Home Care. We ve compiled a Financial Viability Plan. We have invested some safety services money into the Family Prevention Program this is making a huge difference. We ve also implemented a program to monitor a family more intensively when they are allowed to go home. We did have a modest increase and we have one high cost child with a daily rate of $590/day. 13 out of the 17 CBC s are in the same situation. Historically we have made up the money and I am confident that we are doing the best we can to streamline the workload and to do what s best for our kids. CEO COMMENT (cont.) Patty Medlock on Conference Line: Patty Medlock from DCF stated that we are not alone. We are working with Tallahassee at lowering the OHC trends that have skyrocketed throughout the state. There are only 5 CBC s not on the plan. When I look at the casual factors, I think the system is just not ready for the change. We have a great working relationship with CPC and I feel strong about our partnership. We need to recruit more foster parents number one. In the Putnam area, we really need the help of the community. 5

6 Mark Jones asked what are the chances of receiving the risk pool? Patty Medlock stated that we are in the top tier of receiving the funds. This is not an agency that is top heavy, efficiently run, etc. We can always enhance our system by recruiting foster care homes. CPC Relative care is excellent, we are very good at finding relative homes. Putnam is very stable which hasn t happened in years. Stewart Marchman is willing to neg. with us which is good thing. There is a 12-month average to reaching permanency. PUBLIC COMMENT None 6

7 BOARD CHAIR COMMENT None ADJOURNMENT Bill Griffin adjourned the meeting at 5:05 PM Barbara seconded. All adjourned. Next board meeting: February 16, 2017 Place: Halifax Bill France Conference Room D 7