SLSSA BOARD MEETING. MEETING LOCATION Moore Hall Reading Room MEETING START TIME

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Randall Stanley
6 years ago
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1 MEETING LOCATION Moore Hall Reading Room MEETING START TIME 1:34pm ATTENDANCE Name Position Present Absent Nancy Co-President x Raquel Co-President x Hoa (new) Academic VP x Anna Academic VP x DPPC DPPC George Planning VP x Hayley (new) Planning VP x Jiamin Planning VP x Jiaxin Planning VP x Treasurer Hughes Treasurer Secretary Amy Community Relations x Community Relations Huy Media VP Takahiro Media VP x Kiriko Fundraiser VP x Kristen Fundraiser VP x Carrie GSO Rep x Yuhan GSO Rep OTHER ATTENDEES: HOA, HAYLEY, MOEKO, AMBER, KAHEA, HITOSHI, PRECIOUS, KELLY, TAKUMI

2 OLD BUSINESS Welcome Cooler Impressions: We have a two hour difference between the cooler and the orientation, so we should start earlier in the future. Orientation only takes one hour Do we have chairs for the cooler? Can we find or rent? New students seemed to appreciate. Great attendance! How was the food? From DaSpot especially: We need to remove nuts for Fred if he s attending, aka account for allergies (So sorry Fred!!!) Enough food Attendance: Get from Kelly later. Total:76? SLS Students SLS undergrads Linguistics Professors Others Cost: Catering $700, Non-alcohol $, Alcohol $ NEW BUSINESS SLSSA Board Open positions: Treasurer (1)- Kelly will stay as a shadow Academic VP (1): Hoa Planning VP (1): Hayley Community Relations/Newsletter (1) DPPC Rep (1 MA, 1 Ph.D) Temporary Strikethrough GSO Rep (1 MA): Hayley Secretary (1) Hoa and Hayley: Approved! Position descriptions More information about position duties Electing in GSO reps into the board: Approved! Should DPPC and GSO rep be the same? Or perhaps Academic and DPPC? This semester: Academic and DPPC will be the same: Approved Anna will take on DPPC (assuming it doesn t conflict)

3 Funding for Fall Semester SAPFB funding granted for all three events! (but not the graduation cooler) Welcome Cooler - $ Food Monthly Cooler - $ Food (October/November combined) Retreat - $ Food, $ Rentals/Venue, $ Transportation SAFC: $199 Food & Supplies for retreat Need to meet with adviser in order to receive the money Haven t heard from the SAFC Committee about retreat funding yet Raquel will be talking to SAFC soon Fall 2017 Retreat Location: Kelly is working with Robert Otsubo to secure White Plains Cabana 1795 Waiting for word from Robert Backup = Bryan Hamric Time: Saturday 09/16 Bus update? Presidents and Planning to coordinate Academic VP contact the professors: Anna and Hoa: send out to invite professors to participate in the panel By this weekend We need another person to host the auction with Joel, any suggestions? Mac: We vote Mac, I will ask him George: George says to ask Mac first Crookes son Prize for person who spends the most money? Raquel can donate a $10 gift card to the bookstore. Actually use the SAPFB planning materials for the event Timeline for planning the retreat over the summer is in the SLSSA Position Duties document We ll figure out what we need to do for getting the SAFC reimbursement Policy for lending SLSSA equipment to other organizations/individuals: Coolers, table, wagon, etc. For groups outside SLS: Security Deposit: returned not cleaned or damaged then they would not receive their money back $30 up front and after assessment of item other fees will be charged Find a form online and adapt it For SLS groups (ie. ELI): as long as the SLSSA Board members know and have a clear idea of who to return the item to

4 Inviting undergrads to coolers: Just invite to one cooler per year At the November cooler (recruitment opportunity for MA program) Food (cheap) and no alcohol Don t want to diminish the experience for grad students; adds issues with alcohol distribution Membership dues Raise to $40 for year $25 per semester (already approved - first increase in who knows how long) Would help to cover some of the budget shortfalls increase of $2.50 per semester for year Previously retreat was $15 but is now $10 for SLSSA members Would allow our fundraising to go to departmental funds COMMITTEE REPORTS Presidents SAPFB, SAFC, RIO stuff One president position will be open in the Spring Academic Planning PEEPs will happen Please volunteer as mentors Retreat will happen busses, food, and other stuff will be talked about Trying to address some of the food complaints from last time Amber suggests Thai Lao in Kapolei Nancy may be able to pick up b/c she s driving there Breakfast from Costco Good on supplies No bottles at the beach Planning meeting next week to talk about coordinating and asking for volunteers Treasurer New Bank Account Was opened on 08/15/2017 at UHFCU - American Savings account closed on 08/15/2017 This will save us $372 a year in banking fees

5 $ owed to Prelaw association, American savings is dealing with it Can file complaints against them, but that might require a lawyer DPPC Fundraising Welcome cooler rummage sale How did it go? Went well, sold almost half How much did we raise? $102 plus extra Plan for this semester auction at retreat bake/book sale (halloween or thanksgiving) dinner night? Not sure yet. Depends on whether the bake/book sale would be enough. yard sale again?? Collect stuff in May and then sell it in August Media If people can take photos at the events, please do, and send them to Taka for the website. Community Relations GSO Rep Were able to fully or partially fund 4 conference travel applications OPEN FLOOR COMMITTEE NEXT STEPS Academic Planning Schedule planning meeting for the week of 8/28 Discuss catering options Discuss event supplies Discuss food supply (CostCo) options Discuss workplan issues Treasurer Secretary Community Relations Media Fundraiser

6 SLSSA BOARD MEETING MEETING END 2:39pm NEXT MEETING

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