BOARD MEETING Tuesday, April 22 rd :00 11:30 a.m East Pender Street, Vancouver
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1 BOARD MEETING Tuesday, April 22 rd :00 11:30 a.m East Pender Street, Vancouver BOARD MEMBER ATTENDANCE Sara White (President) A Joan Broto (MAL Conference)! Elizabeth Athens (Past President) A Ben Reiman (MAL Public Relations)! Heidi St. Pierre (President Elect)! Sarah Pastrana (MAL Elections)! Miriam Elfert (Secretary)! Brenda Fossett (MAL Membership)! Hilary McClinton (Treasurer)! Theresa Jouan (MAL Membership) A Kathryn Theroux (Past Treasurer)! Harley Lang (Student Membership)! Laura Grow (MAL Conference)! Laurel Huber (Student Membership)!!= present A = absent AGENDA ITEM Approval of February minutes Dates of future board meetings Approved by Sarah Seconded by Laurel All meetings 10:00 11:30 a.m. at 1544 East Pender St., Vancouver June 3 July 29 September 23 October 21 November 18 December 16 (lunch or late meeting to include dinner) January 27, 2015 February 24 OLD BUSINESS: No agenda items WEBSITE: Updating website content One time per month, board members/committees to review website and make requests/ask questions re: changing content, layout, etc. request submitted in writing; Laurel follows up on it Only have one person on the board to do website admin and Heidi created form and uploaded to Drop Box (Website Admin Items!Website Changes! Website Changes BC- ABA Board Meeting Minutes April 22,
2 change the content Needed form) Laurel primary contact point and person responsible for website admin Project Planner form for Genio wanting additional information to help him assess BC- Laurel to begin completing form Genio ABA s website needs and get input from board members as needed Phase 2 of website Tabled to June mtng Online journal access Laurel in contact with Wiley to figure out how to upload new Laurel to keep board informed journals to website of progress PUBLIC RELATIONS COMMITTEE: Public relations Wasn t working properly and s were coming to info@bcaba.org Ben to test out new address (secretary ) Ben thinks public relations address now set up properly address Facebook posts More efficient if Ben doesn t require board approval for every post Ben to post without board approval, unless it s a more questionable/ potentially controversial or sensitive post Differentiating between public relations and membership Website admin streamlining roles Disseminating introductory information on what ABA is CONFERENCE AND CONTINUING EDUCATION COMMITTEE: Revise How To manual and Roles & Responsibilities doc move items to Public Relations as appropriate One main person to do website admin; helpful to have a back-up person when needed Have 1 point of contact for Genio except for pre-conference time, and then more board members to contact Genio as needed to make changes in a timely manner BC-ABA could create doc on what ABA is; have it be BC-specific Include more introductory info on what ABA is for parents and other professionals Ben to meet with membership committee to discuss division of responsibilities Laurel to do website admin and Ben to learn as back-up Ben to create first draft and send to board for review BC- ABA Board Meeting Minutes April 22,
3 Conference summary Laura and Joan reviewing evaluations Parents would like parent friendly presentations noted Mixed messages about Fri night presentation issues re: time management and organization; some wanted more info on intervention Joan asked Dr. Ahearn about posting workshop notes but didn t hear back from him; notes are not posted on website Fri night: 127 attendees (56 CEUs) Sat conference: 238 (70 CEUs) Conference materials on website Keynote suggestions for 2015 conference Posted on members only section; 6 presentations posted on website AGM also posted on website Mary Jane Weiss Piazza (feeding) Carr Vollmer Gina Green 2015 conference date September the earliest that UBC will be able to confirm the 2015 conference date BF Skinner newsletter Heidi ed contact person and is waiting to hear back Heidi took some photos of board but not of membership due to concerns re: photo consent Kathryn suggested polling membership to submit photos Harley suggested Twitter as an avenue to solicit photos BC- ABA Board Meeting Minutes April 22, Laura and Joan to send evals to board Let keynote speakers know that they can spend less time providing introductory level ABA/autism info; spend more time on higher level instruction Heidi to contact Weiss about presenting at 2015 conference Joan will propose the first 2 weekends in March (6 or 13) and see when UBC is available ABAI poster Sara White has template Ben to make up the poster Joan to print poster ABAI liquor budget for the Board approved Either Laura or Joan will poster presentation purchase alcohol at the duty free Mid year event Perhaps October, but ACT has Gerenser coming in October Perhaps supervision workshop in November? Possible presenters: Matt Brodhead, Nicole Gravina. Cover the entire Laura to contact Matt Brodhead to get additional information about possibility of conducting
4 supervision curriculum so people can get their required hours? Anticipate about 100 attendees supervision workshop Co-sponsorship with ACT No other events to co-sponsor with ACT until October MEMBERSHIP COMMITTEE: No agenda items ELECTIONS COMMITTEE: No agenda items TREASURER: Hilary as new Treasurer Hilary and Kathryn working together to get Hilary up to speed CC both on treasurer matters for now, while Hilary learns her role Signed cheques Currently no signed cheques; reimbursement will have to wait STUDENT REP: ABA SN presentation Harley and Laurel met with ABA SN to discuss possible joint presentation 2 different agendas when talking BC- ABA Board Meeting Minutes April 22, No joint presentation between BC-ABA and ABA SN MISCELLANEOUS: Photo of current board To post on website Heidi to bring camera to next meeting 4 new board members Discussed information to help new board members learn about their positions New board members to read Roles & Responsibilities doc to get familiar (in Drop Box folder) Ben to research costs and give info to board members Heidi to keep board informed of any updates Quality of Skype sessions Board should purchase good quality microphone and camera to improve Skype sessions Society status update Heidi now contact person (replaced Judy); Heidi signed and sent back documents and waiting to hear back from lawyers Lock box key Judy currently has it Heidi to get key from Judy Ethical issues to discuss/ Tabled to June meeting raise with membership (e.g., representing yourself before you officially are BCBA) Bursaries for BIs Tabled to June mtng
5 Guidelines re: rewards for BC-ABA board volunteer work Historically, conference committee and conference volunteers have gone out for dinner paid for by BC-ABA Perhaps dinner for board members to celebrate BC-ABA s achievements, as well as a social event? Have this be a separate event Possible board dinner after December board meeting Storage locker Issues re: finding central location, cost Continue with storing at Ben s crawl space Name to put on Rogers Currently Judy listed on the account Heidi to put her name on the account account Ben motioned to adjourn, Laurel seconded. Meeting adjourned at 11:42 a.m. Next meeting: June 3, 10:00 11:30 a.m East Pender St., Vancouver Congratulations Theresa on the birth of Kole Mykel!! BC- ABA Board Meeting Minutes April 22,
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